OFFICIAL DOCUMENTS The World Bank 1818 H Street N.W. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS S ,2017 H.E. Le Minh Hung Governor State Bank of Vietnam 49 Lf Thai TO Ha N6i Socialist Republic of Vietnam Re: IDA Financing No. 6028-VN (Additional Financing for the Northern Delta Transport Development Project) Additional Instructions: Disbursement Excellency: I refer to the Financing Agreement ("Agreement) between Socialist Republic of Vietnam (the "Recipient") and the International Development Association (the "Association") for the above-referenced project, dated Suvi- 2-.. 2.00- . The Agreement provides that the Association may issue additional instructions regarding the withdrawal of the proceeds of financing No. 6028-VN ("Financing"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Financing is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Financing: * Advance * Reimbursement * Direct Payment * Special Commitment (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is four (4) months after the Closing Date specified in the Agreement. Any changes to this date will be notified by the Association. (iii) Disbursement Conditions (subsection 3.8). Please refer to the Disbursement Condition in the Financing Agreement. Page 1 of 26 II. Withdrawal of Financing Proceeds (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank 8t Floor 63 Lf Thdi T6 HA N6i, Vietnam Attention: Country Director (ii) Applications (subsection 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank 26th Floor, One Global Place 5th Avenue Corner 25th Street Bonifacio Global City Taguig City, Philippines 1634 Attention: Loan Department (iii) Electronic Delivery (subsection 3.4). The Association may permit the Recipient to electronically deliver to the Association Applications (with supporting documents) through the Association's Client Connection, web-based portal. The option to deliver Applications to the Association by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification credentials ("SIDC") from the Association for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the Association agrees, the Association will provide the Recipient with SIDC for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications (subsection 3.2). By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in Attachment 3; and (b) to cause such officials to abide by those terms and conditions. (v) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications for Reimbursement, Direct Payment and Special Commitment is United States Dollars (US$) 100,000 equivalent. Page 2 of 26 (vi) Advance (sections 5 and 6). * Type ofDesignated Account (subsection 5.3): Segregated Account. A new segregated designated account may be established for receipt of Association's funds under the Additional Financing. * Currency ofDesignated Account (subsection S.4): United States Dollars. * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5): A financial institution / commercial bank acceptable to the Association. * Ceiling (subsection 6.1): Variable, based on forecast of one (1) quarter in the form attached (Attachment 6). III. Reporting on Use of Financing Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For requests for Reimbursement: o List of payments against contracts that are subject to the Association's prior review, in the form attached (Attachment 4) together with records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices); and o Interim Financial Report in the form attached (Attachment 5) * For reporting eligible expenditures paid from the Designated Account: o List of payments against contracts that are subject to the Association's prior review, in the form attached (Attachment 4) together with records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices); o Interim Financial Report in the form attached (Attachment 5); and o Cash Forecast Statement in the form attached (Attachment 6) * For requests for Direct Payment: Records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices. (ii) Frequency ofReporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): Quarterly or more frequent if required. IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the Association's public website at http://www.worldbank.org and its secure website "Client Connection" at http://clientconnection.worldbank.org. Print copies are available upon request. Page 3 of 26 If you have not already done so, the Association recommends that you register as a user of the Client Connection website (http://clientconnection.worldbank.org). From this website you will be able to download Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the Association by email at clientconnection(iworldbank.org. If you have any queries in relation to the above, please contact us at WFALN- manila@worldbank.org