E4547 ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK Georgia Youth Inclusion and Social Accountability Project (P150310) April 2014 1. INTRODUCTION With the overall aim of empowering youth to become active citizens, the Youth Inclusion and Social Accountability Project (YISAP) will support youth and local government authorities in three selected municipalities to jointly tackle issues facing their communities. The Project will directly contribute to the fulfillment of the Active Citizenship pillar of the National Youth Policy and the Ministry of Sport and Youth Affairs’ 2013 priorities of youth development of rural areas and civil and non -formal education. The Project will provide youth with the opportunity to shape their communities through interactive, participatory democracy. Via participatory identification of community issues and joint Municipal Action Plan (MAP) development, implementation and monitoring, youth in the target areas will witness their ideas turn into action and in turn, make the local authorities more accountable to their citizens. Project activities will be implemented by the Grant Recipient, a Non-Governmental Organization, People in Need, Georgia (PIN). This implementing agency was chosen through a competitive transparent selection process led by the Ministry of Sports and Youth Affairs and the World Bank. After thorough assessment People in Need was found to have strong capacity in areas essential for project success: experience of young participation, experience of strengthening linkages between local government and young people, fiduciary management. The proposed project team will consist of six persons: a Project Manager, two regional Project Coordinators, one Field Officer, a Social Media and IT Expert, a part time Financial Management Officer and part time Procurement Officer. The project team will be directly supported by the Country Director of PIN with financial and administrative oversight by the Finance Manager. PIN will work in close coordination with the Ministry of Sports and Youth Affairs of Georgia for the purposes of the project. PIN will establish and chair a multi stakeholder Supervisory Committee, which will include members of MSYA. The committee will meet at least quarterly and receive regular updates on project activities, implementation challenges and successes and will undertake field based visits to the activities. In particular, PIN will work with the Ministry to facilitate connections between the project and central and local Government authorities to encourage institutional support for the participatory inclusion of young people into local planning. 2. PROJECT DESCRIPTION The Project Development Objective (PDO) is to increase the participation of youth in demand-side governance, social accountability and civic engagement at the municipal level, leading to greater youth inclusion. 2.1 Project Components The focus of the project activities is to set up mechanisms for youth to be involved in local decision- making together with local government bodies. This process will foster stronger accountability of local government towards the views and roles of youth. An innovative aspect of the activities will be to introduce relevant Information Communication Technology (ICT) tools as a way for young people to express their opinions and be involved in local development choices. Component 1: Promoting Youth Involvement in Local Development. Activities under this component will entail a participatory process with young people in the target municipality to identify the service delivery problems that challenge, concern or constrain them in their local area. Of these identified problems, they will prioritize those which they want and are able to address under the project. In coordination with the relevant local authorities, young people will devise a MAP (including actions, responsibilities and time line) to address the prioritized problem. Once a municipal action plan is agreed, grants will be transferred to local municipal authorities and local youth groups for them to implement the action plan. Young people will be involved in evaluating the achievements of the action plan. The evaluation of the implementation of the action plan will focus on social accountability mechanisms, so that the municipal authorities are accountable to young people on whether they delivered agreed actions in a transparent and participatory way. The activities to be supported under this component will all contribute to enabling young people to engage productively in the civic life of their communities. Not only will the activities enable a forum through which young people can be involved in local decision making, their participation is likely to improve their leadership skills and self-confidence. The aim is to find ways to motivate and empower youth to take part in constructive engagement in which they recognize the potential contribution they can make to inclusive development in Georgia. Project activities will entail the following but will be refined and designed on the basis of analytic work, which will influence effective project implementation. The component will include the following actions:  Follow up on the preparatory meetings already held with local authorities to finalize implementation arrangements; identification of a focal point within the local government municipal structures who will coordinate the work; signature of Memorandum of Understanding between PIN and local authorities outlining mutual responsibilities and commitments towards the project.  Carry out survey and assessment to identify especially vulnerable groups of young people who may need special attention and strategies to be drawn into project activities. A project targeting strategy will be designed based on the findings of this assessment, which will be subject to World Bank review and no objection.  