92691 MALAWI – P084148 IRRIGATION, RURAL LIVELIHOODS & AGRICULTURAL DEVELOPMENT PROJECT (IRLADP) Revised Procurement Plan for 5 months I. General 1. Project information: Country : The Republic of Malawi Borrower : The Government of Malawi – Ministry of Agriculture and Food Security Project Name: The Irrigation, Rural Livelihoods and Agricultural Development Project Loan/Credit No.: IDA 51410 2. Bank’s approval Date of the procurement Plan [Original 2005; Revision 1:26th October, 2006; Revision 2: 30th December, 2007; Revision 3: 11th February, 2008; Revision 4: 30th March, 2009; Revision 5: 12th October, 2009, Revision 6: 12th April, 2010; Revision 7: 12th April, 2011; Revision 8: 24th February, 2012. Revision 30th April 2012, 30th June 2012 ;12th February, 2013 and 01st August, 2013. 3. Date of General Procurement Notice: 27th October, 2006; revised 24th August, 2012 4. Period covered by this procurement plan: 01st August, 2014 – 31st December,2014(5months) II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold 1. ICB and LIB (Goods/non- >=1million All contracts consulting services) 2. NCB (Goods/ non-consulting <1million None services)) 3. ICB (Works) >= 5 million All contracts 4. NCB (Works) < 5 million None 5. Shopping/ IAPSO (Goods) <200,000.00 None 6. Shopping/Community <200,000.00 None Participation (Works) 2. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE GOODS AND NON-CONSULTING SERVICES Expected Expected date of Estimated Domestic Review by Procureme Prequalificati date of Expected Bid Contract signing Ref. No Description Cost in Preference Bank Comments nt Method on Yes or No Issuance of Opening Date USD ‘000’ Yes/No Prior/Post documents G.1.01 Designing and production of IEC materials 70 Shopping No No Post 20-Aug-14 -27-Aug-14 01-Sept 2014 On need Basis ( leaflets, brochures, posters, signposts etc) i)Capital Printers awarded contract for calendars for No 16-Sept-14 01-Oct-2013 USD23,391.00 on 05/11/14 Designing and Delivery by 05/12/14 G.1.02 printing 2015 50 Shopping No Post 23-Sept-14 ii)Invisible Thread awarded calendars and diaries contract for Diaries for USD24,356.00 on 05/11/14. Delivery by 05/12/14 G.1.03 Production of IRLAD i)DATI awarded Contract for 37.5 Shopping No Post -27-Aug-14 Radio and TV 20-Aug-14 01-Sept 2014 USD7,891.38 up to 30/12/14 Expected Expected date of Estimated Domestic Review by Procureme Prequalificati date of Expected Bid Contract signing Ref. No Description Cost in Preference Bank Comments nt Method on Yes or No Issuance of Opening Date USD ‘000’ Yes/No Prior/Post documents programmes No ii)Pointaz awarded a contract for USD8,686.13 up to 30/12/14 G.1.04 i)MBC awarded contracts for Airing and Beaming 20-Aug-14 01-Sept 2014 USD14,370.00 up to 30/12/14 of IRLAD Radio and 37.5 Shopping No No Post -27-Aug-14 ii)Zodiak awarded contracts for TV programmes USD14,370.00 up to 30/12/14 G.1.05 No 01-Sept 2014 Capital printing awarded a Printing of RWH 12.5 Shopping No Post 20-Aug-14 -27-Aug-14 01-Sept 2014 contract for USD3,579.60 on Manuals No 30/06/14. Good delivered G.1.06 Not done. Quantities provided Printing of Screening to finalise procurement and guidelines 25 Shopping No No Post 20-Aug-14 27-Aug-14 01-Sept 2014 delivery by 14/11/14 No 28-Aug -14 05-Sept- 14 Agri Water awarded a contract IT Equipment( Lap G.1.07 150 Shopping No Post 04-Sept-14 for USD140,000.00 .Goods Tops and Printer) delivered G.1.08 Not done. Supplier requested Rice Processing 50% advance payment without Equipment(destoners 20 Shopping No No Post 28-Aug -14 04-Sept-14 05-Sept- 14 bank guarantee. Discontinued and Grinding due to time constraint to import machines) the items. G.1.09 Scotch Fix awarded a contract for Flow measuring USD61,000.00 on 31/07/14. Goods equipment 150 Shopping No No Post 28 Aug 2014 04 Sept 2014 05 Sept 2014 delivered. DOI has requested for additional quantities G.1.10 Not done. Quantities and technical Line Levels 10 Shopping No No Post 28 Aug 2014 04 Sept 2014 05 Sept 2014 specs not provided. Discontinued. . G.1.11 No Not done. To be purchased after Polythene tubes 12.5 Shopping No Post first rains. 