Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Ref. Bank’s Review Procurement Method Method No. Requirement Threshold 1. International Competitive Bidding ≥ $2,000,000 Each contract equal to or (Goods/IT System) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 2. International Competitive Bidding ≥ $10,000,000 Each contract equal to or (Non-consulting Services) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 3. National Competitive Bidding < $2,000,000 Each contract equal to or (Goods/IT System) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 4. National Competitive Bidding < $10,000,000 Each contract equal to or (Non-consulting Services) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 5. Shopping (Goods/IT System) < $ 100,000 No prior review (only post review). 6. Shopping (Small Works and Non- < $ 200,000 No prior review (only consulting Services) post review). 7. Direct Contracting (Small Works, No procurement Each contract equal to or Goods and Non-consulting method above $1,500,000 Services) threshold. equivalent shall be Subject to subject to Bank’s prior justification for review. All other contracts subject to post Direct review. Contracting as per para. 3.6 of Justification for proposed the Procurement use of Direct Contracting Guidelines method in any contract, regardless of value, shall be sent for the Bank’s prior approval as part of the procurement plan. 1. Pre-qualification: Not applicable. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank (US$ (yes/no) (Prior / million) Post) 1. Summary of 2,222,222 1 No Prior the ICB (Goods/IT Systems) 2. Summary of 3,310,806 9 No Post the NCB (Goods/IT Systems) 3. Summary of [to be [to be No Post the NCB updated, if updated, if (Non- any] any] consulting Services) 4. Summary of 18,108,526 11 No Post the NCB (Works) 5. Summary of 391,111 8 No Post the Shopping (Goods) 6. Summary of [to be [to be No Post the Shopping updated, if updated, if (Non- any] any] consulting Services) 7. Summary of 481,481 3 No Post the Shopping (Small Works) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank (US$ (yes/no) (Prior / million) Post) 8. Summary of [to be [to be No Post the Direct updated , if updated , Contracting any] if any] (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Method Bank’s Prior Review Selection Method Threshold Requirement No. 1. QCBS (Firms) Applied to all estimated Each contract equal to or value. No threshold. above $500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR and draft cost estimate). 2. CQS (Firms) Only for estimated contract No prior review (only post value < $ 300,000 as per review). paragraph 3.7 of the Consultant Guidelines. Ref. Selection Method Bank’s Prior Review Selection Method Threshold Requirement No. 3. Single Source No selection method Each contract equal to or Selection of Firms threshold. Subject to above $500,000 equivalent justification for Singe shall be subject to Bank’s Source Selection of firms as prior review. All other per para. 3.9 and 3.10 of the contracts subject to post Consultant Guidelines. review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 4. Competitive No threshold. No prior review (only post Selection of review), unless contract is Individual equal to or above $200,000. Consultants (comparison of at (Prior review from technical least 3 CVs) perspective of only the draft TOR and draft cost estimate). 5. Single Source No Threshold. No prior review (only post Selection of review), unless contract is Individual Subject to justification for equal to or above $200,000. Consultants single source of individuals as per para. 5.4 of the (Prior review from technical Consultant Guidelines perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 2. Shortlist comprising entirely of national consultants: Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Type of Estimated Packages/ Review Comments No. of Assignments Cost Positions by Bank Assignments (US$ (Prior / million) Post) 1. Summary of (Time- 18,335,777 18 Prior number of Based/Lumps and Post contracts that ump) will be let under QCBS 2. Summary