Urban Governance and Development Program: Emerging Towns Project Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 15 5 31 24 11 16 60 Component 3 (Institutional Development) PCO Direct P WB PCO Contracting Procurement of Transformer (200 KVA) Approved in 12/13 1 12/13 UGDP/PCO/G/DC-1.04 Post R Completed Direct A WB 12-Apr-12 01-Jul-12 03-Jul-12 PCO Contracting P DC WB PCO The estimated amount (NRs. Dedicated Electric line to the Department from NEA 2,405,378) has been transferred to the NEA UGDP/PCO/G/DC-5 2 12/13 Post R account and is in the process of installing the direct dedicated line. A PCO Approved in 12/13 P NCB GON 09-Jan-13 23-Jan-13 07-Feb-13 08-Mar-13 18-May-13 25-May-13 04-Jun-13 07-Jul-13 PCO Procurement of Vehicle-1 Approved in 12/13 3 12/13 UGDP/PCO/G/Shop-1.06 Post R DC WB 28-Jun-13 01-Jul-13 01-Jul-13 01-Jul-13 05-Jul-13 09-Jul-13 PCO Completed A DC WB 28-Jun-13 01-Jul-13 01-Jul-13 01-Jul-13 09-Jul-13 09-Jul-13 PCO P Shop WB 15-Feb-13 15-Mar-13 15-Jun-13 Center/PCO Furniture (Table, chair, filing cabinet, wardrobe etc.) Approved in 12/13, 4 12/13 UGDP/PCO/G/Shop-1.07 Post R Shop WB 24-May-13 30-May-13 21-Jun-13 06/08/2013 Center/PCO Completed A Shop WB 30-Jun-13 07-Jul-13 08-Jul-13 09-Jul-13 P Shop WB 04-Jan-13 25-Jan-13 08-Feb-13 PCO IT equipments for Municipalities Laptop-6, Network Approved in 12/13, For Printers-6, the immediate requirement 5 12/13 Post R Shop WB 07-May-13 15-May-13 07-Jun-13 17-Jun-13 PCO UGDP/PCO/G/Shop-1.08 of IT equipment in the municipalities, Completed A Shop WB 05-Jul-13 08-Jul-13 08-Jul-13 09-Jul-13 PCO P NCB GON 31-Jan-13 07-Apr-13 05-May-13 PCO IT Equipments -Laptop-23, Digital Camera-7, Movie Approved in 12/13 Camera-7 6 12-13 Post R Rearranged in Sl No. 14.2, UGDP/PCO/G/NCB-1.09 14.8 A Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. IT Equipments- Net work Printer-16, GIS Plotter-6, High P NCB GON 31-Jan-13 07-Apr-13 05-May-13 PCO capacity Printer-6, Scanner-7, Color Printer A3-8, LCD Approved in 12/13 7 12-13 Projector-8 UGDP/PCO/G/NCB- Post R Rearranged in Sl No. 14.9 1.10 A P NCB GON 18-Jan-13 25-Jan-13 31-Jan-13 01-Mar-13 15-Mar-13 22-Mar-13 07-Apr-13 05-May-13 PCO IT Equipments - Servers-15, Desktop-30, UPS-30, Server Rack-8, UGDP/PCO/G/NCB- Approved in 12/13 8 12-13 Prior R 1.11 Rearranged in Sl. No. 14.2 A IT Equipments - Fax-6, PBX-6, Router Wireless-7, 24 P Shop WB 25-Jan-13 22-Feb-13 22-Mar-13 PCO Port Switch-7, Firewall-7, GPS Instrument-8, Approved in 12/13 9 12-13 Post R Shop WB 01-Sep-13 01-Oct-13 25-Oct-13 Center/PCO UGDP/PCO/G/Shop-1.12 Rearranged in Sl. No. 14.3 A P Shop WB 25-Jan-13 22-Feb-13 22-Mar-13 PCO Approved in 12/13 Heavy Duty Photocopier-7 For PCO, DUDBC (urban 10 12-13 UGDP/PCO/G/shop-1.13 Post R Shop WB 21-Jul-13 07-Jun-13 17-Jun-13 PCO information system) and Municipalities, A Shop WB 07-May-13 16-May-13 08-Jul-13 09-Jul-13 PCO Completed P Shop WB 25-Jan-13 22-Feb-13 22-Mar-13 PCO Procurement of Software related to financial management, Engineering and Planning, Administration Approved in 12/13 11 12-13 Prior R Shop WB 11-Nov-13 11-Dec-13 10-Jan-14 PCO etc. UGDP/PCO/G/Shop-1.14 Rearranged A P Shop WB 25-Jan-13 22-Feb-13 22-Mar-13 PCO IEC Material Print and Publication Approved in 12/13, New 12 C-7 UGDP/PCO/G/Shop-1.15 Post R Shop WB 11-Dec-13 10-Jan-14 09-Feb-14 PCO as well A P Shop WB PCO/Mun Incremental operating cost 13 12-13 UGDP/PCO/G/Shop/DC-1.17 Post R Cancelled A Procurement IT equipments for Municipalities, PCO, IDA P NCB GON N/A N/A 05-Dec-13 04-Jan-14 03-Feb-14 13-Feb-14 10-Mar-14 09-May-14 PCO funded MST- Fax-6, GPS-6, Switch-6, Firewall-6, Laptop Ca1, Ca 2 computers -35, Desktop computers-35, Server-14, and 14 and Ca 6, UPS-12, as well as Procurement of Hardwares for the Post R New Ca 20 establishment of urban information center in Department of Urban Development and Building Construction UGDP/PCO/G/NCB-1.18 Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? Procurement IT equipments for Municipalities, PCO, IDA SNo. Bids Description of Goods & Contract ID No. funded MST- Fax-6, GPS-6, Switch-6, Firewall-6, Laptop Ca1, Ca 2 computers -35, Desktop computers-35, Server-14, and 14 and Ca 6, UPS-12, as well as Procurement of Hardwares for the Post New Ca 20 establishment of urban information center in Department of Urban Development and Building Construction UGDP/PCO/G/NCB-1.18 A P Shop WB N/A N/A 30-Nov-13 07-Dec-13 N/A N/A 14-Dec-13 29-Dec-13 PCO New, Procurement ICT equipments for DUDBC -Led Monitor- R 15 Ca5 Post Carried over from Sl. No. 2, UGDP/PCO/G/Shop-1.20 9 A P Shop WB 10-Dec-13 17-Dec-13 N/A N/A 24-Dec-13 08-Jan-14 PCO Procurement of furnitures for PMU and IDA funded 16 Ca7, MST UGDP/PCO/G/Shop- Post R New 1.22 A Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. P Shop WB N/A N/A 10-Dec-13 17-Dec-13 N/A N/A 24-Dec-13 08-Jan-14 PCO Procurement of software-6 and renewal for 6 17 Ca8, municipalities UGDP/PCO/G/Shop- Post R New 1.23 A P Shop WB N/A N/A 15-Dec-13 22-Dec-13 N/A N/A 29-Dec-13 13-Jan-14 PCO Procurement of software for the eastablishment of 18 Ca9, Post R New urban Information Center UGDP/PCO/G/Shop-1.24 A P Shop WB N/A N/A 25-Dec-13 01-Jan-14 N/A N/A 08-Jan-14 23-Jan-14 PCO Procurement of Digital Camera for PCO,DUDBC and New, 19 Ca3, IDA Funded MST Post R Carried over from Sl. No. UGDP/PCO/G/Shop-1.25 6 A Procurement of printer, heavy duty photocopier and P NCB GON N/A N/A 30-Dec-13 29-Jan-14 N/A N/A 15-Mar-14 14-Apr-14 PCO plotter for Municipality, PCO, DUDBC and IDA funded New 20 Ca4, MST- Printer-24, Heavy duty photocopy machine-1, Post R Carried over from Sl. No. High capacity printer for billing-6 and plotter-6, 7 UGDP/PCO/G/NCB-1.26 A P DC GON N/A N/A 25-Nov-13 15-Jul-14 PCO C12,16,17, Office supplies and operating cost 21 Post R Cancelled 18,19 UGDP/PCO/G/DC-1.27 A MoUD, LBFC, UDTC P Two-wheelers-2 22 12-13 UGDP/MoUD/G/Shop-4.01 Post R Cancelled A Post P Shop WB 26-May-13 10-Jun-13 17-Jun-13 21-Jun-13 MoUD Procurement of IT equipments for MoUD- Computers- Photocopy-Fax-Servers-1 Approved in 12/13 23 12-13 R UGDP/MoUD/G/NCB-4.02 Completed A Shop WB 14-Jun-13 21-Jun-13 24-Jun-13 30-Jun-13 P NCB GON 26-Nov-13 11-Dec-13 18-Dec-13 22-Dec-13 UDTC Procurement of IT equipments for UDTC - Computers- Server- Approved in 12/13, 24 12-13 Post R UGDP/UTDC/G/Shop-4.03 Completed A Shop WB 30-Jun-13 07-Jul-13 UDTC Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. P Procurement of LED TV (42�)-2 25 12-13 UGDP/MoUD/G/Shop-4.04 Post R Cancelled A P Shop/Dc WB MoUD Incremental operating cost 26 12-13 UGDP/MoUD/G/Shop-4.05 Post R Cancelled A Shop/Dc WB 15-Jul-13 MoUD P Shop/Dc WB UDTC Incremental operating cost 27 12-13 UGDP/UDTC/G/Shop-4.06 Post R Cancelled A Procurement of Desktop Computer-4, Laptop computer- P Shop WB 26-Dec-13 10-Jan-14 25-Jan-14 01-Feb-14 MoUD 6 and other materials Camera-1, Fax machine -1, UPS-1, photocoopy machine-1, Server-1 for the management 28 Ca24, Ca29 Post R New of MIS and printer for UTDC UGDP/MoUD/G/Shop-4.07 A Procurement of furniture (Table-2, Chair-2, Tea table-1, P Shop WB 26-Dec-13 10-Jan-14 25-Jan-14 01-Feb-14 MoUD Computer table-2 R 29 Ca25 Post New UGDP/MoUD/G/Shop-4.08 A MoFALD P Shop WB 26-May-13 10-Jun-13 17-Jun-13 21-Jun-13 MoFALD Procurement of IT equipments for MoFALD Approved in 12/13, 30 12/13 UGDP/MoFALD/G/Shop-5.01 Post R Completed A Shop WB 12-Jun-13 19-Jun-13 23-Jun-13 30-Jun-13 Shop/Direct P WB MoFALD Contracting Non Consulting Services UGDP/MoFALD/NS/Shop- Completed, Approved in 5.02 12/13 Moved to Non- 31 12-13 Post R Consulting Service PP, SL. NO 7 Shop/Direct A WB 15-Jul-13 MoFALD Contracting Procurement of Desktop Computers -1, Laptop P Shop WB 26-Dec-13 10-Jan-14 25-Jan-14 01-Feb-14 MoFALD computer-3, Movie camera-2 and other equipments for 32 Ca-26 Municipality Management Division Post R New UGDP/MoFALD/G/Shop-5.04 A TDF Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. Publication and dissemination of manuals on MIS, FM P Shop WB 14-Nov-11 15-Dec-11 15-Apr-12 TDF and safeguards, bye laws , regulations, ppp financing policy... 