BRICKS Joint Procurement Plan 98045 Version of April 2015 I. General 1. Project information: a) Project Name: Building Resilience through Innovation, C b) ommunication and Knowledge Services (BRICKS) Project c) Country: Regional d) Recipients (3): Interstate Committee for Drought Control in the Sahel (CILSS), Sahel and Sahara Observatory (OSS), and West and Central Africa Office of the International Union for Conservation of Nature (IUCN) e) Grant Numbers:TF014804, TF014805, TF014806 2. Bank’s approval Date of the procurement Plan: Original March 2015; Revisions (to be filled in upon receipt of No Objection form the World Bank] 3. Date of General Procurement Notice: ……in the Development Business No____ 4. Period covered by this procurement plan: March 2015 to December 2015 II. Goods, Works and Non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Description Procurement Methods Threshold Prior review $EU 1. Works No works will be financed No works will No works will be financed be financed 2. Goods and ICB ≥ 1 000.000 All Non- Consultant services NCB < 1.000.000 None Shopping < 100.000 None Shopping for vehicles <150.000 None SSS No threshold Contract estimated to about $100,000 and above ICB: International Competitive Bidding NCB: National Competitive Bidding SSS: Single Source 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable Reference to (if any) Project Operational/Procurement Manual: Not Applicable  Any Other Special Procurement Arrangements: Not Applicable  Procurement Packages with Methods and Time Schedule 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procureme Prequali Domesti Review Expected Comments No. (Description) Cost nt fication c by Bid- [$] (000) Method (yes/no) Prefere Bank Opening nce (Prior / Date (yes/no) Post) CILSS 1 Decision support portal 10 000 Shopping No No Post June 2015 hosting (servers and data storage) 2 Acquisition of laptops and 35 000 Shopping No No Post June 2015 printers 3 Acquisition of on line 1 100 Shopping No No Post July 2015 information monitoring software and email marketing software IUCN 1 Translation of various 4 000 Shopping Post No Post April 2015 documents 2 Digital camcorder 4 000 Shopping No No Post May 2015 OSS 1 Acquisition of 3 desktop 30 000 Shopping No No Post May 2015 and 2 laptops + GIS tools and software + peripherals (GPS, printer, scanner, etc.) 2 Geospatial /RS data 50 000 Shopping No No Post September purchase and acquisition 2015 3 Total travel fees for : 138000 Shopping No No Post March 2015 a. Participation to 3000 international events b. Regional level M&E 10000 Framework for the SAWAP portfolio c. EXACT regional 30000 training d. Support to SAWAP 20000 project M&E and GIS e. Regional workshop on 25000 harmonization of indicators f. Regional GIS and RS 30 000 training g. Validation maps with the 20 000 national teams 4 Documents Translation 20000 Shopping No No Post May 2015 30% of the organizatio n fees 5 Renting a dedicated server 5 000 Shopping No No Post May 2015 Cost to renting a broad band server for storage and access to spatial data III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Description Procurement methods Threshold Prior review $EU Consultant QCBS; QBS; LCS; ≥ 200.000 All Firms LBS CQ <200.000 None SSS No threshold All Individual ≥ 100.000 All Consultants IC(Advertisement) < 100.000 None IC(Three CVs) SSS No threshold Contract estimated to about $100,000 and above All TORs are submitted for prior review QCBS: Quality and Cost Based Selection QBS: Quality Based Selection LCS: Least Cost Selection LBS: Limited Budget Selection CQ: Consultant Qualifications IC: Individual Consultant SSS: Single-source 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000.00 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 1. Any Other Special Selection Arrangements: Not applicable 2. Consultancy Assignments with Selection Methods and Time Schedule: 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review Expected Comments No. Cost Method by Bank Proposals (US$ 000) Submission (Prior / Post) Date CILSS 1 Inventory of impact studies already 30 000 IC Post September conducted in the area to identify the 2015 best approaches and identify available expertise 2 80 000 QC Post April 2015 Ongoing Best practice gathering and review process 3 Annual Financial Audit 12 000 LCS Post March 2015 Ongoing process 4 Creation and maintenance of 60 000 QC Post March 2015 Ongoing project web support portal process 5 Translation of the various 20 000 IC (3CV) Post May 2015 documents 6 Consultant to support BRICKS 240 000 IC (EOI) Prior March 2015 Ongoing CILSS coordination team process (Consultant recruited for 4 years: 60 000 per year) IUCN 1 ToRs for the establishment of an 9 000 IC (3CV) Post April 2015 operations support pool assist in the implementation of the 9000 IC ( 3 CV) June 2015 strategic communication plan 3 Annual Financial Audit 7 500 QC Post April 2015 OSS 1 Consultancy to develop indicators 15 000 IC (3CV) Post July 2015 and method of calculation 2 Consultancy to develop a Kit for 20 000 IC (3CV) Post May 2015 GIS and RS training 3 Consultancy for a thematic and 50 000 IC (3CV) Post July 2015 monographic atlas (Component 2; activity c) 4 Support services for the 90 000 IC (3CV) Post August 2015 development of maps of other SAWAP countries 5 Consultancy for IT development to 15 000 IC (3CV) Post May 2015 strengthening the Geoportal 6 Consultancy to setting up of the 10 000 IC (3CV) Post July 2015 data base for geospatial and no spatial data 7 Consultancy to support M&E and 50 000 SSS Prior January 2015 Ongoing GIS activities, indicator processing process and reporting 8 5 000 SSS Post December SSS with the 2015 listener all Annual Financial Audit OSS programs IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule: No. Expected outcome / Estimated Estimated Start Date Comments Activity Description Cost Duration (US$ 000) 1 Training of Procurement Management 10 000 Three October 2015 Specialists on World Bank procurement weeks procedures 2 Training of Financial Management Specialists 10 000 Three October 2015 on World Bank financial management weeks procedures