Map formal and informal youth groups to allow the implementing agency to identify active youth who can be engaged in the project.  Map the existing ICT and social media tools already used by young people. Based on the findings of this assessment, there will be development of and investment in the necessary ICT infrastructure (such as SMS polling platforms, Facebook pages, and smart phone apps) to enable the virtual participation of young people in the project activities.  Together with local authorities, carry out a series of focus group discussions and participatory consultations with targeted young people to: (i) introduce the aims of the project to a wide set of stakeholders and young people, (ii) facilitate contact between young people and the municipal authorities, (iii) start a debate with young people on the service delivery issues which affect and concern them in the local municipal area, their broader challenges, opportunities and concerns, including the service delivery issues where they would like to see and make a difference, their interactions with local authorities and areas where they see room for improvement.  Select representative group of young people in the project area who will coordinate the project and represent its activities to a wider set of young people.  Build capacity and provide support for the selected young people and local authorities in understanding how young people can take an active a role in the project activities; including how they will ensure effective representation of a wider set of young people. Training of local authorities and young people in the use of the social media tools to support this process. The selected youth committee and local authorities will be supported to meet regularly in order to plan project activities.  Organize a social innovation camp with young people and local authorities to identify the best social media and ICT tools for gathering the views of young people and engaging them in the project.  Conduct participatory meetings and ICT-enabled process whereby young people, local leaders, authorities and decision makers review the problems of young people identified in the earlier consultation process and choose a priority service delivery area where action may be feasible under the project.  Organize social media campaign to gather the views of young people on the identified issue for action.  Conduct a 3 day Active Citizenship workshop to undertake a participatory planning process whereby young people and local authorities agree on a MAP to meet the concerns raised through data gathered through social media, ICT tools and apps.  Publicize the agreements of the agreed municipal action plan.  Implement the agreed MAP through appropriate mechanisms including (i) contracting by PIN of qualified and eligible firms to undertake activities in the action plan, (ii) actions by municipal authorities in support of the action plan, (iii) transfer of funds to eligible youth organizations for youth-led interventions to implement the action plan.  Support participatory evaluation by young of achievements and weaknesses of the implementation of the action plan. This evaluation will be done with a view to increasing the ability of young people to hold local authorities to account on agreed actions. Component 2: Knowledge Creation and Sharing This component will assess the impact of the activities implemented in Component 1 by monitoring the links between young people’s participation in demand-side governance, social accountability and civic engagement and youth inclusion. A baseline youth inclusion and satisfaction survey will be undertaken at the start of the project. This survey will gather data against the indicators set for measuring achievement of the PDO. Annual surveys to measure changes against these indicators will be undertaken as well as a final project impact assessment. The survey will also assess young people’s perceptions of wider issues such as: post-conflict recovery and stability, their enjoyment of rights of participation and freedom of speech, the state of social accountability, changes in governance and local development in the country. This component will also involve activities for knowledge sharing of outcomes of project activities across the Europe and Central Asia region and beyond. Given the increasing levels of youth exclusion in many countries and regions around the world, this work could provide valuable insights for other fragile and conflict-affected contexts on investing in social inclusion and social accountability as a means of reducing drivers to conflict among young people. A particular focus will be knowledge sharing across the three youth inclusion projects in the Caucasus (Armenia, Georgia and North Caucasus) through exchange visits and workshops. Component 3: Project Management This component will fund all items necessary to ensure the proper implementation, coordination, and supervision through the project implementing organization including staff positions, staff travel to project sites and office supplies. 2.2 Physical Investments under the Project Physical investments to be financed under the project will be any included in the MAP, which were decided via a participatory process involving young people and among municipal authorities. Some of these may involve works with small-scale environmental impacts. Given the demand-driven nature of deciding the MAP and project activities, it is not possible to state in advance what physical investments there will be. However, the negative lists of ineligible physical investments are included in the Operations Manual. This will ensure the non-financing of physical investments with Category A environmental risks. 