PROCUREMENT PLAN (Textual Part) Project information: Country: Afghanistan Project name: Citizens' Charter Afghanistan Project Project ID: P160567 Project Implementation agency: MRRD Date of the Procurement Plan: July 9, 2017 Period covered by this Procurement Plan: Only three packages provided not the full procurement plan. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the procurement documents agreed by the bank will be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Law of the Islamic Republic of Afghanistan dated 27/06/13965 (September 17, 2016) published in the Official Gazette No.1223, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions Agreed Procedures for National Competitive Bidding: I. Standard bidding documents approved by the Association shall be used. II. Invitations to bid shall be advertised in at least one (1) widely circulated national daily newspaper and bidding documents shall be made available to prospective bidders, at least twenty-eight (28) days prior to the deadline for the submission of bids. III. Bids shall not be invited on the basis of percentage premium or discount over the estimated cost. IV. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. V. Foreign bidders shall not be precluded from bidding. VI. Qualification criteria (in case pre-qualifications were not carried out) shall be stated on the bidding documents, and if a registration process is required, a foreign firm determined to be the lowest evaluated bidder shall be given reasonable opportunity of registering, without any hindrance. VII. Bidders may deliver bids, at their option, either in person or by courier service or by mail. VIII. All bidders shall provide bid security or a bid security declaration form as indicated in the bidding documents. A bidder’s bid security or the declaration form shall apply only to a specific bid. IX. Bids shall be opened in public in one place preferably immediately, but no later than one hour, after the deadline for submission of bids. X. Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents, in a format, and within the specified period, agreed with the Association. XI. Bids shall not be rejected merely on the basis of a comparison with an official estimate without the prior concurrence of the Association. XII. Split award or lottery in award of contracts shall not be carried out. When two (2) or more bidders quote the same price, an investigation shall be made to determine any evidence of collusion, following which: (A) if collusion is determined, the parties involved shall be disqualified and the award shall then be made to the next lowest evaluated and qualified bidder; and (B) if no evidence of collusion can be confirmed, then fresh bids shall be invited after receiving the concurrence of the Association; XIII. Contracts shall be awarded to the lowest evaluated bidders within the initial period of bid validity so that extensions are not necessary. Extension of bid validity may be sought only under exceptional circumstances. XIV. Extension of bid validity shall not be allowed without the prior concurrence of the Association (A) for the first request for extension if it is longer than four (4) weeks, and (B) for all subsequent requests for extensions irrespective of the period in case of prior review. XV. Negotiations shall not be allowed with the lowest evaluated or any other bidders. XVI. Re-bidding shall not be carried out without the Association’s prior concurrence in case of prior review; and XVII. All contractors or suppliers shall provide performance security as indicated in the contract documents. A contractor’s or a supplier’s performance security shall apply to a specific contract under which it was furnished. