78167 PROCUREMENT PLAN FOR 2013 KERALA LOCAL GOVERNMENT SERVICE DELIVERY PROJECT (KLGSDP) I. General 1. Project information: Country: India Borrower: INDIA, (Government of Kerala) Project Name : Kerala Local Government Service Delivery Project (KLGSDP) Responsible Agency: Local Self Governance Department, Government of Kerala Project at a Glance: The project envisages to enhance and strengthen the institutional systems and capacities of local governments to improve the quality of services delivered and undertake their basic administrative and governance functions effectively. The long term vision is that the system introduced through this project will become an integral part of the PRI fiscal framework supported by the state budget. The project will have four components with an estimated cost of Rs 1196 Cr. Component 1 will provide annual performance based block grant to all 978 Grama Panchayats and 60 municipalities in Kerala. Component 2 comprises of a comprehensive capacity building for the LSGs. Component 3 aims at enhancing the State monitoring of local Government fiscal systems through establishment of a Decentralization Analysis cell and other activities which includes (a) Database of GP and Municipal Information; (b) LSG Service delivery Survey; (c) Project evaluations, and (d) provide policy advisory functions with independent analysis of the fiscal system and service delivery and Component 4 component provides support for managing and implementing the project. 2. Bank’s approval Date of the procurement Plan : …………….. 3. Period covered by this procurement plan: FY 2013-14 II. Goods and Works and non-consulting services. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement and applicable thresholds for this project are as follows: Value per contract for Prior Review Procurement Method Application of Method Threshold 1. ICB and LIB (Goods) Contracts estimated to All ICB & LIB contracts cost more than US$ 300,000 2. NCB (Goods) Contracts estimated to First two contracts cost more than US$ regardless of value and 50,000 and <= all subsequent US$300,000 equivalent contracts costing more than US$ 300,000 equivalent each will be prior reviewed by the Bank All other contracts will be subject to post review by the Bank. 3. Shopping( Goods -including issue Contracts estimated to Post Review only. of supply orders under DGS&D cost the equivalent of rate contracts) US$50,000 or less 4. Direct Contracting (Goods) All contracts to be awarded on direct contracting basis will be subject to prior review and agreement with the Bank. 5 ICB (Works) Civil works estimated to All ICB contracts cost more than US$10 million equivalent 6. NCB (Works) Civil works estimated to First two contracts cost more than regardless of value and US$100,000 and less all subsequent than or equal to US$ contracts costing more 10.0 million equivalent than US$ 1 Million equivalent each 7 Shopping (Works) Civil works estimated to Post review only cost the equivalent of US$100,000 or less 1. Pré-qualification. Not Applicable 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): As per World Bank Guidelines for Procurement in CDD Projects. 3. Reference To (If Any) Project Operational/Procurement Manual: Kerala State Procurement Manual for Goods and Services; and Consolidated Government orders for Works Rules for GPs and Municipalities are applicable only for Component 1. 4. Any Other Special Procurement Arrangements: 5. Procurement Packages with Methods and Time Schedule for Goods & Services are as follows: Estima Review Expected Estima Pre- ted Procurem by Proposal Sl. ted qualifica Goods & Works Cost in ent Bank Bid Comments No Cost in tion INR Method (Prior/ Opening/Pu $'000 (Yes/No) '000 Post) rchase Date I GIFT Office equipments - computers, printers, 1 33,25.8 Shopping No Post 31-03-2013 photocopiers, softwares etc. 2 Furniture & fittings 486 Shopping No Post Completed 3 Vehicle hire 1,759 Shopping No Post Completed II KILA-SIRD - Classroom equipment for Partially 4 upgrading of training 65,00 Shopping No Post completed facilities at KILA* Classroom equipment for 5 upgrading of training 30,00 Shopping No Post 31-03-2013 facilities at SIRD* III PMU - Small quantities of occasional Office equipments - Major requirements 6 computers, printers, 2,056 Shopping No Post procurement will be met software etc.* completed following Shopping procedure 7 Furniture and Fittings* 3,910 Shopping No Post -Do- -Do- * Many single items to be procured. Value of each procurement will not exceedRs.7 lakhs. III. Selection of Consultants Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants and applicable thresholds for this project are as follows: Value per Contract for Selection Method Prior Review Threshold Application of Method First 2 contracts All contracts valued above US$ irrespective of value and 1. QCBS 200,000 equivalent all others valued above US$ 300,000 Any method usable for Contracts 2 QCBS/QBS/FBS/LCS estimated to cost less than or Post review equal to US$ 200,000 equivalent Method applicable only for Contracts estimated to cost less 3 CQS Post Review than or equal to US$ 100,000 equivalent 4. Single Source (Firms) Prior Review by the Bank 5. Individual Consultants Contracts estimated to cost less Post Review by the Bank on competitive basis than or equal to US$ 50,000 (Para 5.2 of the equivalent Consultant Guidelines) 6. Single Sources Selection Prior Review by the Bank of Individuals for all contracts All consultant contracts to be hired on single source selection basis, (including the packages given in the Procurement Plan), will be submitted to the Bank for prior agreement with the required justification to comply the provisions of Paras 3.9 and 3.10 of the Bank’s Consultant Recruitment Guidelines. 