THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) P149990 Ministry of Finance Republic of North Macedonia Public Sector Energy Efficiency Project P149990 Draft ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) October 2019 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) P149990 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Republic of North Macedonia will implement the Public Sector Energy Efficiency Project (the Project), with the involvement of the Ministry of Finance as lead implementing agency. The International Bank for Reconstruction and Development (hereinafter the Bank) has agreed to provide financing for the Project. 2. The Government of the Republic of North Macedonia will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Government of the Republic of North Macedonia will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as Environmental and Social Management Plans (ESMP), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&S documents. 4. The Government of the Republic of North Macedonia is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank by the Government of the Republic of North Macedonia as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and the Government of the Republic of North Macedonia, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Government of the Republic of North Macedonia will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Government of the Republic of North Macedonia. The Government of the Republic of North Macedonia will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Government of the Republic of North Macedonia shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health, and safety impacts, labor influx, gender-based violence. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Semi-annually throughout Project PIU Prepare and submit to the Bank regular monitoring reports on the implementation. environmental, social, health and safety (ESHS) performance of the Project, including but not limited to the implementation of the ESCP, status of preparation and implementation of E&S documents required under the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Notify the Bank within 48 hours after PIU Promptly notify the Bank of any incident or accident related to the learning of the incident or accident. Project which has, or is likely to have, a significant adverse effect on the A detailed report would be provided within environment, the affected communities, the public or workers including a timeframe acceptable to the Bank but not limited to those related to the implementation of civil works on improving energy efficiency and introduction of renewable energy sources. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the [Bank/Association]’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS Monthly throughout Project PIU In contracts for works using the Bank’s standard procurement implementation documents, contractors are required to provide monthly monitoring reports to the Project Implementing Unit. Such reports should include, inter alias, information on the bills of quantities of works and implementation of environmental and social mitigation measures, together with the monthly request for payment. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE It will be established one month after Ministry of Finance The PIU established under the Ministry of Finance will be maintained project effectiveness and will be and with qualified staff and resources to support management of E&S maintained throughout project risks including a full-time Environmental Specialist and one PIU staff to implementation. be the focal point for social aspects. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT ESMF has been prepared, disclosed and Ministry of Finance/PIU Update, adopt, and implement, the Environmental and Social consulted before appraisal and will be Management Framework that has been prepared for the Project, in a implemented and updated, as needed, manner acceptable to the Bank. throughout the Project implementation. 1.3 MANAGEMENT TOOLS AND INSTRUMENTS ESMF and template ESMP have been PIU Screen any proposed subproject in accordance with the Environmental prepared before appraisal. The sub-project and Social Management Framework (ESMF) prepared for the Project, specific ESMPs will be prepared prior to the and, thereafter, draft, adopt, and implement the subproject approval for each sub-project. Once Environmental and Social Management Plans (ESMPs), as required, in a approved, the ESMPs throughout Project manner acceptable to the Bank/Association. The sub-project specific implementation. ESMPs will identify whether proposed buildings are referred as cultural heritage, and if so, will propose customized mitigation measures to ensure the protection of those buildings in accordance with the national legislative and regulatory requirements of North Macedonia. 1.4 MANAGEMENT OF CONTRACTORS Prior to the preparation of procurement PIU Incorporate the relevant aspects of the ESCP, including the relevant E&S documents. documents and/or plans, and the Labor Management Procedures, into Supervise contractors throughout Project the ESHS specifications of the procurement documents with implementation. contractors. Thereafter ensure that the contractors comply with the ESHS specifications of their respective contracts. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES LMP has been prepared and will be PIU Update, adopt, and implement the Labor Management Procedures updated, adopted and applied throughout (LMP) that have been developed for the Project. project implementation. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Grievance mechanism operational prior to PIU Establish, maintain, and operate a grievance mechanism for Project engaging Project workers and maintained workers, as described in the LMP and consistent with ESS2. throughout Project implementation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Same timeframe as for the implementation PIU Prepare, adopt, and implement occupational, health and safety (OHS) of the sub-project specific ESMP. measures specified in the ESMPs. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND Same timeframe as for the preparation and PIU MANAGEMENT: implementation of the ESMPs Resource efficiency and pollution prevention and management measures, including those for the demolition, dismantling and disposal phases, will be covered under the ESMPs to be prepared under action 1.3 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Adopt and implement measures and Same timeframe as for the preparation and PIU actions to assess and manage traffic and road safety risks as required in implementation of the ESMPs. the ESMPs to be developed under action 1.3 above. 4.2 COMMUNITY HEALTH AND SAFETY: Prepare, adopt, and implement Same timeframe as for the preparation and PIU measures and action to assess and manage specific risks and impacts to implementation of the ESMPs. the community arising from Project activities including, those related to Project workers and risks of labor influx, and include these measures in the ESMPs to be prepared in accordance with the ESMF, in a manner acceptable to the Bank. ESS 8: CULTURAL HERITAGE [the relevance of ESS6 is established during the ESA process. As with other ESSs, ESS6 may require the adoption of specific measures that may be set out in an E&S document (e.g. ESMP) already mentioned in the section under ESS1 above or as a stand-alone document or a separate action. Indicate whether ESS8- related measures are covered under an existing document or as stand-alone actions. See examples below]. 8.1 CHANCE FINDS: Prepare, adopt, and implement the chance finds Throughout Project implementation. PIU procedure, and include the procedures in ESMPs, as set in the ESMF developed for the Project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND The SEP has been prepared before PIU IMPLEMENTATION appraisal and will be implemented Update, adopt, and implement Stakeholder Engagement Plan (SEP). throughout project implementation. 10.2 PROJECT GRIEVANCE MECHANISM: Prepare, adopt, maintain and GRM will be established within one month PIU operate a grievance mechanism, as described in the SEP. after project effectiveness and will be maintained throughout project Implementation CAPACITY SUPPORT (TRAINING) 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) CS1 Training may be required for PIU staff and members of the Coordination After Project effectiveness Bank to the PIU staff Committee on the ESSs as per the ESF, including: Trained PIU staff to the members of the • stakeholder mapping and engagement Inter-Ministerial Committee • specific aspects of environmental and social assessment • community health and safety.] CS2 Training will be provided to Project workers on occupational health and Throughout Project implementation PIU/Contractors safety including and pollution prevention 6|Page