Procurement Plan I. General 1. Project Information Country: Malawi Project Name: Adolescent NutritionSensitive Agriculture Pilot Project Project ID: P163923 2. Project Implementation Agency: Farmers Union of Malawi 3. Date of the Procurement Plan: May, 2018 4. Period Covered by this procurement plan: July,2018 -31stDecember ,2018 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations as set forth in STEP. III. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act, 2003 and The Public Procurement Regulations, 2004, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations under the following conditions: o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. 1 o Procurement Documents include provisions, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender- based violence), health and safety (“ESHS”) risks and impacts When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification : N/A VI. Leased Assetsas specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations(Goods and Works). (a) Goods: N/A (b) Works: N/A Domestic preference is not applicable for National Open Competitive Procurement IX. Other Relevant Procurement Information Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc.--NONE X. Procurement Prior Review Thresholds (US$ millions): The overall Project procurement Risk is Substantial. The project being anon-emergency project, there would be generally prior reviews of cases unless specifically indicated in the Procurement Plan as a special measure. 2 Post Review: All contracts not subject to prior review shall be subject to post review. XI. Procurement Prior Review Thresholds Based on High Risk Rating (US$ millions) Type of Procurement Threshold (Million USD) Works (including turnkey, supply & installation of plant and equipment, 5 and PPP) Goods, information technology and non-consulting services 1.5 Consultants: firms 0.5 Consultants: Individuals 0.2 XII. Thresholds for Market Approaches and Methods Works Goods, IT and Non-Consulting Services Shortlist of National Consultants Open Open Request Open Open Request Consulting Engineering & International National for International National for Services Construction Quotation Quotation Supervision < ≥ < > ≤ ≥ < ≤ 7 7 0.2 1.0 1.0 0.1 0.2 0.3 3 PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULES OF GOOD AND NON CONSULTANCY A) PROCUREMENT OF GOODS AND NON CONSULTANCY SERVICES Sr. No Contract QTY Unit Est. Cost Review Market Selection Evaluation Procureme Prequalifi Domestic Expected Expected Description (US$;2) by Bank Approac Method Options nt Process cation Preferenc date of bid/ date of (Prior/ h (Yes/ No) e proposal Contract Post) (Yes/No) opening Signature Qualifying Single G.1.01 Motor Cycles 2 9,722 Post No No 17/09/2018 1/10/2018 No Limited RFQ criteria stage one Envelope Single Laptops, Printer/ Qualifying G.1.02 9 No 6,600 Limited RFQ stage one 17/09/2018 1/10/2018 photocopier Post criteria No No Envelope Procurement of office supplies, Qualifying Single G.1.03 various No 16,200 Post Limited RFQ No No 17/09/2018 1/10/2018 utilities, criteria stage one stationery Envelope Procurement of Qualifying Single G.1.04 lumpsum No 14,646 Post Limited RFQ No No 1/2/2019 1/3/2019 sanitary pads criteria stage one Envelope Printing of Manuals and Open Qualifying Single G.1.05 Training Guides 7500 No 147,0545 Post RFB No No 1/2/2019 1/3/2019 National criteria stage one and IEC Envelope Materials Procurement of Open Qualifying Single G.1.06 Iron/folic and de- 4,500 No 67,500 Post RFQ No No 1/1/2019 1/2/2019 National criteria stage one worming tablets Envelope Procurement of input packages of nutrient rich foods (Orange Open Qualifying Single G.1.07 64500 No 267,823 Post RFB No No 1/11/2018 30/11/2018 Maize, bio- National criteria stage one fortified beans, Envelope cowpeas, pigeon peas, vegetables, 4 Sr. No Contract QTY Unit Est. Cost Review Market Selection Evaluation Procureme Prequalifi Domestic Expected Expected Description (US$;2) by Bank Approac Method Options nt Process cation Preferenc date of bid/ date of (Prior/ h (Yes/ No) e proposal Contract Post) (Yes/No) opening Signature fruit trees, and orange freshed sweet potatoes ) Procurement of Single input packages of Open Qualifying G.1.08 24,000 No 360,000 Post RFB stage one No No 1/09/2019 30/09/2019 nutrient rich National criteria Envelope foods (chicken) Procurement of recreation Single materials Open Q;ualifying G.1.09 Various No 30,134 Post RFQ stage one 1/03/2019 1/04/2019 (footballs, National criteria No No Envelope netballs, and skipping ropes) Single Procurement of Qualifying G.1.11 300 No 21,000 Post Limited RFQ stage one 1/1/2019 1/2/2019 push bikes criteria No No Envelope Qualifying Single G.1.12 Vehicle hire various No 62,400 Post Limited RFQ No No 17/9/2018 30/9/2018 criteria stage one Envelope Procurement of Single SAGE Qualifying G.1.13 1 No 10,000 Post Limited RFQ stage one No No 17/9/2018 30/09/2018 Accounting criteria Envelope Software 1,013,079 5 CONSULTANCY Sr. No Contract Description QTY Uni Est. Cost Revie Market Selection Evaluati Shortlisti Expected Expected date of t (US$) w by Approach Method on ng date of bid/ Contract Signature “000” Bank Options (Yes/ No) proposal (Prio opening r/ Post) C.1.01 District Project Coordinators 2 55,080 Post Direct INDV Rated No N/A 01.10.2018 Monitoring and Evaluation C.1.02 1 41,375 Direct INDIV Rated No N/A 01.10.2018 Officer C.1.03 Project Accountants 2 61,200 Post Direct INDV Rated No N/A 01.10.2018 6 Sr. No Contract Description QTY Uni Est. Cost Revie Market Selection Evaluati Shortlisti Expected Expected date of t (US$) w by Approach Method on ng date of bid/ Contract Signature “000” Bank Options (Yes/ No) proposal (Prio opening r/ Post) C.1.04 Project Facilitators 2 45,000 Post Direct INDV Rated No N/A 01.10.2018 Procurement of Consultancy services to develop manuals Open C.1.05 (Integrated Adolescent Nutrition, 4 36,000 Post QCBS Rated Yes 1/11/2018 National Sexual Reproductive Health, Life Skills and Agriculture) Procurement of Consultancy Services to develop Open C.1.06 1 18,000 Post CQS Rated No 1/11/2018 communication and training guide National for Peer Leaders Procurement of Consultancy Open C.1.07 1 18,000 Post CQS Rated No Services to develop IEC Materials National 1/11/2018 Procurement of Consultancy Services to develop Training Open C.1.8 1 18,000 Post CQS Rated No 1/11/2018 Materials on Food Processing, National preservation and utilization Procurement of Consultancy Open C.1.9 Services to develop project 1 18,000 Post CQS Rated No National 1/10/2018 monitoring system Procurement of Consultancy C.1.10 Open Services to conduct Baseline 1 12,500 Post CQS Rated No National 1/10/2018 Study C.1.9 Procurement of external auditor 1 9,000 Post Limited CQS Rated No 01/06/2019 332,155 SUMMARY Category of Procurement Value (US$) 7 Goods and Non 1,013,079 Consultancy Consultancy 332,155 Total 1,345,234 8 PROCUREMENT Malawi : Adolescent Nutrition-Sensitive Agriculture Pilot Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2018-10-01 2019-08-15 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163923 GPN Date: Project Name: Adolescent Nutrition-Sensitive Agriculture Pilot Project Loan / Credit No: TF / A8188, / Executing Agency(ies): Farmers Union of Malawi WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management and Under MW-FUM-79343-GO-RFQ / Administration, Monitoring Request for Single Stage - One TF / A8188 Post Limited 9,722.00 0.00 Implementati 2018-09-26 2018-10-25 2018-11-24 Motor Cycles and Evaluation, and Quotations Envelope on Knowledge Management Project Management and MW-FUM-79673-GO-RFQ / Administration, Monitoring Request for Single Stage - One TF / A8188 Post Limited 6,600.00 7,533.74 Completed 2018-09-26 2018-10-25 2018-11-24 Laptops, Printer/ Photocopier and Evaluation, and Quotations Envelope Knowledge Management Community mobilisation and MW-FUM-79342-GO-RFQ / Pending capacity building to enhance Request for Single Stage - One Procurement of sanitary TF / A8188 Post Limited 14,646.00 0.00 Implementati 2019-01-07 2019-02-05 2019-03-07 nutrition sensitive Quotations