Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank’s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank’s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, 2006 3. Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project XYZ 04/01/2010 issued by July 9, 2010 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of 82 5 No Prior the ICB (Works) Summary of 43.77 15 No Prior the ICB (Goods) Summary of 64.53 18 No Post 1st the NCB contract (Works) for Prior Review Summary of 1.86 4 No Post 1st the NCB contract (Goods) for Prior Review Summary of 0.45 1 No Prior the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise July 9, 2010 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Summary of 4.17 7 Prior number of contracts that will be let under QCBS Summary of 0.83 1 Prior CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Malawi : Malawi - Financial Sector Technical Assistance Project PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2017-06-01 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-01-05 Project ID: P122616 GPN Date: Project Name: Malawi - Financial Sector Technical Assistance Project Loan / Credit No: IDA / 48970 Executing Agency(ies): Reserve Bank of Malawi WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-RBM-12507-GO-RFQ / Component 3: Financial Request for Single Stage - One Under Print and supply of Financial IDA / 48970 Consumer Protection and Post Limited 10,000.00 2,134.80 2017-05-10 2017-07-05 2017-08-08 Quotations Envelope Implementation Literacy Low Vision books Financial Literacy MW-RBM-12799-GO-RFQ / Component 3: Financial Request for Single Stage - One Under Print and supply of Financial IDA / 48970 Consumer Protection and Post Limited 20,000.00 0.00 2017-04-12 2017-04-12 2017-07-31 Quotations Envelope Implementation Literacy Braille books Financial Literacy MW-RBM-13792-GO-RFB / Procurement of Hardware for a Component 1: Financial Sector Request for Single Stage - One Under centralized database for the IDA / 48970 Post Open - National 200,000.00 0.00 2017-05-23 2017-10-23 2017-07-18 2018-01-14 Regulation and Supervision Quotations Envelope Implementation registration of employees and employers Component 4: Ministry of MW-RBM-13794-GO-RFQ / Finance's Financial Sector Request for Single Stage - One Under Printing of Policies and IDA / 48970 Post Open - National 9,000.00 0.00 2017-05-06 2017-07-01 2017-12-28 Policy and Governance Capacity Quotations Envelope Implementation Strategies and Long-term Finance Component 4: Ministry of MW-RBM-34800-GO-DIR / Finance's Financial Sector Pending Equipment and Installation of IDA / 48970 Prior Direct Selection Direct 7,000.00 0.00 2017-11-27 2017-12-02 2018-01-06 2018-06-01 Policy and Governance Capacity Implementation redundant Globe link to ATS and Long-term Finance Component 4: Ministry of MW-RBM-34803-GO-DIR / Finance's Financial Sector Pending Equipment and installation of IDA / 48970 Prior Direct Selection Direct 7,000.00 0.00 2017-11-27 2017-12-02 2018-01-06 2018-06-01 Policy and Governance Capacity Implementation redundant MTL link to ATS and Long-term Finance Component 4: Ministry of MW-RBM-34806-GO-RFQ / Finance's Financial Sector Request for Single Stage - One Pending Supply of KVM switch for servers IDA / 48970 Post Limited 33,000.00 0.00 2017-12-02 2018-01-27 2018-02-28 Policy and Governance Capacity Quotations Envelope Implementation and firewall and Long-term Finance Component 4: Ministry of MW-RBM-34812-GO-RFQ / Finance's Financial Sector Request for Single Stage - One Pending Supply and delivery of laptops IDA / 48970 Post Open - National 19,000.00 0.00 2017-12-02 2018-01-27 2018-03-02 Policy