28-Aug -14 04-Sept14 05-Sept- 14 G.1.12 Pinnacle awarded a contract Plotters(ISD) 128 Shopping No No Post 28-Aug -14 05-Sept- 14 for USD125,750. On 08/10/14 04-Sept14 .Goods delivered G.1.13 Stansfield Motors awarded a Motor vehicles for SVIP 150 Shopping No No Post 28-Aug -14 05-Sept- 14 contract for USD133,284.67 on 04-Sept14 21/10/14. Good delivered No AH Networks awarded a contract G.1.14 SVIP Office Equipment 150 Shopping No Post 20-Aug-14 27-Aug-14 01-Sept 2014 for USD1,837.68. . Good delivered Printing of Guide to G.1.15 Agricultural Production 25 Shopping No No Post 20-Aug-14 27-Aug-14 01-Sept 2014 Done. To provide contract details. Expected Expected date of Estimated Domestic Review by Procureme Prequalificati date of Expected Bid Contract signing Ref. No Description Cost in Preference Bank Comments nt Method on Yes or No Issuance of Opening Date USD ‘000’ Yes/No Prior/Post documents (GAP) Manuals Total Good 1,107 &Equipment GOODS UNDER CATEGORY 5 (b) – PUBLIC WORKS SUBPROJECTS Estimate Expected date Expected date of Domestic Review by Ref. d Cost in Procureme Prequalification of Issuance of Expected Bid Contract signing Description Preference Bank Comments No USD nt Method Yes or No documents Opening Date Yes/No Prior/Post ‘000’ i)Seed Co awarded a contract 25-Aug-14 29-Sept-14 for USD554,755.33. Delivery IFA Hybrid by 15/10/14 G.2.01 Maize Seed(Rain 715 NCB No No Post 15-Sept -14 ii)Pannar Seed awarded a fed 2014) contract for USD107,293.00. Delivery by 15/10/14 i)Sealand Investment 29-Aug-14 03-Oct-14 recommended for contract IFA UREA award for USD1,322,859.98. G.2.02 Fertliser (Rain 2,470 ICB No No Prior 19-Sept-14 IPC cleared BER on 05/11/14 fed 2014) and sent to WB on 07/11/14. Awaiting No Objection IFA Equipment Small procurements across all G.2.03 and Materials 1,400 Shopping No NO Post 25-Aug-14 01-Sept -14 25-Sept-14 28 districts (Irrigated 2014) Total Goods Cat 4,095 5(b)US$,000 WORKS Expected date of Expected date of Estimated Domestic Review by Procurement Prequalification Issuance of Expected Bid Contract signing Ref. No Description Cost in Preference Bank Comments Method Yes or No documents Opening Date USD ‘000’ Yes/No Prior/Post PCU, These include Office maintenance 20-Aug-14 01-Sept 2014 W.1.01 20 Shopping No Yes Post 27-Aug-14 maintenance office General works 22-Aug-14 Contract awarded to 25-July-14 Hema on 10/09/14for Rehab of Kaombe W.1.02 150 No No Post 08-Aug-14 USD134,799.11. Work Irrigation Scheme Shopping in progress at 60%. To close by 05/12/14 22-Aug-14 Contract awarded to 25-July-14 EMMAC on 10/09/14 at Rehab of Mbenderana USD126,656.21. Work W.1.03 Irrigation Schemes A 200 No No Post 08-Aug-14 Shopping in progress Work in and B progress at 50%. To close by 05/12/14. 22-Aug-14 Contract awarded to 25-July-14 Einstein on 10/09/14 at Rehab of Mchere W.1.04 100 No No Post 08-Aug-14 USD85,317.60. Work in Irrigation Scheme Shopping progress at 40%. To close by 05/12/14 IFA Roads and 25-Sept-14 Small procurement W.105 303 Shopping No Yes Post 01-Sept -14 irrigation Works 25-Aug-14 across all 28 districts Total Works (USD ‘000’) 773 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comment Threshold 1. Single Source (Firms) Any amount All 2. Quality and Cost based (QCBS) >= 200,000 All contracts 3 Consultants Qualification (CQ)/ <200,000 None 4 Least Cost >= 200,000 <200,000 All contracts 5. Individual Consultants >= 200,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule CONSULTANCY SERVICES 1 2 3 4 5 6 7 Issuance of Finalise Expected Complete Complete Estimate Review by EOI shortlist and Proposals Technical Financial Negotiate Selection issue RFP Submission Evaluation Evaluation Ref. Description d Cost in Method Bank and Comments USD ‘000’ Prior/ Post Date Award Combined Agricultural Technical/Financial C.1.01 Development Strategy 600 QCBS Prior 24-Dec-13 21-March-14 22-Apr-14 15-Aug-14 22-Aug-14 29-Aug-14 evaluation fainalised. for SVIP To seek WB’s No objection by 12/11/14. Contract negotiations finalized with BRL