Envelope pads on agriculture MW-FUM-79341-GO-RFQ / Strengthening production Pending Request for Single Stage - One Procurement of Iron/folic and TF / A8188 and consumption of Post Open - National 67,500.00 0.00 Implementati 2019-01-03 2019-02-08 2019-03-10 Quotations Envelope de-worming tablets nutritious foods on MW-FUM-79610-GO-RFQ / Strengthening production Procurement of recreation Request for Single Stage - One TF / A8188 and consumption of Post Open - National 30,134.00 26,128.14 Signed 2019-02-11 2019-03-14 2019-04-13 materials (footballs, netballs, Quotations Envelope nutritious foods and skipping ropes) Project Management and Pending MW-FUM-79678-GO-RFQ / Administration, Monitoring Request for Single Stage - One / Post Limited 62,400.00 0.00 Implementati 2018-09-26 2018-10-25 2018-11-24 Vehicle hire and Evaluation, and Quotations Envelope on Knowledge Management Project Management and MW-FUM-79612-GO-RFQ / Under Administration, Monitoring Request for Single Stage - One Procurement of SAGE TF / A8188 Post Limited 10,000.00 0.00 Implementati 2018-09-26 2018-10-25 2018-11-24 and Evaluation, and Quotations Envelope Accounting Software on Knowledge Management MW-FUM-79608-GO-RFB / Strengthening production Under Procurement of input Single Stage - One TF / A8188 and consumption of Post Request for Bids Open - National 360,000.00 0.00 Implementati 2019-09-01 2019-09-03 2019-09-17 2019-10-01 2019-10-18 2019-11-17 packages of nutrient rich Envelope nutritious foods on foods (chicken) Page 1 MW-FUM-79666-GO-RFB / Strengthening production Pending Printing of Manuals and Single Stage - One / and consumption of Post Request for Bids Open - National 147,054.00 0.00 Implementati 2019-01-21 2019-01-23 2019-02-06 2019-02-20 2019-03-09 2019-04-08 Training Guides and IEC Envelope nutritious foods on Materials MW-FUM-79314-GO-RFB / Procurement of input packages of nutrient rich Strengthening production foods (Orange Maize, bio- Single Stage - One TF / A8188 and consumption of Post Request for Bids Open - National 267,823.00 118,789.50 Completed 2018-10-15 2018-10-17 2018-10-31 2018-11-14 2018-12-01 2018-12-31 fortified beans, cowpeas, Envelope nutritious foods pigeon peas, vegetables, fruit trees, and orange freshed sweet potatoes ) Project Management and MW-FUM-79313-GO-RFQ / Administration, Monitoring Request for Single Stage - One TF / A8188 Post Limited 21,000.00 20,123.40 Completed 2018-09-26 2018-10-25 2018-11-24 Procurement of push bikes and Evaluation, and Quotations Envelope Knowledge Management Project Management and MW-FUM-78655-GO-RFQ / Administration, Monitoring Request for Single Stage - One Procurement of office TF / A8188 Post Limited 16,200.00 0.00 Canceled 2018-09-26 2018-10-25 2018-11-24 and Evaluation, and Quotations Envelope supplies, utilities, stationery Knowledge Management MW-FUM-126165-GO-RFB / Procurement of input packages of nutrient rich Strengthening production Pending foods 2 (Orange Maize, bio- Single Stage - One TF / A8188 and consumption of Post Request for Bids Open - National 167,823.00 0.00 Implementati 2019-08-08 2019-08-10 2019-09-09 2019-09-23 2019-10-10 2019-11-09 fortified beans, cowpeas, Envelope nutritious foods on pigeon peas, vegetables, fruit trees and orange freshed sweet potatoes) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-FUM-79675-CS-CQS / Project Management and Consultant Procurement of Consultany Administration, Monitoring TF / A8188 Post Qualification Open - National 18,000.00 0.00 Under Review 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 Services to develop project and Evaluation, and Selection monitoring system Knowledge Management MW-FUM-78661-CS-CQS / Project Management and Consultant Procurement of Consultany Administration, Monitoring Under TF / A8188 Post Qualification Open - National 12,500.00 0.00 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 Services to conduct Baseline and Evaluation, and Implementation Selection Study Knowledge Management Project Management and MW-FUM-79346-CS-CQS / Consultant Administration, Monitoring