and Governance Capacity Quotations Envelope Implementation and desktops and Long-term Finance MW-RBM-34814-GO-DIR / Component 4: Ministry of Termination of fiber cable at Finance's Financial Sector Pending IDA / 48970 Prior Direct Selection Direct 45,000.00 0.00 2017-11-27 2017-12-02 2018-01-06 2018-05-31 Reserve Bank of Malawi Data Policy and Governance Capacity Implementation Centre (firewall and router) and Long-term Finance MW-RBM-34816-GO-RFQ / LAN Component 4: Ministry of and link to Office of the Director Finance's Financial Sector Request for Single Stage - One Pending of Public Procurement for the IDA / 48970 Post Limited 9,700.00 0.00 2017-12-02 2018-01-27 2018-05-30 Policy and Governance Capacity Quotations Envelope Implementation management of supplier and Long-term Finance database MW-RBM-34820-GO-RFQ / Supply and delivery of office Component 2: Financial Request for Single Stage - One Pending IDA / 48970 Post Limited 20,000.00 0.00 2017-11-18 2017-12-08 2018-01-05 furniture and equipment for Hub Infrastructure Quotations Envelope Implementation Company MW-RBM-34823-GO-RFQ / Banners,photographs and Component 2: Financial Request for Single Stage - One Pending IDA / 48970 Post Limited 5,000.00 0.00 2017-11-04 2017-11-14 2017-11-24 Brochures for launch of Hub Infrastructure Quotations Envelope Implementation company MW-RBM-35166-GO-RFQ / Supply and delivery of Starter Component 2: Financial Request for Single Stage - One Pending IDA / 48970 Post Open - National 200,000.00 0.00 2017-11-25 2017-12-19 2018-01-31 pack equipment for MFI Hub Pilot Infrastructure Quotations Envelope Implementation Institutions MW-RBM-12505-GO-RFB / Component 2: Financial Single Stage - One Starter Pack-Computer IDA / 48970 Post Request for Bids Open - International 520,000.00 0.00 Canceled 2017-05-15 2017-05-20 2017-07-01 2017-07-31 2017-09-04 2018-03-03 Infrastructure Envelope equipment for MFIs and FCs MW-RBM-37237-GO-RFQ / Component 2: Financial Request for Single Stage - One Pending Supply of Equipment to Malawi IDA / 48970 Post Limited 48,000.00 0.00 2017-11-29 2017-12-28 2018-02-08 Infrastructure Quotations Envelope Implementation Stock Exchange Data Centre Component 4: Ministry of MW-RBM-39361-GO-RFQ / Finance's Financial Sector Request for Single Stage - One Pending Printing of Financial Sector IDA / 48970 Post Limited 3,000.00 0.00 2017-12-12 2017-12-26 2018-01-22 Policy and Governance Capacity Quotations Envelope Implementation Development Strategy and Long-term Finance MW-RBM-39363-GO-RFQ / Component 4: Ministry of Procurement of banners for Finance's Financial Sector Request for Single Stage - One Pending IDA / 48970 Post Limited 2,000.00 0.00 2017-12-12 2017-12-23 2018-01-06 launch of Financial Sector Policy and Governance Capacity Quotations Envelope Implementation Development Strategy and Long-term Finance Page 1 NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-RBM-11427-NC-RFB / Provision of software as a service Component 2: Financial Single Stage - One Under (SaaS) for Transaction IDA / 48970 Prior Request for Bids Open - International Y 993,750.00 0.00 2017-04-03 2017-04-03 2017-04-03 2017-04-03 2017-04-03 2017-04-03 2017-08-10 2017-05-05 2017-08-31 Infrastructure Envelope Implementation Processing Hub for the MFI and FC industry in Malawi Software MW-RBM-12496-NC-RFB / Provision of Hardware as a Component 2: Financial Single Stage - One Under service (HaaS) for Transaction IDA / 48970 Prior Request for Bids Limited 307,000.00 0.00 2017-04-10 2017-04-10 2017-04-10 2017-04-10 2017-07-28 2017-05-12 2017-08-31 Infrastructure Envelope Implementation Processing Hub for the MFI and FC industry in