PROCUREMENT PLAN (Textual Part) Project information: COMESA: Great Lakes Trade Facilitation project P151083[country] [Project name] [P-number] Project Implementation agency: [insert legal name]COMESA Secretariat Date of the Procurement Plan: [insert date]14 June 2016 Period covered by this Procurement Plan: [insert from – to period]1 July 2016 – December 31, 2017 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in COMESA Procurement Implementation Rules of November 2005 (as amended by the Council and 2007)[insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. Rule of origin of the goods: requires that all goods, works and services procured by the COMESA Secretariat shall originate in COMESA and requires tenderers to provide evidence of this through provisions of a certificate of origin duly made out by the competent authority of the supplier’s country of origin. Exceptions require written approval by the COMESA Secretary General. Under bank financed activities this will not apply 2. Participation in bidding: Open competition will be the default method of bidding. Restrictions whereby the Secretariat may deny bidders participation based on restriction for bidding to bidders being nationals of any non-Member States own or controlled bidders or to bidders who have substantial business activities in the territory of the Member State under whose laws it is constituted will not apply. Neither will restriction based on region. 3. Conditions for Use of Restricted Tendering: The restriction by COMESA under restricts tendering process whereby to only those bidders invited by the Secretariat will not apply under Bank financing; 4. Fraudulent practice: COMESA provisions on Fraud and Corruption will be modified to conform with the Banks definition of fraud and corruption which includes cross debarment 5. Tender Security: Tender security will not be restricted to the use of bid security from commercial banks and or bid bonds from insurance firms. At the option of the COMESA Secretariat, use may be made of Bid securing declaration in lieu of requests for provisions of bid security 6. Selection of consultants: Selection of consultant services based on methods and selection process as contained in the Banks Consultants Guidelines will apply in the selection of consultants services 7. Standard Bidding Documents: COMESA will use where possible the banks Standard Bidding documents in cases where COMESA does not have its own standard bidding documents. Where use is made of COMESA’s own Standard Bidding documents, the Bank will review and clear these to ensure they include minimum Banks policy for procurement and selection of consultants. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable”. Procurement of Second Hand Goods: as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable”. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$200,000 equivalent. 1. Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. In the case of this COMESA implemented project, the national consultants at the option of COMESA may be consultants from one member country or from the entire group of COMESA countries. PROCUREMENT Africa : AFR RI-Great Lakes Trade Facilitation PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2017-03-21 2019-03-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151083 GPN Date: 2016-12-06 Project Name: AFR RI-Great Lakes Trade Facilitation Loan / Credit No: IDA / Q9750, IDA / D0890, IDA / 57220 Executing Agency(ies): COMESA WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-COMESA -46731-CW- Request for Single Stage - One RFP / Rehabilitation of IDA / D0890 Post Limited 59,100.00 Signed 2018-03-12 2018-04-19 2018-10-16 Quotations Envelope TIDO offices ZM-COMESA -47440-CW- Pending RFQ / Branding of TIDO Request for Single Stage - One IDA / D0890 Post Limited 0.00 Implementati 2018-03-31 2019-06-10 2019-12-07 offices ( Signage , notice Quotations Envelope on boards and billboards). GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-COMESA -10613-GO- RFQ / Procurement of office Request for Single Stage - One IDA / D0890 Post Limited 93,650.00 Completed 2017-04-29 2017-06-24 2017-12-21 machines ( Photocopiers) for Quotations Envelope TIDOs ZM-COMESA -10621-GO- RFQ / Procurement of Office Request for Single Stage - One Furniture for TIDOs and IDA / D0890 Post Limited 17,007.06 Completed 2017-04-29 2017-06-24 2017-12-21 Quotations Envelope the Regional TIDO Coordinator ZM-COMESA -10628-GO- RFQ / Procurement of ICT Request for Single Stage - One IDA / D0890 Post Limited 46,825.00 Completed 2017-04-29 2017-06-24 2017-12-21 Equipment for TIDOs and Quotations Envelope the Regional TIDO ZM-COMESA -10837-GO- Pending RFQ / Procurement and Request for Single Stage - One IDA / D0890 Post Limited 0.00 Implementati 2017-04-22 2017-06-17 2017-12-14 Installation of Solar panels Quotations Envelope on x 5 for