Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Ref. Bank’s Review Procurement Method Method No. Requirement Threshold 1. International Competitive Bidding ≥ $2,000,000 Each contract equal to or (Goods/IT System) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 2. International Competitive Bidding ≥ $10,000,000 Each contract equal to or (Non-consulting Services) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 3. National Competitive Bidding < $2,000,000 Each contract equal to or (Goods/IT System) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 4. National Competitive Bidding < $10,000,000 Each contract equal to or (Non-consulting Services) above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 5. Shopping (Goods/IT System) < $ 100,000 No prior review (only post review). 6. Shopping (Small Works and Non- < $ 200,000 No prior review (only consulting Services) post review). 7. Direct Contracting (Small Works, No procurement Each contract equal to or Goods and Non-consulting method above $1,500,000 Services) threshold. equivalent shall be Subject to subject to Bank’s prior justification for review. All other contracts subject to post Direct review. Contracting as per para. 3.6 of Justification for proposed the Procurement use of Direct Contracting Guidelines method in any contract, regardless of value, shall be sent for the Bank’s prior approval as part of the procurement plan. 1. Pre-qualification: Not applicable. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank (US$ (yes/no) (Prior / million) Post) 1. Summary of 2,222,222 1 No Prior the ICB (Goods/IT Systems) 2. Summary of 3,310,806 9 No Post the NCB (Goods/IT Systems) 3. Summary of [to be [to be No Post the NCB updated, if updated, if (Non- any] any] consulting Services) 4. Summary of 18,108,526 11 No Post the NCB (Works) 5. Summary of 391,111 8 No Post the Shopping (Goods) 6. Summary of [to be [to be No Post the Shopping updated, if updated, if (Non- any] any] consulting Services) 7. Summary of 481,481 3 No Post the Shopping (Small Works) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank (US$ (yes/no) (Prior / million) Post) 8. Summary of [to be [to be No Post the Direct updated , if updated , Contracting any] if any] (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Method Bank’s Prior Review Selection Method Threshold Requirement No. 1. QCBS (Firms) Applied to all estimated Each contract equal to or value. No threshold. above $500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR and draft cost estimate). 2. CQS (Firms) Only for estimated contract No prior review (only post value < $ 300,000 as per review). paragraph 3.7 of the Consultant Guidelines. Ref. Selection Method Bank’s Prior Review Selection Method Threshold Requirement No. 3. Single Source No selection method Each contract equal to or Selection of Firms threshold. Subject to above $500,000 equivalent justification for Singe shall be subject to Bank’s Source Selection of firms as prior review. All other per para. 3.9 and 3.10 of the contracts subject to post Consultant Guidelines. review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 4. Competitive No threshold. No prior review (only post Selection of review), unless contract is Individual equal to or above $200,000. Consultants (comparison of at (Prior review from technical least 3 CVs) perspective of only the draft TOR and draft cost estimate). 5. Single Source No Threshold. No prior review (only post Selection of review), unless contract is Individual Subject to justification for equal to or above $200,000. Consultants single source of individuals as per para. 5.4 of the (Prior review from technical Consultant Guidelines perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 2. Shortlist comprising entirely of national consultants: Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Type of Estimated Packages/ Review Comments No. of Assignments Cost Positions by Bank Assignments (US$ (Prior / million) Post) 1. Summary of (Time- 18,335,777 18 Prior number of Based/Lumps and Post contracts that ump) will be let under QCBS 2. Summary of (Time-Based 5,813,778 43 Post number of /Lump-Sum) contracts that will be let under other methods (QBS, FBS, LCS and CQS) 3. Summary of (Time-Based 67,407 6 Post number of /Lump-Sum) individual consultant contracts that will be let under competitive selection 4. Summary of (Time-Based [to be [to be Post number of /Lump-Sum) updated, if updated, if individual any] any] consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2019-02-09 2020-03-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460 Executing Agency(ies): Balai Wilayah Sungai Sumatera IV WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMR-CW-1 / Dredging Dam Operational Open - Single Stage - Two Works of Sei Harapan COFN / C1460 Improvement and Safety Post Request for Bids 2,222,222.00 0.00 Canceled 2019-02-01 2019-02-06 2019-03-20 2019-06-02 2019-07-07 2020-02-02 International Envelope Reservoir Works and Studies SMR-CW-2 / Rehabilitation Dam Operational Pending of DMU (Dam Management Single Stage - Two COFN / C1460 Improvement and Safety Post Request for Bids Open - National 166,667.00 0.00 Implementati 2019-06-25 2019-06-30 2019-08-11 2019-10-24 2019-11-28 2020-05-26 Unit) Building at BWS Envelope Works and Studies on Sumatera IV Office Dam Operational SMR - CW - 3 / Sei Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 