MINISTRY OF LABOUR, INVALIDS AND SOCIAL AFFAIRS CENTRAL PROJECT MANAGEMENT UNIT OF SOCIAL ASSISTANCE SYSTEM STRENGTHENING PROJECT 9th Floor, Song Hong Building, 2 Tran Hung Dao Street, Hanoi, Vietnam Tel: (84-4)3933.1957. Fax: (84-4)3933.3037. Email: cpmu@sassp.org.vn March 10th , 2017 To: Ms. Puja Vasudeva Dutta, Task Team Leader C/c: - Ms. Nguyen Nguyet Nga, Co-Task Team Leader (Co-TTL) The World Bank in Vietnam, 63 Ly Thai To, Hanoi, Vietnam - Ms. Bui Thi Phuong Nga (Team Assistant) Dear Ms. Puja Vasudeva Dutta, Vietnam: Credit 5354VN - Social Assistance System Strengthening Project Updated Procurement Plan: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (GD-HH1) and Inspection and testing services package for the package “Purchasing, installing hardware and equipment for Management Information System in 59 provinces (GD-HH2) The CPMU would like to inform you that the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (HH1) are under the selection of Bidder process; and the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces (HH2) shall be conducted in Quarter II of this year. Therefore, in order to support the final acceptance, we propose to select a qualified company to provide inspection and testing services. We would like to request for your no objection to the Updated Procurement Plan as follows: 1. Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces (GD-HH1) - Name of package: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in the center and 04 provinces - Package No.: GD-HH1 - Procurement category: Non-Consulting Services 1 - Selection method: Shopping - Cost estimated: 2.800 USD - Procurement start date: Quarter II/2017 - Type of Contract: Lump sum - Contract duration: 02 months 2. Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces (GD-HH2) - Name of package: Inspection and testing services package for the package Purchasing, installing hardware and equipment for Management Information System in 59 provinces - Package No.: GD-HH2 - Procurement category: Non-Consulting Services - Selection method: Shopping - Cost estimated: 4.500 USD - Procurement start date: Quarter II/2017 - Type of Contract: Lump sum - Contract duration: 02 months We are looking forward to hearing from you soon. Thank you for your support. Sincerely yours, Dang Kim Chung Director General 2 Procurement plan of GD-HH1 and GD-HH2 Cost Estimate incl. Bidding Procedure Contract duration Type of Contract Contract Signing Issuance of RFQ Funding Source Review by WB (Prior or Post) Procurement Package No. VAT (USD) submission Draft RFQ Quotation (months) Method Ref. Description Inspection and testing services package Single- for the package Purchasing, installing GD- Stage, Lump 1 hardware and equipment for 2.800 IDA RFQ Post 2017/05/04 2017/04/12 2017/04/19 2017/05/15 2 HH1 One- -sum Management Information System in the Envelope center and 04 provinces Inspection and testing services package Single- for the package Purchasing, installing GD- Stage, Lump 2 hardware and equipment for 4.500 IDA RFQ Post 2017/06/05 2017/06/12 2017/06/19 2017/07/14 2 HH2 One- -sum Management Information System in 59 Envelope provinces 3 PROCUREMENT Vietnam : Social Assistance System Strengthening Project PLAN General Information Country: Vietnam Bank’s Approval Date of the Original Procurement Plan: 2016-07-18 2019-10-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P123960 GPN Date: Project Name: Social Assistance System Strengthening Project Loan / Credit No: IDA / 53540 Executing Agency(ies): Center Project Management Unit WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening the social HH10 / Procurement of Single Stage - One IDA / 53540 assistance and poverty Prior Request for Bids Open - National 0.00 239,412.69 Signed Vehicles Envelope reduction system Strengthening the social HH11 / Printing household Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 30,000.00 11,512.83 Signed 2016-11-28 2017-01-05 2017-03-06 beneficiaries payment books Quotations Envelope reduction system HH1 / National data Strengthening the social center; hardware and Single Stage - One IDA / 53540 assistance and poverty Post Request for Bids Open - National 2,700,000.00 2,210,474.52 Signed 2016-11-16 2016-11-22 2016-12-23 2017-01-06 2017-02-09 2018-02-09 equipment for 04 project Envelope reduction system provinces HH13 / Printing Strengthening the social questionnaires for households Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 