TIDOs ZM-COMESA -10844-GO- Request for Single Stage - One RFQ / Procurement of IDA / D0890 Post Limited 0.00 Canceled 2017-04-22 2017-06-17 2017-12-14 Quotations Envelope Android Tabloids ZM-COMESA -11096-GO- RFQ / Procurement of Office Equipement ( Lap Request for Single Stage - One tops, Desk tops,External IDA / D0890 Post Limited 10,677.98 Completed 2016-11-27 2017-01-22 2017-07-21 Quotations Envelope Hard drive, Photocopier and Laser printers) for project staff. Page 1 ZM-COMESA -11089-GO- RFQ / Procurement of Request for Single Stage - One IDA / D0890 Post Limited 5,571.50 Completed 2017-02-19 2017-04-16 2017-10-13 Office furniture for the Quotations Envelope project staff ZM-COMESA -47439-GO- RFQ / Printing of Request for Single Stage - One brochures, flyers, posters, IDA / D0890 Post Limited 6,221.10 Completed 2018-03-13 2018-05-02 2018-10-29 Quotations Envelope banners and production of newsletters ZM-COMESA -48211-GO- RFQ / Purchase of office Request for Single Stage - One IDA / D0890 Post Limited 584.47 Completed 2018-03-10 2018-05-05 2018-11-01 equipment (Projector and Quotations Envelope camera), ZM-COMESA -76195-GO- Request for Single Stage - One RFQ / Purchase of Office IDA / D0890 Post Limited 2,022.00 Completed 2018-09-08 2018-11-03 2019-05-02 Quotations Envelope Equipment - Laptop ZM-COMESA -94326-GO- Pending Request for Single Stage - One RFQ / Procurement of IDA / D0890 Post Limited 0.00 Implementati 2019-09-07 2019-11-02 2020-04-30 Quotations Envelope TIDO Uniforms. on ZM-COMESA -94320-GO- Pending RFQ / Hire of Electronic Request for Single Stage - One IDA / D0890 Post Limited 0.00 Implementati 2019-02-16 2019-04-13 2019-10-10 Billboards at all GLTFP Quotations Envelope on boarders posts ZM-COMESA -47971-GO- RFQ / Purchase of touch Pending Request for Single Stage - One screen Kiosks for small scale IDA / D0890 Post Limited 0.00 Implementati 2019-07-20 2019-09-10 2020-03-08 Quotations Envelope cross boarder traders to on access information. ZM-COMESA -94315-GO- RFQ / Printing of Pending Request for Single Stage - One brochures , flyers ,posters , IDA / D0890 Post Limited 0.00 Implementati 2019-04-13 2019-06-08 2019-12-05 Quotations Envelope banners and production of on newsletters. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-COMESA -48220-NC- RFP / Hire of a firm for Request for Single Stage - One IDA / D0890 Post Limited 0.00 Canceled 2018-03-26 2018-03-31 2018-05-12 2018-06-11 2018-07-16 2019-01-12 production of short films and Proposals Envelope videos. ZM-COMESA -94348-NC- Pending RFQ / Hire of a firm to Request for Single Stage - One IDA / D0890 Post Limited 0.00 Implementati 2019-05-11 2019-07-06 2020-01-02 edit Training of Trainers Quotations Envelope on manuals ZM-COMESA -94350-NC- RFQ / Translation of Pending Request for Single Stage - One Training of Trainers IDA / D0890 Post Limited 0.00 Implementati 2019-07-06 2019-08-31 2020-02-27 Quotations Envelope manuals in boarder on languages. ZM-COMESA -94352-NC- Pending RFQ / Advertise the toll Request for Single Stage - One IDA / D0890 Post Limited 0.00 Implementati 2019-06-22 2019-08-17 2020-02-13 free number in media via Quotations Envelope on news paper and billboard Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS/PRO/GLTFP/JM/01/17 / CONSULTANCY SERVICES FOR THE DEVELOPMENT Quality And Cost- Open - Pending IDA / Q9750 Prior 0.00 2017-03-07 2017-03-28 2017-05-11 2017-06-08 2017-07-08 2017-08-12 2017-09-16 2018-09-16 OF TRAINING MATERIALS Based Selection International Implementation FOR TRAINING OF TRAINERS. CS/PRO/GLTFP/JM/02/17 / Consultant Development of a Open - Pending IDA / D0890 Prior Qualification 0.00 2017-03-09 2017-03-30 2017-05-13 2017-06-12 2017-07-17 2018-01-13 Communication and International Implementation Selection Advocasy strategy . ZM-COMESA -10941-CS- CQS / Hire a Consulting Consultant firm to prepare a IDA / D0890 Post Qualification Open - National 23,057.14 Signed 2017-03-24 2017-04-14 2017-05-28 2017-06-27 2017-08-01 2018-01-28 communication and Selection advocacy strategy ZM-COMESA -10945-CS- Consultant CQS / Hire of Simplified IDA / D0890 Post Qualification Open - National 30,402.00 Signed 2017-03-24 2017-04-14 2017-05-28 2017-06-27 2017-08-01 2018-01-28 Trade Regime (STR) Selection Consultant . IC ZM-COMESA -10946-CS- QCBS / Hire of a consultant to prepare Consultant training manuals on STR Open - IDA / D0890 Post Qualification 99,320.00 Signed 2017-04-10 2017-05-01 2017-06-14 2017-07-14 2017-08-18 2018-02-14 Rules , Customer International Selection Management, Conflict resolution and Gender awareness ZM-COMESA -72028-CS- CQS / Hire of STR Consultant Under Consultant for the period IDA / Q9750 Post Qualification Open - National 0.00 2018-07-31 2018-08-21 2018-10-04 2018-11-03 2018-12-08 2019-06-06 Implementation September 2018 to 31st Selection December 2019 INDIVIDUAL CONSULTANTS Page 3