3,600,000.00 0.00 Canceled 2019-12-30 2020-01-04 2020-02-15 2020-03-16 2020-04-20 2020-10-17 Harapan Dam Rehabilitation Envelope Works and Studies Dam Operational Pending SMR-CW-4 / Remedial for Single Stage - One COFN / C1460 Improvement and Safety Post Request for Bids Open - National 4,666,666.67 0.00 Implementati 2020-03-23 2020-03-28 2020-05-09 2020-06-08 2020-07-13 2021-01-09 BWS Sumatera IV Dams Envelope Works and Studies on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMR-GD-2 / Provision of Operation and Maintenance Pending Single Stage - One Facilities for DMU Building COFN / C1460 Improvement and Capacity Post Request for Bids Open - National 111,111.00 0.00 Implementati 2019-06-24 2019-06-29 2019-08-10 2019-09-09 2019-10-14 2020-04-11 Envelope at BWS Sumatera IV Office Building on SMR-GD-1 / Provision and Installation of Hydrology and Instrumentation of Telemetri Dam Operational Pending Single Stage - One System Equipment on Sei COFN / C1460 Improvement and Safety Post Request for Bids Open - National 148,148.00 0.00 Implementati 2019-06-24 2019-06-29 2019-08-10 2019-09-09 2019-10-14 2020-04-11 Envelope Harapan, Sei Ladi, Works and Studies on Duriangkang, and Muka Kuning Dams SMR-GD-3 / Provision of Pending Facilities and Meubeler for Dam Safety Institutional Request for Single Stage - One COFN / C1460 Post Open - National 53,333.33 0.00 Implementati 2020-03-28 2020-05-23 2020-11-19 UPB BWS Sumatera IV Improvement Quotations Envelope on Building NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMR-CS-1A / Special Study Dam Operational Consultant Pending (SS) of Sei Harapan and Sei COFN / C1460 Improvement and Safety Post Qualification Open - National 237,037.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-02-21 Implementation Ladi Reservoirs/Dams Works and Studies Selection SMR-CS-2A / Special Study Dam Operational Consultant Pending (SS) of Muka Kuning and COFN / C1460 Improvement and Safety Post Qualification Open - National 237,037.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-02-21 Implementation Nonga Reservoirs/ Dams Works and Studies Selection Dam Operational Consultant SMR-CS-2B / Special Study Pending COFN / C1460 Improvement and Safety Post Qualification Open - National 185,185.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-01-22 (SS) Duriangkang Dam Implementation Works and Studies Selection SMR-CS-3 / Preparation of Dam Operational Consultant Pending EAP of Sei Harapan, Sei COFN / C1460 Improvement and Safety Post Qualification Open - National 237,037.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-05 2019-01-01 Implementation Ladi and Nongsa Dams Works and Studies Selection SMR-CS-4 / O&M Manual Dam Operational Consultant Review of Sei Harapan, Sei Pending COFN / C1460 Improvement and Safety Post Qualification Open - National 222,222.00 0.00 2017-10-17 2017-10-17 2018-03-08 2018-05-24 2018-09-28 2019-03-27 Ladi, Duriangkang, Muka Implementation Works and Studies Selection Kuning and Nongsa Dams SMR-CS-7 / Dam Dam Operational Consultant Conservation Study of Pending COFN / C1460 Improvement and Safety Post Qualification Open - National 111,111.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-01-22 Duriangkang and Sei Implementation Works and Studies Selection Harapan SMR-CS-5 / Sedimentation Survey and Study on Sei Consultant Reservoir Sedimentation Ladi, Nongsa, Muka Kuning COFN / C1460 Post Qualification Open - National 185,185.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2020-01-07 Mitigation and Duriangkang Dams (for Selection dredging plan) SMR-CS-6 / UKL-UPL on Dam Operational Consultant Sei Ladi, Nongsa, Muka COFN / C1460 Improvement and Safety Post Qualification Open - National 37,037.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2020-01-07 Kuning Dams (for dredging Works and Studies Selection plan) SMR-CS-8 / Supervision of Dam Operational Consultant Dredging Works of Sei COFN / C1460 Improvement and Safety Post Qualification Open - National 74,074.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2019-12-08 Harapan Reservoir Works and Studies Selection SMR-CS-9 / Supervision of Operation and Maintenance Consultant Pending DMU Building Construction COFN / C1460 Improvement and Capacity Post Qualification Open - National 16,000.00 0.00 2019-06-28 2019-07-19 2019-09-01 2019-10-01 2019-11-05 2020-07-02 Implementation at BWS Sumatera IV Office Building Selection SMR - CS - 11 / DD of DMU Building Rehabilitation Dam Safety Institutional Quality And Cost- Pending COFN / C1460 Post Open - National 22,222.00 0.00 2019-06-17 2019-07-08 2019-08-21 2019-09-18 2019-10-18 2019-11-22 2019-12-27 2020-03-26 of BWS Sumatera IV and Improvement Based Selection Implementation Heavy Machinery Workshop SMR-CS-13 / Supervision of Dam Operational Quality And Cost- Sei Harapan Dam COFN / C1460 Improvement and Safety Post Open - National 100,000.00 0.00 Canceled 2019-12-30 2020-01-20 2020-03-04 2020-04-01 2020-05-01 2020-06-05 2020-07-10 2021-07-10 Based Selection Rehabilitation Works and Studies SMR-CS-14 / Supervision of Dam Operational Quality And Cost- Pending Remedial for BWS Sumatera COFN / C1460 Improvement and Safety Post Open - National 233,333.33 0.00 2020-03-23 2020-04-13 2020-05-27 2020-06-24 2020-07-24 2020-08-28 2020-10-02 2021-10-02 Based Selection Implementation IV Dams Works and Studies Page 2 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3