Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Watershed Management Division, Department of Forests and Park Services, Ministry of Agriculture and Forests Project Name : Bhutan REDD Readiness Project No. : P150177 2. Bank’s Approval Date of the Procurement Plan : January 15, 2018 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above 2 million NCB ( Goods) > USD 30,000 and up to USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Non-Consulting > 200,000 USD All contract above 1.0 Services) million NCB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods). Goods: is applicable for those contracts identified in the Procurement Plan tables; The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above 2 million Selection USD for Consultant Firms (b) Quality Based Selection No threshold (c) Selection Made Under a No threshold All contracts above $0.4 Fixed Budget million USD for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Section VII of firms regulations (para 7.13 to 7.15) (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Bhutan REDD Readiness PLAN General Information Country: Bhutan Banks Approval Date of the Original Procurement Plan: 2016-05-31 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-08-16 Project ID: P150177 GPN Date: 2016-09-20 Project Name: Bhutan REDD Readiness Loan / Credit No: TF / 19030, TF / A6108 Executing Agency(ies): Watershed Management Division, Department of Forests and Park Services WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-138-GO-RFQ / Request for Single Stage - One Procurement of CHN & S TF / 19030 Post Limited 93,000.00 92,462.00 Completed 2016-05-31 2016-07-05 2016-07-28 2016-08-31 2017-10-17 Quotations Envelope analyzer FRMD/R-PP/NFI/3/2017-2018/02 / Printing of National Forest TF / 19030 Post Direct Selection Direct 18,461.53 0.00 Canceled 2018-03-06 2018-06-12 2018-05-30 2018-07-04 2018-12-31 Inventory Report Volume II BT-WMD-37728-GO-RFQ / Printing of REDD+ related Request for Single Stage - One documents, LULC 2016, Forest TF / 19030 Post Open - National 23,076.92 0.00 Canceled 2018-01-06 2018-03-03 2018-08-30 Quotations Envelope and Nature Conservation Rules and Regulations 2017 BT-WMD-37723-GO-RFQ / Request for Single Stage - One Procurement of 5 Laptops, 1 TF / 19030 Post Limited 9,000.00 0.00 Canceled 2017-12-16 2017-11-20 2018-02-10 2018-08-09 Quotations Envelope computer, three hard drives BT-WMD-37725-GO-RFQ / Request for Single Stage - One Procurement of Computer and TF / 19030 Post Limited 1,538.46 0.00 Canceled 2017-12-30 2018-02-24 2018-08-23 Quotations Envelope Peripherals BT-WMD-37729-GO-RFQ / Procurement of Video conference Request for Single Stage - One system: TV screen and system; TF / 19030 Post Open - National 13,846.15 0.00 Canceled 2017-12-30 2018-02-24 2018-08-23 Quotations Envelope Projector; and Camera and a printer BT-WMD-52583-GO-DIR / Procurement of vehicles around TF / 19030 Prior Direct Selection Direct 135,000.00 0.00 Canceled 2018-04-12 2018-04-17 2018-05-22 2018-11-18 (5 nos) BT-WMD-54236-GO-RFQ / Procurement of heavy duty Request for Single Stage - One multipurpose machine for printing TF / 19030 Post Limited 3,000.00 0.00 Canceled 2018-04-05 2018-05-05 2018-05-31 2018-11-27 Quotations Envelope and photcopying for Director office BT-WMD-54246-GO-RFQ / Request for Single Stage - One Procurement of furniture for WMD TF / 19030 Post Limited 20,000.00 0.00 Canceled 2018-04-06 2018-06-01 2018-11-28 Quotations Envelope and field offices BT-WMD-61320-GO-RFQ / Procurement of EGM-5 Portable Request for Single Stage - One C02 Gas Analyze to measure TF / 19030 Post Limited 11,569.00 9,185.55 Signed 2018-05-12 2018-03-30 2018-07-07 2018-05-07 2019-01-03 Quotations Envelope CO2 sequestration and Soil CO2 efflux BT-WMD-66730-GO-RFB / Single Stage - One Pending Procurement of equipment (Work TF / A6108 Post Request for Bids Open - National 112,069.94 0.00 2018-08-30 2018-09-04 2018-10-16 2018-11-15 2018-12-20 2019-06-18 Envelope Implementation station - hi-specification) by NLC NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-54249-NC-RFQ / Request for Single Stage - One Workshop wit core working group TF / 19030 Post Limited 3,000.00 0.00 Canceled 2018-03-20 2018-05-15 2018-11-11 Quotations Envelope on FREL CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-136-CS-INDV / Quality And Cost- consultancy services for REDD+ TF / 19030 Prior Open - International 108,000.00 0.00 Canceled 2016-06-05 2016-06-26 2016-08-09 2016-09-06 2016-10-06 2016-11-10 2016-12-15 2017-12-15 Based Selection study BT-WMD-1790-CS-QBS / Quality Based TF / 19030 Prior Open - International 380,000.00 0.00 Canceled 2016-09-20 2016-10-11 2016-09-22 2016-11-24 2016-12-22 2016-10-17 2017-01-21 2017-09-15 2017-02-20 2017-03-27 2018-03-27 Consultancy on VES Selection BT-WMD-2908-CS-QBS / Hiring Quality Based of Consultant for work on SESA TF / 19030 Prior Open - International 380,000.00 318,600.00 Signed 2016-10-31 2016-11-21 2016-12-13 2017-01-04 2017-02-01 2017-03-03 2017-09-22 2017-04-02 2017-11-10 2017-05-07 2017-05-18 2018-05-07 Selection package Page 1 BT-WMD-2985-CS-QBS / Consultancy work on National Quality Based REDD+ Strategy and Action TF / 19030 Prior Open - International 150,000.00 0.00 Canceled 2016-11-04 2016-11-25 2017-01-08 2016-12-20 2017-02-05 2016-12-25 2017-03-07 2017-04-06 2017-05-11 2018-05-11 Selection Plan, Benefit Sharing and Fund mobilization BT-WMD-4500-CS-QBS / Work Quality Based TF / 19030 Prior Open - International 380,000.00 214,517.00 Signed 2016-12-13 2016-12-13 2016-12-13 2016-12-13 2016-12-14 2016-12-21 2016-12-19 2017-11-01 2017-01-16 2017-02-28 2018-03-12 package on VES Selection BT-WMD-21286-CS-QCBS / Quality And Cost- TF / 19030 Post Open - National 70,000.00 0.00 Canceled 2017-07-24 2017-08-25 2017-08-14 2018-03-06 2017-09-27 2017-10-30 2017-10-25 2018-03-02 2017-11-24 2017-12-29 2018-02-02 2019-02-02 Consultancy on FGRM Based Selection WMD/47/2017-2018/06 / Quality And Cost- Under Feedback and Grievance TF / 19030 Post Open - National 80,000.00 0.00 2017-11-23 2017-08-25 2017-12-14 2018-05-05 2018-01-27 2017-11-20 2018-02-24 2017-12-25 2018-03-26 2018-04-30 2018-06-04 2019-06-04 Based Selection Implementation Redress mechanism BT-WMD-52573-CS-FBS / Fixed Budget Project Support Officer for TF / 19030 Post Open - National 20,000.00 0.00 Canceled 2018-03-09 2018-03-30 2018-05-13 2018-06-10 2018-07-10 2018-08-14 2018-09-18 2019-09-18 Selection REDD+ Secretariat BT-WMD-52598-CS-QBS / Quality Based Consultancy work on National TF / 19030 Post Open - International 150,000.00 156,838.00 Signed 2018-03-12 2016-10-25 2018-04-02 2018-03-29 2018-05-16 2016-12-09 2018-06-13 2016-12-25 2018-07-13 2017-01-02 2018-08-12 2017-01-02 2018-09-16 2017-04-24 2019-09-16 Selection REDD+ strategy Package INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-WMD-137-CS-INDV / Individual Consultant Consultancy work on Drivers TF / 19030 Prior Open - National 130,000.00 130,125.00 Completed 2016-05-31 2016-05-31 2016-06-01 2016-06-05 2016-09-26 2016-07-10 2016-06-08 2017-01-06 2017-01-30 Selection study. BT-WMD-1470-CS-CDS / Sole sourcing of FAO to develop TF / 19030 Prior Direct Selection Direct 210,000.00 260,500.00 Signed 2016-09-09 2016-09-19 2016-09-25 2016-11-23 2017-03-16 2017-05-22 FREL/MRV for FCPF REDD+ Readiness Program of Bhutan BT-WMD-21669-CS-INDV / Individual Consultant Legal Consultant (National) for TF / 19030 Post Open 15,000.00 11,572.70 Completed 2017-07-24 2017-05-23 2017-09-11 2017-07-19 2017-10-02 2017-07-27 2017-11-06 2017-07-28 2018-05-05 2017-12-30 Selection Safeguards FRMD/R-PP/NFI/3/2017-2018/01 / Hiring of Experts for production Individual Consultant TF / 19030 Post Direct 9,230.76 0.00 Canceled 2018-03-30 2018-04-09 2018-04-30 2018-06-04 2018-12-01 of National Forestry Inventory Selection report Volume II BT-WMD-2378-CS-INDV / Individual Consultant Consultancy on Grievance TF / 19030 Post Open 13,707.00 0.00 Canceled 2016-11-01 2016-10-07 2016-12-20 2017-01-10 2017-02-14 2017-08-13 Selection Redress Mechanism for REDD+ BT-WMD-66637-CS-INDV / Hiring of a National Consultant for Individual Consultant Under TF / A6108 Post Open 26,000.00 0.00 2018-06-19 2018-08-07 2018-08-02 2018-08-28 2018-08-14 2018-10-02 2019-03-31 evaluation & revision of National Selection Implementation Community Forestry Strategy BT-WMD-71254-CS-INDV / Hiring of a National Consultant for review and revision of National Individual Consultant Pending TF / A6108 Post Limited 30,000.00 0.00 2018-08-01 2018-08-06 2018-08-27 2018-10-01 2019-03-30 Strategy for the development of Selection Implementation Non-wood forest products in Bhutan Page 2