Procurement Plan Credit No xx-XK Project ID P147402 Project Name: Kosovo Health Project I. General Agreed date of procurement Plan Original: March 3, 2014 Date of General Procurement Notice: Published on UNDB online on xxxx II. Goods and Works 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Threshold (Euro) Prior Review 1 ICB (Goods) ≥ 150,000 All 2 NCB (Goods) Packages ≤ 150,000 First 2 3 ICB (Works) Packages ≥ 715,000 All 4 NCB (Works) Packages ≤  715,000 First 2 5 Shopping (Goods and Works) ≤ 75,000 in accordance with 3.5 of the Procurement Guidelines  First Contract When certain goods are available only from a particular supplier or in cases where 6 Direct Contracting* In accordance with paragraph 3.7 of the Procurement Guidelines compatibility with existing equipment so requirew, these goods may be procured following the Direct contracting method with prior approval from the Bank. In accordance with paragraph 3.13 of the Guidelines up to Euro 7 Commercial Practice 1,500,000 million for goods and works * all Contracts subject to justification 2. Manuals: the client will prepare a draft Project Operations Manual which should include a section of Procurement Arrangements to be followed under the project. Detailed original procurement contracts for goods, consulting services are enclosed in the next excel spread sheet -1- III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold (Euro) Prior Review 1. Competitive Methods  (Firms) QCBS ≥ 75,000 2 FBS In accordance with paragraph 3.5 of the Consultants Guidelines 3 Competitive Methods  (Firms) CQ In accordance with paragraph 3.7 of the Consultant's Guidelines First Contract 4 LCS In accordance with paragraph 3.6 of the Consultants Guidelines ≤ 40,000 in accordance with Section V of the Consultants 5. Individual Consultants (IC) Guidelines In accordance with paragraph 3.8.3.11 of the Consultants 6. Single Source (Firms and Individuals)* All Guidelines 7. ToRs for Consulting Contracts * all Contracts subject to justification 2. Short list comprising entirely of national consultant: Short list of consultants for services, estimated to cost less thant Euro 75,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultants Guidelines. -2- Project Name: Kosovo Health Project PP at Negotions Project ID Number: P147402 Credit No: IDA- Closing date: 10/30/2019 Original: March 6, 2014 ` Update date: Sub Total (Works) Procurement method Procurement Status Procurement Type Bid Document/I Bank's NO Bid Bank's no Package Nr. Bank's Issue date Bid Bank's NO Draft Physical Payment TQ/RFP/TO objection opening/ objection Contract Contract review of the Bid evaluation to the Bid Contract Description of Contract Package Progress to Vendor R and to Bid Proposal to signing completion (Prior/Po Document/I report sent Evaluation sent to the (%) (%) SPN/EOI Document Submissi Contract date date st) TQ/RFP to the Bank Report Bank sent to the /RFP on award Bank Component 1: Building institutional capacity to improve financial proctection and quality care Sub-component 1.1: Improving financial protection A.1.1 Outpatient Drug Benefit Planned 09/01/14 09/05/14 09/08/14 10/06/14 10/20/14 10/24/14 11/10/14 11/12/14 11/14/14 03/13/15 S A.1.1.1 Designing Outpatient Drug Benefit Scheme CS QCBS Prior Revised Actual Planned 01/12/15 01/16/15 01/19/15 02/16/15 03/09/15 03/13/15 04/13/15 04/17/15 04/27/15 05/05/17 Outsourcing Outpatient Drug Benefit A.1.1.2 Management CS QCBS Prior Revised Actual A.1.2 HIF Information System Planned 06/02/14 06/06/14 _ _ 07/01/14 07/09/14 07/16/14 07/18/14 07/21/14 02/15/15 Development of technical specifications for