PROCUREMENT PLAN (Textual Part) Project information: OECS Countries, Caribbean Energy Statistics Capacity Enhancement (P155034) Project Implementation agency: OLADE Date of the Procurement Plan: May 24, 2017 Period covered by this Procurement Plan: July 2017- June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in NA, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. NA. PROCUREMENT Caribbean : Caribbean Energy Statistics Capacity Enhancement PLAN General Information Country: Caribbean Bank’s Approval Date of the Original Procurement Plan: 2017-05-25 2019-06-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155034 GPN Date: 2017-12-18 Project Name: Caribbean Energy Statistics Capacity Enhancement Loan / Credit No: TF / A5680, / Executing Agency(ies): OLADE WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-20952-GO-RFQ- LIC01 / Visual Studio Request for Single Stage - One TF / A5680 Post Limited 622.72 Completed 2018-04-16 2018-06-11 2018-08-10 Developers Framework Quotations Envelope License EC-OLADE-15861-GO-RFQ- Request for Single Stage - One LPT1 / 4 laptops for use of TF / A5680 Post Limited 0.00 Canceled 2018-04-16 2018-06-11 2018-08-10 Quotations Envelope the project with software EC-OLADE-41619-GO-RFQ / Request for Single Stage - One Chairs for workshops - local TF / A5680 Post Limited 1,610.00 Completed 2018-01-05 2018-02-10 2018-03-12 Quotations Envelope events EC-OLADE-15856-GO-RFQ- SSBZ / Server for Belize Request for Single Stage - One / Post Limited 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope Includes HW and SW EC-OLADE-15858-GO-RFQ- SSGR / Server for Grenada Request for Single Stage - One / Post Limited 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope Includes HW and SW EC-OLADE-15860-GO-RFQ- SSGY / Server for Guyana Request for Single Stage - One / Post Limited 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope Includes HW and SW EC-OLADE-15857-GO-RFQ- SSJM / Server for Jamaica Request for Single Stage - One / Post Limited 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope Includes HW and SW EC-OLADE-15859-GO-RFQ- SSSR / Server for Suriname Request for Single Stage - One TF / A5680 Post Limited 0.00 Canceled 2018-06-04 2018-08-13 2019-02-09 Energy Information System. Quotations Envelope Includes HW and SW Page 1 EC-OLADE-99443-GO-DIR / Libraries for SW TF / A5680 Post Direct Selection Direct 2,639.98 Completed 2019-02-18 2019-02-20 2019-02-28 2019-03-15 development - DevExpress Universal Subscription EC-OLADE-117931-GO-RFQ Pending Request for Single Stage - One / Personal Computer for TF / A5680 Post Limited 0.00 Implementati 2019-06-17 2019-08-05 2019-10-04 Quotations Envelope Ministry in Grenada on EC-OLADE-118113-GO-DIR Pending / Antivirus Licenses for TF / A5680 Post Direct Selection Direct 0.00 Implementati 2019-06-10 2019-06-12 2019-06-20 2019-07-05 Servers on Pending EC-OLADE-118119-GO-DIR TF / A5680 Post Direct Selection Direct 0.00 Implementati 2019-06-10 2019-06-12 2019-06-20 2019-07-05 / Antivirus Licenses for PCs on EC-OLADE-118122-GO-RFQ Pending / HW & SW for Request for Single Stage - One TF / A5680 Post Limited 0.00 Implementati 2019-06-18 2019-07-28 2019-09-26 Development and Production Quotations Envelope on Environment EC-OLADE-118130-GO-RFQ Pending / Server Migration and TF / A5680 Post Direct Selection Direct 0.00 Implementati 2019-06-17 2019-06-22 2019-07-06 2019-10-04 Backup Environment on Configuration NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual EC-OLADE-33874-NC-RFQ / Regional Workshop on National Energy Information Pending Systems. Place to be Request for Single Stage - One / Post Limited 0.00 Implementati 2019-08-08 2019-10-03 2019-12-02 defined. This procurement Quotations Envelope on includes Event Hall Rental + Catering Services and Audiovisuals rental. EC-OLADE-33881-NC-DIR / Airline Tickets for the consultants of the Training TF / A5680 Post Direct Selection Direct 2,899.96 Completed 2018-08-01 2018-08-08 2018-08-22 2018-10-21 in Energy Statistics Management (Methodology) to be held in Grenada. EC-OLADE-33893-NC-DIR / Airline Tickets for the consultants of the Training TF / A5680 Post Direct Selection Direct 2,169.30 Completed 2018-08-01 2018-08-08 2018-08-22 2018-10-21 in Energy Statistics Management (Methodology) to be held in Guyana. EC-OLADE-33895-NC-DIR / Airline Tickets for the consultants of the Training TF / A5680 Post Direct Selection Direct 6,201.12 Completed 2018-09-17 2018-09-24 2018-10-08 2018-12-07 in Energy Statistics Management (Methodology) to be held in Jamaica Page 2 EC-OLADE-33896-NC-DIR / Airline Tickets for the consultants of the Training TF / A5680 Post Direct Selection Direct 2,531.12 Completed 2018-09-17 2018-09-24 2018-10-08 2018-12-07 in Energy Statistics Management (Methodology) to be held in Suriname. EC-OLADE-33897-NC-DIR / Airline Tickets for the consultants of the Training / Post Direct Selection Direct 0.00 Canceled 2019-04-01 2019-04-08 2019-04-22 2019-06-21 in Energy Statistics Management (SIE-LAC + SAME) to be held in Belize. EC-OLADE-33898-NC-DIR / Airline Tickets for the consultants of the Training in Energy Statistics / Post Direct Selection Direct 0.00 Canceled 2019-04-01 2019-04-08 2019-04-22 2019-06-21 Management (SIE-LAC + SAME) to be held in Grenada. EC-OLADE-33899-NC-DIR / Airline Tickets for the consultants of the Training in Energy Statistics / Post Direct Selection Direct 0.00 Canceled 2019-04-22 2019-04-29 2019-05-13 2019-07-12 Management (SIE-LAC + SAME) to be held in Guyana. EC-OLADE-33900-NC-DIR / Airline Tickets for the consultants of the Training in Energy Statistics / Post Direct Selection Direct 0.00 Canceled 2019-05-06 2019-05-13 2019-05-27 2019-07-26 Management (SIE-LAC + SAME) to be held in Jamaica. EC-OLADE-33901-NC-DIR / Airline Tickets for the consultants of the Training in Energy Statistics / Post Direct Selection Direct 0.00 Canceled 2019-05-06 2019-05-13 2019-05-27 2019-07-26 Management (SIE-LAC + SAME) to be held in Suriname. EC-OLADE-33902-NC-DIR / Airline Tickets for the attendees of the Regional / Post Direct Selection Direct 0.00 Canceled 2019-08-05 2019-08-12 2019-08-26 2019-10-25 Workshop on National Energy Information Systems. Place to be defined EC-OLADE-33865-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Belize. Under Request for Single Stage - One This procurement includes TF / A5680 Post Limited 0.00 Implementati 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope Event Hall Rental + on Catering Services and Audiovisuals rental for 5 days of workshop EC-OLADE-33864-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Pending Request for Single Stage - One Guyana. This procurement TF / A5680 Post Limited 0.00 Implementati 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental on + Catering Services and Audiovisuals rental for 5 days of workshop. Page 3 EC-OLADE-33869-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Pending Request for Single Stage - One Grenada. This procurement TF / A5680 Post Limited 0.00 Implementati 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental on + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33870-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Pending Request for Single Stage - One Jamaica. This procurement TF / A5680 Post Limited 0.00 Implementati 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental on + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33873-NC-DIR / Training in Energy Statistics Management (SIE-LAC + SAME) to be held in Pending Request for Single Stage - One Suriname. This procurement TF / A5680 Post Limited 0.00 Implementati 2019-04-06 2019-05-25 2019-09-22 Quotations Envelope includes Event Hall Rental on + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33147-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Grenada. This Request for Single Stage - One procurement includes Event TF / A5680 Post Limited 1,954.75 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33148-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Guyana. This Request for Single Stage - One procurement includes Event TF / A5680 Post Limited 1,301.72 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33149-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Jamaica. This Request for Single Stage - One procurement includes Event TF / A5680 Post Limited 1,355.35 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Hall Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33146-NC-DIR / Official Launch Regional Workshop to be held during the Energy Statistics Week Request for Single Stage - One TF / A5680 Post Limited 443.52 Completed 2018-01-15 2018-02-19 2018-04-20 in Quito, Ecuador, at Quotations Envelope OLADE. This procurement includes catering services and audiovisuals rental. Page 4 EC-OLADE-33150-NC-DIR / Training in Energy Statistics Management (Methodology) to be held in Suriname. Request for Single Stage - One This procurement includes TF / A5680 Post Limited 10,584.00 Completed 2018-07-07 2018-08-25 2018-12-23 Quotations Envelope Event Hall Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-33878-NC-DIR / Airline Tickets to the TF / A5680 Post Direct Selection Direct 8,180.40 Completed 2017-11-01 2017-11-03 2017-11-12 2017-12-12 attendees of the Official Launch Regional Workshop EC-OLADE-66905-NC-RFQ / Training in Energy Statistics Management (Methodology) to be held in Belize. This Request for Single Stage - One procurement includes Event TF / A5680 Post Limited 1,105.67 Completed 2018-06-30 2018-08-18 2018-12-16 Quotations Envelope Hall Rental + Catering Services and Audiovisuals rental for 5 days of workshop. EC-OLADE-66910-NC-DIR / Airline Tickets for the consultants of the Training TF / A5680 Post Direct Selection Direct 2,916.38 Completed 2018-07-02 2018-07-09 2018-07-23 2018-09-21 in Energy Statistics Management (Methodology) to be held in Belize. EC-OLADE-68176-NC-DIR / Airline Tickets to the attendees of the Training in Energy Data Management and Energy Balance TF / A5680 Post Direct Selection Direct 3,833.74 Completed 2018-07-02 2018-07-07 2018-07-17 2018-08-16 Methodology to be held in OLADE headquarters with the focal points of the beneficiary countries EC-OLADE-39760-NC-RFQ / Translation services for Request for Single Stage - One TF / A5680 Post Limited 1,764.00 Completed 2018-01-15 2018-02-19 2018-04-20 workshops and workshop Quotations Envelope materials EC-OLADE-82803-NC-RFQ / Request for Single Stage - One Printing services - Energy TF / A5680 Post Limited 7,900.00 Completed 2018-11-05 2018-11-23 2018-12-20 Quotations Envelope Outlook 2018 Publication EC-OLADE-99643-NC-DIR / Design services - Energy TF / A5680 Post Direct Selection Direct 2,000.00 Completed 2019-02-11 2019-02-13 2019-02-20 2019-03-07 Outlook 2018 Publication - English version CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant EC-OLADE-15883-CS-CQS- Pending TF / A5680 Post Qualification Open - National 0.00 2019-08-01 2019-08-22 2019-09-26 2019-10-17 2019-11-21 2020-01-20 CSFA / Final Audit Implementation Selection INDIVIDUAL CONSULTANTS Page 5