3. INSTITUTIONAL AND LEGAL FRAMEWORK 3.1. Institutional Framework The below section briefly presents the roles of entities that may have involvement in the Project primarily, but not exclusively, from an environment perspective. a) People in Need – As the implementing Agency, People in Need will be responsible for overall management of the YISAP and adherence to all World Bank policies and procedures. PIN will ensure overall compliance with the EMSF. b) Municipal Authorities – The municipal authorities in the target municipalities will be responsible for the implementation of part of the Municipal Action Plans via a grant from People in Need. With oversight from People in Need, the municipal authorities will ensure that activities within their MAPs adhere to all World Bank environmental policies and procedures as outlined in this EMSF. c) The Ministry of Sport and Youth Affairs – The Ministry will be a member of the Project Advisory Group. The PAG will ensure policy coherence, evaluate the project’s progress in meeting its goals and provide strategic guidance to the PIT. At the same time the PAG will be instrumental in ensuring a link between YISAP activities and policy dialogue on youth inclusion among key public and private stakeholders and relevant donors. 3.2. Legal Framework Below is an overview of the laws of Georgia most relevant for environmental management aspects of the YISAP Project: Constitution of Georgia (1995) The base of the Georgian Environmental Protection legislation is the Constitution of Georgia. According to its 37 article: Everybody has a right to live in ecologically clean environment, to use cultural and natural environment. Everyone is obliged to protect natural and cultural environment. The state ensures rationalized use of natural resources in order to ensure the sustainable development of the country and safe environment for human health. Everyone has a right to get relevant and timely information regarding the state of environment. Law on the System of Protected Areas (March 7, 1996) The purposes of planning, categorizing, establishing and operation of protected areas in the territory of Georgia are as follows: a) guarantee long-term protection of biogeographic units of Georgia to ensure permanent development of natural processes; b) protect and restore natural ecosystems, landscapes and wildlife; c) ensure genetic conservation of endangered species included in the Red List of Georgia and preserve biodiversity; d) preserve unique and rare natural organic and non-organic features; e) protect the areas prone to erosion, flash floods, floods, avalanches, landslides as well as areas of surface and underground water formation, flow and discharge from anthropogenic influence. This law prohibits anthropogenic impact on the protected areas by limiting various types of economic activity (including construction, water extraction and discharge, etc.) in different categories of protected areas. Law on Environment Protection (December 10, 1996) This Law regulates the legal relationship between the bodies of the State authority and the physical persons or legal entities (without distinction as to ownership and legal form) in the scope of environmental protection and the use of nature on the entire territory of Georgia, including its territorial waters, airspace, continental shelf and special economic zone. Currently the law does not cover irrigation sector. Though an amendment to this law is being prepared that will require issuance of licensees for water intake and water measurement activities. This law is likely to enter the force in 2015. The main objectives of the Law are as follows: - define the principles and standards of legal relationship in the scope of environmental protection; - protect basic human rights provided by the Constitution of Georgia in the scope of environmental protection; - ensure the protection of the environment and rational use of nature by the state; - preserve biological diversity, rare, endemic and endangered species of flora and fauna typical for the country, protect the sea and ensure an ecological balance; - ensure the conditions required for sustainable development of the country. The main tasks of the Law are as follows: - protect and preserve the environment, so that it is safe for human health; - provide legal groundwork for the protection of the environment against all harmful impacts; - provide legal groundwork for the preservation and improvement of the quality the environment; - ensure optimum mutual compatibility (harmonious combination) of ecological, economic and social interests of society; - ensure the administration of the use of natural resources, taking into consideration potential possibilities and the principles of sustainable development. Water Law (October 16, 1997) The Water Law is based on the Constitution of Georgia, international treaties and agreements, Laws “On Environment Protection” and “On Subsurface” of Georgia as well as this Law and other normative acts. The main objectives of the Act are as follows: a) ensure pursuance of the uniform State policy in the sphere of water protection and use; b) protect water bodies (including the Black Sea) and use rationally water resources with due regard to the interests of the present and future generations and the principles of sustainable development; c) meet the demands of the population for drinking water as a priority task; d) sustainability and sustainable use of water fauna; e) prevent adverse impact on water and mitigate such impacts effectively: f) ensure protection of the state interests of Georgia in the sphere of water protection, use and international trade in water; g) ensure the compliance of commercial production of water with international principles and standards; h) protect lawful rights and interests of natural and legal persons in the sphere of water protection and use. Law on Environmental Permit (December 14, 2007) The purview of Law includes organized activities affecting an indefinite number of people and posing a significant risk to human