United Nations Office for Project Services (UNOPS) Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) 12.June 2019 1|P a g e UNOPS Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The United Nations Office for Project Services (UNOPS) is planning to implement the Zimbabwe Idai Recovery Project (the Project), with the involvement of the following agencies as service providers/technical leads: World Food Programme (WFP), World Health Organization (WHO), UN Food and Agricultural Organization (FAO), United Nations Children’s Fund (UNICEF). The International Development Association (hereinafter the Bank or the World Bank) has agreed to provide financing for the Project. 2. UNOPS will implement material measures and actions so that the Project is implemented in accordance with the World Bank Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out a summary of the material measures and actions. 3. Where the ESCP refers to specific plans or other documents, whether they have already been prepared or are to be developed, the ESCP requires compliance with all provisions of such plans or other documents. In particular, the ESCP requires compliance with the provisions set out in the Environmental and Social Management Framework (ESMF) that will be developed for the Project. 4. The table below summarizes the material measures and actions that are required as well as the timing of the material measures and actions. UNOPS is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank by UNOPS as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and UNOPS, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, UNOPS will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the UNOPS. The UNOPS will promptly disclose the updated ESCP. Depending on the project, the ESCP may also specify the funding necessary for completion of a measure or action. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the UNOPS shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health, and safety impacts, and gender-based violence. 2|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed ESCP Monitoring and Reporting REGULAR REPORTING: Prepare and submit regular monitoring reports Quarterly reporting Responsibility: UNOPS Quarterly throughout the Project on the implementation of the ESCP. throughout Project Environment & Social implementation implementation to the Team World Bank. Accountability: UNOPS Service PMU Team Leader. Providers/technical leads report to UNOPS Funding: Project Funds on a monthly basis. INCIDENTS AND ACCIDENTS NOTIFICATION: Promptly notify any Report Class 11 incidents Responsibility: UNOPS Throughout the Project incident or accident related or having an impact on the Project which to the World Bank Environment & Social implementation has, or is likely to have, a significant adverse effect on the environment, within 48 hours after an Team the affected communities, the public or workers. Provide sufficient detail incident or accident has regarding the incident or accident, indicating immediate measures taken occurred in line with Accountability: UNOPS to address it, and include information provided by any contractor and UNOPS procedures and PMU Team Leader. supervising entity, as appropriate. the World Bank’s Environment and Social Funding: Project Funds Following the UNOPS classification of incidents (UNOPS EOI.CSG.2017.02 Incidence Response HSE Incident Reporting) Toolkit (ESIRT) to the World Bank, after taking notice of the incident or accident. 1 Class one incidents are major incidents which are fatal, may result to lost time or major environmental issues will class two are those which may cause minor damage e.g. reportable social, minor environmental and or minor injuries. 3|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed Report Class 2 incidents to the World Bank in quarterly reports. SUMMARY ASSESSMENT ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: Appoint an experienced Environmental 14 days after World Accountability: UNOPS Environmental and Social Safety and Social Safety Specialist with more than eight (8) years of experience Bank Board approval of PIU Fund Manager / Specialist and Environmental and in carrying out environmental and social assessments of infrastructure the Project. UNOPS Team at Kenya Social Safety Officer to be retained projects, and an Environmental and Social Safety Officer, to be full time Multi Country Office until the Project is completed dedicated to the project. 30 days after World Bank Board approval Funding: Project Funds Mobilize additional staff needed on short-term or long-term assignment and before in accordance with ESMF institutional assessment/needs, including commencement of subject matter specialists on GBV/SEA, labor conditions (health & project activities. safety), impact on river systems, and social inclusion. Maintain throughout project implementation. