Second Tamil Nadu Road Sector Project PROCUREMENT PLAN I. General 1. Project information: • Project: Second Tamil Nadu Road Sector Project • Country: India • Project Code: P143751 2. Bank’s approval Date of the procurement Plan Draft Procurement Plan dated March 19, 2015 Revision 0 agreed by the Bank on March 19, 2015 3. Implementing Agencies: TNRSP/ Highways Department, Govt. of Tamil Nadu 4. Period covered by this procurement plan: 18 months 5. Risk Rating for the Implementing Agency: Substantial 6. Original Procurement Risk Rating for the Project: Substantial 7. Current Procurement Risk Rating for the Project: Substantial II. Works, Non-consulting services and Goods. 1 a) Procurement Methods and Thresholds Category Method of Procurement Threshold (US$ Equivalent) Works International Competitive Bidding (ICB) > 40,000,000 National Competitive Bidding (NCB) Up to 40,000,000 (with NCB conditions) Shopping Up to 100,000 Direct Contracting (DC) As per paragraph 3.7 of Guidelines Public-Private Partnership (PPP) for Works As per paragraph 3.14 of Guidelines Force Account As per paragraph 3.9 of Guidelines Framework Agreement (FA) As per paragraph 3.6 of Guidelines Goods and International Competitive Bidding (ICB) > 3,000,000 non- Limited International Bidding (LIB) wherever agreed by Bank consultant National Competitive Bidding (NCB) Up to 3,000,000 (with NCB conditions) services Shopping Up to 100,000 (NCS) Direct Contracting (DC) As per paragraph 3.7 of Guidelines Public-Private Partnership (PPP) As per paragraph 3.14 of Guidelines Force Account (only for NCS) As per paragraph 3.9 of Guidelines Framework Agreement (FA) As per paragraph 3.6 of Guidelines Procurement from United Nations (UN) Agencies As per paragraph 3.10 of Guidelines 1 b) Prior Review Threshold Works: All contracts more than USD 10 million equivalent Goods: All contracts more than USD 2 million equivalent Non-Consultant Services and IT systems: All contracts more than USD 2 million equivalent In addition, the justifications for all contracts to be issued using LIB or direct contracting shall be subject to prior review with procurement plan. First framework agreement will be subject to prior review irrespective of value. For prior review contracts, the amendments for increasing the cost beyond 15% of original value shall also be subject to Bank’s prior review. 2. Pre-qualification – Not envisaged 3. Applicable Guidelines: All the contracts issued under the project will follow the World Bank’s “Guidelines: Procurement of goods, works and non-consulting services under IBRD loans and IDA credits & grants by World Bank borrowers” dated January 2011 (as updated in July 2014). 4. Any Other Special Procurement Arrangements: NCB will be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines and the following provisions: i. Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; ii. Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; iii. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State; iv. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; v. Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/ Employer) vi. Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank vii. The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project; viii. Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures. Such contracts will be acceptable however for any procurement under the Shopping procedures; ix. Two or three envelope system will not be used (except when using e- Procurement system assessed and agreed by the Bank) Other agreed provisions are: • Any discount received from the bidders after bid submission deadline will not be considered either during the bid evaluation or the contract award. • Domestic preference will be applicable for ICB procurement of Goods as per Appendix 2 of the Procurement Guidelines. • Bids received from foreign bidders will not be rejected under NCB. • DGS&D rate contracts may be used as framework agreement (FA) provided: i. Use of DGS&D rate contracts as FA must be reflected on the procurement plan agreed by the Bank for particular goods. ii. Before issuing the purchasing order, the implementing agency will carry out a price analysis on the specific good that is intended to be purchased. If after this due diligence the implementing agency concludes (and Bank agrees) that the DGS&D rate contracts are more advantageous, DGS&D rate contracts may be used as FA. iii. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders (in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders). On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank's right to audit and F&C clauses could be mentioned. 5. Procurement Packages with Methods and Time Schedule – As per procurement plan available in STEP. III. Selection of Consultants 1 a) Selection Methods and Thresholds Method of Procurement Threshold (US$ Equivalent) Selection Based on Consultants’ Qualifications Up to 300,000 (CQS)/Least-Cost Selection (LCS) Single-Source Selection (SSS) As per paragraphs 3.9-3.11 of Guidelines Individuals As per Section V of Guidelines Particular Types of Consultants As per paragraphs 3.15-3.21 of Guidelines Quality- and Cost-Based Selection (QCBS)/ Quality- for all other cases Based Selection (QBS)/ Selection under a Fixed Budget (FBS) 1 b) Prior Review Threshold Consultancy Services: > US$ 1,000,000 for firms; and > US$ 300,000 for individuals In addition, the justifications for all contracts to be issued on the basis of single-source selection will be subject to prior review with procurement plan. For prior review contracts, the amendments for increasing the cost or extension of time beyond 15% of original value shall also be subject to Bank’s prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: None. 4. Applicable Guidelines: All the contracts issued under the project will follow the World Bank’s “Guidelines: Selection and employment of consultants under IBRD loans and IDA credits & grants by World Bank borrowers” dated January 2011 (as updated in July 2014). 5. Consultancy Assignments with Selection Methods and Time Schedule – As per procurement plan available in STEP. PROCUREMENT India : Second Tamil Nadu Road Sector Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-06-10 2019-03-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P143751 GPN Date: Project Name: Second Tamil Nadu Road Sector Project Loan / Credit No: IBRD / 84990 Executing Agency(ies): TNRSP PMU, Highways Department WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 1 / OPRC-1 (Arcot Single Stage - One IBRD / 84990 Prior Request for Bids Open - National 14,098,367.60 Signed Tiruvarur Corridor Roads) Envelope WBR 2 / OPRC-2 Single Stage - One (Nagapattinam - Tuticorin IBRD / 84990 Prior Request for Bids Open - National 18,868,799.49 Signed Envelope Corridor) WBR 9 / Upgradation of Open - Single Stage - One IBRD / 84990 Prior Request for Bids 14,978,763.02 Signed SH-9 and SH-137 (EPC 03) International Envelope IN-TNRSP-1927-CW-RFB / Four Laning of Under Open - Single Stage - Two Oddanchatram - Dharapuram IBRD / 84990 Prior Request for Bids 0.00 Implementati 2016-09-25 2016-10-06 2016-11-21 2017-02-10 2017-03-27 2017-09-23 International Envelope – Avinashipalayam Section on of SH-37 (PPP-02) TNRSP II PPP 02 SH 37 / Four Laning of Oddanchatram - Dharapuram - Avinashipalayam Section of SH-37 ("TheProject State Highway") from Km 37+400 Open - Single Stage - Two IBRD / 84990 Prior Request for Bids 145,313,547.96 Signed 2017-04-07 2017-04-26 2017-07-06 2017-10-20 2017-12-12 2018-06-10 to Km 108+400 in the State International Envelope of Tamil Nadu under TNRSP-II to be executed on  Design, Build, Finance, Operate, Maintain  and Transfer TNRSP II PPP03 SH39 / Strengthening and Widening (Four Lane) of Tirunelveli- Sengottai-Kollam Road of SH- 39 ("The Project State Open - Single Stage - Two Highway") from Km 5+000 IBRD / 84990 Prior Request for Bids 83,749,170.71 Signed 2017-05-02 2017-05-12 2017-07-14 2017-10-27 2017-12-15 2027-12-14 International Envelope to Km 50+600 in the State of Tamil Nadu under TNRSP-II to be executed on DBFOMT on Modified Annuity Basis. TNRSP II/PPP01/SH15 / Project No.PPP01 - Four Laning of Gobi -Erode Section of SH-15 from Km 123+000 to Km 153+600 in Pending Open - Single Stage - Two the State of Tamil Nadu IBRD / 84990 Prior Request for Bids 0.00 Implementati 2019-02-28 2019-03-29 2019-07-26 