life and health. The Law provides a complete list of activities subject to state ecological expertise and the legal framework for the public participation and awareness in issuing environmental permits, state ecological expertise required for a permit, environmental impact assessments and decision-making on issuing environmental permits. The objectives of the Law are as follows: - protect persons’ health, natural surroundings, material assets and cultural heritage in the course of the activity; - ensure the basic right of a citizen provided by the Constitution of Georgia-to obtain objective information on his or her work and on natural surroundings, ensure participation of the public in the decision-making, carried out by the State in the field of environmental protection, in order to promote democratic development of the country; - take into consideration ecological, social and economic interests of the State and public in the decision-making, connected with the implementation of the activity. The tasks of the Law are as follows: - in the field of issuing environmental permits establish and protect the rights and obligations of a person or entity carrying out the activities subject to an environmental permit, public and state; - support protection of the environment and natural resources against irreversible changes in quality and quantity, as well as their rational use. Law on Ecological Expertise (December 14, 2007) Ecological Expertise is an environmental requirement and needs to be carried out during the decision- making process on issuing an environmental impact permit or a construction permit. The Law provides a complete list of activities subject to environmental expertise during decision-making on issuing an environmental impact permit or a construction permit. The aim of the environmental expertise is to ensure an ecological balance of the environment taking into account environmental requirements and the principles of rational nature use and sustainable development. The positive findings of the ecological examination are the grounds for issuing an environmental impact permit or a construction permit. The main principles of ecological expertise are as follows: - assess potential environmental risks of an activity; - make a comprehensive assessment of the possible environmental impacts prior to the commencement of an activity; - take into account environmental requirements, norms and standards; - exercise the experts’ powers without any limitations; - take public interests into account. Ecological Expertise is needed only for the construction of new water reservoirs. Because GILMD Project will not finance construction of new reservoirs and dams, there will be no need for an Ecological Expertize. Law on Licenses and Permits (June 21, 2010) This Law establishes the list activities that require licenses and permits. It identifies the types of licenses and permits, procedures their amending or canceling. Borrowing of rock and earth from quarries and extraction of gravel from river beds are subject to resource use licensing. 3.4. World Bank Safeguard Policies Triggered The YISAP triggers OP/BP 4.01 Environmental Assessment and is classified as environmental Category B because under the MAP physical civil works for rehabilitation and construction of buildings may be financed. Because of the above, the present Environmental and Social Management Framework (ESMF) is developed, in conformity with the guiding principles of the OP/BP 4.01. It describes the mitigation measures to be taken for any environmental impacts of civil works to be financed under the MAPs. Following the requirements of this policy and the outline provided in the present ESMF once MAPs are known and approved by WB, site-specific site-specific Environmental Management Plans (EMPs) will be prepared, disclosed, and opened for comments from stakeholders prior to tendering of works. This ESMF contains a suggested template of an EMP Checklist for Small Construction and Rehabilitation Activities (attachment I), which will form the basis of preparing the EMP. New construction involving the acquisition of privately owned land will not be eligible for funding under a MAP. Land take will be in the ineligible list of activities for funding under the MAP and grant application involving it will not be approved by the Project Supervisory Committee or World Bank. To finance construction on public land under a MAP, PIN shall acquire proof and supply it to the World Bank showing that the land is under municipal ownership and under no informal use. Because these restrictions are ruled in, OP/BP 4.12 Involuntary Resettlement is not triggered. 4. POTENTIAL ENVIRONMENT IMPACTS As the activities financed under Municipal Action Plans are not known in advance, it is not possible at this stage to give a definitive list of environmental impacts of these activities. However it is anticipated that any civil works under the Municipal Action Plans will be small-scale. Activities which will fall under Environmental Category A will not eligible for project support. Some illustrative environmental impacts that may be caused under the project are the following: Construction and Rehabilitation - Civil works may cause nuisance to nearby residential institutions. Therefore, works to be undertaken may cause nuisance to the nearby residents and institutions. Construction and rehabilitation works within settlements always carry a set of common risks of generating dust, vibration and noise; polluting soil and groundwater from oil and lubricant leakages; polluting surroundings with construction waste and improper final disposal of construction waste; deteriorating of landscape and its aesthetic value in case of new construction. - If the project sites are located within densely populated districts with narrow streets, then transportation of construction materials and waste, as