OFFICIAL DOCUMENTS~ THE WORLD BANK IBRD * IDA I WORLD BANKOROUP (__ __ _, 2019 H. E. Jos6 Sele Yalaghuli Minister of Finance Ministry of Finance Kinshasa Democratic Republic of Congo Re.: Democratic Republic of Congo Credit No. 64980-ZR and Grant No. D5160-ZR Regional Disease Surveillance Systems Enhancement Project (REDISSE) in Central Africa - Democratic Republic of Congo Project under the Fourth Phase of REDISSE Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement ("Financing Agreement") between the Democratic Republic of Congo (the "Recipient") and the International Development Association (the "Association") for the above- referenced Project, of even date here with. The General Conditions, as defined in the Financing Agreement, provide that the Association may issue additional instructions regarding the withdrawal of the proceeds of Credit No. 64980-ZR and Grant No. D5160-ZR (collectively "Financing"), and specify certain financial management reporting and audit requirements. This letter ("Disbursement and Financial Information Letter" or "DFIL"), as revised from time to time, constitutes such additional instructions. The Disbursement Guidelines for Investment Project Financing dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of this Disbursement and Financial Reporting Letter, and the manner in which the provisions in the guidelines apply to the Financing is specified below. I. Disbursement Arrangements, Withdrawal and Reporting of Financing Proceeds (i) Disbursement Arrangements: * General Provisions (Schedule 1). The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient4', [and conditions5], information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. * Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non-consulting services and consulting services procured or selected through international open or limited competition or Direct Selection, as set out in the procurement plan, must be made only through Direct Payment and/or Special Commitment disbursement methods. -2- (ii) Electronic Delivery. Refer to section 10.01 (c) of the General Conditions: The Recipient shall deliver Withdrawal Applications (with supporting documents) electronically through the Association's web-based portal (https://clientconnection.worldbank.or ) "Client Connection". This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection". The designated officials shall deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and deliver the Withdrawal Applications and supporting documents to the Association by electronic means. The Recipient may exercise the option of preparing and delivering Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Association. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits (i) Financial Reports. The Recipient shall prepare and furnish to the Association not later than forty-five (45) days after the end of each calendar quarter, interim unaudited financial reports (LFR) for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements shall cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's public website (http://www.worldbank.org/)and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Credit and the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, please contact the Association by email at askloans(Aworldbank.org. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By Deborah L. Wetzel Director of Regional Integration Africa and Middle East & North Africa Attachments 1. Form of Authorized Signature Letter 2. Form of Statement of Expenditures Schedule 1 Disbursement Arrangements Country Democratic Republic of Congo Closing Date Section III.B.2. of Schedule 2 to the Grant No. Recipient Democratic Republic of Congo Financing Agreement. Grant Number D5160-ZR Name of the Regional Disease Surveillance Disbursement Four months after the closing date. Credit Number Credit No. Project Systems Enhancement Deadline Date 64980-ZR (REDISSE) Phase IV Subsection 3.7 ** Disbursement Methods Methods Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Designated Account No Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Special Commitments Yes Copy of Letter of Credit Type NA Ceiling NA Financial Institution - Name NA Currency NA Frequency of Reporting NA Amount NA Subsection 6.3 (**) The minimum value of applications for Direct Payment, Reimbursement and Special Commitment is 20% of the Celling of the Designated Account. (i) Authorized Signatures (subsection 3.1). An authorized signatory letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank Resident Mission Kimshasa, DRC Attention: Jean Christophe Caret, Country Director for DRC (ii) Applications (subsections 3.2 - 3.3). All Withdrawal Applications and their supporting documentation shall be electronically submitted via the World Bank's web-based Portal "Client Connection" -5- 1. Withdrawal of the Financing Proceeds will be made from the Grant and the Credit on a pari passu basis, based on the ratio determined in the Financing Agreement. 2. Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non- consulting services and consulting services procured or selected through international open or limited competition or Direct Selection, as set out in the procurement plan, must be made only through Direct Payment and/or Special Commitment disbursement methods. At the time of negotiating this Project and for the reason set forth in subsection 5.2 of the Disbursement Guidelines, the advancing of financing proceeds into a Designated Account is not a Disbursement Method currently available under this Financing. Please send Applications only in support of the Disbursement Methods listed in Section 2 of this Schedule 1. As the foregoing measure is deemed temporary, disbursement arrangements have been designed to include the use of a Designated Account to the extent such use is permitted at a later date during project implementation; provided that this Disbursement and Financial Information Letter will first need to be amended at a later date to reflect such arrangements. The following summarizes the proposed general terms of such arrangements: One pooled Designated Account will be used to finance expenditures in all categories. The Designated Account will be opened at TRUST MERCHANT BANK. A combined ceiling of $US 15,000,000 has been determined for the Designated Account and will be allocated to each financing source as follows: IDA Grant: $US7.5 million IDA Credit: $US7.5 million Attachment 1: Form of Authorized Signature Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Re.: Democratic Republic of Congo Credit No. 64980-ZR and Grant No. D5160-ZR Regional Disease Surveillance Systems Enhancement Project (REDISSE) in Central Africa - Democratic Republic of Congo Project under the Fourth Phase of REDISSE Attention: , Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association")[, acting as implementing of the ]1 and [name of recipient] (the "Recipient"), dated - providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 2[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 3[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 4[individually] 5[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. ' Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete this footnote in final letter that is sent to the Associations 2 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: stipulate if more than one person needs tojointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. ' Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. -7- This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 參 甲 →’一州