on C.1.02 ESIA for SVIP (ESMP) 400 Prior 29-Aug-14 25/06/14. To seek QCBS 06-Nov-13 22-Jan-14 07-March-14 21-March-14 28-March-14 WB’s No Objection by 12/11/14 a)Contracts for South and Central region awarded by 02/09/14 for i)USD72,315.00 ii)USD77,066.00 iii)USD116,312.00 iv)USD51,114.00 Delivering Management 22-Feb-14 07-March-14 27-May-14 30-Apr-14 10-June-14 v)USD112,732.00 C.1.03 Post 29-Aug-14 Advice to FBO 200 QCBS vi)USD74,955.00 vii)USD35,955.00 b)For the North, contract awarded on 03/11/14 . contract amounts: i)USD79,562.00 ii)USD35,955.00 Communications, Combined Community Participation Technical/Financial C.1.04 2,000 Prior ,Land Tenure and QCBS 10-March-14 27-May-14 11-July-14 06-Aug-14 27-Aug-14 10-Sept-14, Evaluation finalized. Resettlement Framework . To finalise contract 1 2 3 4 5 6 7 Issuance of Finalise Expected Complete Complete Estimate Review by EOI shortlist and Proposals Technical Financial Negotiate Selection issue RFP Submission Evaluation Evaluation Ref. Description d Cost in Method Bank and Comments USD ‘000’ Prior/ Post Date Award negotiation by 17/11/14. C.1.05 The only shortlisted consultant has TA for SVIP 27-May-14 15-Aug-14 29-Sept-14 06-Oct-14 20-Oct-14 03-Nov-14, declined to provide Coordination/ proposals. Agreed 500 Prior Implementation Unit for CQS with WB to seek the SVIP studies individual consultants and clear TORS with WB by 12/11/14 C.1.06 Combined Technical/Financial Public – Private 02-Apr-14 24-June-14 08-Aug-14 19-Aug-14 07-Oct-14 21-Oct-14, Evaluation finalized. Partnership Feasibilty 600 QCBS Prior . To finalise contract Study negotiation by 17/11/14 C.1.07 Contracts awarded in N/A N/A N/A N/A 02-May-14 18-Aug-14 October, 2014: i)Mr. Dam Safety Panel for the Hinks:USD7,267.00 proposed Shire Valley 20 Prior SS ii)Mr. Aslam: Irrigation Project USD12,775.00. Both consultants done first visits C.1.08 Contract awarded to N/A 17-March-14 07-Apr-14 16-Aug-14 16-Aug-14 18-Aug-14 Mr. Aslam in October Hydraulic modeling TOR 20 Post IC for USD9,881.00. First visit done C.1.09 Hydraulic Modelling for To initiate action after the proposed Shire 300 QCBS Prior 08-Sept-14 25-Sept-14 07-Nov-14 14-Nov-14 21-Nov-14 01-Dec-14 Consultant finishes Valley Irrigation Project preparation of TORs C.1.10 Training Facilitator for Contract awarded to Hands on Training in FISD in October, 2014 Irrigation Schemes 158 CQS Post for USD139,434.00. Development (2 month 18-Aug-14 01-Sept-14 25-Sept-14 02-Oct-14 09-Oct-14 16-Oct-14 Course started hands-on course ) 27/10/14 1 2 3 4 5 6 7 Issuance of Finalise Expected Complete Complete Estimate Review by EOI shortlist and Proposals Technical Financial Negotiate Selection issue RFP Submission Evaluation Evaluation Ref. Description d Cost in Method Bank and Comments USD ‘000’ Prior/ Post Date Award C.1.11 Not done. DOI feel no TA for hands on training 53 CQS Post need. Discontinued. 16-Oct-14 18-Aug-14 01-Sept-14 25-Sept-14 02-Oct-14 09-Oct-14 C.1.12 Contract negotiations Final Impact Evaluation done on 05/11/14. To 150 CQS Post (75 days) 18-Aug-14 01-Sept-14 25-Sept-14 02-Oct-14 09-Oct-14 finalise contract 16-Oct-14 signing by 12/11/14 C.1.13 Assessment catchments Not done. TORS not for various economic 7 IC Post 18-Aug-14 25-Aug-14 08-Sept-14 08-Sept-14 08-Sept-14 10-Sept-14 finalized. activities eg crops, Discontinued grazing, forests C.1.14 TORs sent to WB on IRLAD Success Stories 10 IC Post 18-Aug-14 25-Aug-14 08-Sept-14 08-Sept-14 08-Sept-14 10-Sept-14 05/11/14. Awaiting No Objection C.1.15 Review of Web-Tool to Not done. No include additional 18-Aug-14 30 CQS approved TORs. catchment conservation Post 16-Oct-14 Discontinued indicators 01-Sept-14 25-Sept-14 02-Oct-14 09-Oct-14 C.1.16 PCU and IWMU staff of Contracts expire by 500 IC Post N/A N/A N/A N/A On going IRLADP N/A 31/12/14 Total Consultancy 5,548 Services Note: ICB = International Competitive Bidding NCB = National Competitive Bidding QCBS = Quality and Cost Based Selection CQ = Selection Based on Consultants’ Qualifications IC = Individual Consultant LCS = Least Cost Selection