Procurement Plan Credit No 5005-0 XK Project ID P112526 Project Name: Kosovo Agriculture and Rural Development Project - Additional Financing I. General Agreed date of procurement Plan Original: 17-Mar-17 Revised: 13-Mar-18 Date of General Procurement Notice: Published on UNDB online on June 26, 2012 II. Goods and Works 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Procurement Method Threshold (USD) Prior Review threshold (USD) 1 ICB (Goods) ≥ 1,000,000 ≥ 2,000,000 2 NCB (Goods) Packages < 1,000,000 None 3 ICB (Works) Packages ≥ 5,000,000 ≥ 10,000,000 4 NCB (Works) Packages < 5,000,000 None ≤ 100,000 in accordance with 3.5 of the Procurement 5 Shopping (Goods and Works) None Guidelines Refer to prior review thresholds above for Goods and Works Note: When certain goods are available only from a particular supplier or in cases In accordance with paragraph 3.7 of the Procurement 6 Direct Contracting* where compatibility with existing equipment so requirew, these goods may be Guidelines procured following the Direct contracting method with prior approval from the Bank. Refer to prior review thresholds above for Goods and Works In accordance with paragraph 3.13 of the Guidelines up to 7 Commercial Practice Note: For rural development sub-projects, of which 50% of agreed costs are Euro 1,500,000 million for goods and works reimbursed by the rural development grants. * all Contracts subject to justification 2. Proposed Procedures for Commercial Practices (CP) (as per paragraph 3.13 of the Guidelines and for community Participation in Procurement (CPP (as per Paragraph 3.19 of the Guidleines: Procurement of goods and works for the rural development sub-projects financed by the rural development grants may be carried out by the farmers in accordance with paragraphs 3.13 and 3.19 of the Procurement Guidelines. Investments eligible for grants may include: improvement of milk collection systems, fruit and vegetable storage and drying facilities, animal waste storage and treatment, support for establishment of small businesses for agro/eco-tourism, etc. -1- 3. Manuals: the client has prepared a draft Project Operations Manual which has a section of Procurement Arrangements to be followed under the project and will develop the Rural Development Grant Procedures for the Rural Grants as well as for the Horticulture Development Grants. Detailed original procurement contracts for goods, consulting services are enclosed in the next excel spread sheet III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Procurement method threshold (USD) Prior Review Thresholds (USD) 1. Competitive Methods (Firms) QCBS ≥ 300,000 ≥ 1,000,000 In accordance with paragraph 3.5 of the Consultants 2 FBS ≥ 1,000,000 Guidelines < 300,000 3 Competitive Methods (Firms) CQ In accordance with paragraph 3.7 of the Consultant's None Guidelines In accordance with paragraph 3.6 of the Consultants 4 LCS ≥ 1,000,000 Guidelines 5. Individual Consultants (IC) In accordance with Section V of the Consultants Guidelines > 300,000 Single Source (Firms and In accordance with paragraph 3.8.3.11 of the Consultants 6. Refer to above prior review thresholds for Firms and Individuals Individuals)* Guidelines 7. ToRs for Consulting Contracts All * all Contracts subject to justification 2. Short list comprising entirely of national consultant: Short list of consultants for services, estimated to cost less thant Euro 75,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultants Guidelines. IV. Rural Grants The Rural Grant total is EUR 8.80 Million, out of which IDA finances 50%. There will be four calls for proposals. Grants