Procurement Plan I. General Bank’s approval Date of the procurement Plan Original: June 6, 2016 Period covered by this procurement plan: The procurement period of project covered from year November 2016 to April 21, 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: a. Table-1: The following prior thresholds are applicable for procurement activities initiated after Aug 25, 2016. Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 2 million All for Substantial risk 2. NCB (Goods) Above US$ 2 million All for Substantial High risk 3. ICB (Works) Above US$ 10 million All for Substantial risk 4. NCB (Works) Above US$ 10 million All for Substantial risk 5. (Non-Consultant Services) Above US$ 2 million All for Substantial risk [Add other methods if necessary] a. Table-2: The following prior thresholds are applicable for procurement activities initiated before Aug 25, 2016. Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 1 million All for Substantial risk 2. NCB (Goods) Above US$ 1million All for Substantial High risk 3. ICB (Works) Above US$10 million All for Substantial risk 4. NCB (Works) Above US$ 10 million All for Substantial risk 5. (Non-Consultant Services) Above US$ 1million All for Substantial risk [Add other methods if necessary] 2. Summary of the Procurement Packages. This is the ongoing project. Following are the new procurement acitivities to be initiated in FY17 onwards. 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) NP-UGC- 5,000 No Post 13157-GO- RFQ- HERP- UGC-G-SH- 05 NP-UGC- 20,000 No Post 2775-GO- RFB-HERP- UGC-G- NCB-02 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 1,000,000 All 2. Individual Above US$ 300,000 All 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. PROCUREMENT Nepal : Higher Education Reforms Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2016-11-09 2019-10-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P147010 GPN Date: Project Name: Higher Education Reforms Project Loan / Credit No: IDA / 55860 Executing Agency(ies): University Grants Commission WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-UGC-2801-GO-RFQ- HERP-UGC-G-SQ-01 / Component 2: Capacity Single Stage - One Procurement of Office IDA / 55860 Building and Project Post Request for Bids Open - National 10,000.00 0.00 Canceled 2016-12-09 2016-12-14 2016-12-30 2017-01-29 2017-02-12 2017-03-11 Envelope Furniture, Carpeting, Management Curtains for Windows. NP-UGC-2823-GO-RFQ- Component 2: Capacity HERP-UGC-G-SH-03 / Request for Single Stage - One IDA / 55860 Building and Project Post Limited 600.00 480.47 Completed 2017-04-04 2017-05-16 2017-06-15 Procurement of Anti Virus Quotations Envelope Management Software NP-UGC-13157-GO-RFQ- Component 2: Capacity HERP-UGC-G-SH-05 / Request for Single Stage - One IDA / 55860 Building and Project Post Open - National 5,000.00 4,741.87 Completed 2017-05-02 2017-05-24 2017-06-07 Procurement of Motorbike Quotations Envelope Management (Two Wheeler)-2 Nos. NP-UGC-13996-GO-DIR- Component 2: Capacity HERP-UGC-G-DIR-01 / IDA / 55860 Building and Project Post Direct Selection Direct 79,000.00 65,247.96 Completed 2017-04-28 2017-05-05 2017-05-26 2017-06-15 Procurement of 2WD Jeep - Management 2 Nos NP-UGC-3176-GO-DIR- Component 2: Capacity HERP-UGC-G-DIR-01 / IDA / 55860 Building and Project Prior Direct Selection Direct 112,000.00 0.00 Canceled 2016-11-20 2016-11-25 2017-01-04 2017-02-18 Procurement of 4 WD Jeep - Management 2 Nos. NP-UGC-2799-GO-RFB- Component 2: Capacity HERP-UGC-G-NCB-04 / Single Stage - One IDA / 55860 Building and Project Post Request for Bids Open - National 30,000.00 0.00 Canceled 2016-12-09 2016-12-14 2017-01-14 2017-02-13 2017-03-06 2017-04-21 Procurement of Motorbike Envelope Management and Scooter NP-UGC-2794-GO-RFB- HERP-UGC-G-NCB-03 / Component 2: Capacity Single Stage - One Procurement of Networking IDA / 55860 Building and Project Post Request for Bids Open - National 16,000.00 0.00 Canceled 2016-11-11 2016-11-16 2016-12-17 2017-01-16 2017-02-06 2017-03-23 Envelope System at UGC Office Management Building Page 1 NP-UGC-2775-GO-RFB- HERP-UGC-G-NCB-02 / Component 2: Capacity Procurement of Desktop Single Stage - One IDA / 55860 Building and Project Post Request for Bids Open - National 20,000.00 0.00 Canceled 2016-11-03 2016-11-08 2016-12-09 2017-01-08 2017-01-29 2017-02-14 Computer, Laptop Computer, Envelope Management Heavy