Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Watershed Management Division, Department of Forests and Park Services, Ministry of Agriculture and Forests Project Name : Bhutan REDD Readiness Project No. : P150177 2. Bank’s Approval Date of the Procurement Plan : January 15, 2018 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above 2 million NCB ( Goods) > USD 30,000 and up to USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Non-Consulting > 200,000 USD All contract above 1.0 Services) million NCB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods). Goods: is applicable for those contracts identified in the Procurement Plan tables; The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above 2 million Selection USD for Consultant Firms (b) Quality Based Selection No threshold (c) Selection Made Under a No threshold All contracts above $0.4 Fixed Budget million USD for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Section VII of firms regulations (para 7.13 to 7.15) (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Bhutan REDD Readiness PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2016-05-31 2018-12-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P150177 GPN Date: 2016-09-20 Project Name: Bhutan REDD Readiness Loan / Credit No: TF / 19030, TF / A6108 Executing Agency(ies): Watershed Management Division, Department of Forests and Park Services WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-83809-CW-RFB / Renovate existing old Under structure and create space Single Stage - One TF / A6108 Post Request for Bids Limited 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-02-15 2019-03-22 2019-09-18 for Project Management Envelope on Office(PMO) by National Land Commission GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-138-GO-RFQ / Request for Single Stage - One Procurement of CHN & S TF / 19030 Post Limited 92,462.00 Completed 2016-05-31 2016-07-05 2016-08-31 Quotations Envelope analyzer FRMD/R-PP/NFI/3/2017- 2018/02 / Printing of TF / 19030 Post Direct Selection Direct 0.00 Canceled 2018-03-06 2018-05-30 2018-07-04 2018-12-31 National Forest Inventory Report Volume II BT-WMD-37728-GO-RFQ / Printing of REDD+ related documents, LULC 2016, Request for Single Stage - One TF / 19030 Post Open - National 0.00 Canceled 2018-01-06 2018-03-03 2018-08-30 Forest and Nature Quotations Envelope Conservation Rules and Regulations 2017 BT-WMD-37723-GO-RFQ / Request for Single Stage - One Procurement of 5 Laptops, 1 TF / 19030 Post Limited 0.00 Canceled 2017-12-16 2018-02-10 2018-08-09 Quotations Envelope computer, three hard drives BT-WMD-37725-GO-RFQ / Request for Single Stage - One Procurement of Computer TF / 19030 Post Limited 0.00 Canceled 2017-12-30 2018-02-24 2018-08-23 Quotations Envelope and Peripherals BT-WMD-37729-GO-RFQ / Procurement of Video Request for Single Stage - One conference system: TV screen TF / 19030 Post Open - National 0.00 Canceled 2017-12-30 2018-02-24 2018-08-23 Quotations Envelope and system; Projector; and Camera and a printer BT-WMD-52583-GO-DIR / Procurement of vehicles TF / 19030 Prior Direct Selection Direct 0.00 Canceled 2018-04-12 2018-04-17 2018-05-22 2018-11-18 around (5 nos) Page 1 BT-WMD-54236-GO-RFQ / Procurement of heavy duty Request for Single Stage - One multipurpose machine for TF / 19030 Post Limited 0.00 Canceled 2018-04-05 2018-05-31 2018-11-27 Quotations Envelope printing and photcopying for Director office BT-WMD-54246-GO-RFQ / Request for Single Stage - One Procurement of furniture for TF / 19030 Post Limited 0.00 Canceled 2018-04-06 2018-06-01 2018-11-28 Quotations Envelope WMD and field offices BT-WMD-61320-GO-RFQ / Procurement of EGM-5 Request for Single Stage - One Portable C02 Gas Analyze to TF / 19030 Post Limited 9,185.55 Signed 2018-05-12 2018-07-07 2019-01-03 Quotations Envelope measure CO2 sequestration and Soil CO2 efflux BT-WMD-66730-GO-RFB / Pending Procurement of equipment Single Stage - One TF / A6108 Post Request for Bids Open - National 0.00 Implementati 2018-08-30 2018-09-04 2018-10-16 2018-11-15 2018-12-20 2019-06-18 (Work station - hi- Envelope on specification) by NLC BT-WMD-77186-GO-RFQ / Procurement CCTV set by Pending Request for Single Stage - One Wangdue Territorial Division TF / A6108 Post Limited 0.00 Implementati 