90800 1 EASSDP (OFID&IDA) PROCUREMENT PLAN I. General 1. Project information: Country: Rwanda Borrower: Republic of Rwanda Project Name: Rwanda Electricity Access Scale-up and Sector Wide Approach (SWAp) Development Project (EASSDP) Project ID No: P111567 Credit Number : IDA51930 and OFID 1483P Request ID : R34 Responsible Agency: Rwanda Energy Group Ltd (REG Ltd) B.P. 537 Rwanda Tel: 250-573666 Fax: 250-572976 2. Bank’s approval Date of the procurement Plan [Original : 9th June 2010 – i.e. Credit agreement signature date; Last revised update: 5th December 2013] 3. Date of General Procurement Notice: April 2009 4. Period covered by this procurement plan: January 2014/June 2016 II. Goods and Works and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No Procurement Threshold Prior Review Comments Method in US Dollars Threshold in US (Goods and Dollars Works) 1 ICB (Goods) ≥300,000 per contract ≥300,000 per contract 2 LIB (Goods) No specific ceiling ≥300,000 . 3 NCB (Goods) ≥25,000 < 300,000 Contracts subject to Prior review in this category may be identified by the World 1 Bank on a case by case basis 4 Shopping (Goods) < 25,000 per contract N/A 5 ICB (Works) ≥3 000,000 per contract ≥3 000,000 per contract 6 NCB (Works) < 3 000,000 per contract Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 7 Shopping (Works) < 25,000 per contract N/A 8 ICB (Non- ≥ 300,000 per contract ≥300,000 per contract Consultant Services) 2. Prequalification. Bidders for Procurement arrangements involving international Competition shall be prequalified when appropriate in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Reference to (if any) Project Operational/Procurement Manual: Project Operational Manual to be produced with a Procurement section. 4. Any Other Special Procurement Arrangements: N/A 2 4. Procurement Packages with Methods and Time Schedule Goods and Works and non-consulting services. Contract (description) Source Proc P.Q Domestic Review by Expected Ref of Funds methods Bank Bid-Opening Preference . (Prior/Post) Date No (Yes/no) 1 Engineering, procurement and WB n/a No Prior construction contract for green ICB 27-Jan-15 field areas in MUSANZE and BURERA Districts (Lot10&11) in Nothernzone 2 ICB n/a No Prior Tender to Supply of distribution Transformers and MV Overhead WB 17-Nov-14 Switchgear 3 Tender for supply of service WB ICB n/a No Prior 14-Aug-14 connection meters 4 Tender for supply of Tools and n/a No Prior 02-Oct-14 WB equipment for linesman ICB 5 Tender for supply of hotel WB n/a No Post services for various EARP 29-Oct-14 meetings for the year 2014 NCB 6 Tender to supply and installation WB n/a No Prior of solar water heaters for 7-Feb-15 hospitals and schools ICB 3 7 Tender to supply Overhead n/a No Prior ACSR Conductor, Overhead WB ABC Twisted Cables, MV Insulators and MV & LV 8-Dec-14 accessories ICB 8 WB n/a No Prior Tender to supply group life insurance for EARP staff 20-Oct-14 SHOP 9 WB NCB n/a No Post Tender for supply Linesmen Protective Equipment and 10-May-15 clothing 10 WB SHOP n/a No Post Tender for supply of line constructions licences (PLS 29-Sept-14 CARD and PLS Poles) 11 WB n/a No Prior Tender for supply of service connection meters 20-Aug-15 ICB 12 Tender for supply of stores WB NCB n/a No Post equipment and tools 10-Oct-15 13 Tender for upgrading and n/a No Prior maintenance of the existing Financial and Accounting 10-Dec-14 SSS software (TOMPRO ) WB 14 Tender to supply of steels poles OFID n/a No Prior and accessories 23-Nov-14 ICB 4 15 Supply of Transformers and n/a No Prior ICB MV/LV switchgears and accessories for MV/LV Grid 23-Nov-14 strengthening OFID 5 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Threshold Comments (Consultants) And other criteria Quality and Cost Selection method and threshold are based on contract nature see para 2.1 ≥ $ 200 000 Based Selection (QCBS) Guidelines per contract Quality Based Selection method and threshold are based on contract nature see para 3.2 ≥ $ 200 000 Selection (QBS) Guidelines per contract Least Cost Selection method and threshold are based on contract nature see para 3.6 ≥ $ 200 000 Selection (LCS) Guidelines per contract Selection Based on Selection method and threshold are based on contract nature see para 3.7 ≥ $ 200 000 the Consultants Guidelines per contract Qualification (CQS) Single Source Selection method and threshold are based on contract nature see para 3.9-3.12 All Contracts (SSS) (Firms) Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines 6 Selection Method Threshold Prior Review Threshold Comments (Consultants) And other criteria 1.1.1 Individual See section V Guidelines selection and Employment of Consultants ≥ $ 100 000 per contract , Consultant All TORs (IC) Note: For consultants, less than the thresholds, the Bank reviews TORs 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $ 100 000 equivalents per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule Ref Description of Assignment Selection Review Expected . Method by Bank Proposals No. (Prior / Post) Submission 1 Consultancy Services for impact Post evaluation phase 2 CQS 14-Dec-2014 2 consultant to supervise contracts as a Post Project Manager to mitigate the issue of partiality during contract management LCBS 21- Jul- 2014 3 Study to Review the EARP stores IC Post 23-Sept-2014 management systems and controls Rwanda Electricity Access Scale-up and Sector Wide Approach (SWAp) Development Project (EASSDP) 7