of (Time-Based 5,813,778 43 Post number of /Lump-Sum) contracts that will be let under other methods (QBS, FBS, LCS and CQS) 3. Summary of (Time-Based 67,407 6 Post number of /Lump-Sum) individual consultant contracts that will be let under competitive selection 4. Summary of (Time-Based [to be [to be Post number of /Lump-Sum) updated, if updated, if individual any] any] consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2019-06-23 2020-03-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460, IBRD / 87110 Executing Agency(ies): BALAI BESAR WILAYAH SUNGAI PEMALI JUANA WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PMJ-CW-1 / Lot1: Dam Operational Pending Single Stage - One Rehabilitation of Tempuran COFN / C1460 Improvement and Safety Post Request for Bids Open - National 1,111,111.00 0.00 Implementati 2018-07-04 2018-07-09 2018-08-20 2018-09-19 2018-10-24 2019-04-22 Envelope Dam Works and Studies on PMJ-CW-03 / Lot3: Dam Operational Pending Single Stage - One Rehabilitation of Penjalin IBRD / 87110 Improvement and Safety Post Request for Bids Open - National 3,037,037.00 0.00 Implementati 2018-06-29 2018-07-04 2018-08-15 2018-09-14 2018-10-19 2019-04-17 Envelope Dam Works and Studies on Dam Operational Pending PMJ - CW - 4 / Simo Dam Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 1,200,000.00 0.00 Implementati 2019-06-25 2019-06-30 2019-08-11 2019-09-10 2019-10-15 2020-04-12 Rehabilitation Envelope Works and Studies on Dam Operational Pending PMJ-CW-5 / Remedial of Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 133,333.33 0.00 Implementati 2020-03-30 2020-04-04 2020-05-16 2020-06-15 2020-07-20 2021-01-16 Klego Dam Envelope Works and Studies on Dam Operational Pending PMJ-CW-6 / Remedial of Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 2,866,666.67 0.00 Implementati 2020-03-30 2020-04-04 2020-05-16 2020-06-15 2020-07-20 2021-01-16 Cacaban Dam Envelope Works and Studies on PMJ-CW-7 / Remedial of Dam Operational Pending Single Stage - One Lodan and Banyukuwung COFN / C1460 Improvement and Safety Post Request for Bids Open - National 400,000.00 0.00 Implementati 2020-03-30 2020-04-04 2020-05-16 2020-06-15 2020-07-20 2021-01-16 Envelope Dams Works and Studies on PMJ-CW-8 / Rehabilitation Pending Dam Safety Institutional Single Stage - One for UPB Building of BBWS COFN / C1460 Post Request for Bids Open - National 150,000.00 0.00 Implementati 2019-12-30 2020-01-04 2020-02-15 2020-03-16 2020-04-20 2020-10-17 Improvement Envelope Pemali Juana on PMJ-CW-9 / Remedial of Dam Operational Pending Single Stage - One Lodan, Banyu Kuwung, and COFN / C1460 Improvement and Safety Post Request for Bids Open - National 1,733,333.33 0.00 Implementati 2020-04-20 2020-04-25 2020-06-06 2020-07-06 2020-08-10 2021-02-06 Envelope Kedung Ombo Dams Works and Studies on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PMJ - GD - 1 / Provision Dam Operational Under Single Stage - One of BDSF (Basic Dam Safety COFN / C1460 Improvement and Safety Post Request for Bids Open - National 400,000.00 0.00 Implementati 2019-06-25 2019-10-11 2019-06-30 2019-08-11 2019-09-10 2019-10-15 2020-04-12 Envelope Facilities) Works and Studies on NON CONSULTING SERVICES Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Dam Operational Consultant PMJ-CS-1 / Special Study Pending COFN / C1460 Improvement and Safety Post Qualification Open - National 74,074.00 0.00 2018-03-05 2018-03-26 2018-05-09 2018-06-08 2018-07-13 2019-01-09 Of Simo Dam - Grobogan Implementation Works and Studies Selection PMJ-CS-2 / Supervision for Dam Operational Consultant Pending Rehabilitation of Tempuran COFN / C1460 Improvement and Safety Post Qualification Open - National 40,741.00 0.00 2018-04-25 2018-05-16 2018-06-29 2018-07-29 2018-09-02 2019-03-01 Implementation Dam Works and Studies Selection PMJ-CS-3 / Supervision for Dam Operational Consultant Pending Rehabilitation of Greneng COFN / C1460 Improvement and Safety Post Qualification Open - National 34,074.00 0.00 2018-04-25 2018-05-16 2018-06-29 2018-07-29 2018-09-02 2019-03-01 Implementation Dam Works and Studies Selection