using the above Project name and IDA Financing number as a reference in the subject line. Yours sincerely, Ousmane Dione Country Director, Vietnam East Asia and Pacific Region Attachments 1. Disbursement Guidelines for Investment Project Financing, dated February 2017 2. Form for Authorized Signatures 3. Terms and Conditions of Use ofSecure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 4. Form of Payments Against Contracts Subject to the Association's Prior Review 5. Form of Interim Financial Report 6. Cash Forecast Statement Page 4 of 26 Attachment 1 Disbursement Guidelines Investment Project Finan February 2017 Page 5 of 26 Page 6 of 26 CONTENTS P. 1. Purpose 2. Disbursement Methods 3. Withdrawal of Funds from Financing Account 4. Supporting Documentation Requirements 5. Designated Accounts 6. Terms and Conditions Applicable to Advances 7. Ineligible Expenditures 8. Refunds Page 7 of 26 1.1 The purpose of the Disbursenent Guminas for Invesment Project Fi (the guidelines) is to set out the World Bank's procedres and requ=esn disburs.nent of funds in projects Specifcally, the guidelines set out (a) the < used by the World Bank to disburse funds from the Finani"g A (b) the requirents for withduwal from the Financing Account, (c) the t support g docuentaton dhat the boower may be required to provide to dem the use of flnds of the Financing Account for eligible expenditures, (d) the crr estabishing Designated Accounts3, (e) the terns and cnditin applicable to at (f) the types of disbursremnt-related actions that the World Bank may ta detemines that fiuds of the Finmncing Account are not needed or have been i meligible puhposes, and (g) the disbrsenent coasequence of refunds. 2. Disbursement Methods 2.1 The World Bank establishes disbursement anangenants fr a Pn consultation with the borrower, taäing nto consideration, among other thi assesument of the borwer's financial managment and procurenent arragem= cash flow needs of the project, and its disbursement expenience with the borrowe a geanemente are stated in the Financing Am 4 and additional info provided in the Disbursement Letter 2.2 The World Bank disburses f&nds frum the Financing Account established loan, to or on the order of the borrower, using one or more of the following disbu methods, as detemined by the World Bank. In this docuamt* the Worl Bank thelad.m the Iiåimnan Bank fkr Rcans~r=reinn and DLn (IBRD) and the bntm~1 Dkeäc=eÉ Associmi (IDA) wher acting om its own ao the capacity as adeniner of tr~st finds alde by domms. Finå~demg r Bank ioan une my loan, cdit or grant made by the Wad Bank fie resnes. m trust funds fded by othe dams and annisaud by the Wodd Bank,. Cornbnbam af thes. Bomrnmr -= a bauowe r e ciem of a Bank hn fr a pject and my other e otity in,al nmInmbi ofthe project naCrac by the Bank oan. These nidehms aply to all Bank lanms for an Iweskmt Project Fimnan ThUy do P~gram-For-Rwits Fnanrnmg and Develora e Pohey Finneing or for gra~ts made by t Bank fiom trust fuinds rmded by ohe donors and adn~nistBud by the World Ban mep~ioa"l1y, the ten ofthe agr th he dan=r pmid for di~fe req t.. Page 8 of 26 (a) Reimbursement The Work Bank may reimburse the bauroi expenditms eligible for financing pursuant to the Financing Ag (eligible expenditures) that the borrower has prefinanced fiom resources. (b) Adinnce: The Wodd Bank may advance funds frmn the Fi Account into a Designated Account of the borrower to finance expenditures as they are incured and for which supporting docume be prwided at a later date (see section 5, Designated Accounts). (c) Direct Payment The World Bank may make payments, at the bar request directly to a third party (for example, supplier, contra consultant) for eligible expenditures. (d) Special Commianent The World Bank may pay amounts to a this for eligible expenditures under special comitments entered : writing, at the borrower's request and on terms and conditions between the Wodd Bank and the borrower. 3. Withdrawal of Funds from the Financing Account 3.1 Authorized Signatures. Before funds from the Financing Account j withdrawn or committed, the authorized representative of the borrower (as desig the Financing Agreement) must frnish to the World Bank, electronically thro Client Connection website (htp- /clicconnectiowarkdbank.arg), or thro authorized signatory designation letter, the name(s) of the official(s) authorize sign and submit applications for withdrawal and applications for a special cons (collectively, Applications), and (b) to receive Secure Identification Credentials from the World Bank. The borower must notify the World Bank of any cha signature authority, either electronically in Client Connection or dhough an' authorized signatory designation letter. 