well as on-site storage of materials and waste, may be a challenge. There may be a lack of sufficient space and traffic congestion may be caused. - Any existing buildings suggested for rehabilitation under the MAP may be located on the plots with high level of ground water, or be prone to geologic activity. - Any buildings suggested for rehabilitation under the MAP may carry significant structural damage and/or be seismically unstable. - Any buildings suggested for rehabilitation under the MAP may lack or have inadequate connections to utility services, such as power, gas, water, sewage, and garbage collection. - A number of the old buildings in Georgia are covered with asbestos containing roofing materials. Replacement of such roofs will case health hazards to workers and in case of improper disposal may generate public health risks for a wider set of population. Old buildings may also have asbestos- containing pipes and lead containing paints. Handling such types of hazardous waste would be a challenge, especially because the country lacks adequate infrastructure for waste disposal. 5. IMPACT MITIGATION Once the Municipal Action Plan is approved, prior to the commencement of civil works, the municipal authorities under the supervision of People in Need will ensure all required licenses and permits are in place, including those required by any construction contractor. The municipal authorities will be responsible for the maintenance of the civil works. The following precautions will be made: Work sites should be properly demarcated and fenced; warning signs installed; and safe pedestrian and traffic movement allowed around work sites. Working hours should be observed; machinery should be kept in good working condition and idling of engines should be prohibited to reduce noise. Watering of construction sites in dry weather and during operations that generate excessive dust should be required. Construction machinery and equipment should be serviced and fueled outside construction sites and no hazardous waste from machinery, such as used tires, oils and filters should be scattered on site. Construction materials and waste should be piled in especially allocated spots of the construction site and be periodically out-transported to avoid excessive accumulation. Construction materials and waste should be transported under covered hoods of trucks. Construction workers and personnel should have access to safe drinking water and toilets. First aid medical kits should be available on site, as well as fire extinguishing kits. Workers and personnel should be supplied with uniforms and relevant personal safety gear. Use of safety equipment must be enforced. Construction waste should be disposed in especially allocated and agreed upon locations. Dismantling of asbestos-containing fragments of buildings must be undertaken with adequate caution that would include watering of the material to reduce dust generation, wearing of masks and gargles, avoiding unnecessary fragmentation of material, piping material carefully and covering it, prompt out- transportation of packaged waste to the preliminary agreed sites of permanent disposal. Construction contractor will be instructed to take activity on hold in case of chance finds during earth works, to immediately notify the client, and to resume works only upon receiving formal notification from the client. Upon completion of physical activity on site, area should be cleared from any remaining materials and waste, and harmonized with the surroundings. 6. STAKEHOLDER CONSULTATION The present ESMF will be posted via the webpage of the People in Need in Georgian and English. According the Constitution of Georgia, every citizen has a right to obtain information regarding the activities that may cause environmental impacts. Furthermore, Georgia is a party to the Aarhus Convention, which establishes the principles of public access to information regarding environmental issues. It calls for the involvement of all interested parties for achieving sustainable development. Representatives of the relevant public entities, NGOs, and beneficiary communities will be consulted on the advanced draft of the present ESMF. All interested parties will have a period of one month during which they can provide direct comments and feedback to People in Need directly via email and post. The comments and suggestions made during the consultation will be taken into account while developing the final version of the ESMF. Consultation on the Site-Specific EMPs All draft site-specific EMPs, once developed, will be disclosed through the web page of People in Need in Georgian and English and will be placed in the offices of local governments for convenient access by the project-affected communities. People in Need will consult with local governments on the most convenient and adequate format and medium for engaging affected communities into commenting on the site-specific EMPs. Received feedback will be incorporated into the final versions of EMPs and the EMPs will then be re-disclosed. 