33 12/13 Post R Shop WB 15-Dec-13 22-Dec-13 06-Jan-14 05-Feb-14 TDF Approved in 12/13 UGDP/TDF/G/Shop-3.01 A P Shop WB 14-Oct-11 14-Nov-11 15-Jan-12 TDF Procurement of LAN System Approved in 12/13 34 12/13 UGDP/TDF/G/NCB-3.02 Post R Shop WB 10-Aug-13 30-Sep-13 15-Oct-13 15-Nov-13 TDF Completed A Shop WB 26-Jun-13 16-Jul-13 11-Jul-13 TDF P NCB GON 01-Sep-11 10-Sep-11 20-Sep-11 20-Oct-11 07-Nov-11 18-Nov-11 28-Nov-12 23-Dec-11 TDF Procurement of Vehicle (4WD, jeep)-1 Approved in 12/13 35 12/13 UGDP/TDF/G/NCB-3.03 Post R NCB GON 05-May-13 20-Jun-13 30-Jun-13 31-Jul-13 TDF Completed A NCB GON 05-Jun-13 07-Jul-13 11-Jul-13 12-Jul-13 TDF Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. Procurement of Server-3 P NCB GON 05-Nov-12 16-Nov-12 20-Nov-12 20-Dec-12 07-Jan-13 17-Jan-13 28-Jan-13 28-Feb-13 TDF Laptop (with additional monitors)-8 Printer-4 Multifunction Network Printer-3 Approved in 12/13 36 12/13 Post R NCB GON 05-May-13 20-Jun-13 30-Jun-13 31-Jul-13 TDF Colour Network Printer-1 Completed UGDP/TDF/G/NCB-3.04 A NCB GON 07-May-13 07-Jul-13 11-Jul-13 12-Jul-13 TDF Direct P WB 16-Nov-12 28-Jan-13 28-Feb-13 TDF Approved in 12/13 Direct contracting Procurement of GIS maps and software Direct shopping from GoN 37 12/13 UGDP/TDF/G/DC-3.05 Post R WB 10-May-13 20-May-13 10-Jun-13 TDF contracting Survey Department, Completed A 14-Jul-13 P Shop WB 16-Nov-12 28-Jan-13 28-Feb-13 TDF Procurement of Digital Camera- 3 Movie Camera - 1 Approved in 12/13 38 12/13 Post R Shop WB 10-May-13 20-May-13 10-Jun-13 TDF UGDP/TDF/G/Shop-3.06 Completed A Shop WB 09-Jul-13 11-Jul-13 14-Jul-13 TDF P Shop WB 16-Nov-12 28-Jan-13 28-Feb-13 TDF Procurement of Heavy Duty Photocopier-1 Scanner-1 Approved in 12/13 39 12/13 Post R Shop WB 10-May-13 20-May-13 10-Jun-13 TDF UGDP/TDF/G/Shop-3.07 Completed A Shop WB 01-Jul-13 11-Jul-13 15-Jul-13 TDF P Shop WB 15-Apr-13 15-May-13 15-Jun-13 TDF Approved in 12/13 Earlier TDF, Requested to PCO, WB Procurement of Laptop-7 (includes monitors) for approval for to slicing 40 12/13 and Printer-4 Post R Shop WB 10-May-13 20-May-13 10-Jun-13 TDF from UGDP/TDF/G/NCB-3.04 UGDP/TDF/G/Shop-3.08 since TDF urgently needs 7 nos. of computer and 4 A Shop WB 22-May-13 26-May-13 31-May-13 TDF printers. Completed P DC WB 25-Jan-14 01-Feb-14 08-Feb-14 10-Mar-14 TDF Various standard software- MS Office, Oracle New, Prior approval Primavera , MS Office project management, Project from WB on costs before 41 New Post R Financing (project appraisal) software procurement proceeding UGDP/TDF/G/DC-3.09 is to be taken A Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. Multi-media Projector P Shop WB 25-Dec-13 01-Jan-14 08-Jan-14 15-Nov-13 TDF 42 New UGDP/TDF/G/Shop-3.10 Post R New A P Shop WB 25-Dec-13 01-Jan-14 08-Jan-14 07-Feb-14 TDF Air Conditioning for Server Room at TDF 43 New UGDP/TDF/G/Shop-3.11 Post R New A Selected books on financing, appraisal, credit P Shop WB 15-Jan-14 22-Jan-14 29-Jan-14 28-Feb-14 TDF New, Prior approval from management, KPIs, project supervision, urban WB on costs before 44 New design…related to TDF business Post R procurement proceeding UGDP/TDF/G/Shop-3.12 A is to be taken Municipilities P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of Generators 5KVA-6 Approved in 12/13, 45 12/13 UGDP/Mech/G/Shop-6.01 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipality Cancelled A P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of LAN with installation Approved in 12/13, 46 12/13 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality UGDP/Mech/G/Shop-6.02 Cancelled A P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipalities Procurement of Furniture for IT (For 6 municipalities Approved in 12/13 table, chair, filing cabinet, wardrobe etc. ) Municipalities will 47 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 UGDP/Mech/G/Shop-6.03 procure themselves collecting the quotations. A Shop WB 06-Jul-13 12-Jul-13 15-Jul-13 Municipality P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Procurement of Generators 5KVA-6 Approved in 12/13 48 12/13 UGDP/Dhan/G/Shop-7.01 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipality Municipalities will procure themselves A Shop WB 06-Jul-13 12-Jul-13 15-Jul-13 Municipality collecting the quotations. P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Approved in 12/13 Procurement of LAN with installation Municipalities will 49 12/13 UGDP/Dhan/G/Shop-7.02 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality procure themselves collecting the quotations. A Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Procurement of Furniture for IT (For 6 municipalities Approved in 12/13 table, chair, filing cabinet, wardrobe etc. ) 50 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipality Municipalities will UGDP/Dhan/G/Shop-7.03 procure themselves collecting the quotations. A Shop WB 06-Jul-13 12-Jul-13 15-Jul-13 Municipality P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Procurement of Generators 5KVA-6 Approved in 12/13 51 12/13 UGDP/Ita/G/Shop-8.01 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipalities will procure themselves collecting the quotations. A Shop WB 26-Jun-13 27-Jun-13 15-Jul-13 P Shopping WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Procurement of LAN with installation Approved in 12/13 52 12/13 UGDP/Ita/G/Shop-8.02 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipalities will procure themselves A Shop WB 14-Jul-13 14-Jul-13 14-Jul-13 collecting the quotations. P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Procurement of Furniture for IT(For 6 municipalities Approved in 12/13 table, chair, filing cabinet, wardrobe etc. ) 53 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipalities will UGDP/Ita/G/Shop-8.03 procure themselves A Shop WB 04-Jul-13 10-Jul-13 14-Jul-13 collecting the quotations. P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Approved in 12/13 Procurement of Generators 5KVA-6 Municipalities will 54 12/13 UGDP/Lekh/G/Shop-9.01 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality procure themselves collecting the quotations. P P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Approved in 12/13 Procurement of LAN with installation Municipalities will 55 12/13 UGDP/Lekh/G/Shop-9.02 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality procure themselves collecting the quotations. A P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Approved in 12/13 Procurement of Furniture for IT(For 6 municipalities Municipalities will table, chair, filing cabinet, wardrobe etc. ) 56 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 procure themselves UGDP/Lekh/G/Shop-9.03 collecting the quotations. A Shop WB 08-Jul-13 Completed Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of Generators 5KVA-6 Approved in 12/13, 57 12/13 UGDP/Tan/G/Shop-10.01 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality Cancelled A P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of LAN with installation 58 12/13 UGDP/Tan/G/Shop-10.02 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 Municipality Approved in 12/13 A Shop WB P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of Furniture for IT(For 6 municipalities Completed Municipalities table, chair, filing cabinet, wardrobe etc. ) 59 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 will procure themselves UGDP/Tan/G/Shop-10.03 collecting the quotations A Shop WB 05-Jul-13 15-Jul-13 P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Approved in 12/13 Procurement of Generators 5KVA-6 Municipalities will 60 12/13 UGDP/Bag/G/Shop-11.01 Post R Shop WB 01-Jun-14 16-Jun-14 05-Jul-14 procure themselves collecting the quotations. A P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Completed, Approved in Procurement of LAN with installation 12/13 Municipalities will 61 12/13 UGDP/Bag/G/Shop-11.02 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipality procure themselves collecting the quotations. A Shop WB 11-Jul-13 Municipality P Shop WB 04-Jan-13 18-Jan-13 18-Feb-13 Municipality Procurement of Furniture for IT(For 6 municipalities Completed, Approved in table, chair, filing cabinet, wardrobe etc. ) 12/13 Municipalities will 62 12/13 Post R Shop WB 26-May-13 21-Jun-13 28-Jun-13 Municipality UGDP/Bag/G/Shop-11.03 procure themselves collecting the quotations. A Shop WB 14-Jul-13 Municipality *Department of survey is sole agent for supply of digital spatial data. Hence, digital spatial data will be procured from Department of survey through Direct Contract Method **Nepal Telecom (NTC) is sole agent for supply and delivery of phone number and sim card. Hence phone number and sim card will be procured from NTC through Direct Contract procurement method. UGDP/PCO/NS/Shop-1.16 Moved in Non-consulting Service PP UGDP/MoFALD/NS/Shop-5.02, Moved in Non- consulting SL.No. 1, 3, 4, 5, 10, 23, 24, 26, 30, 31, 34, 35, 36, 37, 38, 39, 40, 47, 48, 50, 51 52, 53, 56, 59, 61 and 62 completed SL.No. 6, 7, 8, 9 and 11 rearranged SL.No. 2, 12, 24, 33, 46, 47, 49, 54, 55, 58 and 60 approved PP in 2012/13 SL.No. 12, 14, 15, 16, 17, 18, 19, 20, 28, 29, 32, 41, 42, 43 and 44 New PP for 2013/14 SL.No. 13, 21, 22, 25, 26, 27, 45 and 57 cancelled Consolidated Procurement Plan (PP) for Goods- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Ref. of Annual Recommendation Public Opening of center or district WB’s NOL to Bid Contract signing Recomm. to WB Procurement at Bid Invitation Procurement BER & Award program Method of Document PP Status Remarks contract or WB? SNo. Bids Description of Goods & Contract ID No. Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee. 1 2. General Notes: a. This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method�, Col-8 may be interpreted as “preparation of quotation/ shopping document and its approval�. Thus, all column heads needs to be interpreted as required by the context based on selection method and prior/ post review requirement. b. This format does not contain traditionally included columns, like “name of contractor�, “contract price�, “currency of contract price�, “some reference nos.�, etc, since these are reporting requirement but not the planning one. c. In case of procurement procedure involving “Pre-qualification�, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for simpler activities. d. In case of procurement under ICB, column for the publication of “GPN� should also be added to the PP format. 3 Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/G/ICB-1�, “RAIDP/W/NCB/bara-9�, etc. 4 PP of Goods and Works: Similar format, but separate sheets should be used for preparing PP of Goods and Works. 5 Bidding for Procurement Activity under Slicing Arrangement: (i) One Bid Doc for all slices, but BOQ/ Schedule of Prices, Technical Specifications, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same Bid Doc, (ii) Single Notice for bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required. 6 Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very user-friendly, easy and quicker to revise/ update and tracking the status of procurement. 7 Steps in Preparing PP & Method of Calculating Deadlines (Dates): (i) Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above. (ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared. (iii) Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers available in market. (iv) Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR). (v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed). (vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job). (vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else). (viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc. (ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE). (x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job). (xi) Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract negotiation (… days) + contract signing (… days). (xii) Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution should be worked out and accordingly completion date should be fixed. In case of proc. of goods such a time period should be determined based on time required for manufacturing/ assembling/ packing, clearing for export, multi-modal transportation, custom clearance, if any, and so on. Experience of past performance of similar contracts may also be a good basis for calculating such period. Final Notes: a. Good arrangement of slicing and packaging is the key of good procurement planning. b. Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. While adopting such non-competitive methods, strong justifications should be attached along with the PP for Bank’s review and clearance. Urban Governance and Development Program: Emerging Towns Project Consolidated Procurement Plan (PP) for Consulting Services- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: Agency: MoUD/MoFALD ETP); P120265 Executing Loan/Credit/Grant No.: 4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Component 1: Service Delivery Improvement Component (Block Grant) Block grants will be provided to the municipalities and procurement will be done by respective municipalities as per Municipal Block Grant Manual. Municipalities will P make the detail programs for this block grant based on the blended guidelines of MoFALD Approved in 1 Top –up Grant Post R 12/13, Completed Block grants provided to the municipalities and procurement will be done by respective municipalities as per Municipal Block Grant Manual. Municipalities will make A the detail programs for this block grant based on the blended guidelines of MoFALD Block grants will be provided to the municipalities and procurement will be done by respective municipalities as per Municipal Block Grant Manual. Municipalities will P make the detail programs for this block grant based on the blended guidelines of MoFALD 2 Top –up Grant Post R New A Component 2: Socio –economic Infrastructure Development Component (TDF) P CQS WB 15-Aug-11 12-Sep-11 17-Sep-11 20-Sep-11 27-Sep-11 09-Oct-11 14-Oct-11 17-Oct-11 19-Oct-11 21-Oct-11 31-Oct-11 02-Nov-11 02-Mar-12 Mun/TDF FS/DER (Feasibility Study/ Approved in 12/13 Detailed Engineering Design) of Contract 12/1 3 4 sub-projects identified as Prior R CQS WB 15-Nov-12 Mun/TDF agreement 3 Fast-Track Package 1 extended, UGDP/TDF/CS/CQS-5 Completed . A CQS WB 15-Sep-11 24-Oct-11 31-Oct-11 06-Nov-11 20-Nov-11 24-Nov-11 28-Nov-11 03-Jan-12 05-Jan-12 18-Jan-12 Mun/TDF P CQS WB 15-Aug-11 12-Sep-11 17-Sep-11 20-Sep-11 27-Sep-11 09-Oct-11 14-Oct-11 17-Oct-11 19-Oct-11 21-Oct-11 31-Oct-11 02-Nov-11 02-Mar-12 Mun/TDF FS/DER (Feasibility Study/ Approved in 12/13 Detailed Engineering Design) of Contract 12/1 2 sub-projects identified as 4 Prior R CQS WB 15-Feb-13 Mun/TDF agreement 3 Fast-Track Package 2 extended, UGDP/TDF/CS/CQS-6 Completed. Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & FS/DER (Feasibility Contract ID No.Study/ Approved in 12/13 Detailed Engineering Design) of Contract 12/1 2 sub-projects identified as 4 Prior agreement 3 Fast-Track Package 2 1 2 UGDP/TDF/CS/CQS-6 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 extended, Completed. A CQS WB 15-Sep-11 24-Oct-11 31-Oct-11 06-Nov-11 20-Nov-11 24-Nov-11 28-Nov-11 03-Jan-12 05-Jan-12 18-Jan-12 Mun/TDF IEE (Initial Environment P CQS WB 31-Oct-12 29-Nov-12 06-Dec-12 18-Dec-12 21-Dec-12 01-Jan-13 29-Jan-13 Mun Examination Study) of Gokul Marga and shahid marga Road Cancelled, activity 12/1 sub-projects in Mechinagar may need to be 5 Post R CQS WB 31-Oct-12 29-Nov-12 06-Dec-12 18-Dec-12 21-Dec-12 01-Jan-13 29-Jan-13 Mun resumed. Approved 3 Municipality identified as Fast- Track UGDP/Mech/CS/CQS- in 12/13 6.01 A P QCBS WB 31-Aug-12 12-Oct-12 12-Nov-12 14-Dec-12 17-Dec-12 15-Jan-13 15-Dec-14 Mun Gokul marga black top road Approved in 12/13 (Northern part (2.5KM) Supervision 12/1 6 (supervision) Post R QCBS WB 30-Nov-13 15-Dec-13 30-Dec-13 06-Jan-14 05-Feb-14 20-Feb-14 27-Feb-14 14-Mar-14 24-Mar-14 08-Apr-14 15-Apr-14 30-Apr-14 29-Jul-15 Mun consultant will be 3 UGDP/Mech/CS/QCBC-6.02 hired for Gokul Marg only A IEE (Initial Environment Examination Study) of P CQS WB 30-Nov-12 26-Dec-12 01-Jan-13 11-Jan-13 22-Jan-13 22-Feb-13 Mun Dhankuta Hile Market sub- 12/1 projects in Dhankuta ongoing Approved 7 Post R CQS WB 30-Nov-13 20-Dec-13 19-Jan-14 03-Feb-14 18-Feb-14 05-Mar-14 03-Jun-14 3 Municipality identified as Fast- in 12/13 Track UGDP/Dhan/CS/CQS- 7.01 A P QCBS WB 31-Aug-12 12-Oct-12 12-Nov-12 14-Dec-12 04-Jan-13 15-Jan-13 15-Dec-14 Mun Dhankuta- Dhankuta and Hile Approved in 12/13 Hatbazar Improvement Supervision 12/1 8 (supervision) Post consultant for Hille 3 R IND WB 15-Jan-13 13-Mar-13 12-Apr-13 20-May-13 07-Jun-13 16-Jun-13 30-Sep-14 Mun UGDP/Dhan/CS/IND-7.02 hat bazaar will be hired only. A Consulting Service on the P CQS WB 30-Sep-12 30-Oct-12 15-Nov-13 30-Nov-13 30-Dec-13 28-Jun-14 Mun preparation of drainage master plan of Itahari municipality New, Merged Sl. 9 C6 Post including IEE and SIA No. 10 and 11 UGDP/Ita/CS/QCBC-8.0 Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. Consulting Service on the 1 preparation of 2 drainage master 