A.1.2.1 system platform for HIF information system CS IC Post Revised Actual Planned 12/01/14 02/02/15 02/09/15 03/23/15 04/13/15 04/27/15 05/11/15 05/15/15 05/18/15 11/30/15 System Platform for HIF information system G/SII A.1.2.2 (hardware, system software) S ICB Prior Revised Actual Planned 08/31/15 09/04/15 09/07/15 09/21/15 09/25/15 09/30/15 10/02/15 _ 10/05/15 11/15/15 IT equipment and communication infrastructure A.1.2.3 for HIF/HFA staff G SH Post Revised Actual Adjustment of HIF information system Planned 10/12/15 10/16/15 _ _ _ _ 11/02/15 11/06/15 11/13/15 12/15/15 A.1.2.4 (Software) CS SSS Prior Revised Actual Planned 10/12/15 10/16/15 _ _ _ _ 11/02/15 11/06/15 11/13/15 12/15/15 Adjustment of information systems in PHC and A.1.2.5 hospitals (Software) CS SSS Prior Revised Actual Planned 12/01/14 12/05/14 _ _ 01/05/15 _ 01/12/15 _ 01/15/15 07/31/15 Clean-up of the registry of insured persons A.1.2.6 (Multiple individual contracts) CS IC Post Revised Actual -3- Procurement method Procurement Status Procurement Type Bid Document/I Bank's NO Bid Bank's no Package Nr. Bank's Issue date Bid Bank's NO Draft Physical Payment TQ/RFP/TO objection opening/ objection Contract Contract review of the Bid evaluation to the Bid Contract Description of Contract Package Progress to Vendor R and to Bid Proposal to signing completion (Prior/Po Document/I report sent Evaluation sent to the (%) (%) SPN/EOI Document Submissi Contract date date st) TQ/RFP to the Bank Report Bank sent to the /RFP on award Bank Support to Implement Mandatory health A.1.3 insurances Planned 09/15/14 09/19/14 _ _ 10/13/14 10/17/14 10/27/14 10/31/14 11/14/14 04/30/15 Development of Documents for HIF and A.1.3.1 Preparatory Studies CS IC Prior Revised Actual Planned 01/19/15 01/23/15 _ _ 02/16/15 02/20/15 02/27/15 03/03/15 03/06/15 12/31/15 HIF Management Coaching: FM, IT (Multiple A.1.3.2 Contracts) CS IC Post Revised Actual A.1.4 DRG Implementation Planned 01/26/15 _ 01/28/15 02/11/15 02/18/15 - 02/25/15 _ 03/02/15 04/30/15 A.1.4.1 DRG Software for HIF/HFA G SH Post Revised Actual A.1.5 Communication Campaign Planned 09/01/14 09/05/14 09/08/14 10/10/14 10/27/14 10/31/14 11/24/14 11/28/14 12/15/14 09/20/19 A.1.5.1 Development of the Communications strategy CS QCBS Prior Revised Actual Planned 08/18/14 08/22/14 08/25/14 09/08/14 _ _ 09/29/14 10/03/14 10/13/14 12/31/14 A.1.5.2 HIF website CS CQS Prior Revised Actual Sub-component 1.2: Improving Quality of Care Planned 09/01/14 09/15/14 09/19/14 11/03/14 11/24/14 12/08/14 12/15/14 12/19/14 12/22/14 12/31/15 Medical Equipment for MCH for hospitals A.2.1 Separated into 7 lots G ICB Prior Revised Actual Planned 06/02/14 _ _ 06/16/14 06/23/14 - 06/27/14 - 06/30/14 01/31/15 Medical Equipment Specialist to prepare A.2.2 technical specifications/bidding documents CS IC Post Revised Actual Planned 05/01/14 05/08/14 05/12/14 06/09/14 06/16/14 06/20/14 07/07/14 07/09/14 07/11/14 10/31/16 Development of Capitation Performance A.2.3 Payments Manual CS QCBS Prior Revised Actual Planned 02/02/15 _ _ 02/23/15 03/02/15 - 03/16/15 - 03/20/15 03/21/16 Consultancy to develop ToRs for IPH A.2.4 information system CS IC Post Revised Actual Planned 08/10/15 08/14/15 08/17/15 09/28/15 10/16/15 10/23/15 10/28/15 10/03/15 11/02/15 07/04/16 A.2.5 IPH information system G/SIIS ICB Prior Revised Actual -4- Procurement method Procurement Status Procurement Type Bid Document/I Bank's NO Bid Bank's no Package Nr. Bank's Issue date Bid Bank's NO Draft Physical Payment TQ/RFP/TO objection opening/ objection Contract Contract review of the Bid evaluation to the Bid Contract Description of