3.2 TeMs and Conditions of Use of Secure Identfication Credentials (SI Process Applications. By designating officials to use SIDC and by choosag to the applications electronically the borrower confirms its agreement to abide by td and conditions of use of SIDC.6 33 Applications. Applications must be provided to the World Bank in such Page 9 of 26 manner and on terms and conditions specified by the World Bank, through tht Connection website at http://clientconnectionwoldbankorg. The World Bank ma discretion, temporarily or permanently, disallow the electronic submission of appl: by the borrower. The World Bank may permit the borrower to complete and applications manually in paper foun. Paper applications forms can be found in thi Connection website at hp://clientconnecton weddbankr or may be obtained f World Bank upon request. 3.5 Iinimum Iashe of.Appcadons. The World Bank establishes a minim for applications for reimbersent, direct payment, and special commitment. Thi Bank reserves the right not to accept applications that are below such minim va 3.6 Loan Disbursing Period The World Bank processes Applications only a Financing Agreement has been declared effective in accordance with the terms Financing Agreement. The expenditures for which the Applications are made muE (a) Paid for on or after the date of the Financing Agreement, or altern in the case of projects that penmt retroactive finncing on or a earlier date specified in the Financing Agreement for that pupose; (b) Incurred on or before the closing date specified or referred to Financing Agreement (the Closing Date), except as otherwise spec agreed with the World Bank. 3.7 The loan disbursing period ends on the final date established by the Wod for receipt by the World Bank of applications for withdawal and suF (the Disbursement Deadline Date). The Disbursement Deadline D. be the same as the Closing Date, or up to four months after the Closing Date. To orderly prject completion and closure of the Financing Account, the World Ba not accept applications for withdrawal or supporting documentation received a Disbursement Deadline Date. The borrower must promptly inforn the World I any expected implementation delays or excephonal administrative issues befor dates. The World Bank notifies the borrower of any exception that the Wodd Ba make to the Disbursement Deadime Date. 3.8 Disbursement Conditions. If the Financing Agreement contains a disba condition for a specific expenditure category, the Wodd Bank will disburse fum the Financing Account for that category only after the disbursement condition h fulfilled and the World Bank has notified the borrower to that effect. Page 10 of 26 42 For special commitmens the commercial bank provides its confiuatior to the World Bank that conditions for the release of payments committed for wi have been met. 43 Z:pes of Supporting Documentation. The World Bank requires either the original documents evidencing eligible expenditmes (Records) ar summary r expenditure (Summary Reports) in such form and substance as the Warid B specify. Records include such documents as invoices and receipts. A Summar may be either (a) the interim unaudited financial report required ider the I Agreement (Interim Financial Report) or (b) a statement of expenditure sum eligible expenditures paid during a stated period (Statement of Expenditure). In; the borrower is responsible for retaining the original documents evidencing expenditures and making them available for audit or inspection- 4.4 The World Bank determines the types of supporting docunentation borrower must provide, taking into consideration the disbursement method u supporting documentation may be the following: (a) For applications for Reimbursement (i) Interim Financial ReF Statements of Expenditure, or (iii) Records (b) For reporting on the use of Advances: (i) Interim Financial Rej Statements of Expenditure, or (iii) Records (c) For applications for Direct Payments: (i) Records such as c supplier invoices; (ii) a bank guarantee for advance or retention pe (d) For appications for Special Commitment Copy of the Letter . (with valid expiry date) that the commercial bank, known as the bank has issued. For payment. a SWIFT (Society for W Interbank Telecommunication) message must be sent by the com bank and (e) Any other supporting documentation that the World Bank may ne notice to the borrower or as specified in the Distmrsement Letter. 4.5 FaTure to Proside Audited Financial Statements. If the borrower fails tc any of the audited financial statements required in accordance with, and within t of time specified in, the Financing Agreement, the World Bank may, at its d Page 11 of 26 5.1 The borrower may open one or nre designated accounts into which d Bank may, at the borrower's request, deposit amounts withdrawn from the Ft Account for the pupose of paying for eligible expenditures as they are incurred. the World Bank authorizes establishment of a Designated Account, the borrow have adequate administrative capability, nternal controls, and accounting and; procedures to ensure effective use of the Designated Account. 