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 plan of Itahari municipality New, Merged Sl. 9 C6 Post including IEE and SIA R QCBS WB 30-Dec-13 19-Jan-14 18-Feb-14 05-Mar-14 20-Mar-14 04-Apr-14 03-Jul-14 Mun No. 10 and 11 UGDP/Ita/CS/QCBC-8.0 A IEE P IND WB 30-Nov-12 17-Dec-12 24-Dec-12 26-Dec-12 01-Jan-13 03-Jan-13 10-Jan-13 11-Jan-13 14-Jan-13 15-Jan-13 21-Jan-13 22-Jan-13 22-Feb-13 Mun (Initial Environment Examination Study) of Itahari Approved in 12/13, 12/1 Surface Drainage sub-projects 10 Post R Dropped as it 3 in Itahari Municipality merged in Sl. No 9 identified as Fast-Track UGDP/Ita/CS/IND-8.01 A SIA P IND WB 16-Nov-12 28-Nov-12 06-Dec-12 07-Dec-12 29-Jan-13 Mun (Social Impact Assessment Study) of Itahari Surface Approved in 12/13, 12/1 Drainage sub-projects in Itahari 11 Post R Dropped as it 3 Municipality identified as Fast- merged in Sl. No 9 Track UGDP/Ita/CS/IND-8.02 A Itahari -City area surface drainage P QCBS WB 31-Aug-12 12-Oct-12 12-Nov-12 14-Dec-12 17-Dec-12 15-Jan-13 Dec. 15, 14 Mun improvement Approved in 12/13 12/1 -EW high way segment 12 Post R QCBS WB 15-Feb-13 15-Apr-13 May 15, Jul 15 13 01-Aug-13 01-Sep-13 30-Dec-14 Mun Project has been 3 (supervision) cancelled UGDP/Ita/CS/QCBC-8.03 A Itahari: Feasibility Study and DPR preparation of Inner Ring P road Approved in 12/13, 12/1 Study is on the 13 Post R 3 UGDP/Ita/CS/QCBC-8.04 process with GIZ support. A Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Itahari: Feasibility Study and P DPR preparation of Agro Approved in 12/13 Market 12/1 Study is on the 14 Post R 3 process with GIZ UGDP/Ita/CS/QCBC-8.05 support. A IEE (Initial Environment P CQS WB 30-Nov-12 26-Dec-12 01-Jan-13 11-Jan-13 21-Jan-13 22-Jan-13 22-Feb-13 Mun Examination Study) of Lekhnathroad improvement sub-projects in Lekhnath 12/1 Approved in 12/13, 15 Municipality identified as Fast- Post R 3 Dropped Track UGDP/Lekh/CS/CQS-9.01 A SIA (Social Impact Assessment P IND WB 16-Nov-12 28-Nov-12 06-Dec-12 07-Dec-12 29-Jan-13 Mun Study) of Lekhnathroad improvement sub-projects in 12/1 Lekhnath Municipality Approved in 12/13, 16 Post R 3 identified as Fast-Track Dropped UGDP/Lekh/CS/IND-9.02 A Lekhnath P QCBS WB 01-Mar-13 30-Mar-13 30-Apr-13 30-May-13 10-Jun-13 30-Jun-13 30-Dec-14 Mun Road improvement from Talchowk to Begnas 12/1 (supervision) Project has been 17 Post R QCBS WB 15-Feb-13 15-Apr-13 15-May-13 15-Jun-13 01-Aug-13 01-Sep-13 30-Dec-14 Mun 3 UGDP/Lekh/S/QCBC-9.03 cancelled A Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Lekhnath: Pre-feasibility Study P of Conservation and development of lakes and wetlands 12/1 18 Post R Cancelled 3 UGDP/Lekh/CS/QCBC-9.04 A Tansen -Amar Narayan Area P QCBS WB 31-Aug-12 12-Oct-12 12-Nov-12 14-Dec-12 17-Dec-12 15-Jan-13 Dec. 15, 14 Mun Conservation and Approved in 12/13, 12/1 19 Development (supervision) Post R IND WB 15-Jan-13 13-Mar-13 12-Apr-13 20-May-13 26-May-13 16-Jun-13 30-Sep-14 Mun Consultant hired, 3 UGDP/Tan/CS/IND-10.01 ongoing A IND WB 17-Aug-13 Tansen: Feasibility Study and P DPR preparation of Drainage 12/1 Approved in 12/13, 20 UGDP/Tan/CS/QCBC-10.02 Post R 3 Dropped A P Tansen: Feasibility Study and 12/1 DPR preparation of Acess road 21 Post R Cancelled 3 to Landfill site UGDP/Tan/CS/QCBC-10.03 A IEE (Initial Environment P Examination Study) of Baglung Cancelled, but it Municipal Road sub-projects in may need to be 12/1 22 Baglung Municipality identified Post R resumed depending 3 as Fast-Track on the IEE UGDP/Bag/CS/CQS-11.01 requirements A SIA (Social Impact Assessment P IND WB 16-Nov-12 28-Nov-12 06-Dec-12 07-Dec-12 29-Jan-13 Mun Study) of Baglung Municipal Access Road sub-projects in 12/1 Approved in 12/13, 23 Baglung Municipality identified Post R 3 Dropped as Fast-Track UGDP/Tan/S/IND-11.02 1 23 SNo 3 12/1 (Social Consulting 2 Contract SIA as Fast-Track Description of ID No. UGDP/Tan/S/IND-11.02 Impact Assessment Access Road sub-projects in Study) of Baglung Municipal Services & Baglung Municipality identified Prior/ Post 3 Post Review A 4 PP Status Method of 6 Selection Pro. Procedure: 7 GoN or WB? Advertising for 8 EOI Cost Estimate, 9 Short list & RFP to WB WB’s NOL to SL & 10 RFP RFP Issued 11 Proposals 12 Submission TP Eval. Report 13 to WB WB’s NOL to TP 14 EVal. Report Public Opening of 15 FP FER & Award Recomm. to WB 16 for info. Negotiated 17 Contract to WB WB’s NOL to 18 Nego. Contract Contract Signing 19 Completion date 20 of the contract Procurement at 21 Center/ District Remarks 22 Dropped Approved in 12/13, Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Baglung -Municipal office access road P QCBS WB 31-Aug-12 12-Oct-12 12-Nov-12 14-Dec-12 17-Dec-12 15-Jan-13 15-Dec-14 Mun (supervision) 12/1 Baglung 24 Post R QCBS WB 15-Dec-13 14-Jan-14 13-Feb-14 05-Mar-14 25-Mar-14 23-Jun-15 Mun Approved in 12/13 3 -Municipal office access road (supervision) UGDP/Bag/S/QCBC-11.03 A Baglung: Feasibility Study and DPR preparation of Surface P Drainage Improvement 12/1 UGDP/Bag/S/IND-11.04 25 Post R Cancelled 3 A Baglung: Feasibility Study and DPR preparation of Access P road to deprived communities 12/1 26 UGDP/Bag/S/IND-11.05 Post R Cancelled 3 A Component 3: Institutional Development Component PCO and DUDBC (ID) Center/ Approved in 12/13, P QCBS WB 10-May-12 27-Jul-12 26-Aug-12 30-Sep-12 05-Oct-12 31-Oct-12 11-Jan-13 Develop computerized PCO RFP was asked, due Financial Management to insufficient Center/ 27 Ca16 Information System(FMIS) Post R CQS WB 15-Nov-13 15-Dec-13 14-Jan-14 13-Feb-14 10-Mar-14 12-Nov-40 proposals PCO UGDP/PCO/CS/CQS-1.01 readvertizement is made on 14 Nov, A 14-Nov-13 2013 Center/ Approved in 12/13, P IND WB 20-Jul-12 31-Aug-12 14-Sep-12 28-Sep-12 12-Oct-12 31-Oct-12 16-Jul-16 Financial Management PCO 24000 is the annual Specialist UGDP/PCO/CS/IND- cost estimates, 28 C8 Post R IND WB 04-Mar-13 28-May-13 04-Jun-13 09-Jun-13 16-Jun-13 16-Jul-16 1.02 Completed.Consult Center/ ant hired. contract A IND WB 04-Mar-13 17-Jun-13 16-Jul-13 ongoing PCO Center/ P IND WB 30-Dec-12 21-Feb-13 15-Mar-13 21-Mar-13 28-Mar-13 10-Apr-13 16-Jul-16 PCO Approved in 12/13, Procurement Specialist Completed. 29 C8 UGDP/PCO/CS/IND-1.03 Post R IND WB 04-Mar-13 28-May-13 04-Jun-13 09-Jun-13 16-Jun-13 16-Jul-16 Consultant hired. contract ongoing Center/ A IND WB 04-Mar-13 17-Jun-13 16-Jul-13 PCO Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Center/ Monitoring and Evaluation P IND WB 30-Dec-12 21-Feb-13 15-Mar-13 21-Mar-13 28-Mar-13 10-Apr-13 16-Jul-16 PCO Approved in 12/13, Specialist UGDP/PCO/CS/IND- Center/ Completed. 30 C8 1.04 Post R IND WB 25-May-13 20-Jun-13 27-Jun-13 04-Jul-13 11-Jul-13 PCO Consultant hired. contract ongoing Center/ A IND WB 13-Jul-13 13-Sep-13 12-Sep-14 PCO Center/ Third Party Monitoring of the P QCBS WB 15-Jan-13 13-Mar-13 12-Apr-13 20-May-13 26-May-13 16-Jun-13 30-Oct-13 PCO Approved in 12/13, Project Activities Center/ This is in process 31 Ca17 UGDP/PCO/CS/QCBS-1.05 Post R QCBS WB 01-May-13 31-Oct-13 01-Dec-13 16-Dec-13 31-Dec-13 25-Oct-13 PCO under QCBS. New as well A QCBS WB 01-May-13 28-Oct-13 P IND WB 30-Nov-12 14-Feb-13 25-Feb-13 07-Mar-13 07-May-13 Mun/PCO IEC Material Preparation and Production Approved in 12/13, 32 C7 Post R IND WB 15-Dec-13 14-Jan-14 29-Jan-14 13-Feb-14 28-Feb-14 15-Jul-14 PCO UGDP/PCO/CS/IND-1.06 New as well A Information, Education and Communication material P Shop WB 07-May-12 28-May-12 16-Jul-13 Mun/PCO dissemination through local newspaper, FM and materials Information, Education and Moved in Sl.No 1 of 12/1 33 Communication material Post R Non-consulting 3 dissemination through local Service PP newspaper, FM and materials UGDP/PCO/CS/Shop-1.07 A P QCBS WB 31-May-13 05-Jul-13 12-Jul-13 19-Jul-13 07-Aug-13 25-Aug-13 01-Sep-13 11-Sep-13 19-Sep-13 24-Sep-13 01-Oct-13 10-Oct-13 15-Jul-16 PCO Approved in 12/13, Recruitment of MST with New as well overlapping of about 6 month The estimated 34 Ca18 of MST/GIZ Prior R FBS WB 30-Sep-13 30-Oct-13 09-Nov-13 16-Nov-13 21-Dec-13 10-Jan-14 20-Jan-14 30-Jan-14 06-Feb-14 21-Feb-14 03-Mar-14 10-Mar-14 16-Jul-16 PCO budget based on UGDP/PCO/CS/FBS-1.08 the approved annual plan, EOI A FBS WB 02-Oct-13 evalution ongoing Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 P IND WB 01-Dec-13 21-Dec-13 05-Jan-14 20-Jan-14 04-Feb-14 11-Feb-14 18-Feb-14 28-Feb-14 10-Mar-14 08-Jun-14 PCO New, not yet Recruitment of short term idetified, if needed consultant 35 C10 