Duty Photo Copier and Multi-functional Printers NP-UGC-2820-GO-RFQ- Component 2: Capacity HERP-UGC-G-SH-01 / Request for Single Stage - One IDA / 55860 Building and Project Post Limited 2,400.00 0.00 Canceled 2017-03-29 2017-05-24 2017-06-23 Procurement of Multimedia Quotations Envelope Management Projector NP-UGC-2821-GO-RFQ- Component 2: Capacity Request for Single Stage - One HERP-UGC-G-SH-02 / IDA / 55860 Building and Project Post Limited 2,000.00 0.00 Canceled 2017-03-29 2017-05-10 2017-06-09 Quotations Envelope Procurement of Cameras Management NP-UGC-2825-GO-RFQ- Component 2: Capacity HERP-UGC-G-SH-04 / Request for Single Stage - One IDA / 55860 Building and Project Post Limited 1,000.00 0.00 Canceled 2017-04-08 2017-05-20 2017-06-19 Procurement of Stand/Ceiling Quotations Envelope Management Fan HERP/UGC/G/SH-06 / Component 2: Capacity Request for Single Stage - One Procurement of Furniture IDA / 55860 Building and Project Post Limited 4,000.00 2,460.17 Completed 2018-11-15 2018-12-06 2019-01-20 Quotations Envelope and Fixture Management HERP/UGC/G/SQ-01/075/76 / Component 2: Capacity Request for Single Stage - One Procurement of Office IDA / 55860 Building and Project Post Open - National 14,000.00 11,346.59 Completed 2018-11-20 2018-12-28 2019-01-27 Quotations Envelope Equipments Management HERP/UGC/G/SH-07/075/76 / Component 2: Capacity Request for Single Stage - One Procurement of Plagiarism IDA / 55860 Building and Project Post Limited 5,000.00 0.00 Canceled 2018-11-25 2018-12-16 2019-01-29 Quotations Envelope Software Management HERP/UGC/G/SH-01/076/77 / Component 2: Capacity Pending Request for Single Stage - One Procurement of IDA / 55860 Building and Project Post Limited 4,500.00 0.00 Implementati 2019-11-05 2019-11-29 2019-12-13 Quotations Envelope motorcycle/scooter Management on HERP/UGC/G/SQ-01/076/77 / Component 2: Capacity Pending Request for Single Stage - One Procurement of Office IDA / 55860 Building and Project Post Open - National 11,000.00 0.00 Implementati 2019-11-14 2020-01-01 2020-01-29 Quotations Envelope Furniture Management on HERP/UGC/G/SQ-02/076/77 / Component 2: Capacity Pending Request for Single Stage - One Procurement of Office IDA / 55860 Building and Project Post Open - National 20,000.00 0.00 Implementati 2019-11-04 2019-12-19 2020-01-16 Quotations Envelope Equipment Management on HERP/UGC/G/SQ-03/076/77 / Component 2: Capacity Pending Request for Single Stage - One Procurement of Internal IDA / 55860 Building and Project Post Open - National 15,000.00 0.00 Implementati 2019-11-02 2019-12-18 2020-01-15 Quotations Envelope Networking System Management on HERP/UGC/G/SH-02 / Component 2: Capacity Pending Request for Single Stage - One Procurement of Subscription IDA / 55860 Building and Project Post Limited 5,000.00 0.00 Implementati 2019-12-02 2020-01-03 2020-01-14 Quotations Envelope of Plagiarism Software Management on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-UGC-2826-NC-RFB- HERP-UGC-NC-01 / Component 2: Capacity Single Stage - One Procurement of Security IDA / 55860 Building and Project Post Request for Bids Open - National 10,000.00 0.00 Canceled 2017-05-25 2017-05-30 2017-06-30 2017-07-30 2017-08-13 2018-08-13 Envelope Guard Services for UGC Management Office Building Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-UGC-3695-CS-QCBS- HERP-UGC-CS-QCBS-01 / Component 2: Capacity Conducting Satisfaction Quality And Cost- IDA / 55860 Building and Project Post Open - National 42,000.00 0.00 Canceled 2016-11-27 2016-12-11 2017-01-24 2017-02-21 2017-03-23 2017-04-27 2017-06-01 2018-06-01 Beneficiary Survey for Based Selection Management Higher Education Reform Project (HERP) in Nepal NP-UGC-17301-CS-QCBS- HERP-UGC-CS-QCBS-01 / Component 2: Capacity Conducting Beneficiary Quality And Cost- IDA / 55860 Building and Project Post Open - National 46,500.00 33,287.64 Completed 2017-06-08 2017-06-09 2017-07-23 2017-08-23 2017-09-06 2017-09-10 2017-09-20 2018-01-20 Satisfaction Survey for Based Selection Management Higher Education Reforms Project(HERP) in Nepal HERP/UGC/S/QCBS- 02/075/76 / Procurement of Component 2: Capacity Consultancy Service for Quality And Cost- Pending IDA / 55860 Building and Project Post Open - National 10,000.00 0.00 2019-01-15 2019-01-17 2019-02-11 2019-03-14 2019-04-05 2019-04-14 2019-05-23 2019-11-22 Development of Online Based Selection