PROCUREMENT PLAN FOR LOCAL DEVELOPMENT FUND (P133620) I. General 1. Project Information Country: Malawi, Borrower –Malawi Government. Project Name: Malawi Social Action Fund 4 Project ID: P133620 2. Project Implementation Agency: Local Development Fund –Technical Support Team 3. Date of the Procurement Plan: June 15, 2017 4. Period Covered by this procurement plan: 18 Months II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥ 10 ≥ 7,000,000 < 1,000,000 ≤ 1,000,000 Goods, IT, and non- ≥2 ≥ 1,000,000.00 < 200.000 ≤ 200,000 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 200,000.00 ≤ 200,000.00 NA Individual Consultants ≥ 100,000.00 NA. NA. Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 1 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimate Review Market Selection Evalu Procurement Prequa Domesti Expected Expected d Cost by Bank Approach Method ation Process: lificati c date of date of (US$) (Prior/P (Open- (RFP, RFB, Optio (Single/Multi on Preferen bid/ Contract ost) National/ RFQ, DS ns ple Stages; (Yes/ ce proposal Signature International etc.) (BAF One/Two No) (Yes/No opening Limited etc.) O, Envelopes ) Rated etc) Criteri a etc.) Goods Mw –LDF-TST-18831- Procurement of 4 Motor 250000.0 Post Open - RFB One No No 28/08/17 15/09/17 GO.RFB vehicles for LDF-TST 0 National Envelop Mw –LDF-TST-18831- Procurement of Colour 178250.0 Post Limited RFQ One No No 15/8/17 5/09/17 GO.RFQ Plotter for Maps 0 Envelop Production (1),Printers 2, Office Equipment and Furniture , Server and Monitors and Cables, Equipment for Mthandizi and UBR ,GIS Software (30) Mw –LDF-TST-18609- Communication Gadgets 30334.00 Post Limited RFQ One No No 15/7/17 30/08/17 GO.RFQ for LDF (85) Envelop Mw –LDF-TST-18312- Procurement of 130 GPS 135625.0 Post Limited RFQ One No No 4/07/17 12/07/17 GO.RFQ Hand Held 0 Envelop Mw –LDF-TST-18833- Road Templates (6650) 136082.0 Post Limited RFQ One No No 10/7/17 25/7/17 GO.RFQ 0 Envelop Mw –LDF-TST-18607- Procurement of Calendars, 93194.00 Post Limited RFQ One No No 10/9/17 30/9/17 GO.RFQ Note Books and Diaries Envelop Mw –LDF-TST-18595- Procurement of Hand Road 156944.0 Post Limited RFQ One No No 11/10/17 28/10/17 GO.RFQ Roller Compactor (15) 0 Envelop 2 Sr./ No Contract Description Estimate Review Market Selection Evalu Procurement Prequa Domesti Expected Expected d Cost by Bank Approach Method ation Process: lificati c date of date of (US$) (Prior/P (Open- (RFP, RFB, Optio (Single/Multi on Preferen bid/ Contract ost) National/ RFQ, DS ns ple Stages; (Yes/ ce proposal Signature International etc.) (BAF One/Two No) (Yes/No opening Limited etc.) O, Envelopes ) Rated etc) Criteri a etc.) Mw –LDF-TST-18603- Procurement of IEC 27778.00 Post Limited RFQ One No No 4/2/18 15/2/18 GO.RFQ Materials (T shirts -10000) Envelop Mw –LDF-TST-18836- Printing of 500 SEPS and 13889.00 Post Limited RFQ One No No 2017/7/1 2017/7/25 GO.RFQ 500 DDPS Envelop 0 Works None None None None Non-Consulting Services Mw –LDF-TST-18606- Designing and printing of 17,708.0 Post Limited RFQ One No No 10/08/17 25/8/17 NC-.RFQ Environmental and Social 0 Envelop Safeguards Leaflets , Posters , Broachers and Manuals 3 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review Market Selection Shortlisti Expected date of Expected date of Contract Cost by Bank Approach Method ng bid/ proposal Signature (US$) (Prior/Pos (Open- (QCBS, (Yes/ opening t) National/ FBBS, No) International LCBS, QBS, Limited etc.) CQS, DS etc.) Mw –LDF- Review of the Resettlement 41667.00 Post Open QCBS Yes 10/10/17 20/11/17 TST-18599-CS- Policy Framework and National QCBS Environmental and Social Management Framework. Mw –LDF- Study on Impact of Social 50347.00 Post Open QCBS Yes 5/11/17 18/12/17 TST-18596-CS- Support National QCBS Programmes Mw –LDF- Technical Audit for Social 218750.00 Post Open QCBS Yes 6/12/17 15/01/18 TST-18839-CS- Cash Transfer in 9 districts National QCBS Mw –LDF- Baseline, Mid Line and End 96944.00 Post Open QCBS Yes 2018/2/15 2018/3/10 TST-18316-CS- Line Survey for MASAF 4 National QCBS Mw –LDF- Review of Development of 30304.00 Post Open QCBS Yes 2018/4/10 2018/5/5 TST-18356-CS- Communication Strategy for National QCBS PWP Mw –LDF- Techinical Audit and 