2019-01-04 2019-03-01 2019-08-28 Quotations Envelope (Under Department of Forest on and Park Services) BT-WMD-77187-GO-RFQ / Procurement of 1 Samsung 42inch LED monitor, 4 desktop, 1 laptop(mid-end), 1 Pending laptop (low-end), 4 scanner, Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2019-01-04 2019-03-01 2019-08-28 2 Backup hard drive and 4 Quotations Envelope on printers by Wangdue Territorial Division(under Department of Forest and Park Services) BT-WMD-77702-GO-RFQ / Procurement of 2 laptops, 3 GPS, wedge prism, 5 DBH Pending Request for Single Stage - One tape, etc by Wangdue TF / A6108 Post Limited 0.00 Implementati 2018-12-06 2019-01-31 2019-07-30 Quotations Envelope Territorial Division(under on Department of Forest and Park Services) BT-WMD-83259-GO-RFQ / Procurement of one measuring stage (Lintab 6 Pending Request for Single Stage - One professional pack) by Ugyen TF / A6108 Post Open - National 0.00 Implementati 2019-01-04 2019-03-01 2019-08-28 Quotations Envelope Wangchuck Institute for on Conservation and Environment BT-WMD-83260-GO-RFQ / Procurement of one lab Pending microtome for wood anatomy Request for Single Stage - One TF / A6108 Post Open - National 0.00 Implementati 2019-01-04 2019-03-01 2019-08-28 study by Ugyen Wangchuck Quotations Envelope on Institute for Conservation and Environment BT-WMD-83265-GO-RFQ / Procurement of one Lap tops Pending and computer peripherals Request for Single Stage - One TF / A6108 Post Open - National 0.00 Implementati 2020-01-04 2020-02-29 2020-08-27 by Ugyen Wangchuck Quotations Envelope on Institute for Conservation and Environment Page 2 BT-WMD-83808-GO-RFB / Procurement of one e- Pending Single Stage - One cognition software for object- TF / A6108 Post Request for Bids Open - National 0.00 Implementati 2018-11-30 2018-12-05 2019-01-16 2019-02-15 2019-03-22 2019-09-18 Envelope based image analysis by on National Land Commission BT-WMD-71842-GO-DIR / Procurement of 4 Isuzu Pending vehicles by the National TF / A6108 Post Direct Selection Direct 0.00 Implementati 2018-11-30 2018-12-05 2019-01-09 2019-07-08 Land Commission for land on zoning exercise BT-WMD-71554-GO-DIR / Procurement of 5 Isuzu Pending vehicles by department of TF / A6108 Post Direct Selection Direct 0.00 Implementati 2018-11-30 2018-12-05 2019-01-09 2019-07-08 Forests and Park Services on for forest fire and law enforcement activities BT-WMD-89247-GO-DIR / Purchase of training materials(Purchase of Pending laminated timbers from TF / A6108 Post Direct Selection Direct 0.00 Implementati 2019-01-01 2019-01-06 2019-02-10 2019-08-09 Natural Resources on Development Corporation Limited) by Royal Academy NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-54249-NC-RFQ / Request for Single Stage - One Workshop wit core working TF / 19030 Post Limited 0.00 Canceled 2018-03-20 2018-05-15 2018-11-11 Quotations Envelope group on FREL BT-WMD-76946-NC-RFQ / Training on LULC using Under Object Based Image Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Classification for 10 officials Quotations Envelope on (ITC, Netherlands) from National Land Commission. BT-WMD-76947-NC-RFQ / Exchange program/workshop Pending @ Switzerland (given similar Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2019-02-06 2019-04-03 2019-09-30 landscape with Bhutan) for Quotations Envelope on 8 officials from National Land Commission BT-WMD-76948-NC-RFQ / Training on MCDA - AHP Pending Request for Single Stage - One for 8 official in South Korea TF / A6108 Post Limited 0.00 Implementati 2019-05-06 2019-07-01 2019-12-28 Quotations Envelope from National Land on Commission BT-WMD-76949-NC-RFQ / LULC validation training using GNSS & web based Under GIS for surveyors, planners Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2019-06-06 2019-08-01 2020-01-28 and survey engineers Quotations Envelope on (Singapore) for 15 officials from National Land Commission. Page 3 BT-WMD-83781-NC-RFQ / Ex-country(overseas location yet to be finalized) capacity building on Carbon Pending budgeting and allometric Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2019-01-06 2019-03-03 2019-08-30 equation development for 5 Quotations Envelope on officials from Ugyen Wangchuck Institute for Conservation and Environmental Research BT-WMD-83784-NC-RFQ / Ex-country (overseas location yet to be finalized)capacity building on Pending Dendrochronological Software Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2019-01-07 2019-03-04 2019-08-31 application in tree-ring Quotations Envelope on science for 2 Officials from Ugyen Wangchuck Institute for Conservation and Environmental Research BT-WMD-86093-NC-RFQ / Workshop on Project Management and Leadership along with field visits at Pending Industrial Advancement Request for Single Stage - One TF / A6108 Post Limited 0.00 Implementati 2018-11-24 2019-01-19 2019-07-18 Academy of the Philippines Quotations Envelope on in Manila for 10 officials from the SFED and WMD under Department of Forest and Park Services BT-WMD-86094-NC-RFQ / Institutional visit to Community based forest enterprises initiatives along with field visits in Pending Request for Single Stage - One Philippines/ Indonesia/ TF / A6108 Post Limited 0.00 Implementati 2019-04-27 2019-06-22 2019-12-19 Quotations Envelope Myanmar for 3 officials from on the Social Forestry & Extension Division under Department of Forest and Park Services BT-WMD-88996-NC-RFQ / Workshop on Environmental Pending Request for Single Stage - One text book for class 9 and 10 TF / 19030 Post Limited 0.00 Implementati 2018-12-20 2019-02-14 2019-08-13 Quotations Envelope by Rpyal Education Council on (REC) BT-WMD-89246-NC-DIR / Ex-country (European institute )Capacity building Pending on wood based technology TF / A6108 Post Direct Selection Direct 0.00 Implementati 2019-12-01 2019-12-06 2020-01-10 2020-07-08 for one officials from Royal on Academy for a period of 3 to 6 months BT-WMD-89941-NC-RFQ / Pending Training workshop on record Request for Single Stage - One TF / 19030 Post Limited 0.00 Implementati 2018-12-19 2019-02-13 2019-08-12 keeping of procurement and Quotations Envelope on budget discussions CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4 BT-WMD-136-CS-INDV / Quality And Cost- Open - consultancy services for TF / 19030 Prior 0.00 Canceled 2016-06-05 2016-06-26 2016-08-09 2016-09-06 2016-10-06 2016-11-10 2016-12-15 2017-12-15 Based Selection International REDD+ study BT-WMD-1790-CS-QBS / Quality Based Open - TF / 19030 Prior 0.00 Canceled 2016-09-20 2016-10-11 2016-11-24 2016-12-22 2017-01-21 2017-02-20 2017-03-27 2018-03-27 Consultancy on VES Selection International BT-WMD-2908-CS-QBS / Quality Based Open - Hiring of Consultant for TF / 19030 Prior 318,600.00 Signed 2016-10-31 2016-11-21 2017-01-04 2017-02-01 2017-03-03 2017-04-02 2017-05-07 2018-05-07 Selection International work on SESA package BT-WMD-2985-CS-QBS / Consultancy work on National REDD+ Strategy Quality Based Open - TF / 19030 Prior 0.00 Canceled 2016-11-04 2016-11-25 2017-01-08 2017-02-05 2017-03-07 2017-04-06 2017-05-11 2018-05-11 and Action Plan, Benefit Selection International Sharing and Fund mobilization BT-WMD-4500-CS-QBS / Quality Based Open - TF / 19030 Prior 214,517.00 Signed 2016-12-13 2016-12-13 2016-12-13 2016-12-13 2016-12-14 2016-12-19 2017-01-16 2018-03-12 Work package on VES Selection International BT-WMD-21286-CS-QCBS / Quality And Cost- TF / 19030 Post Open - National 0.00 Canceled 2017-07-24 2017-08-14 2017-09-27 2017-10-25 2017-11-24 2017-12-29 2018-02-02 2019-02-02 Consultancy on FGRM Based Selection WMD/47/2017-2018/06 / Quality And Cost- Feedback and Grievance TF / 19030 Post Open - National 0.00 Canceled 2017-11-23 2017-12-14 2018-01-27 2018-02-24 2018-03-26 2018-04-30 2018-06-04 2019-06-04 Based Selection Redress mechanism BT-WMD-52573-CS-FBS / Fixed Budget Project Support Officer for TF / 19030 Post Open - National 0.00 Canceled 2018-03-09 2018-03-30 2018-05-13 2018-06-10 2018-07-10 2018-08-14 2018-09-18 2019-09-18 Selection REDD+ Secretariat BT-WMD-52598-CS-QBS / Consultancy work on Quality Based Open - TF / 19030 Post 156,838.00 Signed 2018-03-12 2018-04-02 2018-05-16 2018-06-13 2018-07-13 2018-08-12 2018-09-16 2019-09-16 National REDD+ strategy Selection International Package BT-WMD-89244-CS-QCBS / Hire consultant to conduct Consultant Pending cost benefit analysis on TF / A6108 Post Qualification Open - National 0.00 2019-12-01 2019-12-22 2020-02-04 2020-03-05 2020-04-09 2020-10-06 Implementation Glulam & develop marketing Selection strategies by Royal Academy INDIVIDUAL CONSULTANTS Page 5