The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Liberia: Public Sector Modernization Project (P143064) AFRICA | Liberia | Governance Global Practice | IBRD/IDA | Investment Project Financing | FY 2014 | Seq No: 9 | ARCHIVED on 19-Aug-2019 | ISR38181 | Implementing Agencies: Republic of Liberia, Civil Service Agency Key Dates Key Project Dates Bank Approval Date: 10-Feb-2014 Effectiveness Date: 08-Apr-2014 Planned Mid Term Review Date: 15-May-2017 Actual Mid-Term Review Date: 29-Sep-2017 Original Closing Date: 30-Sep-2019 Revised Closing Date: 30-Sep-2019 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants.:(Cost $3.18 M) Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill.:(Cost $3.05 M) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants.:(Cost $3.38 M) Project and Program Coordination: Objective is: support the coordination and delivery of project inputs and the overall program implementation.:(Cost $1.10 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Overall Risk Rating Moderate Moderate Implementation Status and Key Decisions Under Component One, the Wage Bill Task Force collected payroll data (basic pay, general allowances and special allowances) from 107 entities with the objective of bringing all the 107 entities under a single harmonized pay structure. HR data has also been collected. A decision has been made through Cabinet to bring all 107 entities under the civil service regulation with the Civil Service Agency as the main HR supervising entity. All 8/19/2019 Page 1 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) personnel including consultants are to be absorbed into the civil service. Employees of the Ministry of Internal Affairs and the Ministry of Education who are on the Supplementary Payroll are also to be absorbed and the Supplementary Payroll abolished. Under Component Two, the Biometric Unit of the CSA have printed a total of 18,293 biometric ID Cards for civil servants in all ministries. A payroll system audit has been completed during the second half of the 2018/19 fiscal year by the General Audit Commission. Under Component Three, the Governance Commission has been consulting with the participating ministries to validate the functional review reports of the rest of the ministries whose reports are yet to be finalized. Component Four. The verification by the Third Party Consultant of completed DLIs have been put on hold due until the restructuring of the project is completed. 8/19/2019 Page 2 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) 8/19/2019 Page 3 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance -- Moderate Moderate Macroeconomic -- Substantial Substantial Sector Strategies and Policies -- Moderate Moderate Technical Design of Project or Program -- Moderate Moderate Institutional Capacity for Implementation and Sustainability -- Moderate Moderate Fiduciary -- Moderate Substantial Environment and Social -- Low Low Stakeholders -- Moderate Moderate Other -- -- -- Overall -- Moderate Moderate 8/19/2019 Page 4 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Results PDO Indicators by Objectives / Outcomes To improve pay & performance mgmt in participating ministries, and strenghten payroll mgmt in the CS IN00732696 ►P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 30.00 30.00 90.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00732697 ►Discrepancy between current payroll (salary) and Personnel Listing (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 25.00 10.00 10.00 0.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 IN00732698 ►P1-4 and E1-3 grade civil servants in seven participating ministries that have achieved satisfactory performance rating or above on their quality ensured annual perfomance appraisal (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 93.00 93.00 60.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 IN00732699 ►Direct project beneficiaries (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 455.00 500.00 500.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 IN00732700 Female beneficiaries (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 78.00 25.00 25.00 IN00732701 Registered in the Female Leadership Program (Percentage, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 14.70 14.70 25.00 8/19/2019 Page 5 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2018 Intermediate Results Indicators by Components Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants. IN00732702 ►Civil Service Agency has prepared and submitted for Cabinet approval a Pay Strategy for all its civil servants for five years (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 30-Apr-2015 31-Jul-2019 The Mandate and Functional Reviews for three of the participating ministries were revised based on a Comments: request from the ministers. The final draft versions are yet to be validated by the incoming ministers. IN00732705 ►Remuneration survey completed (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 30-Apr-2015 30-Apr-2015 31-Jul-2019 IN00732708 ►P1-4 and E1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 37.00 37.00 80.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2018 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00732711 ►TAS 1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 78.00 78.00 80.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 Even though new pay grades have been developed for civil servants, the government is unable to implement the new grade as a result of the outbreak of the Ebola Virus Disease and the resultant effect it Comments: has on the economy. Government revenue had sharply declined. IN00732714 ►Civil servants aware of pay reforms led by CSA and implications (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target 8/19/2019 Page 6 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Value 0.00 70.00 70.00 90.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill. IN00732703 ►Ministries with establishment posts defined and updated in HRMIS (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 22.00 29.00 29.00 29.00 Date 16-Sep-2013 02-Jul-2018 28-Jun-2019 31-Jul-2019 IN00732706 ►Civil Servants in participating ministries with completed electronic personnel files (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 50.00 70.00 70.00 100.00 Date 05-Nov-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. It is planned that the entries will be advanced by March 2019. IN00732709 ►Civil servants with biometric identity cards (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 26.00 60.00 60.00 100.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 This indicator is on target to be achieved. Data had been collected on all civil servants and the Payroll Department and the Biometric Unit of the Civil Service Agency are painstakingly vetting the data before Comments: they migrated onto the electronic system. It is planned that the entries will be advanced by March 2019. IN00732712 ►Manual and automated HR and payroll systems in CSA audited (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No Yes Yes Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 IN00732715 ►Participating ministries with supplementary payroll (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 2.00 2.00 2.00 0.00 Date 05-Nov-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 8/19/2019 Page 7 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants. IN00732704 ►Participating MACs with completed Functional reviews (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 1.00 4.00 4.00 7.00 Date 16-Sep-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 Even though the functional reviews were completed for all the participating ministries, 3 of the ministries requested that the functional review reports be reviewed to take into consideration emerging mandates. Comments: Subsequently. the actual completed reports were revised to 4. IN00732707 ►Staffing skills in participating ministries assessed by individual ministries and CSA (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 29-Sep-2017 31-Jul-2019 IN00732710 ►Policy Framework for selection, appointment, promotion, and retirement completed and approved by Cabinet. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 16-Sep-2013 29-Sep-2017 29-Sep-2017 31-Jul-2019 IN00732713 ►Persons trained disaggregated by % females and number of participants in Female Leadership Training Program (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 370.00 450.00 500.00 Date 05-Nov-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 IN00732716 Number participating in female leadership program (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 25.00 25.00 90.00 Date 10-Dec-2012 28-Dec-2018 28-Jun-2019 25-Sep-2019 IN00732717 ►Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil servants (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 7.00 Date 05-Nov-2013 28-Dec-2018 28-Jun-2019 31-Jul-2019 8/19/2019 Page 8 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P143064 IDA-53590 Effective USD 2.00 2.00 0.00 1.42 0.53 73% P143064 TF-A1263 Effective USD 4.33 4.33 0.00 3.63 0.70 84% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P143064 IDA-53590 Effective 10-Feb-2014 08-Apr-2014 08-Apr-2014 30-Sep-2019 30-Sep-2019 P143064 TF-A1263 Effective 19-Dec-2016 19-Dec-2016 19-Dec-2016 30-Mar-2019 31-Aug-2019 Cumulative Disbursements 8/19/2019 Page 9 of 10 The World Bank Implementation Status & Results Report Liberia: Public Sector Modernization Project (P143064) Restructuring History Level 2 Approved on 29-Mar-2019 ,Level 2 Approved on 29-May-2019 ,Level 2 Approved on 31-Jul-2019 Related Project(s) There are no related projects. 8/19/2019 Page 10 of 10