2,180.35 1,432.29 Completed 2016-06-08 2016-06-23 2016-07-30 having social protection Quotations Envelope reduction system beneficiaries HH2 / Hardware and Strengthening the social Single Stage - One infrastructure for 59 IDA / 53540 assistance and poverty Post Request for Bids Open - National 2,950,000.00 2,284,441.04 Signed 2017-03-10 2017-03-17 2017-04-21 2017-05-08 2017-05-24 2018-05-24 Envelope provinces reduction system Strengthening the social Pending HH14 / 02 floor standing Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 7,000.00 0.00 Implementati 2018-01-08 2018-02-08 2018-06-08 aircons Quotations Envelope reduction system on HH16 / 03 precision aircons Strengthening the social Single Stage - One and 01 internet load IDA / 53540 assistance and poverty Post Request for Bids Open - National 87,000.00 0.00 Canceled 2018-01-05 2018-01-12 2018-02-16 2018-03-05 2018-03-22 2018-09-18 Envelope balancer reduction system Strengthening the social Pending HH16-1 / 03 precision Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 95,000.00 0.00 Implementati 2018-05-25 2018-06-29 2018-12-26 aircons Quotations Envelope reduction system on HH19 / Procurement of additional 24 RAM for Strengthening the social Pending Request for Single Stage - One DELL POWEREDGE M830 IDA / 53540 assistance and poverty Post Open - National 38,684.72 0.00 Implementati 2019-10-28 2019-11-27 2019-12-12 Quotations Envelope BLADE SERVER of MIS reduction system on Posasoft system Page 1 NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MIS1 / Design, Development and Strengthening the social Open - Single Stage - One Implementation of Social IDA / 53540 assistance and poverty Prior Request for Bids 0.00 1,419,418.28 Signed International Envelope Assistance Management reduction system Information System DL1 / Data collection and Strengthening the social entry for establishing a Single Stage - One IDA / 53540 assistance and poverty Prior Request for Bids Open - National 0.00 585,456.31 Signed database for 4 pilot Envelope reduction system provinces DL2 / Data entry of the poor and near poor Strengthening the social Under households, the households Single Stage - One IDA / 53540 assistance and poverty Prior Request for Bids Open - National 0.00 2,729,951.33 Implementati at community with regular Envelope reduction system on beneficiaries from social assistance to MIS's database GS-HH1HH2 / Supervision services package for the package Purchasing, Strengthening the social installing hardware and Request for Single Stage - One IDA / 53540 assistance and poverty Post Limited 30,000.00 17,789.74 Signed 2017-05-22 2017-06-26 2018-06-26 equipment for Management Quotations Envelope reduction system Information System in the center, 04 project provinces and 59 provinces GD-HH1 / Inspection and testing services package for the package Purchasing, Strengthening the social Request for Single Stage - One installing hardware and IDA / 53540 assistance and poverty Post Limited 2,800.00 0.00 Canceled 2017-04-12 2017-05-15 2017-07-14 Quotations Envelope equipment for Management reduction system Information System in the center and 04 provinces GD-HH2 / Inspection and testing services package for the package Purchasing, Strengthening the social Request for Single Stage - One installing hardware and IDA / 53540 assistance and poverty Post Limited 4,500.00 0.00 Canceled 2017-06-12 2017-07-14 2017-09-12 Quotations Envelope equipment for Management reduction system Information System in 59 provinces HH15 / Maintenance Strengthening the social Pending Request for Single Stage - One service for aircon, UPS, fire IDA / 53540 assistance and poverty Post Limited 48,000.00 0.00 Implementati 2018-01-08 2018-02-08 2019-12-30 Quotations Envelope detection system reduction system on HH17 / External hosting Strengthening the social Pending Single Stage - One for POSASoft backup IDA / 53540 assistance and poverty Post Request for Bids Open - National 156,000.00 0.00 Implementati 2018-01-12 2018-01-19 2018-02-09 2018-03-06 2018-03-20 2020-02-08 Envelope environment reduction system on HH18 / 01 additional Strengthening the social Pending Request for Single Stage - One internet leased line and 01 IDA / 53540 assistance and poverty Post Limited 26,000.00 0.00 Implementati 2018-05-25 2018-06-25 2019-12-31 Quotations Envelope internet load balancer reduction system on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 COM1 / COM1: Development of Strengthening the social Consultant Open - communication for IDA / 53540 assistance and poverty Prior Qualification 0.00 194,792.90 Signed International development materials and reduction system Selection training package KT2 / Independent audit Strengthening the social Consultant Open - firm for the project fiscal IDA / 53540 assistance and poverty Prior Qualification 0.00 96,454.86 Signed International year 2013 to 2016 reduction system Selection Strengthening the social Consultant DT3 / Conducting end-term Pending IDA / 53540 assistance and poverty Post Qualification Open - National 295,000.00 0.00 2019-01-09 2019-04-04 2019-05-20 2019-07-19 2019-08-06 2020-08-06 household survey Implementation reduction system Selection DT4 / Conducting Strengthening the social Consultant Pending household feedback survey in IDA / 53540 assistance and poverty Post Qualification Open - National 297,000.00 0.00 2016-10-18 2017-01-09 2017-02-24 2017-04-25 2017-05-15 2019-08-30 Implementation year 3, 4, and 5 reduction system Selection KT3 / Independent auditing Consultant Under firm for Project fiscal years IDA / 53540 Project management Post Qualification Open - National 140,000.00 0.00 2017-06-01 2017-08-15 2017-09-29 2017-11-28 2017-12-18 2020-08-17 Implementation 2017, 2018, 2019 Selection DT1 / Conducting training Strengthening the social of newly established MIS to Quality And Cost- Open - IDA / 53540 assistance and poverty Prior 1,706,817.00 1,398,981.77 Signed 2016-08-31 2016-10-14 2016-11-28 2017-02-06 2017-02-27 2017-03-24 2017-04-13 2019-10-13 local users from 59 Based Selection International reduction system provinces INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TV24 / 01 consultant for Individual Pending Implementation Completion IDA / 53540 Project management Post Consultant Open 9,000.00 0.00 2019-07-31 2019-10-03 2019-10-07 2019-10-25 2020-04-24 Implementation Reconciliation of Project Selection TV25 / 01 consultant for Individual Management for Pending IDA / 53540 Project management Post Consultant Open 9,000.00 0.00 2019-07-31 2019-10-03 2019-10-07 2019-10-25 2020-04-24 Implementation Completion Implementation Selection Report TV12 / 01 individual Strengthening the social Individual consultants for consolidation Pending IDA / 53540 assistance and poverty Post Consultant Limited 40,500.00 0.00 2016-10-17 2016-10-24 2016-11-18 2016-12-07 2019-12-31 and benefit package Implementation reduction system Selection development TV13 / 01 individual Strengthening the social Individual consultants for building and Pending IDA / 53540 assistance and poverty Post Consultant Limited 40,500.00 0.00 2017-01-02 2017-01-09 2017-02-13 2017-03-06 2019-12-31 utilizing M&E for social Implementation reduction system Selection assistance programs TV14 / 01 individual consultants for Strengthening the social Individual Pending communication for IDA / 53540 assistance and poverty Post Consultant Limited 40,500.00 0.00 2017-01-02 2017-01-09 2017-02-13 2017-03-06 2019-12-31 Implementation development and use of reduction system Selection social collaberators network TV9 / 01 National consultant for C4D and Strengthening the social Individual social collaborator model IDA / 53540 assistance and poverty Post Consultant Limited 72,000.00 42,000.00 Signed 2016-11-03 2016-11-22 2016-11-24 2016-11-28 2019-06-06 development (replacement of reduction system Selection Mrs. Nguyen Phuong Anh) TV12-1 / 01 individual Strengthening the social Individual Pending consultant for benefit IDA / 53540 assistance and poverty Post Consultant Limited 40,500.00 0.00 2017-09-15 2017-09-22 2017-10-09 2017-10-18 2019-12-18 Implementation package development reduction system Selection Page 3 TV43 / Consultation on drafting decree on National Social Protection database Individual Pending and Training on IDA / 53540 Project management Post Consultant Limited 21,000.00 0.00 2019-09-06 2019-09-11 2019-09-14 2019-09-16 2019-12-31 Implementation implementation of Circular Selection 11/2019/TT-BLDTBXH and capacity buiding for staff. TV44 / Recruit 03 Individual Consultants to provide technical support for Strengthening the social Individual Pending the development of the IDA / 53540 assistance and poverty Post Consultant Limited 9,542.23 0.00 2019-10-10 2019-10-25 2019-11-01 2019-11-05 2019-12-15 Implementation sector data exchange reduction system Selection standards with the Government e-portal Page 4