120,000.0 Prior Direct CDS No 2018/07/10 2018/07/15 TST-18843-CS- Beneficiary verification for 0 CDS Dedza and Nkhatabay 4 PROCUREMENT Malawi : Strengthening Safety Nets Systems - MASAF IV PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2017-07-12 2020-02-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P133620 GPN Date: Project Name: Strengthening Safety Nets Systems - MASAF IV Loan / Credit No: IDA / 53430, IDA / 59220 Executing Agency(ies): Malawi Local Development Fund - Technical Support WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18831-GO- RFB / Procurement of Motor Systems and Capacity Single Stage - One IDA / 53430 Post Request for Bids Open - National 250,000.00 227,173.96 Completed 2017-08-28 2017-09-07 2017-10-07 2017-10-17 2017-11-16 2018-01-15 Vehicles Double Cabin with Building Envelope Canopy (4) MW-LDF-TST-18598-GO- RFQ / Procurement of Equipment -Plotter (1), Colour Printers (2) ,Office Under Systems and Capacity Request for Single Stage - One equipment and Furniture , IDA / 53430 Post Limited 178,250.78 0.00 Implementati 2017-09-22 2017-10-27 2017-11-26 Building Quotations Envelope Server Monitors and Cables on ,Equipment for Roll Out of Mthandizi and UBR -Various , GIS Software (30) MW-LDF-TST-18607-GO- RFQ / Procurement of Request for Single Stage - One IDA / 53430 Project Management Post Limited 93,194.00 57,052.33 Completed 2017-09-17 2017-11-02 2018-01-01 Calendars , Diaries and Quotations Envelope Note Books for 2018 MW-LDF-TST-18312-GO- Systems and Capacity Request for Single Stage - One RFQ / Procurement of 130 IDA / 53430 Post Limited 135,625.00 130,000.00 Completed 2017-07-20 2017-08-09 2017-09-06 Building Quotations Envelope GPS Hand Held MW-LDF-TST-18595-GO- Systems and Capacity Request for Single Stage - One RFQ / Hand Road Roller IDA / 53430 Post Limited 156,944.00 198,000.01 Terminated 2017-07-27 2017-09-03 2017-10-03 Building Quotations Envelope Compactors (15) MW-LDF-TST-18833-GO- Systems and Capacity Request for Single Stage - One RFQ / Procurement of Road IDA / 53430 Post Limited 136,082.00 90,094.12 Completed 2017-07-28 2017-09-03 2017-10-08 Building Quotations Envelope Template (6650) MW-LDF-TST-18836-GO- Pending Systems and Capacity Request for Single Stage - One RFQ / Printing of 500 SEPS IDA / 53430 Post Limited 13,889.00 0.00 Implementati 2018-02-09 2018-03-24 2018-04-23 Building Quotations Envelope and 500 DDPs for Councils on MW-LDF-TST-42263-GO- Request for Single Stage - One RFQ / Procurement of IDA / 53430 Productive Safety Nets Post Limited 200,000.00 211,500.00 Signed 2018-01-03 2018-01-22 2018-04-22 Quotations Envelope handheld road compactor rollers Page 1 MW-LDF-TST-81416-GO- RFQ / Procurement of 2019 Request for Single Stage - One IDA / 53430 Project Management Post Limited 66,000.00 68,006.66 Completed 2018-10-10 2018-10-18 2018-12-17 Calendars, Diaries and Quotations Envelope Notebooks MW-LDF-TST-129472-GO- RFQ / Procurement of IEC Request for Single Stage - One IDA / 53430 Productive Safety Nets Post Limited 77,000.00 54,205.36 Signed 2019-11-19 2020-01-14 2020-07-12 materials and Calendars, Quotations Envelope diaries and notebooks MW-LDF-TST-18603-GO- RFQ / Procurement of IEC Request for Single Stage - One IDA / 53430 Project Management Post Limited 27,778.00 0.00 Canceled 2018-02-22 2018-04-06 2018-05-06 Materials for LDF-TST Quotations Envelope Various MW-LDF-TST-18609-GO- RFQ / Procurement of Request for Single Stage - One IDA / 53430 Project Management Post Limited 30,334.00 0.00 Canceled 2018-03-12 2018-04-14 2018-05-14 Communication Gadgets for Quotations Envelope LDF MW-LDF-TST-156619-GO- Pending RFQ / Procurement of ICT Request for Single Stage - One IDA / 53430 Productive Safety Nets Post Limited 87,000.00 0.00 Implementati 2020-02-17 2020-03-04 2020-04-01 Equipment for Social Cash Quotations Envelope on Transfer NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18606-NC- RFQ / Designing and Under Systems and Capacity Request for Single Stage - One Printing of Environmental IDA / 53430 Post Limited 17,708.00 0.00 Implementati 2017-08-15 2017-09-27 2017-10-27 Building Quotations Envelope Leaflets , Posters , Brochers on and Manuals (1000) MW-LDF-TST-127598-NC- DIR / Provision of E- Under Payment Services to IDA / 59220 Productive Safety Nets Post Direct Selection Direct 15,000.00 0.00 Implementati 2019-08-30 2019-08-31 2019-09-25 2019-12-14 Beneficiary Households under on the Enhanced Public Works Program in Balaka District CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18599-CS- QCBS / Review of the Ressettlment Policy Quality And Cost- IDA / 53430 Productive Safety Nets Post Open - National 41,667.00 0.00 Canceled 2017-10-10 2017-10-17 2017-11-21 2017-12-21 2017-12-31 2018-01-12 2018-01-23 2018-03-24 Framework and Based Selection Environmental and Social Management Framework . MW-LDF-TST-18596-CS- Quality And Cost- QCBS / Study on Impact of IDA / 53430 Productive Safety Nets Post Open - National 50,347.00 0.00 Canceled 2017-10-15 2017-10-22 2017-11-16 2017-12-06 2017-12-16 2018-01-10 2018-02-01 2018-05-02 Based Selection social Support Programmes MW-LDF-TST-18316-CS- Quality And Cost- Under QCBS / Baseline,Mid Line IDA / 53430 Project Management Post Open - National 96,944.00 0.00 2018-02-09 2018-02-16 2018-03-16 2018-04-13 2018-04-27 2018-05-12 2018-05-29 2018-08-27 Based Selection Implementation and End Line survey Page 2 MW-LDF-TST-18839-CS- QCBS / Technical Audit for Quality And Cost- IDA / 53430 Productive Safety Nets Prior Open - National 218,750.00 194,455.00 Signed 2017-08-10 2017-08-24 2017-09-30 2017-10-02 2017-10-17 2017-11-06 2017-11-16 2018-02-14 ssocial Cash Transfer and Based Selection Beneficiary Verification MW-LDF-TST-41656-CS- QCBS / Study to conduct Systems and Capacity Quality And Cost- Pending Impacts of Public Works IDA / 53430 Post Open - National 35,000.00 0.00 2018-01-12 2018-02-02 2018-03-18 2018-04-15 2018-04-20 2018-05-25 2018-06-29 2019-06-29 Building Based Selection Implementation Programme under MASAF IV. MW-LDF-TST-96000-CS- QCBS / A technical audit Quality And Cost- Open - for the Social Cash Transfer IDA / 53430 Productive Safety Nets Post 310,000.00 268,802.75 Signed 2019-01-25 2019-01-27 2019-02-21 2019-04-04 2019-04-11 2019-05-02 2019-05-11 2019-07-10 Based Selection International Program in World Bank Funded Districts MW-LDF-TST-150046-CS- Quality And Cost- Under QCBS / Masaf IV Endline IDA / 59220 Project Management Post Open - National 74,000.00 0.00 2020-01-03 2020-02-02 2020-02-16 2020-03-17 2020-03-24 2020-04-08 2020-04-23 2020-07-22 Based Selection Implementation Survey MW-LDF-TST-18356-CS- QCBS / Review of Quality And Cost- Development of IDA / 53430 Productive Safety Nets Post Open - National 30,304.00 0.00 Canceled 2018-02-09 2018-02-23 2018-03-10 2018-04-09 2018-04-14 2018-05-07 2018-05-27 2018-06-26 Based Selection Communication Strategy for Public Works MW-LDF-TST-30796-CS- QCBS / Development of a Harmonized Grievance Redress / Case Management Systems and Capacity Quality And Cost- IDA / 53430 Post Open - National 40,000.00 0.00 Canceled 2017-10-15 2017-11-05 2017-12-19 2018-01-16 2018-02-15 2018-03-22 2018-04-26 2019-04-26 Mechanism for Social Cash Building Based Selection Transfer and Productive Public Works Program me- Consultancy MW-LDF-TST-156282-CS- QCBS / Consultancy to Conduct a Technical Audit Quality And Cost- Open - Pending for Social Cash Transfer IDA / 53430 Productive Safety Nets Post 320,000.00 0.00 2020-02-17 2020-03-09 2020-03-26 2020-04-23 2020-05-03 2020-05-27 2020-07-01 2020-09-29 Based Selection International Implementation Programme in 11 World Bank funded District in Malawi INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18843-CS-CDS / Technical Audit and Beneficiary Verification for IDA / 53430 Productive Safety Nets Prior Direct Selection Direct 120,000.00 79,000.00 Signed 2017-06-22 2017-07-27 2017-08-18 2017-10-17 Social Cash Transfer in Dedza and Nkhatabay MW-LDF-TST-20456-CS-CDS / Social Cash Transfer Systems and Capacity IDA / 53430 Prior Direct Selection Direct 44,000.00 33,150.00 Signed 2017-07-13 2017-08-13 2017-09-17 2017-10-17 Modifications with UBR Building Consultancy MW-LDF-TST-41662-CS-CDS Systems and Capacity Under / Review of Proxy Means IDA / 53430 Prior Direct Selection Direct 15,000.00 0.00 2018-01-15 2018-01-25 2018-03-31 2018-05-15 Building Implementation Testing for MASAF IV Page 3