52 The World Bank may decide not to permit the use of Designated Account projects if the borrower has failed to refund undocumented adances in the De Account of any other loan to, or guaranteed by, the borrower within two months Disbursement Deadline Date for that loan, 53 1:pe ofDesignatedAccount A Designated Account may be established i two ways - as a segregated account or pooled account as appropriate for the concerned, and as determined and notified by the World Bank. (a) Segregated Account An account of the borrower into whit proceeds of the Financing Account may be deposited, (b) Pooled Account An account of the borrower into which the fun the Financing Account and funds of other financing for the proje as borrower resources or financing by other development partners) deposited. 5.4 Currency of the Designated Account Designated Accounts must I currency acceptable to the World Bank. In countries that have a freely coi currency, Designated Accounts may be held in the curency of the borrower or an conrtible currency. The Wadd Bank may also agree to local curency De Accounts when, among other things, the country's currency (even if not convertible) is stable and the expenditures to be financed are primarily in local a The borrower bears all risks associated with foreign exchange fluctuations betv the currency of denomination of the loan and that of the borrower's Designated A and (b) the currency of denomination of the borrower's Designated Account currency or curencies of project expenditnes. 5.5 Finandal Iuastittion. Designated Accounts must be opened and maintai financial institution7 selected by the borrower and acceptable to the World I financial institution is acceptable if it meets all the following requirements: (a) It is financially sound N' V. Page 12 of 26 (e) It can execute a large number of transactions promptly, (f) It can satisfactorily perform a wide range of banting services (g) It can provide a detailed statement of the Designated Account; (h) It is part of a satisfactory coespondent banking network; (i) It charges reasonable fees for its services. 5.6 The World Bank reserves the right not to transfer funds to a financial in if that nstitution has asserted or asserts a claim to set off seize, or attach the proc any Bank loan on deposit in a Designated Account maintained by the institution. 6. Terms and Conditions Applicable to Advances 6.1 Ceilng. The World Bank notifies the borrower of the m im amount c from the Financing Account that may be on deposit in a Designated Accot Ceilng). The World Bank, at its discretion, may establish the Ceiling as either (a) amount, or (b) an amount that is adjusted from time to time durag implementation on the basis of periodic forecasts of project cash flow needs. 6.2 Applications for Advances. The borrower may apply for an advancs amount up to the Ceiling less the aggregate amount of those advances pre received by the borrower for which the borrower has not yet provided suF documentation. Normally, to support orderly closure of the Financing Accot World Bank does not advance funds from the Financing Account into the Des Account after the Closing Date. 63 Frequency of Reporting Eligible Expendihtres Phid from the Des Account The boower reports on the use of fumds from the Financing I advanced to the Designated Account at intervals specified by the World Bank b to the borrower. The borrower must ensure that all amounts deposited z Designated Account are accounted for and that their use is reported prior Disbursement Deadline Date. After that date, the borrower must refumd to the Bank any advances still unaccounted for or remaining in the Designated Account. 6.4 lthholding Advances. The World Bank is not required to make any dex the Designated Account if any of the following conditions apply- (a) The World Bank determines that payment of the deposit would r exceeding the Ceiling (see subsection 6.2, Applications for Advane (b) The World Bank is not satisfied that the borrower's planned e * - o 26 Page 13 of 26 (c) The borrower fails to take the action required pursuant detennisations made by the Wold Bank under subsections 7.1 am these guidelines; (d) The borrower fails to provide any of the audited financial stal required in accordance with, and within the period of time specified Financing Agreement; (e) The World Bank detemines that all furtr witdrawals of funds fi Financing Account should be made by the borrower directly fr Financing Account; or (f) The World Bank has notified the borrower of its intention to susj whole or in part the borrower's right to make withdrawals fn Financing Account. 