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: Scoping of key Prior to World Bank Responsibility: UNOPS As part of ESMF revisions and environmental and social risks and impacts of the Project and identify Board presentation PIU Fund Manager / ongoing throughout Project appropriate mitigation measures to be included in the Environmental scheduled for July 8th, UNOPS Team at Kenya assessing the impacts according to and Social Management Framework (ESMF) described in 1.3. 2019. Multi Country Office ESMF procedures Funding: Project Funds 4|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed Undertake site-specific environmental and social risk screening and Prior to commencement impact assessments for sub-projects of sub-projects 1.3 MANAGEMENT TOOLS AND INSTRUMENTS: Prepare, consult on and Prior to World Bank Responsibility: UNOPS Implemented throughout Project disclose an Environmental and Social Framework (ESMF) which Board Presentation PIU Fund Manager/ implementation establishes procedures for screening E&S risks and impacts of sub- scheduled for 8 July UNOPS Team at Kenya projects, preparation of site-specific ESIA/ESMPs, including management 2019 Multi Country Office and monitoring of mitigation measures, Construction ESMPS (CESMPs) and Environmental Codes of Practices (ECOPs) satisfactory to the World Funding: Project Funds Bank. Develop, adopt and disclose a Stakeholder Engagement Plan (SEP) 17 June 2019 satisfactory to the World Bank Update the Stakeholder Engagement Plan (SEP) with detailed GRM Prior to effectiveness and throughout project implementation Prepare site-specific ESIAs/ESMPs in line with the screening and Prior to commencement assessment guidelines provided in in the ESMF described in 1.3. of civil works/project activities 1.4 MANAGEMENT OF CONTRACTORS: Develop and implement procedures Prior to the preparation Responsibility: UNOPS Ongoing throughout Project for managing contractors and subcontractors by the following: of procurement Environment & Social implementation • environmental and social requirements will be included in the documents. Team procurement and contracting process including bidding Accountability: UNOPS documents, for potential civil works. Maintain procedures PIU Fund Manager. • relevant requirements are included in contracts and throughout Project subcontracts consistent with the requirements of ESSs; implementation Funding: Project Funds 5|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed • codes of conduct are required for contractors and subcontractors and their workers; • preparation of a detailed construction-ESMP (C-ESMP) that is costed, with sufficient budget to mitigate E&S risks • monitor contractor commitment and compliance with ESSs • providing grievance redress mechanisms for contractor and subcontractor, communities and other stakeholders • ensure contractors provide details on contractor’s oversight on environmental, social, health and safety (ESHS) performance • contractor to develop a grievance mechanism to handle concerns of their employees • contractor shall prepare a Labor Management Plan (LMP) 1.5 PERMIT, CONSENTS AND AUTHORIZATIONS: Obtain or assist in Prior to initiating Responsibility: UNOPS Ongoing throughout Project obtaining, as appropriate, the permits, consents and authorizations that activities that require Environment & Social implementation are applicable to the Project from relevant national authorities. permits, consents and Team authorizations. Accountability: UNOPS PIU Fund Manager. Comply or cause to comply, as appropriate, with the conditions Prior to procurement of established in these permits, consents and authorizations throughout contractors. Funding: Project Funds Project implementation. Obtain Environmental Compliance Certificate from EMA in line with the Zimbabwe Environmental Management Act. 1.6 THIRD PARTY MONITORING: Responsibility: UNOPS Throughout Project An Independent Verification Agent (IVA) will be engaged to provide With commencement of Environment & Social implementation independent review of environmental and social performance of the sub- Project activities Team projects, including adherence to all aspects of the Project Operations Accountability: UNOPS Manual. PIU Fund Manager. 6|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed Funding: Project Funds ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES: Prior to World Bank Responsibility: UNOPS Throughout Project Develop outline of Labor Management Procedures (LMP) as part of the Board presentation Environment & Social implementation ESMF scheduled for July 8th, Team 2019. Accountability: UNOPS Refine LMP based on assessment results PIU Fund Manager. Prior to effectiveness Funding: Project Funds 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS: Responsibility: UNOPS Maintained throughout Project Develop and maintain a grievance redress mechanism (GRM) for GRM operational prior Environment & Social implementation direct project workers, including contracted and community to engaging Project Team workers as part of the LMP workers. Accountability: UNOPS PIU Fund Manager. Funding: Project Funds 2.3 OHS MEASURES: Prior to World Bank Responsibility: UNOPS Maintained throughout