Post R will be hired upon UGDP/PCO/CS/IND-1.09 WB's prior approval A P QCBS WB 13-Nov-13 03-Dec-13 10-Dec-13 25-Dec-13 24-Jan-14 08-Feb-14 15-Feb-14 02-Mar-14 09-Mar-14 24-Mar-14 31-Mar-14 20-Apr-14 17-Oct-14 PCO Mid Term Survey 36 Ca19 Post R New, Cancelled UGDP/PCO/CS/QCBS-1.10 A P QCBS WB 13-Jan-14 02-Feb-14 09-Feb-14 24-Feb-14 26-Mar-14 10-Apr-14 17-Apr-14 02-May-14 09-May-14 24-May-14 31-May-14 20-Jun-14 17-Dec-14 PCO Study of project extention 37 Ca21 Post R New, Cancelled UGDP/PCO/CS/QCBS-1.11 A P IND WB 13-Dec-13 02-Jan-14 09-Jan-14 24-Jan-14 31-Jan-14 31-Jan-14 02-Mar-14 29-Aug-14 Consulting Service on design of 38 C17 website Post R New UGDP/DUDBC/CS/IND-1.12 A P QCBS WB 23-Jun-12 31-Jul-12 10-Aug-12 16-Aug-12 16-Sep-12 28-Sep-12 05-Oct-12 08-Oct-12 11-Oct-12 19-Oct-12 02-Nov-12 11-Nov-12 11-Jun-13 DUDBC Developing urban maps for 6 Approved in 12/13 municipalities , New as well Ca10 DUDBC/PC 39 UGDP/DUDBC/CS/QCBS-2.01 Prior R QCBS WB 23-Jun-12 13-Jul-12 20-Jul-12 04-Aug-12 03-Sep-12 18-Sep-12 25-Sep-12 10-Oct-12 17-Oct-12 01-Nov-12 08-Nov-12 28-Nov-12 27-May-13 Continuation of last to 15 O year plan, technical evaluation ongoing A QCBS WB 23-Jun-12 31-Jul-12 03-Aug-12 23-Jun-13 24-Jul-13 MoFLD/MoUD, LBFC, UDTC (ID) P IND WB 30-Nov-12 14-Feb-13 25-Feb-13 07-Mar-13 07-May-13 UDTC Review and updating the 12/1 training materials of UDTC Completed, 40 Post R IND WB 13-Dec-13 21-Dec-13 05-Jan-14 3 UGDP/UDTC/CS/IND-4.01 Approved in 12/13 1 40 SNo 3 12/1 2 Description of Contract ID No. Review and updating the training materials of UDTC UGDP/UDTC/CS/IND-4.01 Consulting Services & Prior/ Post 3 Post Review A 4 PP Status Method of 6 IND Selection Pro. Procedure: 7 WB GoN or WB? Advertising for 8 EOI Cost Estimate, 9 Short list & RFP to WB WB’s NOL to SL & 10 RFP RFP Issued 11 Proposals 12 Submission TP Eval. Report 13 to WB WB’s NOL to TP 14 EVal. Report Public Opening of 15 FP FER & Award Recomm. to WB 16 for info. Negotiated 17 Contract to WB WB’s NOL to 18 Nego. Contract Contract Signing 19 Completion date 20 of the contract 15-Jul-13 Procurement at 21 UDTC Center/ District Approved Remarks 22 Completed, in 12/13 Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 P IND WB 24-May-13 21-Jun-13 05-Jul-13 UDTC Review and updating the 12/1 training materials of UDTC Completed, 41 Post R 3 UGDP/UDTC/CS/IND-4.01A Approved in 12/13 A IND WB 15-Jul-13 UDTC Development policies for town P IND WB 30-Nov-12 14-Feb-13 25-Feb-13 07-Mar-13 07-May-13 development -Preparing Nepal Approved in 12/13 42 Ca23 Urban Development Strategy Post R IND WB 24-Jan-14 23-Feb-14 10-Mar-14 09-May-14 , New as well UGDP/MoUD/CS/IND-4.02b A Center/Mo Review and Update LSGA and P IND WB 30-Nov-12 14-Feb-13 07-Mar-13 07-May-13 UD LSGR 12/1 43 UGDP/MoUD/CS/IND-4.02 Post R Approved in 12/13 3 A Center/Mo P IND WB 30-Nov-12 14-Feb-13 25-Feb-13 07-Mar-13 07-May-13 MIS Strategy and system UD development Approved in 12/13, 44 Ca22 Post R IND WB 30-Nov-13 14-Feb-14 07-Mar-14 07-May-14 UGDP/MoUD/CS/IND-4.03 New as well A Center/Mo P QCBS WB 30-Dec-12 14-Feb-13 15-Mar-13 14-Apr-13 19-Apr-13 15-May-13 15-Aug-13 UD MIS System Establishment Approved in 12/13, 12/1 45 UGDP/MoUD/CS/QCBS-4.04 Post R rearranged in Sl. 3 No 44 A P IND WB 20-May-13 09-Jun-13 21-Jun-13 28-Jun-13 05-Jul-13 MoFALD MIS Strategy for Municipality Approved in 12/13, 46 Ca28 UGDP/MoFALD/CS/IND-5.01 Post R IND WB 30-Nov-13 30-Dec-13 07-May-14 MoFALD New, re arranged from Sl. No. 44 A P IND WB 20-May-13 09-Jun-13 21-Jun-13 28-Jun-13 05-Jul-13 MoFALD Preparation of Planning 12/1 guidelines and its Orientation 47 Post R IND WB 20-May-14 09-Jun-14 21-Jun-14 05-Jul-14 06-Oct-14 MoFALD Approved in 12/13 3 UGDP/MoFALD/CS/IND-5.02 Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. Preparation of Planning 12/1 guidelines and its Orientation 47 Post Approved in 12/13 1 3 2 UGDP/MoFALD/CS/IND-5.02 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 A P IND WB 20-May-13 09-Jun-13 21-Jun-13 28-Jun-13 05-Jul-13 MoFALD Updating of guidelines, 12/1 directives and its publication 48 Post R IND WB 20-Dec-13 27-Dec-13 02-Feb-14 05-Jul-13 MoFALD Approved in 12/13 3 UGDP/MoFALD/CS/IND-5.03 A P IND WB 10-Dec-13 04-Jan-14 03-Apr-14 MoFALD Guidelines related to municipality, update of 49 Ca27 working procedures, Post R New consolidation and publications UGDP/MoFALD/CS/IND-5.05 A P IND WB 10-Jan-14 04-Jan-14 03-Apr-14 UDTC Development of teaching 50 Ca30 curriculum Post R New UGDP/UDTC/CS/IND-5.06 A TDF (ID) Approved in Center/ 12/13, Hiring P IND WB 15-Aug-11 09-Sep-11 16-Sep-11 19-Sep-11 23-Sep-11 30-Sep-11 09-Oct-11 process started TDF after PMTAS resigned. This is Project Management and process will be Technical Assistance 12/1 stopped as no 51 Specialist (PMTAS) Post R IND WB 05-May-12 31-Jul-12 10-Aug-12 20-Aug-12 24-Aug-12 31-Aug-12 10-Sep-12 3 short listed UGDP/TDF/CS/IND-3.07 candidates found good enough for the A IND WB 24-Aug-11 21-Sep-11 25-Oct-11 02-Oct-11 17-Oct-11 25-Oct-11 10-Nov-11 position. Completed Center/ P IND WB 15-Aug-11 09-Sep-11 16-Sep-11 19-Sep-11 23-Sep-11 30-Sep-11 09-Oct-11 TDF Approved in 12/13, PFS Project Finance Specialist expert resigned 12/1 (PFS) 52 Post so, new hiring 3 UGDP/TDF/CS/IND-3.08 process need to be initiated. Completed Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. Approved in 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 12/13, 22 PFS Project Finance Specialist expert resigned 12/1 (PFS) 52 Post R IND WB 15-Nov-12 10-Dec-12 16-Dec-13 21-Dec-12 24-Dec-12 31-Dec-12 15-Jan-13 so, new hiring 3 UGDP/TDF/CS/IND-3.08 process need to be initiated. Completed A IND WB 24-Aug-11 21-Sep-11 25-Sep-11 02-Oct-11 17-Oct-11 Oct. 25, 11 10-Nov-11 09-Nov-12 Center/ P IND WB 05-May-12 31-Jul-12 10-Aug-12 20-Aug-12 24-Aug-12 31-Aug-12 10-Sep-12 09-Aug-13 TDF Approved in Fund Management 12/13, Annual 12/1 Specialist (FMS) Contranct, 53 Post R IND TDF 15-Nov-12 10-Dec-12 16-Dec-13 21-Dec-12 24-Dec-12 31-Dec-12 15-Jan-13 3 UGDP/TDF/S/IND-3.09 renewable upto 3 years, Completed A IND TDF 27-Feb-13 09-May-13 09-May-13 09-May-13 12-Jun-13 27-Jun-13 11-Jul-16 TDF Center/ P IND WB 15-Aug-11 09-Sep-11 16-Sep-11 19-Sep-11 23-Sep-11 30-Sep-11 09-Oct-11 Approved in Human Resource and TDF 12/13, Annual Financial Management 12/1 Center/ Contranct, 54 Specialist (HRFMS ) Post R 3 TDF renewable upto UGDP/TDF/CS/IND-3.10 3 years, Center/ Completed A IND WB 24-Aug-11 21-Sep-11 25-Oct-11 27-Sep-11 02-Oct-11 17-Oct-11 Oct. 25, 11 10-Nov-11 09-Nov-12 TDF P IND WB 15-Aug-11 09-Sep-11 16-Sep-11 19-Sep-11 23-Sep-11 30-Sep-11 09-Oct-11 TDF Approved in Risk Management 12/13, Annual 12/1 Specialist (RMS) Contranct, 55 Post R 3 UGDP/TDF/CS/IND-3.11 renewable upto 3 years, A IND WB 24-Aug-11 21-Sep-11 25-Sep-11 27-Sep-11 02-Oct-11 17-Oct-11 Oct. 25, 11 10-Nov-11 09-Nov-12 Completed P IND WB 15-Aug-11 09-Sep-11 16-Sep-11 19-Sep-11 23-Sep-11 30-Sep-11 09-Oct-11 TDF Approved in Planning, Monitoring and 12/13, Annual Evaluation Specialist 12/1 Contranct, 56 (PMES) UGDP/TDF/CS/IND- Post R 3 renewable upto 3.12 3 years, A IND WB 24-Aug-11 21-Sep-11 25-Sep-11 27-Sep-11 02-Oct-11 17-Oct-11 25-Oct-11 10-Nov-11 09-Nov-12 Completed Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Hiring Short Term QCB P WB 01-Sep-11 01-Oct-11 15-Oct-11 22-Oct-11 22-Nov-11 07-Dec-11 22-Dec-11 27-Dec-11 02-Jan-12 07-Jan-12 15-Jan-12 20-Jan-12 30-Jun-12 TDF Approved in Consultant for establishing S 12/13, 12/1 communication policies 57 Post R IND WB 11-Sep-13 30-Sep-13 15-Oct-13 20-Oct-13 29-Nov-13 TDF Completed final 3 and instruments report to be UGDP/TDF/CS/IND-3.14 A IND WB 26-Jun-13 11-Jul-13 26-Jul-13 04-Aug-13 TDF received Short term consultant P IND WB 02-Nov-12 23-Nov-12 05-Dec-12 29-Dec-12 11-Jan-13 31-Jan-13 30-Apr-13 TDF Approved in Prepare borrowing capacity R IND WB 10-May-13 30-Sep-13 15-Oct-13 20-Oct-13 29-Nov-13 TDF 12/13, 12/1 assessment of TDF 58 Post Completed final 3 client/15 municipalities report to be UGDP/TDF/CS/IND-3.15 A IND WB 26-Jun-13 11-Jul-13 26-Jul-13 04-Aug-13 TDF received Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Approved in Short term consultant P IND WB 02-Nov-12 23-Nov-12 05-Dec-12 29-Dec-12 11-Jan-13 31-Jan-13 30-Apr-13 TDF 12/13, NSTC "Project Finance Advisor' proposed/agree 12/1 (Credit Risks & Security 59 Post R IND WB 10-Dec-13 30-Dec-13 14-Jan-14 19-Jan-14 28-Feb-14 TDF d in lieu of ISTC 3 