EQUALS PPA PROCUREMENT PLAN I. General 1. Project Information Country: Malawi Project Name: PPA for Equity with Quality & Learning at Secondary (EQUALS) Project ID: 2. Project Implementation Agency: Ministry of Education, Science and Technology 3. Date of the Procurement Plan: 28th August 2018 4. Period Covered by this procurement plan: September 2018-January 2019 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations as set forth in STEP. III. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement and Disposal of Assets Act, 2018 and its subsidiary instruments namely: The Public Procurement Regulations, 2004, Desk Instructions (2005), Standard bidding Documents and Circulars for the 1 Public Procurement and Disposal of Assets (PPDA) Authority such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations under the following conditions: o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. o Procurement Documents include provisions, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification: N/A VI. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). (a) Goods: N/A (b) Works: N/A 2 Domestic preference is not applicable for National Open Competitive Procurement IX. Other Relevant Procurement Information Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc.--NONE X. Procurement Prior Review Thresholds (US$ millions): The overall Project procurement Risk is High. The project being a non-emergency project, there would be generally prior reviews of cases unless specifically indicated in the Procurement Plan as a special measure. Post Review: All contracts not subject to prior review shall be subject to post review. XI. Procurement Prior Review Thresholds Based on High Risk Rating (US$ millions) Type of Procurement Threshold (Million USD) Works (including turnkey, supply & installation of plant and 5 equipment, and PPP) Goods, information technology and non-consulting services 1.5 Consultants: firms 0.5 Consultants: Individuals 0.2 XII. Thresholds for procurement approaches and methods Works Goods, IT and Non- Shortlist of Consulting Services National Consultants 3 Open Open Request Open Open Request Consultin Engineering Internation Nation for Internation National for g Services & al al Quotatio al Quotation Construction n < < Supervision ≧ < ≧ ≦ ≦ ≦ 7 7 0.2 1 1 0.1 0.2 0.3 4 PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULES OF GOOD AND NON CONSULTANCY PROCUREMENT OF GOODS WORKS AND NON CONSULTANCY SERVICES A. GOODS Sr. Contract Est. Cost Review Market Selectio Evaluation Procureme Prequalifi Domestic Expected date Expected No Description (US$) by Approach n Options nt Process cation Preference of bid/ date of BanGG Method (Yes/ No) (Yes/No) proposal Contract k opening Signature (Prior/ Post) Procurement of office equipment (computers, printers, photocopiers, G.1.0 Qualifying Single stage scanners, internet 212,517 Post Open- RFB No No 11/10/2018 25/10/2018 1 criteria one connections, National Envelope furniture) for DSDE, TTIs, Division Offices, PFT G.1.0 TOMPRO accounting Direct Qualifying Single stage 66,892 Post DIRECT No No 11/10/2018 25/10/2018 2 package Selection criteria one Envelope 5 A. CONSULTANCY Sr. No Contract Description Est. Cost Revie Market Selecti Evaluatio Shortlistin Expected Expected (US$) w by Approach on n Options g date of bid/ date of Bank Method (Yes/ No) proposal Contract (Prior/ opening Signature Post) C.1.01 TA to Establish baseline values for results framework 70,000.00 Post LIMITED INDV Rated No 26/09/2018 24/10/2018 including all M&E tools development C.1.02 TA to establish baseline values for minimum 143,568.0 Post Open- CQS Rated No 16/10/2018 13/11/2018 standards at CDSSs and teacher effectiveness 0 National C.1.03 TA to carry out textbook and teacher materials 24,343.00 Post LIMITED INDV Rated No 26/09/2018 24/10/2018 assessment C.1.04 TA to assess and refine secondary education school 13,195.00 Post DIRECT INDV Rated No 2/10/2018 9/10/2018 leadership training program by SDI/MIM to suit MoEST DSDE requirements C.1.05 TA to update existing 5 day curriculum orientation and 54,463.00 Post LIMITED INDV Rated No 26/09/2018 24/10/2018 printing training manuals C.1.06 Review of SMASSE training materials by Teacher 256,888.0 Post DIRECT CDS Rated No 2/10/2018 9/10/2018 Training Institutions (TTIs) to align with curriculum and 0 fill identified gaps in teacher content knowledge (Chancellor College, Nalikule and Domasi, Bunda and the Polytechnic) TA