68525 Procurement Plan São Tomé and Príncipe: Adaptation to Climate Change Project (P111669; GEF PMIS 4018) I. General 1. Project: The project aims to increase the adaptive capacity of vulnerable coastal communities in S. Tome and Principe to the adverse impacts of climate variability and change. 2. Country: São Tomé and Príncipe 3. Borrower: Democratic Republic of São Tomé and Príncipe 4. Project Name: Adaptation to Climate Change Project 5. Loan/Credit No. P111669/GEF PMIS 4018 6. Project Implementing Agency: Ministry of Public Works and Natural Resources, Directorate General of Environment (through a Project Coordinating Unit, PCU) 7. Bank’s approval Date of the Procurement Plan: Original: April 25, 2011; Revised: May 03, 2012 8. Date of General Procurement Notice: May 16, 2011 9. Period covered by this Procurement Plan: May 2012 to December 31, 2016 II. Goods and Works and Non-Consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. Procurement Method Prior Review Threshold Comments 1. ICB and LIB (Goods) > 250,000 All 2. NCB (Goods) ≥50,000<250,000 First two contracts 3. Shopping (Goods) < 50,000 Post review 4. ICB (Works) > 500,000.00 All 5. NCB (Works) ≥50,000<500,000 First two activities 6. Three (03) Quotations (Works) <50,000 Post review 2. Prequalification. N/A. 3. Proposed Procedures for Community Participation Activities (as per paragraph. 3.17 of the Guidelines: Pilot adaptation works under Component 2(b) ii, estimated at a cumulative total of US$310,000 would be procured under Community Participation procedures and will be detailed in the procurement chapter of the Project Operation Manual 4. Reference to (if any) Project Operational/Procurement Manual: The Project Operational Manual (including Procurement) was prepared and is being used. The Procurement Chapter of the Manual was conditionally approved by the Bank on September 23, 2011. Procedures related to community participation are being improved. 5. Any Other Special Procurement Arrangements: N/A 6. Procurement Packages with Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Contract Estimated Procurement Review Expected Comments (Description) Cost Method by Bank Bid-Opening (Prior / Post) Date GOODS 01/PAMCZC/G Vehicles Shopping Post Already procured /2012 March 2012 02/PAMCZC/G Office Equipment Shopping Post Already procured /2012 March 2012 03/PAMCZC/G Office Furnishings Shopping Post /2012 September 2012 04/PAMCZC/G Air conditioner shopping post 2012 May 2012 05/PAMCZC/G Vehicles MARAPA Shopping Post 2012 May 2012 4 Lots (, Life Vests, Emergency Prior 04/PAMCZC/G Purchase of equipments Shopping May 2012 Flares, , Rain Coats, First Aid Kits) /2012 to support fisheries 05/PAMCZC/G Radar Detectors /2012 Shopping Post May 2012 06/PAMCZC/G Mobile Phone Covers /2012 Shopping Post May 2012 07/PAMCZC/G Purchase of fishery 3 Lots (Compasses, Lights for /2012 equipments Shopping Post May 2012 Marking Nets, Tools for Building Radar Reflectors) 08/PAMCZC/G Meteorological Marine Prior Review Technical specification, LIB /2012 Station September 2012 qualification, draft contract 09/PAMCZC/G GPS Shopping Post /2012 May 2012 10/PAMCZC/G Studio Equipment for Shopping Post /2012 Preparation and September 2012 Dissemination of Weather Forecasts Review Technical specification, 11/PAMCZC/G Doppler Weather Radar LIB March 2013 selection, qualification, draft contract /2013 Prior 12/PAMCZC/G Network Server, Data 4 Lots (Netwark server and data /2013 Link and Computers link/Computer for Safety at Sea April 2013 (Crowdsourcing)/ Computer for Shopping Post Meteorological Data Processing/ Computer for Preparation of Weather Reports) 13/PAMCZC/G GSM Network NCB Prior /2013 April 2013 WORKS Coastal Protection Review Technical specification, 01/PAMCZC/ Works: selection, qualification, draft contract W/2013 Beach protection (Ribeira NCB Prior January 2013 Afonso) Coastal Protection Review Technical specification, 02/PAMCZC/ Works: selection, qualification, draft contract W/2013 Beach works Malanza NCB Prior October 2013 Coastal Protection Review Technical specification, 03/PAMCZC/ Works: selection, qualification, draft contract W/2014 Beach protection (Sta NCB Post Catarina) April 2014 River bed dredging and Review Technical specification, 04/PAMCZC/ embankment and large selection, qualification, draft contract W/2013 drainage: NCB Post October 2013 Malanza 05/PAMCZC/ River bed dredging and Review Technical specification, W/2014 embankment and large NCB Post selection, qualification, draft contract drainage: April 2014 Sta. Catarina River bed dredging and Review Technical specification, embankment and large NCB Post selection, qualification, draft contract 06/PAMCZC/ drainage: October 2014 Sundy W/2014 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. QCBS (Firms) > 100,000 All 2. Selection Based on Consultants’ Qualification <100,000 First two contracts 3. Least Cost Selection <100,000 First two contracts 3. Single Source (Firms) All 4. Individual Consultants >50,000 All <50,000 Project Unit Staff 5. Individual Consultants (SSS) All 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection Methods and Time Schedule bril 1 2 3 4 5 6 7 Review Expected Ref. No. Description of Estimated Selection by Bank Proposals Comments Assignment Cost Method (Prior / Submission Post) Date Extension of Single Source contract with Geomorphological UNESCO-IHE/DELTARES 01/PAMCZC/C/2012 Study to Malanza Single April 2012 Already procured and Sundy Source Prior Proposals must be submitted no 02/PAMCZC/C/2012 External Audits LCS Prior April 2012 later than the following date and time:30/04/2012,17h00m Project Advisor to Already procured 03/PAMCZC/C/2012 Coordinator (Island IC Prior January 2012 System Resilience) 04/PAMCZC/C/2011 Procurement IC Prior Already hired Specialist September 2011 04/PAMCZC/C/2011 Procurement SSS Prior September 2012 specialist Financial Already hired 05/PAMCZC/C/2011 Management IC Prior September 2011 Specialist 05/PAMCZC/C/2011 Financial SSS Prior September 2012 management specialist National Expert for 06/PAMCZC/C/2012 Early Warning and IC Prior Already hired Safety at Sea March 2012 07/PAMCZC/C/2012 Software SSS prior May 2012 contabilidade Spatial Planning 08/PAMCZC/C/2012 Trainer (Coastal) IC Post June 2012 09/PAMCZC/C/2012 Training and Single Prior Single Source contract with Sensitization of Source March 2012 MARAPA Target Fishers Already hired 09/PAMCZC/C/2012 Training and SSS Prior February 2013 Sensitization of Target Fishers 10/PAMCZC/C/2012 Radar Assessment IC Post September 2012 Comparison of at least 3 CVs Expert from qualified and specialized candidates 11/PAMCZC/C/2013 International Safety IC Post at Sea Expert January 2013 Detailed Engineering IC Prior 12/PAMCZC/C/2012 Design of Flood July 2012 Protection Works Finalization of 13/PAMCZC/C/2014 Decree on Coastal IC Post Early Warning March 2014 System /o 14/PAMCZC/C/2014 Coastal Policy IC Post Expert March 2014 15/PAMCZC/C/2015 Project Evaluation IC Post November 2015 Participatory 16/PAMCZC/C/2015 Evaluation CQS Prior November 2015 IV. Training Seminaries and Workshops 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule No. Expected outcome / Estimated Estimated Start Date Comments Activity Description Cost Duration Establishment of Local Risk 1 Management Committees 10 months March 2012 – December 2012 2 1 week for each March 2012 – Community Sensitization and community April 2015 Behavioral Change Workshops Specialized Training in 1 month 1 technician, trained at Niamey or Dakar for one 3 Maintenance of Maritime February 2013 month Meteorology Introductory Meeting on Protocol 1 day 30 persons, 1 day workshop 4 for Coastal Early Warning System February 2013 Local Training for Radio 2 months 2 radio journalists in weather reporting at 5 Journalists June 2012 Meteorological Institute for 2 months each Workshop for Development of 3 days 40-50 participants, 3 day workshop 6 Operation Plan of Coastal Early November 2012 Warning System Training in Marine Meteorology 2 observers to be trained in Lisbon (2 persons x 4 7 4 months October 2012 months) Specialized Training in Presentation of Weather Reports 2 months 5 meteorologists x 2 months at Regional 8 over Media September Meteorological Center in Dakar or Morocco 2012 Agreement on Monitoring System 2 days 40-50 people workshop, after system prepared by 9 for Safety-at-Sea Incidents May 2012 Safety-at-Sea specialist Assumes study tour by district/village representatives 6 days March 2012 to to pilot sites (ca. 30 people x 1 day, 6 cars, fuel and 10 Study Tours to Pilot Sites June 2015 per diem costs and US$1000 per village for reception/organization costs) Lessons Learned Discussion Ca. 40-50 participants, 2x 2-day workshops 11 Workshop 4 days February 2013 Preparation of Policy and Legal 4-day workshop for 40-50 participants Framework for Building Climate 4 days April 2013 12 Resilience into Spatial Planning Training on Safeguards for Training in lusophone hub (Maputo, Luanda, or DGE/PCU Staff 1 weeks 2 November 2012 Brasilia) on WB related safeguards for 3 DGE/PCU 13 phases staff on first year, and 2 on second year Quarterly Review Meetings and Quarterly review 1-day workshop meetings for Project Monitoring April/May 2012 members of steering committee (ca. 30 people) at 20 days US$1000/day 14