mechanism) (Aid Memo Oct, UGDP/TDF/CS/IND-3.16 4, 2012) A Hiring Short term P IND WB 02-Nov-12 23-Nov-12 30-Sep-13 15-Oct-13 20-Oct-13 29-Nov-13 TDF Approved in consultant for preparing 12/13, 12/1 TDF revolving fund 60 Post R IND WB 10-May-13 Completed final 3 Manual) report to be UGDP/CS/TDF/IND-3.17 received A IND WB 26-Jun-13 11-Jul-13 26-Jul-13 04-Aug-13 Short term consultant P IND WB 20-May-13 30-May-13 05-Jun-13 30-Aug-13 TDF (Processing of workout 12/1 Approved in 61 projects) Post R IND WB 25-Sep-13 25-Sep-13 30-Jan-14 14-Feb-14 19-Feb-14 31-Mar-14 TDF 3 12/13 UGDP/TDF/CS/IND-3.18 A P IND WB 02-Nov-12 23-Nov-12 05-Dec-12 29-Dec-12 11-Jan-13 31-Jan-13 30-Apr-13 TDF Short term consultant 12/1 (TDF capital structuring) Approved in 62 Post R IND WB 25-Sep-13 30-Jan-14 14-Feb-14 19-Feb-14 31-Mar-14 TDF 3 UGDP/TDF/CS/IND-3.19 12/13 A QCB Hiring Short Term P WB 20-Aug-12 20-Sep-12 28-Sep-12 02-Oct-12 02-Nov-12 20-Nov-12 30-Nov-12 07-Dec-12 10-Dec-12 14-Dec-12 24-Dec-12 02-Jan-13 17-May-13 TDF S Approved in Consultants for Preparing 12/13, 12/1 Gap Analysis of IMS and 63 Prior Completed, final 3 Micro Banker systems of R IND WB 10-May-13 20-May-13 30-May-13 05-Jun-13 30-Aug-13 TDF report to be TDF received UGDP/TDF/CS/IND-3.20 A IND WB 26-Jun-13 11-Jul-13 05-Aug-13 30-Sep-13 TDF Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Software installation QCB (including MIS and GIS) P WB 20-Aug-12 20-Sep-12 28-Sep-12 02-Oct-12 02-Nov-12 20-Nov-12 30-Nov-12 07-Dec-12 10-Dec-12 14-Dec-12 24-Dec-12 02-Jan-13 17-May-13 TDF S Hiring Approved in consultants for developing 12/13, 12/1 64 software: Prior R SS WB 10-May-13 20-May-13 30-May-13 05-Jun-13 30-Aug-13 TDF Completed, final 3 -Upgrade Micro banking report to be software received UGDP/TDF/CS/IND-3.21 A IND WB 26-Jun-13 11-Jul-13 26-Jul-13 04-Aug-13 TDF Software installation QCB (including MIS and GIS) P WB 20-Aug-12 20-Sep-12 28-Sep-12 02-Oct-12 02-Nov-12 20-Nov-12 30-Nov-12 07-Dec-12 10-Dec-12 14-Dec-12 24-Dec-12 02-Jan-13 17-May-13 TDF S Hiring Approved in 12/1 consultants for developing 65 Prior R SS WB 10-May-13 20-May-13 30-May-13 05-Jun-13 30-Aug-13 TDF 12/13, 3 software: Completed -improving website UGDP/TDF/CS/IND-3.22 A IND WB 26-Jun-13 11-Jul-13 05-Aug-13 30-Sep-13 TDF Publication and P Shop WB 09-Dec-12 04-Jan-13 03-Apr-13 TDF dissemination of manual Approved in 12/1 66 on MIS, FM, safeguard, Post R IND WB 10-May-13 20-May-13 30-May-13 05-Jun-13 30-Aug-13 TDF 12/13, 3 brochures, bulletins, Completed UGDP/TDF/CS/IND-3.23 A IND WB 26-Jun-13 11-Jul-13 05-Aug-13 30-Sep-13 TDF Business promotion study P Shop WB 09-Dec-12 04-Jan-13 03-Apr-13 TDF on potential expansion Business Products and 12/1 Approved in 67 clients of TDF as envisioned Post R IND WB 10-Dec-13 20-Dec-13 04-Jan-14 19-Jan-14 05-Nov-13 30-Dec-13 TDF 3 12/13 in BRAP UGDP/TDF/CS/IND-3.24 A Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Business promotion – study on development of P IND WB 10-Oct-13 20-Oct-13 30-Oct-13 14-Nov-13 05-Nov-13 30-Jan-14 TDF generic/case based Approved in 12/1 contract regarding O&M 12/13, activity 68 Post R IND WB 25-Jan-14 09-Feb-14 24-Feb-14 11-Mar-14 16-Mar-14 14-Jul-14 3 PPP ( any one project case reviewed/ financed by TDF) replaces UGDP/TDF/CS/IND-3.25 A P IND WB 10-Oct-13 20-Oct-13 30-Oct-13 14-Nov-13 05-Nov-13 30-Jan-14 Approved in Business promotion – 12/13, Business Review, update and finalize promotion – 12/1 TDF's Appraisal Manual Prepare Model 69 Post R IND WB 10-Dec-13 10-Dec-13 25-Dec-13 09-Jan-14 09-Jan-14 09-May-14 TDF 3 business plan for UGDP/TDF/CS/IND-3.26 WUSCs and pilot of the same in 2 A towns Approved in 12/13, replaced previous activity- P CQS WB 10-Oct-13 25-Dec-13 09-Jan-14 29-Jan-14 24-Jan-14 24-Apr-14 TDF Business promotion – Prepare Hire a national Consultant municipal for review of TDF's BRAP financial 12/1 and its implementation 70 Post R IND WB 10-Jan-14 25-Jan-14 09-Feb-14 01-Mar-14 24-Feb-14 25-May-14 TDF operating plan 3 status (FOP) (model UGDP/TDF/CS/IND-3.28 plan) and pilot it in at least one municipalitynee d to support A municipalities in improving revenue as well P CQS WB 10-Oct-13 20-Oct-13 30-Oct-13 05-Nov-13 30-Jan-14 TDF Approved in 12/13, replaced previous Hire a Consultant to train TDF activity-Business staff on borrowing capacity promotion – 12/1 assessment of entities and 71 Post R IND WB 10-Jan-14 25-Jan-14 09-Feb-14 01-Mar-14 24-Feb-14 10-Mar-14 Prepare Model 3 improve TDF's appraisal system business plan for UGDP/TDF/CS/IND-3.29 WUSCs and pilot of the same in 2 towns Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB Approved in 12/13, SNo RFP WB EOI FP Consulting Services & replaced previous Hire a Consultant to train TDF Contract ID No. staff on borrowing capacity activity-Business promotion – 12/1 assessment of entities and 71 Post Prepare Model 3 improve TDF's appraisal system 1 2 business plan for UGDP/TDF/CS/IND-3.29 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 WUSCs and pilot of the same in 2 A towns Hire IT Consultant to develop appraisal models for key P CQS WB 10-Jan-14 25-Jan-14 09-Feb-14 01-Mar-14 24-Feb-14 23-Aug-14 TDF sectors (Drinking water, Cost reviewed and transport, shopping complexes, agreed with WB 72 drainage/sewerage...) based Post R mission on 11 on existing manual practice to December 2013 full automation UGDP/TDF/CS/CQS-3.30 A Note: Core ICT skills training UGDP/TDF/CS/CQS-3.13 Moved in Non-consulting Service PP SL.No. 1, 3, 4, 28, 29, 30, 40, 41, 51, 52, 53, 54, 55, 56, 57, 58, 60, 63, 64, 65 and 66 Completed SL.No. 11, 12, 15, 16, 17, 18, 20, 21, 23, 25, and 26 cancelled SL.No. 5 and 22 cancelled, but may need to be resumed SL.No.6, 7, 8, 10, 13, 14, 19, 24, 27, 31, 32, 34, 39, 43, 44, 45, 47, 48, 59, 61, 62, 67, 68, 69, 70 and 71 PP approved in 2012/13 SL.No 2, 9, 31, 32, 34, 35, 38, 39, 42, 44, 46, 49 and 50 PP for 2013/14 SL.No 36 and 37 postponed SL.No 33 moved in SL.No. 1 of Non-Consulting Service PP, this activity was approved in 2012/13 and proposed in 2013/14 also. * Information communication conultant (Computer Engineer), Agrometeorologist, Crop modeler (Agronomist) will be hired for first 12 months of project @Rs 1.5 lakh per month 1 **Procurement for each post, FA Abbreviations: consulatant = Financing Agreement, will PAD = be hired Project for 12 Appraisal months input Document, in 18 months P = Planned, period R = Revised, @ Rs 1.5 A = Actual, lakh NOL per = No month Letter, NA = Not Applicable, EOI = Expression of Interest, CE = Objection Cost Estimate, SL = Short List, RFP = Request for Proposals, TP = Technical Proposal, FP = Financial Proposal, FER = Final Evaluation Report, BEC = Bid Evaluation Committee. 2 General Notes: This format of PP has been prepared for QCBS method with prior review requirement and contains 21 columns which is a minimum requirement. In case of post review and/ or other methods of  procurement, some columns may become fully or partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of hiring “individual consultant�, one of the interpretations of Col-7 may be “issuance of invitation letters to pre-identified individual consultants to submit proposals�. Thus, all column heads needs to be interpreted as required by the context  This format does not contain traditionally included columns, like “namebased on selection“contract of consultant�, method and prior/ price�, post review “currency requirement. of contract price�, “some reference nos�, etc, since these are reporting requirement 3 but forplanning not the Formula definingone. Contract ID NO.: Project Name/ category of procurement/ selection Method – No. of Procurement under services category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/S/CQS-1�, “RAIDP/S/QCBS-23�. 