will be administered over two years. V. Horticulture Development Grants The Horticulture Development Grant total is EUR 3.00 Million, out of which IDA finances 65%. There will be two calls for proposals. Grants will be administered over two years. V. Ex-Post review: -2- Project Name: Agriculture and Rural Development, Kosovo - Additional Financing Project ID Number: P112526 Credit No: IDA60170 Closing date: 30-Jun-21 Original: November 28, 2016 Update date: March 13, 2018 Procurement category Procurement method Procurement Type Component Nr. Contract # Issue date of the Bank's NO to Bid Documents Bank's NO Bid evaluation Draft Contract Bank's no Bank's review Bid Deadline for Bid the Bid Contract completion Winning bidder Description of goods Procurement Status and SPN sent to objection to Bid Bid opening report date or sent to the objection to Contract Number Contract signing date Comment Status # (Prior/Post) Document/Invitati submission Evaluation date name&Country the Bank Documents sent to the Bank Bank Contract award on for Bids Report Planned 3-Apr-18 10-Apr-18 13-Apr-18 15-May-18 16-May-18 22-May-18 29-May-18 31-May-18 2-Jun-18 5-Jun-18 7-Aug-18 Procurement of equipment for KIA Labs 1 KARP-G-10 Revised 2 G NCB Post 10-Sep-18 17-Sep-18 19-Sep-18 22-Oct-18 22-Oct-18 29-Oct-18 5-Nov-18 7-Nov-18 12-Nov-18 14-Nov-18 14-Jan-19 (Contract 1) Actual Planned 2-Oct-19 9-Oct-19 12-Oct-19 13-Nov-19 14-Nov-19 20-Nov-19 27-Nov-19 30-Nov-19 4-Dec-19 5-Dec-19 5-Feb-20 Procurement of equipment for KIA Labs 1 KARP-G-10.1 Revised 2 G NCB Post (Contract 2) Actual Planned 1-Feb-18 8-Feb-18 12-Feb-18 26-Feb-18 27-Feb-18 2-Mar-18 9-Mar-18 12-Mar-18 14-Mar-18 15-Mar-18 30-Apr-18 Equipment for administrative staff for the MA 2 KARP-G-11 Revised 2 G SH Post 4-Feb-19 11-Feb-19 14-Feb-19 28-Feb-19 28-Feb-19 5-Mar-19 12-Mar-19 15-Mar-19 18-Mar-19 20-Mar-19 2-May-18 and PA (Purchase of IT Equipment) Actual Planned 4-May-20 11-May-20 13-May-20 27-May-20 28-May-20 1-Jun-20 8-Jun-20 10-Jun-20 12-Jun-20 15-Jun-20 3-Aug-20 Equipment for administrative staff for the MA 2 KARP-G-11 (i) Revised 2 G SH Post and PA (Purchase of IT Equipment) Actual (Goods) Planned 1-Feb-18 8-Feb-18 12-Feb-18 26-Feb-18 27-Feb-18 2-Mar-18 9-Mar-18 12-Mar-18 14-Mar-18 15-Mar-18 30-Apr-18 Equipment for administrative staff for the MA 2 KARP-G-11.1 Revised 2 G SH Post 4-Feb-19 11-Feb-19 14-Feb-19 28-Feb-19 28-Feb-19 5-Mar-19 12-Mar-19 15-Mar-19 18-Mar-19 20-Mar-19 2-May-18 and PA (Purchase of Office Furniture) Actual Planned 4-May-20 11-May-20 13-May-20 27-May-20 28-May-20 1-Jun-20 8-Jun-20 10-Jun-20 12-Jun-20 15-Mar-18 30-Apr-18 Equipment for administrative staff for the MA 2 KARP-G-11.1(i) Revised 2 G SH Post and PA (Purchase of Office Furniture) Actual Planned 5-Mar-18 12-Mar-18 14-Mar-18 28-Mar-18 29-Mar-18 2-Apr-18 9-Apr-18 11-Apr-18 13-Apr-18 16-Apr-18 4-Jun-18 3 KARP-G-12 Office Equipment for PIU Revised 3 G SH Post 3-Dec-18 10-Dec-18 12-Dec-18 27-Dec-18 27-Dec-18 8-Jan-19 15-Jan-19 18-Jan-19 22-Jan-19 25-Jan-19 11-Mar-19 Actual Planned 7-May-18 14-May-18 16-May-18 30-May-18 1-Jun-18 5-Jun-18 12-Jun-18 14-Jun-18 18-Jun-18 20-Jun-18 3-Aug-18 Equipment for advisory staff of the MAFRD and 4 KARP-G-13 Revised 1 G SH Post 3-Dec-18 10-Dec-18 12-Dec-18 27-Dec-18 27-Dec-18 8-Jan-19 15-Jan-19 18-Jan-19 22-Jan-19 25-Jan-19 11-Mar-19 Municipalities Actual Sub Total (Goods) Procurement category Procurement method Procurement Type Component Nr. Bank's no Contract # Shortlist and Bank's Review Bank's no Deadline for objection to the Bank's No TOR and ReOI ReOIs Evaluation RFP sent to the Issue date of the Evaluation