THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – October 2019 Government of the Republic of North Macedonia Agriculture Modernization Project P168014 ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) October 2019 1|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – October 2019 Republic of North Macedonia Agriculture Modernization Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Republic of North Macedonia is planning to implement the Agriculture Modernization Project (the Project) by the Ministry of Agriculture, Forestry and Water Economy as the main implementing agency. The International Bank for Reconstruction and Development (hereinafter the Bank) has agreed to provide financing for the Project. 2. The Government of the Republic of North Macedonia will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). The Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents and plans, as well as timing for each of these. 3. The Government of North Macedonia will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as Environmental and Social Management Plans (ESMP), Resettlement Action Plans (RAPs), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&S documents. 4. The Government of North Macedonia is responsible for compliance with all requirements of ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. Above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank through the Government of North Macedonia as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and the Government of North Macedonia, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to the assessment of Project performance conducted under the ESCP itself. In such circumstances, the Government of North Macedonia will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Government of North Macedonia/or MAFWE as its delegate. The Government of North Macedonia will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Government of North Macedonia shall provide additional funds, if needed, to implement actions and measures to address such ricks and impacts, which may include environmental, health, and safety impacts, labor influx, gender-based violence. 2|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Every six months throughout the Project Management Team (PMT) Prepare and submit to the Bank regular monitoring reports on the project implementation. environmental, social, health and safety (ESHS) performance of the Project, including but not limited to the implementation of the ESCP, status of preparation and implementation of E&S documents required under the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS NOTIFICATION: Immediately, and no later than 48 PMT Project Manager Promptly notify the Bank of any incident or accident related to the hours after knowledge about such Project which has, or is likely to have, a significant adverse effect accidents or incidents, report to the on the environment, the affected communities, the public or Task Team Leader of the Bank workers. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS Every month during the PMT/Contractors In contracts for works using the Bank’s standard procurement implementation of each civil works documents, contractors are required to provide monthly contract monitoring reports to the PMT ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: The PMT, including the full-time MAFWE Establish and maintain under the AMP project an organizational Environmental and Social Specialist, structure adequate to support E&S risk management, with should be established prior to the qualified staff in sufficient numbers, including a Project start of the Project implementation Management Team (PMT) with a Project Coordinator and a full- and shall be maintained throughout time Environmental and Social Specialist. The PMT will support the the Project implementation 3|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY Ministry of Agriculture and Forestry and Water Economy in the implementation of the project. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: Prepare and disclose prior to the MAFWE/PMT Prepare an Environmental and Social Management Framework (ESMF) to project appraisal identify and assess the environmental and social risks and impacts of the Implement and update throughout Project and appropriate mitigation measures; identify procedures and the project implementation responsibilities for addressing specific environmetnal and social risks of the project. 1.3 MANAGEMENT TOOLS AND INSTRUMENTS: Preparation of each ESMP will be PMT and the MAFWE, mandated by the outcome of the Screen any proposed subproject in accordance with the ESMF prepared Environmental and Social Screening, as for the Project, and, thereafter, draft, adopt, and implement the set forth in the ESMF. Once sites and subproject Environmental and Social Management Plan (ESMP), as final concept for the constructions required, in a manner acceptable to the Bank. needed, are defined, the ESMP will need to be completed with disclosure and public consultations between Develop and implement procedures for managing service providers construction concept and final designs (Labor Management Procedures). Draft LMP already prepared, LMP will Develop and implement Stakeholder Engagement Plan (SEP). be disclosed and consulted once Develop RPF finalized Maintain procedures throughout Project implementation Draft SEP acceptable to the Bank has been prepared. SEP will be consulted with stakeholders by Appraisal completion, November 15, 2019. SEP will be applied throughout Project Implementation 1.4 MANAGEMENT OF CONTRACTORS: Prior to the preparation of procurement Tendering documents will be prepared by documents. PMT. The PMT, MAFWE will oversee the Supervise contractors throughout contractors’ compliance with E&S Project implementation. obligation throughout contractual terms 4|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY Incorporate the relevant aspects of the ESCP, including the ESMF and the Labor Management Procedures, into the ESHS specifications of the procurement documents with contractors. Thereafter ensure that the contractors comply with the ESHS specifications of their respective contracts. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Throughout the Project Update, adopt, and implement the Labor Management Procedures implementation, adopt the project PMT (LMP) that have been developed for the Project LMP for each works to be procured. Update and incorporate the LMP before the tendering process 2.2 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES OHS measures are to be specified in Project Coordinator (PMT) Prepare, adopt and implement occupational health and safety (OHS) each of the site specific ESMPs. Funding from project resources measures specified in the ESMP. Where necessary, arrange for training for workers in jobs with increased risk of injury and damage to health 2.3 GRIEVANCE MECHANISM FOR PROJECT WORKERS PMT/MAFWE Establish, maintain and operate a grievance mechanism for any Mechanism maintained throughout Project-related labor and employment matters, easily accessible Project implementation. and promptly disclosed to Project workers, in line with ESS2 and labor laws in North Macedonia. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND During the development of specific PMT MANAGEMENT: ESMPs As part of sub-project specific ESMP, develop and implement Maintained throughout Project measures and actions to manage wastes and hazardous implementation. materials, including recycling and re-use options Water/energy efficiency features shall be incorporated into the design of each sub-project and implemented as part of civil works. 5|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 3.2 Develop and adopt Specific Waste Management Plan for the As part of the ABP detailed design PMT operation of Animal Byproduct Plant (ABP) ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Develop and implement measures During the development of ESMPs PMT/Contractors and actions to assess and manage traffic and road safety risks. Maintained throughout Project implementation. 4.2 COMMUNITY HEALTH AND SAFETY: Develop and implement measures and action to assess and manage specific risks and During the preparation of ESMPs. PMT/Contractors impacts to the community arising from Project activities, Maintained including in relation to Project Workers and any risks of labor throughout Project implementation. influx. ESS 5: LAND ACQUSITION, RESTRICTIONS ON LAND USE AND INVOLUNTERY RESETTLEMENT 5.1 The concrete impact on land acquisition can not be determined Once the technical designs are PMT now. If it is the case, there will be no more than 50 to 100 PAPS. ready Throughout Project Highly unlikely that there will be resettlement. Screening process implementation as set in the RPF will indicate for each site the level of impact 5.2 RESETTLEMENT PLANS: Develop and implement RAPs consistent with Prior to commencing of the specific (PMT) and MAFWE requirement of the RPF and the ESS5 works. 5.3 MONITORING AND REPORTING During the RAP implementation PMT Report a progress on RAP implementation ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: During the preparation of ESMPs PMT As part of the preparation of ESMPs, develop and implement Throughout the Project measures and actions to assess and manage risks and impacts on implementation biodiversity, as related to each sub-project ESS 8: CULTURAL HERITAGE 6|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 8.1 CHANCE FINDS: Develop and implement a chance finds During the preparation of ESMPs PMT procedures described in the ESMPs. Throughout the Project implementation ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND During Project preparation and no PMT IMPELENMTATION: Prepare, update, adopt and implement the later than Project appraisal Stakeholder Engagement Plan (SEP). Implement throughout the Project implementation 10.2 PROJECT GRIEVANCE MECHANISM: Prior to commencement of the PMT (Project Coordinator) Project activities. Develop and implement a grievance mechanism for the entire Funding from the Project budget Project. Maintained throughout Project implementation The SEP includes a commitment to communicate to stakeholders the establishment of the grievance mechanism to ensure that affected stakeholders are aware of its existence and familiar with the process for submitting grievances to such grievance mechanism. 10.3 EVALUATE EFFECTIVENESS OF THE GRIEVANCE MECHANISM: Every six months during the Project PMT (Project Coordinator) Analysis of the mechanism to determine if it needs adjustments implementation. Throughout Project to manage the claims received by beneficiaries belonging to implementation. vulnerable and disadvantaged groups and individuals. Adjustment of the mechanism based on the results of the analysis. CAPACITY SUPPORT 7|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY CS1 The PMT, with support of third-party resources as needed Throughout the Project duration MAFWE (independent experts, NGOs, etc.) to be identified before implementation of capacity support initiatives, will design and implement training for targeted groups involved in the Project to improve their awareness of risks and mitigate the impacts of the Agriculture Modernization project. This ESCP proposes a preliminary training plan covering the following topics. This plan will be adapted to meet needs during Project implementation. As example, training may be required in: • ESS1: Environmental and Social Assessment • ESS2: Labor and working conditions • Stakeholder identification and engagement • Contents of the Environmental and Social Commitment Plan (ESCP) • Contents of the Stakeholder Engagement Plan (SEP) Occupational Health and Safety Module: Throughout the Project duration MAFWE  Personal protection equipment  Workplace risk management  Prevention of work accidents  Health and safety rules Preparedness and response to emergency situations Grievance Mechanism Module, design and production of a Throughout the Project duration PMT training module addressing the following aspects:  Registration and processing procedure  Grievance redress procedure  Documenting and processing grievances  Use of the procedure by different stakeholders 8|Page