4 Bidding for Procurement Activity under Slicing Arrangement: (i) One RFP for all slices, but TOR, Qualification Criteria, Contract Completion Period, etc may be made slice specific & put in the same RFP, (ii) Single Notice for EOI for all slices. It reduces cost of bidding, time and other administrative burdens. Short list & RFP to WB’s NOL to SL & Public Opening of Completion date Contract Signing Pro. Procedure: Recomm. to WB Procurement at TP Eval. Report WB’s NOL to TP Center/ District Contract to WB Nego. Contract Advertising for of the contract Cost Estimate, FER & Award WB’s NOL to EVal. Report GoN or WB? Submission Negotiated Prior/ Post RFP Issued Method of Proposals PP Status Selection Remarks for info. Description of Review to WB SNo RFP WB EOI FP Consulting Services & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 5 Use of software in preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very user-friendly, easy and quicker to revise/ update and tracking the status of procurement. Note: Please refer PP of Works/ Goods for guiding notes not covered here. Urban Governance and Development Program: Emerging Towns Project Consolidated Procurement Plan (PP) for Non-Consulting Services- 2013-14 29-Sep-13 Executing Agency: MoUD/MoFALD Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Loan/Credit/Grant No.: 4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Component 3: (Institutional Development Component) Information, Education MUN/PC and Communication P Shop WB 07-May-12 28-May-12 16-Jul-13 O material dissemination 12/1 through local newspaper, Competiti MUN/PC Rearranged in SL. No. 5 1 Post R GoN 26-Nov-13 26-Dec-13 30-Jan-14 3 FM and materials ve O and 6 UGDP/PCO/NS/Compet- 1.07 A P Dept GoN PCO Non Consulting Services 12- UGDP/PCO/NS/Dept-1.16 Carry forwarded from Goods 2 Post R 13, PP 12/13,, Cancelled A PCO/MU P Dept GoN N Incremental operating cost Cancelled, Carry forwarded R 12- UGDP/PCO/NS/Dept-1.17 from Good PP 12/13, SL. No. 3 13, Post 13 Covers the incremental G13 operating cost of PCO and PCO/MU Municipalities A Dept GoN 15-Jul-13 N Hiring of data operator, Sercice office assistance, office P GoN 25-Nov-13 25-Nov-13 24-Apr-14 PCO contract facilitator,driver 4 C9 UGDP/PCO/NS/Service Post R New contract-1.18 A PCO Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Training on earth quake P Dept GoN 15-Dec-13 14-May-14 PCO rasistance building construction to massion and small construction enterpenuere for the 5 C14 Post R New implementation of building code to municipalities UGDP/DUDBC/NS/Dept- 1.19 A Training on earth quake P Dept GoN 05-Dec-13 04-May-14 PCO strengthening techniques of existing buildings 6 C15 Post R New UGDP/PCO/NS/Dept-1.20 A Capacity Development P Dept GoN 30-Dec-13 29-May-14 PCO Program in ICT 7 C16 UGDP/PCO/NS/DC-1.21 Post R New A MoFALD P Dept GoN MoFALD Completed, Carry forwarded Non Consulting Services from Goods PP 12/13 SL. No UGDP/MoFALD/NS/Shop/ 36 , It covers workshops, 12- 8 Dept-5.02 Post R training, translating the 13, documents, website design and hiring the office support staff in MoFALD Shop/Dire ct A WB 15-Jul-13 MoFALD Contractin g 9 1 SNo. 13, 12- 2 5.03 Contract ID No. Description of Non- consulting Service & Non Consulting Services UGDP/MoFALD/NS/Dept- 3 Prior/ Post Review Post P R A 4 PP Status Method of 6 Dept Procurement Proc. procedure: GoN 7 GoN or WB? 8 Bid document to WB WB’s NOL to Bid 9 Document 10 Bid Invitation Public Opening of 11 Bids BER & Award 12 Recomm. to WB WB’s NOL to Award 13 Recommendation 14 Contract signing Completion of the 15 contract Procurement at 16 center or district MoFALD 17 Remarks from Goods PP 12/13, Covers the increamental operating cost of UDTDC. Cancelled, Carry forwarded Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Departme P GoN 30-Dec-13 28-Feb-14 MoFALD ntal Training, Seminar 10 C34 UGDP/MoFALD/NS/Dept- Post R New 5.04 A Departme Planning formulation for P GoN 15-Dec-13 15-Jan-14 MoFALD ntal municipality, preparetion of guidelines and 11 C28 Post R New orientation UGDP/MoFALD/NS/Dept. 5.05 A Departme C29, Incremental operating P GoN 15-Aug-13 15-Jul-14 MoFALD ntal 30, cost 12 Post R Cancelled 32, UGDP/MoFALD/NS/Dept. 33 5.06 A Trainings through UDTC P Shop WB 01-Jul-13 UDTC for Municipality and UDTC 12- Carry forwarded from Staff 13 13, Post R Dept GoN 24-May-13 16-Dec-13 05-Jan-14 Consulting Services PP UGDP/UDTC/NS/Dept- 12/13 CS 40 4.05 A Training on P Shop WB 24-May-13 06-Jun-13 05-Jul-13 MoUD Communication and Completed, Carry 12- Management Information 14 Post R Dept GoN 24-Dec-13 08-Jan-14 05-Jul-14 forwarded from Consulting 13 UGDP/MoUD/NS/Dept- Services PP 12/13 4.06 A Dept GoN 08-Jul-13 UDTC Incremental operating P Dept GoN MoUD Cancelled, Carry forwarded cost from Goods PP 12/13, SL 12- 15 UGDP/MoUD/NS/Dept- Post R No. 28, Covers the 13 Incremental operating cost 4.07 of MoUD A Dept GoN 15-Jul-13 MoUD Incremental operating cost P Dept GoN 15-Jul-14 MoUD UGDP/MoUD/NS/Dept- Ca 4.08 16 24 to Post R Cancelled 27 A Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 P Dept GoN UDTC Incremental operating cost Cancelled, Carry forwarded UGDP/UDTC/NS/Dept- from Goods PP 12/13, SL 12- 17 4.09 Post R No. 29, Covers the 13 Incremental operating cost of UDTC A Dept GoN 15-Jul-13 UDTC Incremental operating cost Departme P GoN 15-Jul-14 UDTC UGDP/UDTC/NS/Dept- ntal C44, 4.10 18 Post R Cancelled 45 A P Dept GoN 24-Jan-14 24-Jan-14 23-Feb-14 UDTC Training on Municipality Information Management 19 C35 UGDP/UDTC/NS/Dept- Post R New 4.11 A Training on gender equality and social P Dept GoN 30-Dec-13 30-Dec-13 29-Jan-14 UDTC inclusion 20 C36 Post R New UGDP/UDTC/NS/Dept- 4.12 A Training on proposal and P Dept GoN 30-Dec-13 30-Dec-13 29-Jan-14 UDTC report writing 21 C37 UGDP/UDTC/NS/Dept- Post R New 4.13 A Training on raising P Dept GoN 22-Feb-14 22-Feb-14 24-Mar-14 UDTC revenue and its allocation 22 C38 UGDP/UDTC/NS/Dept- Post R New 4.14 A Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Training on leadership development and local P Dept GoN 02-Feb-14 02-Feb-14 04-Mar-14 UDTC impowerment 23 C39 Post R New UGDP/UDTC/NS/Dept- 4.15 A Training on environmental awareness waste P Dept GoN 30-Jan-14 30-Jan-14 01-Mar-14 UDTC management 24 C40 Post R New UGDP/UDTC/NS/Dept- 4.16 A Training on National P Dept GoN 30-Jan-14 30-Jan-14 01-Mar-14 UDTC Building Code 25 C41 UGDP/UDTC/NS/Dept- Post R New 4.17 A Training on disaster risk P Dept GoN 30-Jan-14 30-Jan-14 01-Mar-14 UDTC management/ 26 C42 Environment risk Post R New mangement UGDP/UDTC/NS/Dept- A Upgrade of computer skill P Dept GoN 30-Jan-14 30-Jan-14 01-Mar-14 UDTC of N.B.T.C. employees 27 C43 UGDP/UDTC/NS/Dept- Post R New 4.19 A Core ICT skills training on (a) MS project P CQS WB 09-Nov-12 09-Dec-12 16-Dec-12 09-Jan-13 TDF management, (b) 12- modeling project Carry forwarded from 28 13, appraisal/financing/advan Post R shop WB 10-Jan-14 09-Feb-14 16-Feb-14 08-Aug-14 TDF Consulting Services PP CS 48 ce MS EXCEL, (c) 12/13, New as well Oracle Prima Vera/SAP UGDP/TDF/NS/Shop-3.13 A Various workshops -Credit management, - P DC GoN 09-Nov-12 09-Dec-12 16-Dec-12 09-Jan-13 TDF Borrowing capacity Carry forwarded from assessment, - Consulting Services PP project appraisal (Financial 12- R Shop WB 10-Feb-14 12-Mar-14 19-Mar-14 08-Sep-14 TDF 12/13, New as well Prior and technical) 29 13, Post approval from WB on -BRAP Review, CS 60 costs before -3 regional workshops procurement proceeding is to be taken UGDP/TDF/NS/Shop-3.14 Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Various workshops Method of Document PP Status Remarks Description of Non- contract or WB? -Credit management, - SNo. Bids BorrowingService consulting capacity & Contract ID No. - Carry forwarded from assessment, Consulting Services PP project appraisal (Financial 12- 12/13, New as well Prior and technical) 29 13, Post approval from WB on 1 CS 60 -BRAP 2Review, 3 4 6 7 8 9 10 11 12 13 14 15 16 costs17 before -3 regional workshops procurement proceeding is to be taken UGDP/TDF/NS/Shop-3.14 A Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Inhancing and installation P Shop WB 01-Jan-14 31-Jan-14 07-Feb-14 03-Mar-14 TDF of LAN system in TDF 30 New Post R UGDP/TDF/NS/Shop-3.15 A Dept = activity to be conducted by the entity itself Sl. No. 8, 14, 15 and 17 Completed Sl. No. 2, 3, 9, 12, 15, 16, 17, 18 Cancelled Sl. No. 4, 5, 6, 7, 10, 11, and 29 new PP for 2013/2014 Sl. No. 1, 8, 13, 14, 28, 29 PP approved in for 2012/2013 Sl. No. 3, 8, 9, 15 and 17 carry forwarded from Goods PP (approved in 2012/2013) Sl. No. 13, 14 and 28 carry forwarded from Consulting Services PP (approved in 2012/2013) * Direct contracting as based on Government Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not 1 Applicable, BEC = Bid Evaluation Committee. 