Project Develop and implement occupational, health and safety (OHS) measures, Board presentation Environment & Social implementation. based on World Bank EHS Guidelines, as part of the ESMF scheduled for July 8th, Team 2019. Accountability: UNOPS PIU Fund Manager. Maintained throughout Project implementation Funding: Project Funds 7|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed 2.4 EMERGENCY PREPAREDNESS AND RESPONSE: As part of the OHS Prior to World Bank Responsibility: UNOPS Maintained throughout Project measures specified in 2.3, include measures on Emergency Preparedness Board presentation Environment & Social implementation. and Response, and ensure coordination with measures under 4.5. Ensure scheduled for July 8th, Team workers and contractors are trained and implement the plan. 2019. Accountability: UNOPS PIU Fund Manager Maintained throughout Funding: Project Funds Project implementation 2.5 PROJECT WORKERS TRAINING: Implement training of Project workers Prior to initiating Responsibility: UNOPS Maintained throughout Project designed to heighten awareness of risks and to mitigate impacts on local construction, with Environment & Social implementation communities, as defined in ESMF, LMP and GBV action plan. regular refresher Team training. Accountability: UNOPS PIU Fund Manager. Maintained throughout Project implementation Funding: Project Funds ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 MANAGEMENT OF WASTE AND HAZARDOUS MATERIALS: Prior to initiating Responsibility: UNOPS Maintained throughout Project As part of the ESMF, develop and implement measures and procedures construction. Environment & Social implementation. for managing waste and hazardous materials during demolition, Team construction and disposal. Contractors will prepare a waste Maintained throughout Accountability: UNOPS management plan as part of the CESMP. Project implementation PIU Fund Manager. Funding: Project Funds ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: General approach will Responsibility: UNOPS Maintained In consultation with the host communities, develop and implement road be outlined in the ESMF, Safeguards Team throughout Project safety management measures as part of the ESMF. Contractors will site-specific plans prior implementation. 8|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed develop road safety management plan as part of the CESMP to address to initiating Accountability: UNOPS the impacts on local communities of moving construction equipment. construction. PIU Fund Manager. Maintained throughout Funding: Project Funds Project implementation 4.2 COMMUNITY HEALTH AND SAFETY: Measures and actions to assess and Prior to initiating Responsibility: UNOPS Maintained throughout Project manage specific risks and impacts outlined in the ESMF and subsequent construction. Environment & Social implementation. ESMPs. Contractors will prepare a Health and Safety Plan as part of the Team CESMP. Maintained throughout Accountability: UNOPS Project implementation PIU Fund Manager. Funding: Project Funds 4.3 GBV AND SEA RISKS: Undertake gap assessment of GBV/SEA/Child Prior to effectiveness Responsibility: UNOPS Maintained throughout Project Protection risks and identify mitigation measures and actions and Environment & Social implementation. develop and implement a GBV/SEA/Child Protection Action Plan. Team Accountability: UNOPS Conduct a quality assessment of the current GBV and child protective Prior to initiating PIU Fund Manager. referral pathway service providers make available in the project- construction and affected communities using good practice standards of care. maintained throughout Funding: Project Funds implementation 4.4 GBV AND SEA RISKS DURING PROJECT IMPLEMENTATION: There will Prior to initiating Responsibility: UNOPS Maintained throughout Project be GBV procedures in place, including training and monitoring, pre- construction and Environment & Social implementation. deployment and during project implementation. This will be defined in maintained throughout Team the ESMF and through a GBV action plan Project implementation Accountability: UNOPS PIU Fund Manager. Funding: Project Funds 9|P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed 4.5 EMERGENCY RESPONSE MEASURES: Measures will be defined in the Prior to initiating Responsibility: UNOPS Maintained throughout Project ESMF and subsequent ESMPs and included as part of the SEP construction. Environment & Social implementation. Team Maintained throughout Accountability: UNOPS Project implementation PIU Fund Manager. Funding: Project Funds 4.6 SECURITY PERSONNEL: No expectation of security personnel, however, Prior to initiating Responsibility: UNOPS Maintained throughout Project procedures will be outlined in the ESMF in particular the LMP construction Environment & Social implementation. Team In the event that security personnel is used for the sub-projects, the Maintained throughout Accountability: UNOPS contractor shall develop and implement measures and actions to assess Project