Contract Package Progress to Vendor R and to Bid Proposal to signing completion (Prior/Po Document/I report sent Evaluation sent to the (%) (%) SPN/EOI Document Submissi Contract date date st) TQ/RFP to the Bank Report Bank sent to the /RFP on award Bank Planned 09/28/15 10/02/15 10/05/15 10/19/15 10/26/15 10/30/15 11/09/15 11/11/15 11/16/15 07/04/16 A.2.6 Additional Computer equipment for IPH G SH Post Revised Actual Planned 05/04/14 _ _ 05/18/15 05/25/15 - 06/01/15 - 06/08/15 12/31/15 e-prescription System in pilot regions: A.2.7 Consultancy to develop ToRs CS IC Prior Revised Actual Development of ehealth Development Planned 06/02/14 _ _ 06/20/14 06/27/14 - 07/04/14 - 07/20/14 04/30/15 A.2.8 Framework and Capacity Building CS IC Post Revised (1 International for the whole process) Actual Development of ehealth Development Planned 01/19/15 _ _ 02/02/15 02/09/15 - 02/23/15 - 03/01/15 04/30/15 A.2.9 Framework and Capacity Building CS IC Post Revised (1 International for end review) Actual Development of ehealth Development Planned 06/02/14 _ _ 06/20/14 06/27/14 - 07/04/14 - 07/20/14 04/30/15 A.2.10 Framework and Capacity Building CS IC Post Revised (1 Local for assessment) Actual Development of ehealth Development Planned 06/02/14 _ _ 06/20/14 06/27/14 - 07/04/14 - 07/20/14 04/30/15 A.2.11 Framework and Capacity Building CS IC Post Revised (1 Local for support to strategic planning) Actual Planned 07/07/14 07/11/14 07/14/14 07/28/14 08/04/14 08/08/14 08/15/14 08/22/14 09/01/14 12/31/14 Development of a maintenance system for A.2.12 existing equipment at hospitals CS CQS Prior Revised Actual Planned 01/12/15 01/16/15 01/19/15 02/16/15 03/02/15 03/06/15 03/27/15 04/03/15 04/13/15 09/30/19 Technical Audit for Capitation A.2.13 PerformancePayments CS QCBS Prior Revised Actual Monitoring and Evaluation Planned 10/01/14 10/08/14 10/22/14 11/05/14 - - 11/19/14 - 11/24/14 12/15/16 Strengthening of health sector monitoring ME.1 capacities at IPH CS CQS Post Revised Actual Component 3: Project Management Planned 02/28/14 03/01/14 03/03/14 03/17/14 03/21/14 03/24/14 03/28/14 03/31/14 04/01/14 10/31/19 PM.1 PCU Project Coordinator CS IC Prior Revised Actual Planned 03/10/14 03/14/14 03/17/14 03/31/14 04/04/14 04/07/14 04/11/14 04/14/14 04/15/14 PM.2 IT Coordinator (national) CS IC Prior Revised Actual -5- Procurement method Procurement Status Procurement Type Bid Document/I Bank's NO Bid Bank's no Package Nr. Bank's Issue date Bid Bank's NO Draft Physical Payment TQ/RFP/TO objection opening/ objection Contract Contract review of the Bid evaluation to the Bid Contract Description of Contract Package Progress to Vendor R and to Bid Proposal to signing completion (Prior/Po Document/I report sent Evaluation sent to the (%) (%) SPN/EOI Document Submissi Contract date date st) TQ/RFP to the Bank Report Bank sent to the /RFP on award Bank Planned 04/14/14 04/18/14 04/21/14 05/05/14 05/12/14 05/16/14 05/26/14 05/30/14 06/02/14 PM.3 Communication Specialist CS IC Prior Revised Actual Planned 04/14/14 04/18/14 04/21/14 05/05/14 05/12/14 05/16/14 05/26/14 05/30/14 06/02/14 PM.4 Bilingual Administrator Assistant/Secretary CS IC Prior Revised Actual Planned 03/10/14 03/14/14 03/17/14 03/31/14 04/04/14 04/07/14 04/11/14 04/14/14 04/15/14 PM.5 Financial Management Specialist CS IC Prior Revised Actual Planned 03/10/14 03/14/14 03/17/14 03/31/14 04/04/14 04/07/14 04/11/14 04/14/14 04/15/14 PM.6 Procurement Specialist CS IC Prior Revised Actual Planned 04/14/14 04/18/14 04/21/14 05/05/14 05/12/14 05/16/14 05/26/14 05/30/14 06/02/14 PM.7 Monitoring and Evaluation Specialist CS IC Prior Revised Actual