PROCUREMENT PLAN (Textual Part) Project information: OECS Countries, Caribbean Energy Statistics Capacity Enhancement (P155034) Project Implementation agency: OLADE Date of the Procurement Plan: May 24, 2017 Period covered by this Procurement Plan: July 2017- June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in NA, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. NA. PROCUREMENT Caribbean : Caribbean Energy Statistics Capacity Enhancement PLAN General Information Country: Caribbean Banks Approval Date of the Original Procurement Plan: 2017-05-25 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-12-08 Project ID: P155034 GPN Date: Project Name: Caribbean Energy Statistics Capacity Enhancement Loan / Credit No: TF / A5680 Executing Agency(ies): OLADE WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-15859-GO-RFQ- SSSR / Server for Suriname Strengthening energy statistics Request for Single Stage - One Pending Post Limited 18,425.60 0.00 2018-06-04 2018-08-13 2019-02-09 Energy Information System. system and capacity Quotations Envelope Implementation Includes HW and SW EC-OLADE-15857-GO-RFQ- SSJM / Server for Jamaica Strengthening energy statistics Request for Single Stage - One Pending Post Limited 18,425.60 0.00 2018-06-04 2018-08-13 2019-02-09 Energy Information System. system and capacity Quotations Envelope Implementation Includes HW and SW EC-OLADE-15856-GO-RFQ- SSBZ / Server for Belize Energy Strengthening energy statistics Request for Single Stage - One Pending Post Limited 18,425.60 0.00 2018-06-04 2018-08-13 2019-02-09 Information System. Includes system and capacity Quotations Envelope Implementation HW and SW EC-OLADE-15860-GO-RFQ- SSGY / Server for Guyana Strengthening energy statistics Request for Single Stage - One Pending Post Limited 18,425.60 0.00 2018-06-04 2018-08-13 2019-02-09 Energy Information System. system and capacity Quotations Envelope Implementation Includes HW and SW EC-OLADE-15858-GO-RFQ- SSGR / Server for Grenada Strengthening energy statistics Request for Single Stage - One Pending Post Limited 18,425.60 0.00 2018-06-04 2018-08-13 2019-02-09 Energy Information System. system and capacity Quotations Envelope Implementation Includes HW and SW EC-OLADE-20952-GO-RFQ- Analysis of energy structure and Request for Single Stage - One Pending LIC01 / Visual Studio Developers TF / A5680 institutional and regulatory Post Limited 672.00 0.00 2018-04-16 2018-06-11 2018-08-10 Quotations Envelope Implementation Framework License framework EC-OLADE-15861-GO-RFQ- Analysis of energy structure and Request for Single Stage - One Pending LPT1 / 4 laptops for use of the TF / A5680 institutional and regulatory Post Limited 7,200.00 0.00 2018-04-16 2018-06-11 2018-08-10 Quotations Envelope Implementation project with software framework NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-33874-NC-RFQ / Regional Workshop on National Energy Information Systems. Strengthening energy statistics Request for Single Stage - One Pending Place to be defined. This Post Limited 6,250.00 0.00 2019-08-08 2019-10-03 2019-12-02 system and capacity Quotations Envelope Implementation procurement includes Event Hall Rental + Catering Services and Audiovisuals rental. EC-OLADE-33881-NC-DIR / Airline Tickets for the consultants of the Training in Energy Strengthening energy statistics Pending Post Direct Selection Direct 3,000.00 0.00 2018-08-01 2018-08-08 2018-08-22 2018-10-21 Statistics Management system and capacity Implementation (Methodology) to be held in Grenada. EC-OLADE-33893-NC-DIR / Airline Tickets for the consultants of the Training in Energy Strengthening energy statistics Pending Post Direct Selection Direct 3,000.00 0.00 2018-08-01 2018-08-08 2018-08-22 2018-10-21 Statistics Management system and capacity Implementation (Methodology) to be held in Guyana. EC-OLADE-33895-NC-DIR / Airline Tickets for the consultants of the Training in Energy Strengthening energy statistics Pending Post Direct Selection Direct 3,000.00 0.00 2018-09-17 2018-09-24 2018-10-08 2018-12-07 Statistics Management system and capacity Implementation (Methodology) to be held in Jamaica EC-OLADE-33896-NC-DIR / Airline Tickets for the consultants of the Training in Energy Strengthening energy statistics Pending Post Direct Selection Direct 3,000.00 0.00 2018-09-17 2018-09-24 2018-10-08 2018-12-07 Statistics Management system and capacity Implementation (Methodology) to be held in Suriname. EC-OLADE-33897-NC-DIR / Airline Tickets for the consultants Strengthening energy statistics Pending of the Training in Energy Post Direct Selection Direct 3,000.00 0.00 2019-04-01 2019-04-08 2019-04-22 2019-06-21 system and capacity Implementation Statistics Management (SIE-LAC + SAME) to be held in Belize. Page 1 EC-OLADE-33898-NC-DIR / Airline Tickets for the consultants Strengthening energy statistics Pending of the Training in Energy Post Direct Selection Direct 3,000.00 0.00 2019-04-01 2019-04-08 2019-04-22 2019-06-21 system and capacity Implementation Statistics Management (SIE-LAC + SAME) to be held in Grenada. EC-OLADE-33899-NC-DIR / Airline Tickets for the consultants Strengthening energy statistics Pending of the Training in Energy Post Direct Selection Direct 3,000.00 0.00 2019-04-22 2019-04-29 2019-05-13 2019-07-12 system