2019-10-25 2019-12-02 2021-05-25 International Envelope under TNRSP-II to be on executed on Design, Build, Finance, Operate, Maintain and Transfer (DBFOMT) on Modified Annuity Basis Page 1 TNRSP II PPP 01 SH 15 / Project No.PPP01 - Four Laning of Gobi -Erode Section of SH-15 ("The Project State Highway") from Km 123+000 to Km 153+600 Open - Single Stage - Two IBRD / 84990 Prior Request for Bids 0.00 Canceled 2017-04-20 2017-05-03 2017-07-06 2017-10-20 2017-12-12 2018-06-10 in the State of Tamil Nadu International Envelope under TNRSP-II to be executed on Design, Build, Finance, Operate, Maintain and Transfer (DBFOMT) on Mod TNRSP II / EPC04 BW / Upgrading Vridhachalam - Pending Single Stage - One Parangipettai Road (SH 70) IBRD / 84990 Prior Request for Bids Open - National 0.00 Implementati 2019-03-07 2019-03-12 2019-07-10 2019-08-09 2019-09-12 2022-02-28 Envelope km 0+000 to km 35+800 on (Balance Works) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-TNRSP-89625-GO-RFB / Pending Short term Procurement of Single Stage - One IBRD / 84990 Post Request for Bids Open - National 0.00 Implementati 2018-12-14 2018-12-19 2019-01-18 2019-02-02 2019-03-03 2019-08-30 IT-ICT Hardware for Envelope on Highways Department IN-TNRSP-94487-GO-RFB / Supply, Installation, Commissioning and Maintenance of Automatic Pending Speed Enforcement System Single Stage - Two IBRD / 84990 Post Request for Bids Open - National 0.00 Implementati 2019-01-11 2019-01-16 2019-02-27 2019-04-27 2019-06-01 2019-11-28 and Advanced Traffic Envelope on Management System in East Coast Road (ECR - SH49) from Akkarai (22/300) to Mamallapuram (56/700) IN-TNRSP-103114-GO-RFB / Centro of Excellence- Pending Trauma care at Single Stage - One IBRD / 84990 Post Request for Bids Open - National 0.00 Implementati 2019-02-27 2019-03-09 2019-04-08 2019-05-18 2019-06-02 2019-08-31 Kancheepuram District Head Envelope on Quarters Hospital-General- Modular Operation Theater NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-TNRSP-61489-NC-DIR / MUARC Road Safety Under Management Leadership IBRD / 84990 Post Direct Selection Direct 0.00 Implementati 2018-05-21 2018-05-26 2018-06-30 2018-12-27 Training Programme - May on 2018 IN-TNRSP-89196-NC-RFB / Selection of an agency for Pending conducting Road Condition Single Stage - One IBRD / 84990 Post Request for Bids Open - National 0.00 Implementati 2018-12-10 2018-12-15 2019-01-14 2019-01-29 2019-02-08 2020-02-08 Survey for a length of Envelope on 23468KM using Advanced Data Collection Equipment Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 17 / Construction Supervision Consultancy Quality And Cost- Open - Under IBRD / 84990 Prior 1,990,816.64 services for EPC packages Based Selection International Implementation (SC-2) WBR 18 / Construction Supervision Consultancy Quality And Cost- Open - IBRD / 84990 Prior 2,540,920.48 Signed services for EPC packages Based Selection International (SC-3) WBR 3 / Construction Supervision Consultancy Quality And Cost- Open - IBRD / 84990 Prior 3,305,723.62 Signed services for EPC packages Based Selection International (SC-1) WBR 21 / Road Safety Quality And Cost- Under IBRD / 84990 Prior Open - National 0.00 2016-08-04 2016-08-08 2016-08-18 2016-08-22 2016-08-23 2016-09-27 2016-11-01 2017-11-01 Management Consultancy Based Selection Implementation IN-TNRSP-3554-CS-QCBS / Activity relates to procurement of Road Safety Management Consultancy Service under the Road Safety Component. The Quality And Cost- Open - Under IBRD / 84990 Prior 0.00 2016-11-18 2016-12-09 2017-01-22 2017-02-19 2017-03-21 2017-04-25 2017-05-30 2018-05-30 process is in advance stage. Based Selection International Implementation EOI evaluation completed; Technical and Financial Proposal evaluated and decided to go for fresh tenders now. IN-TNRSP-2152-CS-QCBS / Quality And Cost- Open - Road Safety Management IBRD / 84990 Prior 0.00 Canceled 2016-11-15 2016-12-06 2017-01-19 2017-02-16 2017-03-18 2017-04-22 2017-05-27 2018-05-27 Based Selection International Consultancy Service(RSMCS) IN-TNRSP-3700-CS-QCBS / RUSS-Consultancy Service Quality And Cost- for Road User Satisfaction IBRD / 84990 Post Open - National 77,177.85 Signed 2016-12-15 