to improve material/modules introducing project 100,000.0 Post OPEN – INDV Rated No 30/10/2018 27/11/2018 C.1.07 based learning & application of virtual labs 0 INTERATI ONAL TA to train MANEB staff on the implementation of Item 42,000.00 Post LIMITED INDV Rated No 26/09/2018 24/10/2018 C.1.08 Response Theory TA to update DIAS online inspection tool for 18,257.00 Post OPEN – INDV Rated No 30/10/2018 27/11/2018 C.1.09 secondary INTERATI ONAL TA assesses needs of TTIs based on expectations to 40,000.00 Post LIMITED INDV Rated No 26/09/2018 24/10/2018 C.1.10 deliver on improved teacher support program SUMMARY 6 NO CATEGORY OF VALUE (US$) PROCUREMENT A Goods 279,409 B Works NIL C Consultancy 762,714.00 D Non-Consultancy NIL TOTAL 1,042,123.00 7 PROCUREMENT Malawi : Equity with Quality and Learning at Secondary (EQUALS) PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2019-03-05 2019-10-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164223 GPN Date: Project Name: Equity with Quality and Learning at Secondary (EQUALS) Loan / Credit No: IDA / 63790, / , IDA / V2350 Executing Agency(ies): Equity with Quality and Learning at Secondary School WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-EQUALS-102788-GO- Component 3.Project DIR / TOMPRO accounting IDA / 63790 Coordination, Learning, Post Direct Selection Direct 67,000.00 63,192.00 Signed 2019-03-01 2019-03-06 2019-04-03 2019-06-02 package Monitoring & Evaluation MW-EQUALS-125961-GO- Component 3.Project Pending Request for Single Stage - One RFQ / Supply and Delivery IDA / V2350 Coordination, Learning, Post Limited 16,000.00 0.00 Implementati 2019-08-14 2019-09-11 2019-10-02 Quotations Envelope of Office Furniture Monitoring & Evaluation on MW-EQUALS-125755-GO- Component 3.Project Pending Request for Single Stage - One RFQ / Supply and Delivery IDA / V2350 Coordination, Learning, Post Limited 1,500.00 0.00 Implementati 2019-08-07 2019-09-04 2019-09-18 Quotations Envelope of Routers Monitoring & Evaluation on MW-EQUALS-125758-GO- Component 3.Project Pending Request for Single Stage - One RFQ / Supply and Delivery IDA / V2350 Coordination, Learning, Post Limited 5,000.00 0.00 Implementati 2019-08-07 2019-09-04 2019-09-11 Quotations Envelope of Shredders and Pin boards Monitoring & Evaluation on MW-EQUALS-116215-GO- Component 3.Project Pending RFB / 17 No. Double Cabin Single Stage - One IDA / V2350 Coordination, Learning, Post Request for Bids Open - National 880,000.00 0.00 Implementati 2019-09-23 2019-10-08 2019-11-07 2019-11-21 2019-12-19 2020-03-18 4 x 4 off road vehicles Envelope Monitoring & Evaluation on complete with canopy MW-EQUALS-125737-GO- RFB / Supply and Delivery Component 3.Project Pending of Office Equipment Single Stage - One IDA / V2350 Coordination, Learning, Post Request for Bids Open - National 182,000.00 0.00 Implementati 2019-09-30 2019-10-05 2019-11-04 2019-11-18 2019-12-16 2019-12-30 (Computers, Laptops, Heavy Envelope Monitoring & Evaluation on duty Photocopiers, Printers and Scanners) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-EQUALS-102807-CS- QCBS / TA to establish Component 1. Improving the Quality And Cost- Pending baseline values for minimum / quality of science and Post Open - National 144,000.00 0.00 2019-03-01 2019-03-11 2019-04-15 2019-05-13 2019-05-27 2019-07-08 2019-08-05 2019-11-03 Based Selection Implementation standards at CDSSs and mathematics instruction teacher effectiveness INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-EQUALS-103013-CS- INDV / TA to Establish Component 1. Improving the Individual Pending baseline values for results / quality of science and Post Consultant Open 70,000.00 0.00 2019-03-01 2019-04-19 2019-05-10 2019-06-14 2019-12-11 Implementation framework including all mathematics instruction Selection M&E tools development MW-EQUALS-102804-CS- Component 1. Improving the Individual INDV / TA to carry out Pending / quality of science and Post Consultant Limited 24,500.00 0.00 2019-03-01 2019-03-06 2019-04-03 2019-05-01 2019-06-30 textbook and teacher Implementation mathematics instruction Selection materials assessment MW-EQUALS-103238-CS- INDV / TA to update Component 1. Improving the Individual Pending existing 5 day curriculum / quality of science and Post Consultant Open 54,500.00 0.00 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2019-08-09 Implementation orientation and printing mathematics instruction Selection training manuals MW-EQUALS-102952-CS- INDV / TA to improve Component 1. Improving the Individual Pending material/modules introducing / quality of science and Post Consultant Open 100,000.00 0.00 2019-03-01 2019-05-06 2019-05-20 2019-06-17 2019-09-15 Implementation project based learning & mathematics instruction Selection application of virtual labs MW-EQUALS-103380-CS- Component 1. Improving the Individual INDV / TA to train MANEB Pending / quality of science and Post Consultant Limited 42,000.00 0.00 2019-03-01 2019-03-15 2019-04-22 2019-05-20 2019-07-19 staff on the implementation Implementation mathematics instruction Selection of Item Response Theory MW-EQUALS-102951-CS- Component 1. Improving the Individual INDV / TA to update DIAS Pending / quality of science and Post Consultant Open 18,500.00 0.00 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2019-08-09 online inspection tool for Implementation mathematics instruction Selection secondary MW-EQUALS-102966-CS- INDV / TA assesses needs Component 1. Improving the Individual of TTIs based on Under / quality of science and Post Consultant Open 40,000.00 0.00 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2019-06-10 expectations to deliver on Implementation mathematics instruction Selection improved teacher support program MW-EQUALS-103207-CS- Component 3.Project Individual Under INDV / Monitoring and IDA / 63790 Coordination, Learning, Post Consultant Open 84,000.00 0.00 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2025-06-08 Implementation Evaluation Specialist Monitoring & Evaluation Selection MW-EQUALS-103228-CS- Component 3.Project Individual Under INDV / Financial IDA / 63790 Coordination, Learning, Prior Consultant Open 84,000.00 0.00 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2025-06-08 Implementation Management Specialist Monitoring & Evaluation Selection MW-EQUALS-102815-CS- Component 3.Project Individual Under INDV / Procurement IDA / 63790 Coordination, Learning, Prior Consultant Open 84,000.00 0.00 2019-03-01 2019-04-21 2019-04-28 2019-05-26 2019-11-22 Implementation Specialist -Headquarters Monitoring & Evaluation Selection Page 2 MW-EQUALS-103372-CS- Component 3.Project Individual Under INDV / Procurement IDA / 63790 Coordination, Learning, Prior Consultant Open 84,000.00 0.00 2019-03-01 2019-04-29 2019-05-20 2019-06-17 2025-06-15 Implementation Specialist -EIMU Monitoring & Evaluation Selection Component 3.Project Individual MW-EQUALS-122551-CS- Pending IDA / V2350 Coordination, Learning, Post Consultant Open 84,000.00 0.00 2019-07-12 2019-08-30 2019-09-20 2019-10-25 2020-04-22 INDV / Project Accountant Implementation Monitoring & Evaluation Selection Component 3.Project Individual MW-EQUALS-103215-CS- IDA / 63790 Coordination, Learning, Prior Consultant Open 360,000.00 0.00 Canceled 2019-03-01 2019-04-29 2019-05-13 2019-06-10 2025-06-08 INDV / Project Cordinator Monitoring & Evaluation Selection MW-EQUALS-125406-CS- Component 3.Project Individual Under INDV / Recruitment of IDA / V2350 Coordination, Learning, Prior Consultant Open 360,000.00 0.00 2019-07-30 2019-08-21 2019-08-23 2019-09-11 2020-09-10 Implementation EQUALS Project Manager Monitoring & Evaluation Selection Component 3.Project Individual MW-EQUALS-125763-CS- Under IDA / V2350 Coordination, Learning, Post Consultant Limited 76,000.00 0.00 2019-08-04 2019-08-09 2019-08-30 2019-09-20 2019-11-19 INDV / ESMP Specialist (3) Implementation Monitoring & Evaluation Selection MW-EQUALS-108207-CS- Component 3.Project Individual Pending INDV / TA - Architect at IDA / V2350 Coordination, Learning, Post Consultant Open 124,000.00 0.00 2019-09-27 2019-11-15 2019-11-22 2019-12-06 2020-12-06 Implementation EIMU Monitoring & Evaluation Selection Component 3.Project Individual MW-EQUALS-108250-CS- Pending IDA / V2350 Coordination, Learning, Post Consultant Open 186,000.00 0.00 2019-09-27 2019-11-15 2019-11-22 2019-12-13 2020-12-13 INDV / IT Specialist Implementation Monitoring & Evaluation Selection MW-EQUALS-126127-CS- Component 3.Project Pending CDS / TA - SMASSE IDA / V2350 Coordination, Learning, Post Direct Selection Direct 140,000.00 0.00 2019-10-10 2019-10-24 2019-12-12 2020-02-10 Implementation materials review Monitoring & Evaluation MW-EQUALS-126130-CS- Component 3.Project Pending CDS / TA - DIAS online IDA / V2350 Coordination, Learning, Post Direct Selection Direct 30,000.00 0.00 2019-10-10 2019-10-24 2019-11-28 2020-01-27 Implementation inspection tool Monitoring & Evaluation Page 3