7. SITE-SPECIFIC ENVIRONMENTAL SCREENING, MANAGEMENT PLANNING, AND MONITROING Once civil works under the Municipal Action Plans have been identified, municipal authorities, supported by People in Need, will inspect the area in order to identify social and environmental risk of the proposed works in the identified location. At this stage the environmental classification of the proposed sub-project will be undertaken and in an unlikely case of a sub-project falling under environment Category A, it will be rejected. For civil works under the Municipal Action Plans, site specific EMPs will be produced. EMPs will be drafted using the attached checklist (Attachment 1). Responsibilities of various entities with respect to implementation of EMPs and monitoring their implementation are briefly summarized below: Works Contractors will be responsible for the incorporation of costs of EMPs’ implementati on into their bids and for the adherence to all requirements of EMPs throughout the contract term. Contractors shall possess all relevant licenses and permits. Municipal Authorities (s) will be responsible for oversight over the proper implementation of civil works, including adherence to the measures provided in the EMPs. Municipal Authorities will identify any issues which may arise from inadequate application of mitigation measures provided in EMPs, and recommending corrective actions. Municipal Authorities shall verify that the Contractors possess all relevant licenses and permits. To adequately perform this duties Municipal Authorities must include relevant expertize and skill mix in their team(s). People in Need and the municipal authorities will organize the development of EMPs and will ensure their compliance with the requirements of local legislation and the present ESMF; share draft EMPs with the WB, and conduct public consultation meetings. All environmental documents will be developed in Georgian and English languages, disclosed nation-wide, and made available for local stakeholders in a convenient format. The project implementing entity will also ensure that EMPs are included into the tender documents for civil works, so that potential bidders are able to incorporate costs related to EMP implementation into their bids. EMPs will be integrated into the works contracts and be mandatory for implementation like any other clause of works contracts. The Project implementing entity will also be responsible for monitoring EMPs’ implementation. Monthly field monitoring checklists will be used for regular environmental supervision of works. Progress reports on the outcomes of environmental supervision will be developed by project and submitted to the WB as part of the regular project progress reporting. Attachment: Environmental Management Checklist for Small Construction and Rehabilitation Activities Attachment Environmental Management Checklist for Small Construction and Rehabilitation Activities General Guidelines for use of EMP checklist: For low-risk topologies, such as school and hospital rehabilitation activities, the ECA safeguards team developed an alternative to the current EMP format to provide an opportunity for a more streamlined approach to preparing EMPs for minor rehabilitation or small-scale works in building construction, in the health, education and public services sectors. The checklist-type format has been developed to provide “example good practices” and designed to be user friendly and compatible with safeguard requirements. The EMP checklist-type format attempts to cover typical core mitigation approaches to civil works contracts with small, localized impacts. It is accepted that this format provides the key elements of an EMP or Environmental Management Framework (EMF) to meet World Bank Environmental Assessment requirements under OP 4.01. The intention of this checklist is that it would be applicable as guidelines for the small works contractors and constitute an integral part of bidding documents for contractors carrying out small civil works under Bank-financed projects. The checklist has three sections: Part 1 includes a descriptive part that characterizes the project and specifies in terms the institutional and legislative aspects, the technical project content, the potential need for capacity building program and description of the public consultation process. This section could be up to two pages long. Attachments for additional information can be supplemented when needed. Part 2 includes an environmental and social screening checklist, where activities and potential environmental issues can be checked in a simple Yes/No format. If any given activity/issue is triggered by checking “yes”, a reference is made to the appropriate section in the following table, which contains clearly formulated management and mitigation measures. Part 3 represents the monitoring plan for activities during project construction and implementation. It retains the same format required for EMPs proposed under normal Bank requirements for Category B projects. It is the intent of this checklist that Part 2 and Part 3 be included into the bidding documents for contractors, priced during the bidding process and diligent implementation supervised during works execution. CONTENTS A) General Project and Site Information B) Safeguards Information C) Mitigation Measures D) Monitoring Plan PART A: INSTITUTIONAL & ADMINISTRATIVE Country Georgia Project title Youth Inclusion and Social Accountability Project Scope of site-specific activity Institutional Task Team Leader: Safeguards Specialist: arrangements (WB) Joanna De Berry Darejan Kapanadze Implementation Implementing entity: Works supervisor: Works contractor: arrangements People in Need SITE DESCRIPTION Name of institution whose premises are to be rehabilitated Address and site location of institution whose premises are to be rehabilitated Who owns the land? Who uses the land (formal/informal)? Description of physical and natural environment around the site Locations and distance for material sourcing, especially aggregates, water, stones? LEGISLATION National & local legislation & permits that apply to project activity PUBLIC CONSULTATION When / where the public consultation process will take /took place ATTACHMENTS Attachment 1: Site map/photo Attachment 2: Construction permit (as required) Attachment 3: Agreement for construction waste disposal Others – as required Information on works supervisor, works provider (contractor), and the attachments will be provided later, prior to mobilization of a selected works provider to a work site. PART B: ENVIRONMENTAL /SOCIAL SCREENING Activity/Issue Status Triggered Actions A. Building rehabilitation [ ] Yes [ ] No See Section A below B. New construction [ ] Yes [ ] No See Section A below Will the site C. Individual wastewater treatment system [ ] Yes [ ] No See Section B below activity D. Historic building(s) and districts [ ] Yes [ ] No See Section C below include/involve E. Acquisition of land1 [ ] Yes [ ] No See Section D below any of the following? F. Hazardous or toxic materials2 [ ] Yes [ ] No See Section E below G. Impacts on forests and/or protected areas [ ] Yes [ ] No See Section F below H. Handling / management of medical waste [ ] Yes [ ] No See Section G below I. Traffic and Pedestrian Safety [ ] Yes [ ] No See Section H below 1 Land acquisitions includes displacement of people, change of livelihood encroachment on private property this is to land that is purchased/transferred and affects people who are living and/or squatters and/or operate a business (kiosks) on land that is being acquired. 