Procurement of external TF / A8188 Post Qualification Limited 9,000.00 0.00 Under Review 2019-06-01 2019-06-01 2019-06-15 2019-07-02 2019-08-01 and Evaluation, and auditor Selection Knowledge Management Page 2 MW-FUM-79317-CS-CQS / Procurement of Consultancy Community mobilisation and services to develop manuals Consultant capacity building to enhance (Integrated Adolescent / Post Qualification Open - National 36,000.00 0.00 Canceled 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 nutrition sensitive Nutrition, Sexual Selection agriculture Reproductive Health, Life Skills and Agriculture) MW-FUM-79681-CS-CQS / Procurement of Consultancy Strengthening production Consultant Services to develop Training / and consumption of Post Qualification Open - National 18,000.00 0.00 Canceled 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 Materials on Food nutritious foods Selection Processing, preservation and utilization MW-FUM-79683-CS-CQS / Strengthening production Consultant Procurement of Consultancy / and consumption of Post Qualification Open - National 18,000.00 0.00 Canceled 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 Services to develop IEC nutritious foods Selection Materials MW-FUM-79680-CS-CQS / Procurement of Consultancy Strengthening production Consultant Services to develop / and consumption of Post Qualification Open - National 18,000.00 0.00 Canceled 2018-10-15 2018-10-17 2018-11-14 2018-11-28 2018-12-15 2019-01-14 communication and training nutritious foods Selection guide for Peer Leaders MW-FUM-115987-CS-QCBS / Developing adolescent training manuals on nutrition sensitive Community mobilisation and agriculture, sexual capacity building to enhance Quality And Cost- Under reproductive health right TF / A8188 Post Open - National 90,000.00 0.00 2019-05-20 2019-05-30 2019-06-16 2019-06-17 2019-06-21 2019-07-02 2019-07-19 2020-01-15 nutrition sensitive Based Selection Implementation and life skills, food agriculture processing, utilization and preservation and training guides(counselling cards) for peer leaders INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management and Individual MW-FUM-79345-CS-INDV / Administration, Monitoring TF / A8188 Post Consultant Direct 55,080.00 27,325.92 Signed 2018-09-26 2018-09-27 2018-09-28 2018-09-30 2021-09-30 District Project Coordinators and Evaluation, and Selection Knowledge Management Project Management and MW-FUM-79609-CS-INDV / Individual Administration, Monitoring Monitoring and Evaluation TF / A8188 Post Consultant Direct 41,375.00 40,560.82 Signed 2018-09-26 2018-09-27 2018-09-28 2018-09-30 2021-09-30 and Evaluation, and Officer Selection Knowledge Management Project Management and Individual MW-FUM-79344-CS-INDV / Administration, Monitoring TF / A8188 Post Consultant Direct 45,000.00 22,447.25 Signed 2018-09-26 2018-09-27 2018-09-28 2018-09-30 2021-09-30 Project Facilitators and Evaluation, and Selection Knowledge Management Project Management and Individual MW-FUM-79347-CS-INDV / Administration, Monitoring TF / A8188 Post Consultant Direct 61,200.00 30,534.82 Signed 2018-09-26 2018-09-27 2018-09-28 2018-09-30 2021-09-30 Project Accountants and Evaluation, and Selection Knowledge Management Project Management and Individual MW-FUM-99299-CS-INDV / Administration, Monitoring TF / A8188 Post Consultant Direct 31,000.00 30,352.30 Signed 2019-02-06 2019-02-07 2019-02-08 2019-02-10 2021-07-30 Project Accountant 2 and Evaluation, and Selection Knowledge Management Page 3 Project Management and Individual MW-FUM-101057-CS-INDV / Administration, Monitoring TF / A8188 Post Consultant Direct 22,500.00 30,352.30 Signed 2019-02-15 2019-02-16 2019-02-17 2019-02-19 2021-09-24 Project Facilitator 2 and Evaluation, and Selection Knowledge Management Project Management and MW-FUM-101062-CS-INDV / Individual Administration, Monitoring District Project Coordinator TF / A8188 Post Consultant Direct 27,540.00 0.00 Under Review 2019-02-15 2019-02-16 2019-02-17 2019-02-19 2021-10-31 and Evaluation, and 2 Selection Knowledge Management Page 4