implementation PIU Fund Manager. and manage the risks to human security of project-affected communities and project workers that could arise from the use of security personnel. Funding: Project Funds 4.7 TRAINING FOR THE COMMUNITY: Outlined in SEP Prior to initiating Responsibility: UNOPS Maintained throughout Project • UNOPS and Technical Advisors shall conduct trainings for the construction, with Environment & Social implementation. community designed to heighten awareness of environmental regular refresher Team and social risks and impacts and mitigation measures including training. Accountability: UNOPS trainings on (not exhaustive): PIU Fund Manager. • Communicable diseases/HIV-AIDS/STI/GBV awareness and prevention Funding: Project Funds • Community grievance redress mechanism as described in the SEP/ ESMF • Road Safety Awareness ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 10 | P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed 5.1 LAND ACQUISITION AND RESETTLEMENT: The project activities are not Before start of activities Responsibility: UNOPS Maintained throughout Project expected to require land acquisition, restrictions on land use or and release of funds Environment & Social implementation. involuntary resettlement. Any proposed activities that will induce such Team adverse impacts will be ineligible for project financing. In the event that Maintained throughout Accountability: UNOPS land is needed, it will be identified through a participatory community Project implementation PMU Team Leader. process. The ESMF will outline screening procedures and voluntary approaches to this effect. Funding: Project Funds ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: Prior to World Bank Responsibility: UNOPS As part of the ESMF, develop and implement screening procedures for Board presentation Environment & Social biodiversity risks and impacts likely to occur from implementing project scheduled for July 8th, Team activities. 2019. Accountability: UNOPS PIU Fund Manager. Prior to commencing project activities. Funding: Project Funds ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES This standard is not relevant currently as there are no distinct social and cultural groups have been identified in accordance with ESS7 and in the national context in the project area ESS 8: CULTURAL HERITAGE 11 | P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed 8.1 CHANCE FINDS: Develop and implement Chance Find Procedures as part Prior to and maintained Responsibility: UNOPS Maintained throughout Project of the ESMF. throughout Environment & Social implementation. construction. Team Accountability: UNOPS PIU Fund Manager Funding: Project Funds ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant, as the project has no financial intermediaries ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 12 | P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed 10.1 SEP PREPARATION: 17 June 2019 and Responsibility: UNOPS Throughout project Prepare and disclose SEP, and continuously update. updated regularly Team implementation throughout Project implementation Develop specific plans per sector. Prior to commencement of activities 10.2 SEP IMPLEMENTATION: Implement the SEP. Following disclosure Responsibility: UNOPS Throughout project Environment & Social implementation Team Accountability: UNOPS PIU Fund Manager. Funding: Project Funds 10.3 PROJECT GRIEVANCE MECHANISM: Develop the framework for the 17 June 2019 Responsibility: UNOPS Throughout Project grievance mechanism, as part of the SEP Environment & Social implementation Team Finalize and implement a detailed GRM based on assessment of existing Prior to effectiveness Accountability: UNOPS systems PIU Fund Manager. Funding: Project Funds Capacity Support Specify Training to be provided Specify Targeted Groups and Specify Training Completed Timeframe for Delivery UNOPS and Technical Leads, Project To date one UNOPS colleague was were trained on the new Consultants, Contractors and workers, ESF during the development partners training workshop in 13 | P a g e Zimbabwe Idai Recovery Project (P154861) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN DATE 22.5.2019 Summary of the Material Measures and Actions to Mitigate the Timeframe Responsibility / Date of Completion Project’s Potential Environmental and Social Risks and Impacts Authority and Resources/Funding Committed All capacity building activities and trainings will be further detailed communities. This will be done before Frankfurt in April 2018. This training will need to be extended in the ESMF, trainings may be required in: commencement of civil works. to UNOPS team soon after effectiveness of the project. • Stakeholder engagement • Subprojects Environmental and Social screening • Occupational and Community Health and Safety • Emergency preparedness and response • Gender-Based Violence Risk Mitigation • Disability inclusion training • Grievance Management • Implementation, Monitoring and reporting of ESMPs • Labor management procedures 14 | P a g e