PMJ-CS-4 / Supervision for Dam Operational Consultant Pending Rehabilitation of Penjalin COFN / C1460 Improvement and Safety Post Qualification Open - National 98,519.00 0.00 2018-03-13 2018-04-03 2018-05-17 2018-06-16 2018-07-21 2019-01-17 Implementation Dam Works and Studies Selection PMJ - CS - 5 / Detail Engineering Design (DED) for Rehabilitation Work UPB Dam Safety Institutional Quality And Cost- Pending COFN / C1460 Post Open - National 16,667.00 0.00 2019-06-17 2019-07-08 2019-08-21 2019-09-18 2019-10-18 2019-11-22 2019-12-27 2020-03-28 Building (Dam Monitoring Improvement Based Selection Implementation Unit/DMU) of BBWS Pemali Juana PMJ - CS - 6 / Preparation and Legalization Dam Operational of Operation Permit of Dams Quality And Cost- Open - COFN / C1460 Improvement and Safety Prior 800,000.00 0.00 Canceled 2019-06-24 2019-09-26 2019-07-15 2019-10-14 2019-08-28 2019-09-25 2019-10-25 2019-11-29 2020-01-03 2021-01-02 Pemali River Basin (Lodan, Based Selection International Works and Studies Panohan, Klego, Kedung Ombo, and Cacaban) PMJ - CS - 7 / Preparation and Legalization Dam Operational of Operation Permit of Dams Quality And Cost- Open - COFN / C1460 Improvement and Safety Prior 933,333.00 0.00 Canceled 2019-06-25 2019-09-26 2019-07-16 2019-10-14 2019-08-29 2019-09-26 2019-10-26 2019-11-30 2020-01-04 2021-01-03 Pemali Comal River Basin Based Selection International Works and Studies (Simo, Penjalin, Greneng, Tempuran) Dam Operational PMJ - CS - 8 / Simo Dam Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 53,333.00 0.00 2019-06-25 2019-07-16 2019-08-29 2019-09-26 2019-10-26 2019-11-30 2020-01-04 2021-01-03 Rehabilitation Supervision Based Selection Implementation Works and Studies PMJ - CS - 7A / Preparation and Legalization Dam Operational of Operation Permit of Dams Quality And Cost- Open - Under COFN / C1460 Improvement and Safety Prior 933,333.00 0.00 2019-10-18 2019-10-30 2019-11-03 2019-11-07 2019-12-17 2020-01-14 2020-02-13 2020-03-19 2020-04-23 2020-05-26 Pemali Comal River Basin Based Selection International Implementation Works and Studies (Simo, Penjalin, Greneng, Tempuran) PMJ - CS - 6A / Preparation and Legalization Dam Operational of Operation Permit of Dams Quality And Cost- Open - Under COFN / C1460 Improvement and Safety Prior 800,000.00 0.00 2019-10-18 2019-10-30 2019-11-03 2019-11-07 2019-12-17 2020-01-14 2020-02-13 2020-03-19 2020-04-23 2021-04-23 Pemali River Basin (Lodan, Based Selection International Implementation Works and Studies Panohan, Klego, Kedung Ombo, and Cacaban) Page 2 PMJ-CS-9 / Preparation Dam Operational and Legalization of Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 133,333.33 0.00 2020-03-23 2020-04-13 2020-05-27 2020-06-24 2020-07-24 2020-08-28 2020-10-02 2021-10-02 Operation Permit of Based Selection Implementation Works and Studies Banyukuwung Dam Dam Operational PMJ-CS-10 / Supervision of Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 120,000.00 0.00 2020-03-30 2020-04-20 2020-06-03 2020-07-01 2020-07-31 2020-09-04 2020-10-09 2021-10-09 Remedial of Cacaban Dam Based Selection Implementation Works and Studies PMJ-CS-11 / Supervision of Rehabilitation for UPB Dam Safety Institutional Quality And Cost- Pending COFN / C1460 Post Open - National 8,333.33 0.00 2020-04-01 2020-04-22 2020-06-05 2020-07-03 2020-08-02 2020-09-06 2020-10-11 2021-10-11 Building of BBWS Pemali Improvement Based Selection Implementation Juana PMJ-CS-13 / Supervision of Dam Operational Remedial of Lodan, Banyu Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 86,666.67 0.00 2020-04-01 2020-04-22 2020-06-05 2020-07-03 2020-08-02 2020-09-06 2020-10-11 2021-10-11 Kuwung, and Kedung Ombo Based Selection Implementation Works and Studies Dams PMJ - CS - 12 / Dam Operational Quality And Cost- Pending Supervision of Remedial of COFN / C1460 Improvement and Safety Post Open - National 40,000.00 0.00 2020-04-01 2020-04-22 2020-06-05 2020-07-03 2020-08-02 2020-09-06 2020-10-11 2021-10-11 Based Selection Implementation Klego Dam Works and Studies INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3