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; NA Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. “Not Applicable” Other Relevant Procurement Information. Procurement for CDC will be conducted in line with the agreed manual prepared by the project and has been agreed by the bank. Also the Procurement in Situations of Urgent Need of Assistance or Capacity Constraints apply for the project. PROCUREMENT Afghanistan : Citizens' Charter Afghanistan Project PLAN General Information Country: Afghanistan Bank’s Approval Date of the Original Procurement Plan: 2016-08-23 2019-06-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160567 GPN Date: Project Name: Citizens' Charter Afghanistan Project Loan / Credit No: TF / A3827, / , IDA / D1390 Executing Agency(ies): Independent Directorate of local governance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CCEP-IDLG/G-5 / IT Request for Single Stage - One TF / A3827 Post Open - National 43,821.11 Completed 2016-08-30 2016-11-02 2017-05-01 Equipment Quotations Envelope CCEP-IDLG/G-4 / Furniture Request for Single Stage - One TF / A3827 Post Open - National 42,389.02 Completed 2016-08-30 2016-10-25 2017-04-23 for PIU Unit Establishment Quotations Envelope CCAP-IDLG/G-6 / Procurement of IT Single Stage - One IDA / D1390 Post Request for Bids Open - National 0.00 Canceled 2018-01-20 2018-01-25 2018-03-08 2018-04-07 2018-05-12 2018-11-08 Equipment for PIU and Envelope PMUs in the Year 2018 CCAP-IDLG/G-7 / Procurement of IT Single Stage - One IDA / D1390 Post Request for Bids Open - National 0.00 Canceled 2019-01-20 2019-01-25 2019-03-08 2019-04-07 2019-05-12 2019-11-08 Equipment for PIU and Envelope PMUs in the year 2019 CCEP-IDLG/G-2 / Furniture for PIU Unit and Four Open - Single Stage - One Cities -Herat, Mazar, IDA / D1390 Post Request for Bids 78,286.63 Completed 2017-02-02 2017-02-07 2017-03-21 2017-04-20 2017-05-25 2017-08-23 International Envelope Kandahar and Jalalabad for the year 2017 CCAP-IDLG/G-8 / Procurement of Furniture for Single Stage - One IDA / D1390 Post Request for Bids Open - National 0.00 Canceled 2018-02-03 2018-02-08 2018-03-22 2018-04-21 2018-05-26 2018-08-24 PIU and PMUs for the year Envelope 2018 CCAP-IDLG/G-9 / Procurement of Furniture for Single Stage - One IDA / D1390 Post Request for Bids Open - National 0.00 Canceled 2019-02-04 2019-02-09 2019-03-23 2019-04-22 2019-05-27 2019-11-23 PIU and PMUs for the year Envelope 2019 CCAP-IDLG-RFQ-7-1-002 / Procurement of Office Request for Single Stage - One Appliances for Project TF / A3827 Post Limited 44,276.13 Completed 2017-08-11 2017-10-06 2018-04-04 Quotations Envelope Implementation Units and PMUs Page 1 CCAP-IDLG/RFQ-7-4-0005 / Request for Single Stage - One Procurement of Security TF / A3827 Post Limited 24,757.67 Completed 2017-08-15 2017-10-10 2018-04-08 Quotations Envelope System for PIU CCAP-IDLG/NCB-G8-0019 / Single Stage - One Procurement of Generators TF / A3827 Post Request for Bids Open - National 10,455.02 Completed 2017-08-14 2017-08-19 2017-09-30 2017-10-30 2017-12-04 2018-06-02 Envelope for PIU CCAP-IDLG/RFQ-8-0006 / Single Stage - One Procurement of 4 Generators TF / A3827 Post Request for Bids Open - National 0.00 Canceled 2017-09-27 2017-10-02 2017-11-13 2017-12-13 2018-01-17 2018-07-16 Envelope for PMUs CCAP-IDLG/GO-RFQ-10- 0010 / Procurement of PBX Request for Single Stage - One TF / A3827 Post Limited 0.00 Canceled 2017-11-04 2017-12-30 2018-06-28 Telephonic System for PIU Quotations Envelope and PMUs CCEP-IDLG/G-1 / IT Equipment for four years Open - Single Stage - One IDA / D1390 Prior Request for Bids 0.00 Canceled 2016-10-01 2016-10-06 2016-11-17 2016-12-17 2017-01-21 2017-04-21 and in Five office - four International Envelope cities and PIU Unit IDLG/CCAP/SSS/G13 / Procurement IVR Interactive voice response TF / A3827 Prior Direct Selection Direct 0.00 Canceled 2017-10-31 2017-11-05 2017-12-10 2018-06-08 Telephone System,s Short Code system and data base systems. AF-IDLG-54642-GO-RFB / Procurement of Printing and Single Stage - One TF / A3827 Post Request for Bids Open - National 41,488.14 Signed 2018-05-26 2018-05-31 2018-07-12 2018-08-11 2018-09-15 2019-03-14 Publishing Materials for PIU Envelope and PMUs AF-IDLG-55908-GO-RFB / Single Stage - One Procurement Generators for TF / A3827 Post Request for Bids Open - National 59,460.69 Signed 2018-05-31 2018-06-05 2018-07-17 2018-08-16 2018-09-20 2019-03-19 Envelope PIU and Four PMUs AF-IDLG-73781-GO-RFB / Procurement of IT Open - Single Stage - One TF / A3827 Post Request for Bids 273,712.77 Signed 2018-09-08 2018-09-13 2018-10-25 2018-11-24 2018-12-29 