Malawi MW-RBM-12798-NC-DIR / Supply of a central securities Component 2: Financial Under IDA / 48970 Prior Direct Selection Direct 399,000.00 0.00 2017-04-12 2017-08-29 2017-04-12 2017-05-26 2017-08-31 depository (CSD) for the equities Infrastructure Implementation market MW-RBM-13795-NC-DIR / Component 2: Financial Establishment of IFMIS - ATS IDA / 48970 Prior Direct Selection Direct 60,000.00 0.00 Under Review 2017-05-15 2017-08-22 2017-05-20 2017-06-24 2017-12-21 Infrastructure Interface MW-RBM-13796-NC-DIR / Component 2: Financial Establishment of Flexcube - IDA / 48970 Prior Direct Selection Direct 20,000.00 0.00 Under Review 2017-05-15 2017-08-22 2017-05-20 2017-06-24 2017-12-21 Infrastructure TIBCO -IFMIS Interface MW-RBM-13797-NC-DIR / Component 2: Financial Under Establishment of HRMS - ATS IDA / 48970 Prior Direct Selection Direct 16,776.00 0.00 2017-05-15 2017-08-22 2017-05-20 2017-06-24 2017-12-21 Infrastructure Implementation Interface MW-RBM-12797-NC-RFB / Component 2: Financial Single Stage - One Pending Supply of MSE Trading system IDA / 48970 Post Request for Bids Open - International 723,708.00 0.00 2018-01-02 2018-01-02 2018-01-02 2018-01-02 2018-01-02 2018-06-22 Infrastructure Envelope Implementation and equipment CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-RBM-12796-CS-QCBS / Component 3: Financial Consultancy services for a follow Quality And Cost- Under IDA / 48970 Consumer Protection and Prior Open - International 550,000.00 0.00 2017-04-12 2017-04-12 2017-04-12 2017-04-12 2017-04-13 2017-06-12 2017-05-18 2017-08-22 2017-06-22 2018-12-31 up household financial literacy Based Selection Implementation Financial Literacy survey MW-RBM-13196-CS-CQS / Consultant Designing of a centralized Component 1: Financial Sector IDA / 48970 Post Qualification Open - International 100,000.00 0.00 Canceled 2017-04-19 2017-06-01 2017-05-10 2017-06-23 2017-07-23 2017-08-27 2018-02-23 database for the registration of Regulation and Supervision Selection employees and employers INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-RBM-12795-CS-INDV / Consultancy services for the Component 5: Implementation Individual Consultant Under facilitation of the production of IDA / 48970 Post Open 10,000.00 0.00 2017-04-12 2017-05-05 2017-05-12 2017-06-16 2017-08-31 Support Selection Implementation Implementation Completion Report MW-RBM-12498-CS-INDV / Consultancy to assist with the development of a legislation and Component 3: Financial Individual Consultant implementation arrangements for IDA / 48970 Consumer Protection and Post Limited 80,000.00 59,650.44 Completed 2017-04-10 2017-03-13 2017-04-21 2017-04-21 2017-05-12 2017-05-22 2017-06-16 2017-10-24 2017-08-31 2017-09-29 Selection the establishment of an Financial Literacy independent Alternative Dispute resolution (ADR) MW-RBM-12503-CS-INDV / Component 3: Financial Individual Consultant Develop and draft a separate IDA / 48970 Consumer Protection and Post Limited 50,000.00 47,273.33 Completed 2017-04-24 2017-02-10 2017-04-24 2017-03-02 2017-04-24 2017-04-06 2017-05-01 2017-04-13 2017-08-18 2017-09-08 Selection financial consumer protection law Financial Literacy MW-RBM-17486-CS-CDS / Component 1: Financial Sector Under Design of Centralized National IDA / 48970 Prior Direct Selection Direct 100,000.00 0.00 2017-06-16 2017-08-10 2017-06-26 2017-07-31 2017-08-31 Regulation and Supervision Implementation Pension Database System MW-RBM-34819-CS-CDS / 2017 Component 5: Implementation Pending IDA / 48970 Prior Direct Selection Direct 35,000.00 0.00 2017-11-20 2017-11-30 2018-02-03 2018-06-29 and June 2018 External audits Support Implementation Page 2