Planned 12/20/13 12/23/13 12/24/13 01/13/14 01/23/14 01/24/14 02/03/14 02/03/14 02/07/14 08/15/14 PM.8 POM Preparation CS IC Prior Revised - - - - - - - - - Actual 12/20/13 12/23/13 12/24/13 01/13/14 01/23/14 01/24/14 02/03/14 02/03/14 02/07/14 Planned 07/28/14 07/31/14 08/01/14 08/18/14 08/22/14 08/25/14 - - 09/01/14 09/15/14 PM.9 Office equipment and furniture for PCU G SH Prior Revised Actual -6- Sub Total (Works) Package Nr. Description of Contract Package Component 1: Building institutional capacity to improve financial proctection and quality care Sub-component 1.1: Improving financial protection Training from international experts to design and implement policies, systems OC.1 design and operational documents for HIF (Staff Secondments) OC.2 DRG license OC.3 Translation of DRGs Sub-component 1.2: Improving Quality of Care In country travel for central level staff staff OC.4 MoH and HIF Monitoring and Evaluation OC.5 Production of Studies and Surveys Component 2: Strengthening primary care Capitation based performance payments OC.6 (No procurement required, since capitation payments) Component 3: Project Management OC.7 PCU Office Running Cost OC.8 PCU Staff Travel OC.9 Loan Audits for first 18 months Procurement Type Additiona Status l Comments/Explanations informati on Planned Secondments of staff from OC Revised another HIF to Kosovo Actual Planned OC Revised Actual Planned OC Revised Actual Planned OC Revised Actual Planned Studies for M&E undertaken OC Revised by IPH Actual Planned Revised Actual Includes operating costs for Planned PCU. Based on MoH OC Revised communication, premises will be provided by the MoH, so Actual rent is not included here. Planned PCU travel to support the OC Project Revised Actual Planned 5 year contract with auditor. OC Revised No re-advertisement needed. Actual Sub Total (Works) Procurement Type Package Nr. Description of Contract Package Component 1: Building institutional capacity to improve financial proctection and quality care Sub-component 1.1: Improving financial protection 1. Trainings for HIF/HFA staff on mandatory health insurance. 2. Media training for Ministry Tr.1 and HIF staff TR 3. Within Internal Communications Campaign of MoH: Trainings for facility staff Training and study tours for Tr.2 DRG Implementation TR Sub-component 1.2: Improving Quality of Care Development of eHealth Development Capacity Tr.3 Building, Study tours, training, TR and workshops Training for MoH, Municipality and PHC facility staff on the Tr.4 capitation payments manual TR and implementation Monitoring and Evaluation - Component 2: Strengthening primary care - Component 3: Project Management Training /seminars/workshops Tr.5 (launch) TR Status Comments/Explanations Additional information Includes training for HIF staff Planned on health insurance implementation and media Revised training for key functionaries in Ministry and HIF to improve media interaction skills. For internal communications: Actual 'Townhalls' or workshops on To confirm number of Planned participants for training and study tours for HFA/HIF staff, Revised hospital staff Actual Planned Revised Actual Training of Municipality, HIF Planned and facility staff to implement capitation payments, scheme, Revised reporting, quality standard and quality improvement Actual mechanism. The number to be Planned Project launch workshop; Trainings on POM for PCU Revised staff and key MoH staff; FM training for PCU FM consultant; Procurement Actual training for Procurement consultant, and IT procurement Tentative Disbursements in EUR FY In PP Capitation Payments Total Retroactive Financing