6.5 Eress Advances. If at any time the World Bank determines that any deposited in the Designated Account will not be required to cover further paynh eligible expenditures (the Excess Amount), it may, at its discretion, require the x to take one of the following two disbursement-related actions: (a) Provide evidence satisfactory to the World Bank within a period s by the World Bank that the Excess Amount will be used to pay for expenditures. If the evidence is not fitunished within the tune specified, the borrower must promptly refund the Excess Amoum World Bank or (b) Refund the Excess Amount promptly. The borrower must perfoun the action requested promptly after receiving noti from the World Bank that it must do so. 7. Ineligible Expenditures 7.1 Ineffgible Ependiftures Generaf. If the World Bank determines ti amount of the finds from the Financing Account was used to pay for an expenditi is not eligible pursuant to the Financing Agreement (an ineligible expenditure), thE Bank may, at its discretion, require the borrower to take one of the followi disbursement-related actions, without prejudice to the Bank's right to exercise re under the General Conditions or Standard Conditions' and Financing Agreement (a) Refund an equivalent amount to the World Bank (b) Exceptionally, provide substitute documentation evidencing other e expenditures. Page 14 of 26 72 Ineligible Expenditres Paid from the Designated Account If the Wor determines that any payment out of the Designated Account was not justified evidence furnished to the World Bank or was made for an ineligible expenditi World Bank may at its discretion. require the borrower to take one of the fo actions. (a) Provide the additional evidence requested by the World Bank (b) Deposit an equivalent amount into the Designated Account (c) Refund an equivalent amount to the World Bank (d) Exceptionally, provide substitute documentation evidencing other expendtues. The borrower must perfom the action requested promptly after receiving noti: from the World Bank that it must do so. 8. Refunds 8.1 Borronwer Decision to Refuid The borrower may, upon notice to the Bank, refund all or any amount of the loan on deposit in the Designated Accom World Bank for credit to the Financing Account. 8.2 Conse4ence of Refunds. The World Bank shall detennine whether: made to the World Bank in accordance with sections 6 and 7 and subsection 8.1 c guidelines will be credited to the Financing Account. Refunds of funds into the Fu Account may result in (a) swap termination fees (b) unwinding costs for amn which the interest rate basis or cunency has been converted or hedged, (c) both. 83 Other Rights and Obligations Unaffected by Refrnds. Refunds of loan a do not affect other legal rights and obligations of the parties under the Fir Agreement. Page 15 of 26 Attachment 2 Form of Authorized Signatory Letter [Street address] [City] [Country] [DATE] The World Bank 8th Floor 63 Ly Thai To Street Ha Noi, Vietnam Attention: Re: IDA Financing No. 6028-VN (Additional Financing for the Northern Delta Transport Development Project) Dear : I refer to the Financing Agreement ("Agreement") between Socialist Republic of Vietnam (the "Recipient") and the International Development Association (the "Association"), dated , providing the above Financing. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 1[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal and applications for a special commitment under this Financing. For the purpose of delivering Applications to the Association, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and Instruction to the Recipient: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 4Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; ifthis is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the Association. Page 16 of 26 warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the Association's records with respect to this Agreement [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] Page 17 of 26 Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The Association (Bank)6 will provide secure identification credentials (SIDC) to permit the Borrower' to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to determine which type of SIDC is most appropriate. A. Identification of Users. 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.org) prior to receipt of his/her SIDC. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Initialization of SIDC. 