Report sent Bank's NO objection Bank's No objection to Description of Assignment Procurement Status (Prior/ objection to TOR ReOI Published Submission of Shortlist and objection to Proposal Submission Deadline Contract Signing date Contract Completion Consultant's name Comment Status sent to the bank Report sent to the Bank RFP to the Bank to Evaluation report Contract Award Post) and ReOI ReOI ReOIs Evaluation RFP Bank Report Component 1 - Transferring Knowledge to the Rural Sector Planned 2-Oct-17 9-Oct-17 11-Oct-17 25-Oct-17 31-Oct-17 7-Nov-17 31-Oct-17 7-Nov-17 9-Nov-17 11-Dec-17 15-Dec-17 22-Dec-17 27-Dec-17 5-Jan-18 2021 Training of Potential Applicants for applying to Revised 2-Oct-18 9-Oct-18 11-Oct-2018 25-Oct-2018 31-Oct-18 7-Nov-18 31-Oct-18 7-Nov-18 9-Nov-18 11-Dec-18 15-Dec-18 22-Dec-18 27-Dec-18 05-Jan-19 1 KARP-CS-1 (iv) 1 CS QBS Post grant programs Actual Planned 1-Sep-17 8-Sep-17 11-Sep-17 25-Sep-17 29-Sep-17 6-Oct-17 29-Sep-17 6-Oct-17 10-Oct-17 10-Nov-17 17-Nov-17 24-Nov-17 29-Nov-2017 1-Dec-2017 2021 2 KARP-CS-3 (ii) Training and certification of Extension Staff Revised 1 CS QBS Post 1-Feb-2019 8-Feb-2019 11-Feb-2019 25-Feb-2019 1-Mar-19 6-Mar-2019 1-Mar-19 6-Mar-2019 11-Mar-2019 11-Apr-19 18-Apr-19 25-Apr-2019 29-Apr-2019 2-May-2019 Actual Sub Total - Component 1 Contract Procurement Type Completion date Component Nr. Procurement Contract # (refers to the method Bank's NO to Proposal Bank's review Pre selection Final decision date Contract Signing submission Description of Assignment Procurement Status the Grant Submission Company name Remarks (Prior/Post) decision on financing date deadline of the Manual Deadline final progress report and final financial report Component 2 - Investments for Sustainable Rural Development Planned Horticulture Value Chain (Call for Proposal Revised 1 KARP-CS-20 2 CP Prior 2018) Actual Planned Horticulture Value Chain (Call for Proposal Revised 1 KARP-CS-20.1 2 CP Prior 2020) Actual Sub Total - Component 2 (Consultant Services) -3- Component Nr. Bank's no Procurement Procurement Contract # Shortlist and method Bank's Review Bank's no Deadline for objection to the Bank's No Type TOR and ReOI ReOIs Evaluation RFP sent to the Issue date of the Evaluation Report sent Bank's NO objection Bank's No objection to Description of Assignment Procurement Status (Prior/ objection to TOR ReOI Published Submission of Shortlist and objection to Proposal Submission Deadline Contract Signing date Contract Completion Consultant's name Comment Status sent to the bank Report sent to the Bank RFP to the Bank to Evaluation report Contract Award Post) and ReOI ReOI ReOIs Evaluation RFP Bank Report Component 3 - Rehabilitation and Modernization of Radoniqi Irrigation Scheme Planned Based from the outcome of the Investment on Rehabilitation and Modernization 1 KARP-CS-21 Revised 3 CS TBD Prior feasibility study the activities will be of Radoniqi (Multiple Contracts) defined Actual Planned Based from the outcome of the Monitoring installation equipment for Radoniqi feasibility study the activities will be 2 KARP-CS-21.1 Revised 3 CS TBD Post defined. This activity was forseen in Irrigation scheme Actual KARP CS - 5 (TBD) Sub Total - Component 3 Procurement Type Component Nr. Bank's no Procurement (Consultant Services) Contract # Shortlist and method Bank's Review Bank's no Deadline for objection to the Bank's No TOR and ReOI ReOIs Evaluation RFP sent to the Issue date of the Evaluation Report sent Bank's NO objection Bank's No objection to Description of Assignment Procurement Status (Prior/ objection to TOR ReOI Published Submission of