and capacity Implementation Statistics Management (SIE-LAC + SAME) to be held in Guyana. EC-OLADE-33900-NC-DIR / Airline Tickets for the consultants Strengthening energy statistics Pending of the Training in Energy Post Direct Selection Direct 3,000.00 0.00 2019-05-06 2019-05-13 2019-05-27 2019-07-26 system and capacity Implementation Statistics Management (SIE-LAC + SAME) to be held in Jamaica. EC-OLADE-33901-NC-DIR / Airline Tickets for the consultants Strengthening energy statistics Pending of the Training in Energy Post Direct Selection Direct 3,000.00 0.00 2019-05-06 2019-05-13 2019-05-27 2019-07-26 system and capacity Implementation Statistics Management (SIE-LAC + SAME) to be held in Suriname. EC-OLADE-33902-NC-DIR / Airline Tickets for the attendees Strengthening energy statistics Pending of the Regional Workshop on Post Direct Selection Direct 13,969.32 0.00 2019-08-05 2019-08-12 2019-08-26 2019-10-25 system and capacity Implementation National Energy Information Systems. Place to be defined EC-OLADE-33865-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Belize. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2019-04-06 2019-05-25 2019-09-22 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop EC-OLADE-33864-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Guyana. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2019-04-06 2019-05-25 2019-09-22 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33869-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Grenada. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2019-04-06 2019-05-25 2019-09-22 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33870-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Jamaica. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2019-04-06 2019-05-25 2019-09-22 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33873-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Suriname. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2019-04-06 2019-05-25 2019-09-22 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33147-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Grenada. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2018-07-07 2018-08-25 2018-12-23 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33148-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Guyana. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2018-07-07 2018-08-25 2018-12-23 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33149-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Jamaica. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2018-07-07 2018-08-25 2018-12-23 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33146-NC-DIR / Official Launch Regional Workshop to be held during the Analysis of energy structure and Request for Single Stage - One Pending Energy Statistics Week in Quito, TF / A5680 institutional and regulatory Post Limited 3,250.00 0.00 2018-01-15 2018-02-19 2018-04-20 Quotations Envelope Implementation Ecuador, at OLADE. This framework procurement includes catering services and audiovisuals rental. Page 2 EC-OLADE-33150-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Suriname. This Strengthening energy statistics Request for Single Stage - One Pending TF / A5680 Post Limited 10,750.00 0.00 2018-07-07 2018-08-25 2018-12-23 procurement includes Event Hall system and capacity Quotations Envelope Implementation Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-39760-NC-RFQ / Analysis of energy structure and Request for Single Stage - One Pending Translation services for Official TF / A5680 institutional and regulatory Post Limited 3,000.00 0.00 2018-01-15 2018-02-19 2018-04-20 Quotations Envelope Implementation Launch Regional workshop framework EC-OLADE-33878-NC-DIR / Analysis of energy structure and Airline Tickets to the attendees Pending TF / A5680 institutional and regulatory Post Direct Selection Direct 13,969.32 0.00 2017-11-01 2017-11-03 2017-11-12 2017-12-12 of the Official Launch Regional Implementation framework Workshop CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant EC-OLADE-15883-CS-CQS- Pending TF / A5680 Project management and M&E Post Qualification Open - National 10,000.00 0.00 2019-08-01 2019-08-22 2019-09-26 2019-10-17 2019-11-21 2020-01-20 CSFA / Final Audit Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Analysis of energy structure and institutional and regulatory EC-OLADE-15874-CS-CQS- framework Individual Consultant Pending Post Open 57,200.00 0.00 2017-09-04 2017-10-26 2017-11-03 2019-08-30 CSSR / Senior Consultant Strengthening energy statistics Selection Implementation system and capacity Project management and M&E Analysis of energy structure and EC-OLADE-15880-CS-CQS- institutional and regulatory CSJR / Junior Consultant for Individual Consultant Pending framework Post Open 48,400.00 0.00 2017-09-04 2017-10-26 2017-11-03 2019-08-30 system configuration and Selection Implementation Strengthening energy statistics installation system and capacity EC-OLADE-21008-CS-INDV- Analysis of energy structure and Individual Consultant Pending CONS03 / Development of the institutional and regulatory Post Open 41,591.36 0.00 2018-04-02 2018-04-30 2018-05-07 2018-06-11 2019-03-08 Selection Implementation Data Visualization Module framework Page 3