2019-06-27 Equipment for PIU and International Envelope PMU AF-IDLG-76635-GO-RFQ / Request for Single Stage - One procurement of Goods Heater TF / A3827 Post Open - National 4,545.37 Completed 2018-09-06 2018-11-01 2019-04-30 Quotations Envelope and Cylinder AF-IDLG-73792-GO-RFB / Procurement of Furniture for Single Stage - One TF / A3827 Post Request for Bids Open - National 43,399.46 Signed 2018-08-27 2018-09-01 2018-10-13 2018-11-12 2018-12-17 2019-06-15 the year of 2018 to PIU and Envelope PMUs of CCNPP-IDLG AF-IDLG-76637-GO-RFQ / Procurement of safety vaults Request for Single Stage - One for better and safer storage TF / A3827 Post Open - National 4,232.80 Signed 2018-09-06 2018-11-01 2019-04-30 Quotations Envelope of cash and important and valuable documents. AF-IDLG-72146-GO-RFQ / Procurement of Goods Supply of Grievance Boxes Request for Single Stage - One TF / A3827 Post Open - National 12,929.89 Signed 2018-08-05 2018-09-30 2019-03-29 for PMUs of Herat, Mazar, Quotations Envelope Jalalabad and Kandahar Provinces. Page 2 AF-IDLG-75525-GO-RFB / Procurement of Technician Single Stage - One TF / A3827 Post Request for Bids Open - National 0.00 Canceled 2018-08-29 2018-09-03 2018-10-15 2018-11-14 2018-12-19 2019-06-17 Equipment's for PIU and Envelope PMUs. CCAP-IDLG/NCB-G9 / Procurement of technical Single Stage - One TF / A3827 Post Request for Bids Open - National 95,145.48 Completed 2017-09-03 2017-09-08 2017-10-20 2017-11-19 2017-12-24 2018-06-22 Engineering Equipment for Envelope CCNPP IDLG/CCNPP/GO-RFQ-03- 2019 / Procurement of IT Request for Single Stage - One Equipment for Installation of TF / A3827 Post Open - National 16,685.97 Completed 2019-02-08 2019-04-05 2019-10-02 Quotations Envelope Internet and Server Room in the new house AF-IDLG-94057-GO-RFB / IT Equipment for PIU and Pending Single Stage - One PMUs (Kabul, Mazar, TF / A3827 Post Request for Bids Open - National 0.00 Implementati 2019-04-21 2019-04-26 2019-06-07 2019-07-07 2019-08-11 2020-02-07 Envelope Jalalabad, Herat and on Kandahar) AF-IDLG-94070-GO-RFB / Engineering Equipment for Pending Single Stage - One PIU and PMUs (Kabul, TF / A3827 Post Request for Bids Open - National 0.00 Implementati 2019-04-21 2019-04-26 2019-06-07 2019-07-07 2019-08-11 2020-02-07 Envelope Mazar, Jalalabad, Herat and on Kandahar) IDLG/CCNPP/GO-RFQ-04- Pending Request for Single Stage - One 2019 / Security Tools for TF / A3827 Post Open - National 0.00 Implementati 2019-04-23 2019-06-18 2019-12-15 Quotations Envelope PIU Office on IDLG/CCNPP/GO-RFQ-05- Pending Request for Single Stage - One 2019 / Security Tools for TF / A3827 Post Open - National 0.00 Implementati 2019-04-23 2019-06-18 2019-12-15 Quotations Envelope PMU Jalalabad office on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CCEP-IDLG/G-3 / Internet Open - Single Stage - One Service provision to PIU TF / A3827 Post Request for Bids 97,901.18 Signed 2016-10-01 2016-10-06 2016-11-17 2016-12-17 2017-01-21 2018-01-22 International Envelope Unit and Four Cities AF-IDLG- CCAP/VIRTUALSERVER/SSS TF / A3827 Post Direct Selection Direct 3,000.00 Signed 2018-06-30 2018-07-05 2018-08-09 2019-02-05 / Virtual Sever for IDLG CCAP MIS CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant CCEP-IDLG/CS-SE-1 / Pending / Post Qualification Open - National 0.00 2019-01-01 2019-01-22 2019-03-07 2019-04-06 2019-05-11 2019-11-07 Urban Specific Evaluation Implementation Selection CCEP-IDLG/CS-FP-4 / Fixed Budget Open - Facilitating Partner 4 - TF / A3827 Prior 1,145,000.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Jalalabad (Urban) Page 3 CCEP-IDLG/CS-FP-3 / Fixed Budget Open - Facilitating Partner 3 - TF / A3827 Prior 1,717,500.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Mazar (Urban) CCEP-IDLG/CS-FP-2 / Fixed Budget Open - Facilitating Partner 2 - TF / A3827 Prior 1,715,199.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Kandahar (Urban) CCEP-IDLG/CS-FP-1 / Fixed Budget Open - Facilitating Partner 1 - TF / A3827 Prior 2,290,000.00 Signed 2016-09-01 2016-09-22 2016-11-05 2016-12-03 2017-01-02 2017-02-06 2017-03-13 2018-03-13 Selection International Hirat (Urban) INDIVIDUAL CONSULTANTS Page 4