2 Toxic / hazardous material includes but is not limited to asbestos, toxic paints, noxious solvents, removal of lead paint, etc. PART C: ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST 0. General Notification and (a) The local construction and environment inspectorates and communities have been notified of upcoming activities Conditions Worker Safety (b) The public has been notified of the works through appropriate notification in the media and/or at publicly accessible sites (including the site of the works) (c) All legally required permits have been acquired for construction and/or rehabilitation (d) The Contractor formally agrees that all work will be carried out in a safe and disciplined manner designed to minimize impacts on neighboring residents and environment. (e) Workers’ PPE will comply with international good practice (always hardhats, as needed masks and safety glasses, harnesses and safety boots) (f) Appropriate signposting of the sites will inform workers of key rules and regulations to follow. A. General Air Quality (a) During interior demolition debris-chutes shall be used above the first floor Rehabilitation (b) Demolition debris shall be kept in controlled area and sprayed with water mist to reduce debris dust and /or (c) During pneumatic drilling/wall destruction dust shall be suppressed by ongoing water spraying and/or installing dust screen enclosures at site (d) The surrounding environment (sidewalks, roads) shall be kept free of debris to minimize dust Construction (e) There will be no open burning of construction / waste material at the site Activities (f) There will be no excessive idling of construction vehicles at sites Noise (a) Construction noise will be limited to restricted times agreed to in the permit (b) During operations the engine covers of generators, air compressors and other powered mechanical equipment shall be closed, and equipment placed as far away from residential areas as possible Water Quality (a) The site will establish appropriate erosion and sediment control measures such as e.g. hay bales and / or silt fences to prevent sediment from moving off site and causing excessive turbidity in nearby streams and rivers. Waste management (a) Waste collection and disposal pathways and sites will be identified for all major waste types expected from demolition and construction activities. (b) Mineral construction and demolition wastes will be separated from general refuse, organic, liquid and chemical wastes by on-site sorting and stored in appropriate containers. (c) Construction waste will be collected and disposed properly by licensed collectors (d) The records of waste disposal will be maintained as proof for proper management as designed. (e) Whenever feasible the contractor will reuse and recycle appropriate and viable materials (except asbestos) B. Individual Water Quality (a) The approach to handling sanitary wastes and wastewater from building sites (installation or reconstruction) must be approved by the local wastewater authorities treatment system (b) Before being discharged into receiving waters, effluents from individual wastewater systems must be treated in order to meet the minimal quality criteria set out by national guidelines on effluent quality and wastewater treatment (c) Monitoring of new wastewater systems (before/after) will be carried out (d) Construction vehicles and machinery will be washed only in designated areas where runoff will not pollute natural surface water bodies. C. Historic Cultural Heritage (a) If the building is a designated historic structure, very close to such a structure, or located in a designated historic district, notification shall be building(s) made and approvals/permits be obtained from local authorities and all construction activities planned and carried out in line with local and national legislation. (b) It shall be ensured that provisions are put in place so that artifacts or other possible “chance finds” encountered in excava tion or construction are noted and registered, responsible officials contacted, and works activities delayed or modified to account for such finds. ACTIVITY PARAMETER MITIGATION MEASURES CHECKLIST D. Acquisition of Land Acquisition (a) If expropriation of land was not expected but is required, or if loss of access to income of legal or illegal users of land was not expected but may land Plan/Framework occur, that the Bank’s Task Team Leader shall be immediately consulted. (b) The approved Land Acquisition Plan/Framework (if required by the project) will be implemented E. Toxic Materials Asbestos (a) If asbestos is located on the project site, it shall be marked clearly as hazardous material management (b) When possible the asbestos will be appropriately contained and sealed to minimize exposure (c) The asbestos prior to removal (if removal is necessary) will be treated with a wetting agent to minimize asbestos dust (d) Asbestos will be handled and disposed by skilled & experienced professionals (e) If asbestos material is stored