Implementation Management System of Research Grants Application and Review HERP/UGC/S/QCBS- 05/075/76 / Procurement of Component 2: Capacity Consultancy Service for Quality And Cost- Pending IDA / 55860 Building and Project Post Open - National 30,000.00 0.00 2019-01-10 2019-01-13 2019-02-12 2019-03-14 2019-04-05 2019-04-10 2019-04-19 2019-08-18 Study on Implication of Based Selection Implementation Management UGC Research Funding Support HERP/UGC/S/QCBS- 06/075/76 / Procurement of Component 2: Capacity Quality And Cost- Pending Consultancy Service for IDA / 55860 Building and Project Post Open - National 20,000.00 0.00 2019-01-10 2019-01-13 2019-02-15 2019-03-18 2019-04-08 2019-04-14 2019-04-28 2019-08-27 Based Selection Implementation Study of Implication of Management UGC, QAA Funding Support HERP/UGC/S/QCBS- 07/075/76 / Procurement of Component 2: Capacity Consultancy Service for Quality And Cost- Pending IDA / 55860 Building and Project Post Open - National 30,000.00 0.00 2019-01-10 2019-01-13 2019-02-07 2019-03-10 2019-04-02 2019-04-08 2019-04-25 2019-08-25 Study on Implication of Based Selection Implementation Management UGC Resource Mobilization Funding Support HERP/UGC/S/QCBS- 08/075/76 / Procurement of Component 2: Capacity Consultancy Service for Quality And Cost- Pending IDA / 55860 Building and Project Post Open - National 20,000.00 0.00 2019-01-10 2019-01-13 2019-02-14 2019-03-17 2019-04-08 2019-04-19 2019-04-30 2019-08-30 Study on Implication of Based Selection Implementation Management Student Finance Assistance Funding Support HERP/UGC/S/QCBS- 09/075/76 / Procurement of Component 2: Capacity Quality And Cost- Pending Consultancy Service for IDA / 55860 Building and Project Post Open - National 15,000.00 0.00 2018-12-14 2018-12-16 2019-01-17 2019-02-17 2019-03-11 2019-03-17 2019-04-01 2019-07-30 Based Selection Implementation Research Methodology Management Training Modules HERP/UGC/S/QCBS- 01/076/77 / Procurement of consultancy service for Component 2: Capacity Independent evaluation of Quality And Cost- Under IDA / 55860 Building and Project Post Open - National 100,000.00 0.00 2019-09-04 2019-09-09 2019-10-05 2019-11-04 2019-11-16 2019-12-04 2019-12-22 2020-05-25 The Higher Education Based Selection Implementation Management Reforms Project (HERP) under different thematic areas INDIVIDUAL CONSULTANTS Page 3 Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual HERP/UGC/S/IND-02 / Component 2: Capacity Individual Procurement of part Time IDA / 55860 Building and Project Post Consultant Limited 10,000.00 7,637.40 Completed 2017-12-11 2017-12-18 2017-12-25 2018-01-07 2019-01-06 Consultants-QAA Management Selection HERP/UGC/S/IND-02/075/76 Component 2: Capacity Individual / Procurement of Part Time IDA / 55860 Building and Project Post Consultant Limited 27,000.00 0.00 Canceled 2018-11-16 2018-11-22 2018-12-07 2018-12-21 2019-12-20 Consultant's for QAA Management Selection HERP/UGC/S/IND-03/075/76 / Procurement of consultancy Component 2: Capacity Individual Pending Service for Study on IDA / 55860 Building and Project Post Consultant Limited 20,000.00 0.00 2018-11-20 2018-11-25 2018-12-16 2018-12-30 2019-06-28 Implementation Implications of Institutional Management Selection Autonomy HERP/UGC/S/IND-04/075/76 / Procurement of Component 2: Capacity Individual Pending Consultancy Service for IDA / 55860 Building and Project Post Consultant Limited 5,000.00 0.00 2018-11-28 2018-12-03 2018-12-24 2019-01-04 2019-04-04 Implementation Tracer Studies Consolidated Management Selection Report Preparation HERP/UGC/S/IND-02/076/77 Component 2: Capacity Individual Pending / Procurement of consultancy IDA / 55860 Building and Project Post Consultant Limited 19,500.00 0.00 2019-09-06 2019-09-09 2019-09-24 2019-10-10 2020-06-30 Implementation service of Technical Adviser Management Selection HERP/UGC/S/IND-01/076/77 Component 2: Capacity Individual Under / Procurement of Part IDA / 55860 Building and Project Post Consultant Limited 13,500.00 0.00 2019-09-06 2019-09-09 2019-09-24 2019-10-10 2020-06-30 Implementation Time QAA Expert -1 Management Selection HERP/UGC/S/IND-03/076/77 Component 2: Capacity Individual Under / Procurement of Part Time IDA / 55860 Building and Project Post Consultant Limited 13,500.00 0.00 2019-09-06 2019-09-09 2019-09-24 2019-10-10 2020-06-30 Implementation QAA Expert -2 Management Selection Page 4