Shortlist and objection to Proposal Submission Deadline Contract Signing date Contract Completion Consultant's name Comment Status sent to the bank Report sent to the Bank RFP to the Bank to Evaluation report Contract Award Post) and ReOI ReOI ReOIs Evaluation RFP Bank Report Component 4 - Project Management, Public Outreach and M&E Planned 1-Apr-19 30-Jun-21 8 KARP-CS-8 Project Manager Revised 3 CS IC Post Arlinda Arenliu Actual Planned 1-Apr-19 30-Jun-21 9 KARP-CS-9 Procurement Specialist Revised 3 CS IC Post Reita Koci Actual Planned 1-Apr-19 30-Jun-21 10 KARP-CS-10 Financial Mgt. Specialist Revised 3 CS IC Post Gazmend Bajra Actual Planned 1-Apr-19 30-Jun-21 11 KARP-CS-11 Training Specialist Revised 3 CS IC Post Afrim Frrokaj Actual Planned 1-Apr-19 30-Jun-21 12 KARP-CS-12 Monitoring/Evaluation Specialist Revised 3 CS IC Post Edlira Qefalija Actual Planned 19-Mar-2018 26-Mar-2018 28-Mar-18 11-Apr-18 13-Apr-18 20-Apr-18 24-Apr-18 30-Apr-18 30-Jun-21 13 KARP-CS-13 Assistant/Interpreter Revised 3 CS IC Post Actual Planned 19-Mar-2018 26-Mar-2018 28-Mar-18 11-Apr-18 13-Apr-18 20-Apr-18 20-Apr-18 30-Apr-18 30-Jun-21 14 KARP-CS-14 Irrigation Specialist Revised 3 CS IC Post Actual Planned 15 KARP-CS-18 Intermittent Consultants (multiple contracts) Revised 3 CS IC Post Actual Planned 16 KARP-CS-AUD Project Accounts Audits Revised 3 CS LCS Post Actual Planned 5-Mar-18 12-Mar-18 14-Mar-18 28-Mar-18 3-Apr-18 10-Apr-18 3-Apr-18 10-Apr-18 12-Apr-18 26-Apr-18 3-May-18 10-May-18 11-May-18 15-May-18 Mar-21 16.1 KARP-CS-16.1 Social Surveys Revised 3 CS CQ Post 5-Mar-19 12-Mar-19 14-Mar-19 28-Mar-19 3-Apr-19 10-Apr-19 3-Apr-19 10-Apr-19 12-Apr-19 26-Apr-19 3-May-19 10-May-19 13-May-19 15-May-19 Actual Planned 1-Nov-2017 8-Nov-2017 10-Nov-2017 24-Nov-17 1-Dec-17 8-Dec-17 1-Dec-17 8-Dec-17 12-Dec-17 27-Dec-17 9-Jan-18 16-Jan-18 18-Jan-18 22-Jan-18 1-Jul-21 17.2 KARP-CS-17.2 Public Awareness Campaign Revised 3 CS CQ Post 8-Jan-2019 14-Jan-2019 15-Jan-2019 29-Jan-2019 1-Feb-2019 5-Feb-2019 1-Feb-2019 5-Feb-2019 6-Feb-2019 20-Feb-2019 27-Feb-2019 4-Mar-2019 8-Mar-2019 20-Mar-2019 1-Jul-21 Actual Sub Total - Component 4 -4- Procurement category Bank's Review (Prior/ Procurement method Procurement Type Component Nr. Contract # Request sent to Bank's no Bank's no Training Post) Bank's no Technical Contract signing Training start Winning bidder Description items Bank for no RFP/ REI issued objection for objection to Completion Training Title Training atendee objection Proposal receipt date date name&Country objection Technical proposal contract signature date Planned 1 KARP-TR-1 Training for PA Revised 2 Prior Actual Planned 2 KARP-TR-2(i) Training for MA Revised 2 Prior Actual (Training ) Planned Jan-19 3 KARP-TR-4 Training for KIA STAFF Revised 2 Prior Actual Planned 4 KARP-TR-3(i) Training for PIU staff Revised 3 Prior Actual Total Training Provision of Grants Contract Procurement method Completion date Procurement Type Component Nr. (refers to the Contract # Bank's NO to Proposal submission Bank's review Pre selection Final decision date Contract Signing Description of goods Procurement Status the Grant Submission deadline of the Company name Remarks # (Prior/Post) decision on financing date Manual Deadline final progress report and final financial report for the fourth Planned 2 CP Prior 1 KARP-GRT-6 Call for Proposals - 2018 Revised Actual Planned 2 CP Prior 2 KARP-GRT-7 Call for Proposals - 2019 Revised Actual Planned 2 CP Prior 3 KARP-GRT-8 Call for Proposals - 2020 Revised Actual Planned 2 CP Prior 4 KARP-GRT-9 Call for Proposals - 2021 Revised Actual Sub-total for Rural Grants -5-