temporarily, the wastes should be securely enclosed inside closed containments and marked appropriately. Security measures will be taken against unauthorized removal from the site. (f) The removed asbestos will not be reused Toxic / hazardous (a) Temporarily storage on site of all hazardous or toxic substances will be in safe containers labeled with details of composition, properties and waste management handling information (b) The containers of hazardous substances shall be placed in an leak-proof container to prevent spillage and leaching (c) The wastes shall be transported by specially licensed carriers and disposed in a licensed facility. (d) Paints with toxic ingredients or solvents or lead-based paints will not be used F. Affected Protection (a) All recognized natural habitats, wetlands and protected areas in the immediate vicinity of the activity will not be damaged or exploited, all staff forests, wetlands will be strictly prohibited from hunting, foraging, logging or other damaging activities. and/or protected (b) A survey and an inventory shall be made of large trees in the vicinity of the construction activity, large trees shall be marked and cordoned off with fencing, their root system protected, and any damage to the trees avoided areas (c) Adjacent wetlands and streams shall be protected from construction site run-off with appropriate erosion and sediment control feature to include by not limited to hay bales and silt fences (d) There will be no unlicensed borrow pits, quarries or waste dumps in adjacent areas, especially not in protected areas. G. Disposal of Infrastructure for (a) In compliance with national regulations the contractor will insure that newly constructed and/or rehabilitated health care facilities include medical waste medical waste sufficient infrastructure for medical waste handling and disposal; this includes and not limited to: management  Special facilities for segregated healthcare waste (including soiled instruments “sharps”, and human tissue or fluids) from other waste disposal; and  Appropriate storage facilities for medical waste are in place; and  If the activity includes facility-based treatment, appropriate disposal options are in place and operational H Traffic and Direct or indirect (a) In compliance with national regulations the contractor will insure that the construction site is properly secured and construction related traffic Pedestrian Safety hazards to public regulated. This includes but is not limited to traffic and  Signposting, warning signs, barriers and traffic diversions: site will be clearly visible and the public warned of all potential hazards  Traffic management system and staff training, especially for site access and near-site heavy traffic. Provision of safe passages and crossings pedestrians by for pedestrians where construction traffic interferes. construction  Adjustment of working hours to local traffic patterns, e.g. avoiding major transport activities during rush hours or times of livestock activities movement  Active traffic management by trained and visible staff at the site, if required for safe and convenient passage for the public.  Ensuring safe and continuous access to office facilities, shops and residences during renovation activities, if the buildings stay open for the public. PART D: What Where How Why Who When (Is the (Is the (Is the (Is the (Is Activity (Define the parameter to parameter to parameter to parameter responsible frequency / or be be be being for continuous?) monitored?) monitored?) monitored?) monitored?) monitoring?) CONSTRUCTION PHASE 1. 2. … n. OPERATION PHASE 1. 2. … n. Monthly Field Environmental Monitoring Checklist Site location Name of contractor Name of supervisor Date of site visit Status of civil works Status Documents and activities to be examined Comments Yes Partially No N/A Contractor holds license for extraction of natural resources Contractor holds permit for operating concrete/asphalt plant Contractor holds agreement for final disposal of waste Contractor holds agreement with service provider for removal of household waste from site Work site is fenced and warning signs installed Works do not impede pedestrian access and motor traffic, or temporary alternative access is provided Working hours are observed Construction machinery and equipment is in standard technical condition (no excessive exhaust and noise, no leakage of fuels and lubricants) Construction materials and waste are transported under the covered hood Construction site is watered in case of excessively dusty works Contractor’s camp or work base is fenced; sites for temporary storage of waste and for vehicle/equipment servicing are designated Contractor’s camp is supplied with water and sanitation is provided Contractor’s camp or work base is equipped with first medical aid and fire-fighting kits Workers wear uniforms and protective gear adequate for technological processes (gloves, helmets, respirators, eye-glasses, etc.) Servicing and fuelling of vehicles and machinery is undertaken on an impermeable surface in a confined space which can contain operational and emergency spills Vehicles and machinery are washed away from natural water bodies in the way preventing direct discharge of runoff into the water bodies Construction waste is being disposed exclusively in the designated locations Extraction of natural construction material takes place strictly under conditions specified in the license Excess material and topsoil generated from soil excavation are stored separately and used for backfilling / site reinstatement as required Works taken on hold if chance find encountered and communication made to the State agencies responsible for cultural heritage preservation Upon completion of physical activity on site, the site and contractor’s camp/base cleared of any remaining left-over from works and harmonized with surrounding landscape