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC using his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of his/her Physical Token, after which the Physical Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to be used, the Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use of his/her Soft Token, after which the Soft Token will be initialized for use by the Signatory exclusively for purposes of 6 "Bank" includes IBRD and IDA. "Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. Page 18 of 26 delivering Applications. Upon initialization of the SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Account. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC. 1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the SIDC is prohibited. 2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User understands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her Physical Token he/she shall immediately notify clientconnection(@worldbank.org. 4.5. The Borrower shall immediately notify the Bank at clientconnection(@worldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. 6. Care of Physical Tokens Page 19 of 26 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physically deliver a Physical Token to each Signatory designated to receive one in a manner to be determined by and satisfactory to the Bank. 6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves the right, in its sole discretion, not to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account. Page 20 of 26 Attachment 4 Payments Made during Reporting Period Against Contracts Subject to the Association's Prior Review Page 21 of 26 Attachment 5 Page 22 of 26 Agency: Ministry of Transport Project Owner: Ministry of Transpport PIU: Project Management Unit for Waterway Projects for Part A and C EM REPORT ON SOURCES AND USES OF FUNDS Quarter: xx Year: xxxx Currency* USD (2) (3) (4) (5) (6) IDA Designated Account Of which Credit 44740 Credit )O0O( Other Accounts IDA Fund Of which Credit 44740 Credit X)XX Counterpart Fund Others IDA44740 Categroy 1: Works, goods, consultants services, training and workshops under Part A and C of the Project AF IDA XXXX Cateogry 1:Works, goods, consultants services, training and workshops under Part A of the Project (exclusive of taxes) IDA Designated Account IDA 44740 IDA X)XX Other Accounts IDA Designated Account Counterpart funds Other Account IDA Designated Account Counterpart funds Other Account Ves as Ss eMe Page 23 of 26 Attachment 5 Agency: Ministry of Transport Project Owner: Ministry of Transport PIU: Project Management Unit for Waterway Projects for Part A and C IFR3 STATEMENT OF DESIGNATED ACCOUNT RECONCILIATION Currency Quarter: Year: USD 1. Cummulative Advances to end of current reporting period i 0.00 0.00 2. Cummulative expenditures to end of last reporting period ii 0.00 0.00 3. Outstanding advance to be accounted (iii= I - ii)ii 4. Opening DA balance at the beginning of reporting period iv 0.00 0.00 5. Add/Subtract: cummulative adjustments (if any) such as interest earn, bank v0.00 0.00 charge, refunded ineligible expenditures 6. Advances from the World Bank during the period vi 7. (vii= v +vi) vii ' 8. Outstanding advances to be accounted for (viii= iv + vii) viii 9. Closing DA balance at the end of current reporting period ix 10. Add/Subtract: cummulative adjustments (if any) such as interest earn, x 11. Expenditure for current period A 12. (xii= x + xi) xii 13. (xiii= ix+ xii) 14. Difference (xiv = viii- xiii) (Interest earn) 15. Total forecast amount to be paid by World Bank xv 16. Less: closing balance after adjustments xvi 17. Direct payments xvii xvii 18. Amount to be advanced during the next 6 months (xviii= xv- xvi - xvii) Page 24 of 26 For period from to DISBURSEMENT FORECAST FOR PAYMENT TO BE PAID Attachment 6 Original forecast: Y/N FROM DESIGNATED ACCOUNT Project name: Forecast number: IDA Credit No.: Item Supplier WB Contract No Package Date of Amount Forecast Remarks No names/Expenditure control and date Association's amount (est. in types (training and No No objection USD equiv.) workshops, sub- (Y/N) grants, IOCs, etc) USD VND Others 1 ABC 123456 xxx xxx 2 xxx xxx 3 xxx xxx 4 xx xxx xxx 5 Total 3 months forecasted amount to be paid by the Association xxx 6 Less: Closing balance of previous quarter which should not be greater than USD 3 Millions xxx * 7 Less: Amount paid but not yet documented at the time of report 8 Amount to be advanced during the next 3 months (8=5-6-7) xxx 9 Amount requested in this application xxx 10 Amount is available to advance under this forecast (10=8-9) xxx ** Notes: (*) Bank Statement must be submitted as supporting document (**) This forecast can be used for the next advance but within the same forecast period During forecast period, Project can change the forecast amount if the cash requirement is greater than the initial needs. The same forecast number and period is used. PIU director signature Page 25 of 26 FOR INTERNAL DISTRIBUTION ONLY Prepared by: Thao Thi Do / Tony Shen (WFALN) Cleared with and bcc: Aristeidis I. Panou / Thu Ha Le (LEGES) Luis Blancas (GTIO2) 26