2017-01-05 2017-02-18 2017-03-18 2017-04-17 2017-05-22 2017-06-26 2018-06-26 Based Selection Survey - Base line survey & Midterm survey IN-TNRSP-3705-CS-QCBS / Proc Re-Engg - Consultancy Service for Process Re Quality And Cost- Engineering - IBRD / 84990 Post Open - National 336,784.39 Signed 2016-12-15 2017-01-05 2017-02-18 2017-03-18 2017-04-17 2017-05-22 2017-06-26 2018-06-26 Based Selection B2 Process Improvements and Organizational Restructuring IN-TNRSP-5233-CS-QCBS / LA - Consultancy Service to Prepare Amendments to Tamil Nadu Highways Act, Quality And Cost- 2001(Tamil Nadu Act 34 of IBRD / 84990 Post Open - National 32,131.31 Signed 2017-01-06 2017-01-27 2017-03-12 2017-04-09 2017-05-09 2017-06-13 2017-07-18 2018-07-18 Based Selection 2002) under -B2) Process Improvements and Organizational Restructuring of ICE Components IN-TNRSP-6091-CS-QCBS / Training needs assessment and management for Quality And Cost- Under IBRD / 84990 Prior Open - National 0.00 2017-02-10 2017-03-03 2017-04-16 2017-05-14 2017-06-13 2017-07-18 2017-08-22 2018-08-22 effective resource utilization Based Selection Implementation in Tamil Nadu Highways Department Page 3 IN-TNRSP-20820-CS-FBS / RSM Consultant - Second Call-Road Safety Management Consultancy Services to help the Fixed Budget Open - Under Government of Tamil Nadu IBRD / 84990 Prior 1,071,608.52 2017-07-19 2017-08-09 2017-09-22 2017-10-20 2017-11-19 2017-12-24 2018-01-28 2020-07-16 Selection International Implementation in carrying out strategic and operational level initiatives to enhance Tamil Nadu's road safety management capacity IE01/PPP02/TNRSPII/2017 / Appointment of Independent Engineer for Four Laning of Oddanchatram - Dharapuram Quality And Cost- Open - Under IBRD / 84990 Prior 0.00 2017-08-17 2017-09-06 2017-12-14 2018-01-18 2018-02-02 2018-03-26 2018-05-01 2021-04-30 - Avinashipalayam Section of Based Selection International Implementation SH-37 from Km 37+400 to Km 108+400 in the State of Tamil Nadu under TNRSP-II IE02/PPP03/TNRSP II/2017 / Invitation of Proposals for Expression of Interest for Independent Engineer for "Strengthening and Widening Quality And Cost- Open - Under (Four Lane) of Tirunelveli - IBRD / 84990 Prior 0.00 2017-08-17 2017-09-06 2017-12-14 2018-01-18 2018-02-02 2018-03-26 2018-05-01 2021-04-30 Based Selection International Implementation Sengottai - Kollam Road of SH-39 ("The Project State Highway") from Km 5+000 to Km 50+600 in the State of Tamil Nadu TPTARC / Third Party Technical and Accounting Review Consultancy Services (TPTARC) to carryout semi- annual review on Tamil Quality And Cost- Under Nadu Road Sector Project II IBRD / 84990 Post Open - National 0.00 2017-09-14 2017-10-25 2017-12-01 2018-01-07 2018-02-15 2018-03-31 2018-04-15 2021-04-29 Based Selection Implementation Implementation, Project Performance, compliance with safeguard documents and statutory / regulatory requirements WBR 20 / Third Party Technical and Accounting Quality And Cost- IBRD / 84990 Prior Open - National 0.00 Canceled 2016-08-04 2016-08-25 2016-10-08 2016-11-05 2016-12-05 2017-01-09 2017-02-13 2019-03-31 Review Consultancy Services Based Selection (TPTARC) FORENSIC AUDIT / Forensic audit for Fixed Budget Under IBRD / 84990 Post Open - National 0.00 2017-09-25 2017-09-28 2017-10-12 2017-11-21 2018-01-05 2018-02-09 2018-03-16 2021-03-15 Procurement cycle under Selection Implementation TNRSP II. Quality And Cost- WBR 19 / Forensic Audit IBRD / 84990 Prior Open - National 0.00 Canceled 2016-08-04 2016-08-25 2016-10-08 2016-11-05 2016-12-05 2017-01-09 2017-02-13 2019-08-31 Based Selection IN-TNRSP-29719-CS-FBS / MC for IT-ICT : Management consultancy Fixed Budget Under services for IT-ICT related IBRD / 84990 Post Open - National 0.00 2017-10-23 2017-11-13 2017-12-27 2018-01-24 2018-02-23 2018-03-30 2018-05-04 2019-05-04 Selection Implementation procurements and e-pathai enhancement in Highways Department IN-TNRSP-61495-CS-CQS / Consultant Creating Road safety Pending IBRD / 84990 Post Qualification Open - National 0.00 2018-05-30 2018-06-20 2018-08-03 2018-09-02 2018-10-07 2019-04-05 Awareness among School Implementation Selection children Page 4 INDIVIDUAL CONSULTANTS Page 5