1. The Request for Expression of Interest for consultancy services estimated to cost above US$200,000 equivalent per contract for firms will be submitted to the Bank for advertisement in UNDB online and DgMarket in accordance with other provisions of Para 2.5 of the Consultant Guidelines. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $500,000 equivalent per contract, will comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Project intends to engage and train IT personal for data entry activity to upload the legacy data pertaining to Planning, Budget, accounts in the GPs and Municipalities, It is proposed to engage the locally trained youth for this activity by the LSGIs concerned and hence the competitive selection will be restricted to the locality. Selection will be on the basis of education, knowledge and skills on a competitive basis. Preference will be given to identify suitable the candidates from the local youth trained under Akshaya program and women drawn from Self Help Groups under the Kudambashree Program. All such selection will be carried out on a competitive basis where in minimum of 3 persons resume will be compared and best suited selected. All documentation related to the selection will be maintained at appropriate levels for review, if needed. 4. a. Consultancy Assignments with Selection Methods and Time Schedule Review by Estimated Expected Proposal Sl. 2010 -12 Selection Bank Consulting Services Type Cost in INR Submission/advt. Comments No (US$'000) Method (Prior/ '000 Date Post) I GIFT Competitive 1 Consultants - DAC Cell* (Individuals) 200 8800 Post Completed Selection Competitive each from a basis new proposals to be minimum of 2 Consultants for various studies (Individuals) 200 8800 Post 3 qualified submitted from DAC candidates II KILA-SIRD Support for development of 3 (Individuals) 15 660 01-06-2013 Statutory Audit Manual Support to KILA/SIRD for development of Toolkits for 4 (Individuals) 60 2640 Post 15-06-2013 Performance Assessment, Audits, ESMF, DPR) Competitive Development of Grievance Selection 5 (Individuals) 15 660 Competitive Post 01-06-2013 each from a Redrressal Mechanism basis minimum of Development of Office 6 (Individuals) 11 484 Post 01-06-2013 3 qualified Management Manual candidates Development of Admin. Mgt. 7 Manual for Transferred (Individuals) 11 484 Post 01-06-2013 institutions Support to KILA for design of 8 (Individuals) 5 220 Post Kept pending ESMF training including ToT Sl. Consulting Services Type 2010 -12 Estimated Selection Review by Expected Proposal Comments No (US$'000) Cost in INR Method Bank Submission/advt. Support to KILA design course '000 (Prior/ Date 9 on budget and planning public (Individuals) 5 220 Post) 01-06-2013 report Manual Support to SIRD for design social Procurement 10 (Individuals) 5 220 audit training completed Support to KILA for design for ToT on Procurement systems, 11 (Individuals) 5 220 Post 01-06-2013 Financial Management & Accountability Support for LSG Project 12 (Individuals) 3 132 Completed Orientation 13 Expansion of Help Desk (Individuals) 120 5280 Post 01-06-2013 Additional Faculty for 14 (Individuals) 160 7040 Competitive Post Interview over (FM/Accts/Social) (intermittent)* basis Consulting services 15 (PRA/Gender Budget) (Individuals) 80 3520 Post 01-07-2013 (intermittent)** Monitoring & Evaluation of 16 0 Capacity building - M&E specialist (Individuals) 44 1936 Post 15-06-2013 - Consultant Services** (Individuals) 135 5940 Post 15-06-2013 III PMU PMU core Consultant-specialists Procurement 17 (Individuals) 116 5104 Post Competitive ** completed Selection Data Entry services ( legacy Competitive 18 (Individuals) 720 31680 Post 15-07-2013 from a data)* basis minimum of Expansion of IKM's Technical Procurement 3 qualified 19 support to roll out Sulekha & (Individuals) 5120 225280 Post Completed candidates Sankhya Softwares Sl. Consulting Services Type 2010 -12 Estimated Selection Review by Expected Proposal Comments No (US$'000) Cost in INR Method Bank Submission/advt. Support for preparation of Budget '000 (Prior/ Date KILA seeks to Manual, Planning Manual, Post) do it as Finance Management, Asset individual Management Manuals and consultancies. 20 Firm/individuals 300 13200 QCBS Post 15-06-2013 Decision Public Works & Maintenance pending with Manual(combination of Govt. International and Domestic Consultants) Procurement of Lead firm completed. That of 21 Project Performance Assessment Firms 660 29040 QCBS Prior Assessment firms underway LSG Service Delivery Survey Procurement 22 Firm 109 4778 QCBS Post State (Baseline) completed 23 Capacity Building Evaluation Firm 455 20033 QCBS Prior 05-12-2013 LSG Service Delivery Technical 24 Firm 568 24988 QCBS Prior 01-11-2013 Evaluation EoIs Received State wide Capacity development decision pending with assessment, Capacity 25 Firms 300 13200 QCBS Prior Govt. whether further Development, Strategy action is to be pesued Formulation & Review by PMU or by KILA Development of Pedagogy skills (Firm/ 26 352 15488 QCBS Prior ToRs pending with WB of faculty members University) * Individuals as detailed in para 4 above. ** Individual contracts may not exceed $50,000) IV. Implementing Agency: Originally KILA however PMU took over based on urgency of requirement with WB consent. Following are the training and capacity building activities for procurement proposed to be taken up during the plan period: Expected outcome / Estimate Estimate No d Cost In d Start Date . Activity Description Comments INR Duration Training and Capacity building 9,00,000 1 day in October to Training of LSG staff on the new each of November programs were Procurement Guidelines for the 14 2012 carried out in all Goods and Services and districts 14 Districts Consolidated Work Rules covering all the 1 Panchayats and Municipalities in the State directly by PMU. - Ajit Kumar I.A.S Project Director KLGDP,