2. General Notes: a. This format of PP has been prepared for NCB method with post-qualification and prior review requirement and contains 17 columns which is a minimum requirement. In case of post review and/ or other methods of procurement, some columns may become fully or partly not applicable. Likewise, some column heads may require different interpretation. For example, in case of “shopping method�, Col-8 may be interpreted as “preparation of quotation/ shopping document and its approval�. Thus, all column heads needs to be interpreted as required by the context based on selection method and prior/ post review requirement. b. This format does not contain traditionally included columns, like “name of contractor�, “contract price�, “currency of contract price�, “some reference nos.�, etc, since these are reporting requirement but not the planning one. c. In case of procurement procedure involving “Pre-qualification�, this format of PP needs to be expanded by adding a few more columns. It would be better to prepare PP of such activities in separate sheets to avoid too many columns for simpler activities. d. In case of procurement under ICB, column for the publication of “GPN� should also be added to the PP format. 3 Formula for defining Contract ID No.: Project Name/ category of procurement (G/W)/ selection Method – No. of Procurement under Goods or Works category in ascending order from the first year to the last year of the Project. i. e. “IWRMP/G/ICB-1�, “RAIDP/W/NCB/bara-9�, etc. 4 PP of Goods Bidding and Works: Similar for Procurement Activityformat, but separate under Slicing sheets should Arrangement: be (i) One used Bid Docfor forpreparing butof all slices, PP Goods BOQ/ and Works. Schedule of Prices, Technical Specifications, Qualification Criteria, Contract 5 Completion Period, etc may be made slice specific & put in the same Bid Doc, (ii) Single Notice for bid invitation for all slices. It reduces cost of bidding, time and other administrative burdens. However, this may be different under e-bidding process and, therefore should be adopted as required. 6 Use of Software in Preparing PP: It is highly recommended to use readily available, in the market, planning software (eg. MS Project) to prepare PP. Advantages are not comparable to that of manually prepared PPs. Software based PP are very user-friendly, easy and quicker to revise/ update and tracking the status of procurement. Proc. procedure: GoN Bid document to WB WB’s NOL to Award Prior/ Post Review Completion of the Recommendation Public Opening of center or district WB’s NOL to Bid Recomm. to WB Contract signing Procurement at Bid Invitation BER & Award Procurement Method of Document PP Status Remarks Description of Non- contract or WB? SNo. Bids consulting Service & Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 7 Steps in Preparing PP & Method of Calculating Deadlines (Dates): (i) Col-2, Description of Goods/ Works & Contract ID No: Give appropriate name to the procurement activity and formulate a simple, short & scientific Contract ID No. as mentioned in para-3 above. (ii) Col-5, Cost estimate: Preparation of cost estimate & approval by Procuring Entity (PE) ( … days). If the activity is divided into slices, separate cost estimate for each slice needs to be prepared. Col-6, Method of Procurement: Select an appropriate proc. method based on estimated amount, FA, applicable procurement procedure and capability of contractors/ suppliers (iii) available in market. (iv) Col-7, Proc. Procedure: GoN/WB: Based on the provisions of FA, identify the applicable procurement procedure and mention it on the PP, i.e. either proc. procedure is as per WB proc. GLs or GoN rules (PPA/PPR). (v) Col-8, Bid Document to WB: Prep. of bid doc & approval by PE (… days) + sending to WB for NOL, if any (… days required in drafting a letter & to get signed). (vi) Col-9, WB’s NOL to Bid Doc: Await NOL from WB (2 to 4 weeks depending upon size and complexity of the procurement job). (vii) Col-10, Bid Invitation: Publish notice of invitation for bidding (IFB) (… days) + Await for bids (approx. 30/NCB or 45/ICB days or else). (viii) Col-11, Public Opening of Bids (fixed date): Fix an appropriate date for public bid opening considering to avoid weekends, holidays, absence of key official, etc. (ix) Col-12, BER to WB: Evaluation of bids by BEC (… days). + approval by PE (… days). + sending of BER to WB for NOL (… days in drafting letter & getting signed by the authorized official of PE). (x) Col-13, WB’s NOL to Award Recommendation: Await NOL to Award recommendation from WB (2 to 4 weeks depending upon size and complexity of the proc. job). (xi) Col-14, Award Notification and Contract signing: Issuance of notification of award (… days) + awaiting response (2 to 4 weeks) from the successful bidder + Preparation/ finalization of contract document (done simultaneously) + contract negotiation (… days) + contract signing (… days). (xii) Col-15, Completion Date of the Contract: Based on size and complexity of the contract, seasonal effect, availability of working labors, remoteness of construction sites (in case of works) a realistic time period for contract execution should be worked out and accordingly completion date should be fixed. In case of proc. of goods such a time period should be determined Final Notes: a. Good arrangement of slicing and packaging is the key of good procurement planning. Adopt competitive methods of procurement as far as possible, i.e. ICB and NCB. Non-competitive methods like Direct Contracting and Shopping should be used as minimum as possible. b. While adopting such non-competitive methods, strong justifications should be attached along with the PP for Bank’s review and clearance. Urban Governance and Development Program: Emerging Towns Project Consolidated Procurement Plan (PP) for Works- 2013-14 29-Sep-13 Project Name & ID: Urban Governance and Development Program: Emerging Towns Project (UGDP: ETP); P120265 Executing Agency: MoUD/MoFALD Loan/Credit/Grant No.:4905-NP; H661-NP Implementing Agency: MoUD/MMD/ MoFALD, DUDBC, PCO, TDF & Municipalities BER & Award Recomm. to Procurement at center or Proc. procedure: GoN or Method of Procurement Public Opening of Bids Bid document to WB WB’s NOL to Award Completion of the Prior/ Post Review Recommendation WB’s NOL to Bid Contract signing Bid Invitation Document PP Status Remarks contract district Description of Works & SNo. WB? WB Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 Component 2: (Socio –economic Infrastructure Development Component)- Municipalities P NCB GON 14-Sep-12 25-Sep-12 01-Oct-12 01-Nov-12 20-Nov-12 30-Nov-12 10-Dec-12 10-Sep-13 Mun Beautification of entrance gate 12/1 of Mechinagar Approved in 1 Prior R NCB GON 05-May-13 18-May-13 10-May-13 11-Jun-13 19-Nov-13 26-Nov-13 11-Dec-13 15-Jun-15 Mun 3 UGDP/Mech/W/NCB-6.01 12/13 A NCB GON 15-Jan-13 15-Feb-13 06-Jun-13 08-Jul-13 Gokulmarga black top road Mun P ICB GON 14-Sep-12 25-Sep-12 01-Oct-12 16-Nov-12 05-Dec-12 17-Dec-12 25-Dec-12 25-Dec-13 –Northern and southern part 12/1 Approved in 2 (2.88 KM) (Mechinagar) Prior R NCB GON 15-May-13 22-Jul-13 01-Oct-13 01-Nov-13 21-Nov-13 01-Dec-13 21-Dec-13 05-Apr-15 Mun 3 12/13 UGDP/Mech/W/NCB-6.02 A NCB GoN 15-Jun-13 22-Jul-13 30-Sep-13 P NCB GON 20-Oct-13 02-Dec-13 09-Dec-13 09-Jan-14 25-Jan-14 10-Feb-14 12-Mar-14 08-Sep-14 Mun Agro-market in Dhulabari Track-2 3 New UGDP/Mech/W/NCB-6.04 Prior New, To be R dropped A Upgrading of link road in Itahari P NCB GON 30-Nov-13 15-Dec-13 26-Dec-13 26-Jan-14 11-Feb-14 03-Mar-14 02-Apr-14 29-Sep-14 Mun (5.0 Km) 4 New UGDP/ITA/W/NCB-8.02 Post R Track-2 New A BER & Award Recomm. to Procurement at center or Proc. procedure: GoN or Method of Procurement Public Opening of Bids Bid document to WB WB’s NOL to Award Completion of the Prior/ Post Review Recommendation WB’s NOL to Bid Contract signing Bid Invitation Document PP Status Remarks contract district Description of Works & SNo. WB? WB Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 P NCB GON 30-Nov-13 15-Dec-13 26-Dec-13 26-Jan-14 11-Feb-14 03-Mar-14 02-Apr-14 29-Sep-14 Mun Agro Market in Itahari Track-2 UGDP/ITA/W/NCB-8.03 5 New Post R New, Cancelled A P NCB GON 30-Nov-13 15-Dec-13 26-Dec-13 26-Jan-14 11-Feb-14 03-Mar-14 02-Apr-14 29-Sep-14 Mun Bridge works UGDP/ITA/W/NCB-8.04 6 New Post R Track-2 New A Comleted, P NCB GON 20-Dec-12 04-Jan-13 15-Jan-13 17-Feb-13 18-Mar-13 29-Mar-13 17-Apr-13 07-Jul-14 Mun Social Infrascture improvement Approved in project for Dhankuta weekly 12/13, 12/1 market- Dhankuta Contract 7 Prior R NCB GON 01-Feb-13 15-Feb-13 29-Mar-13 30-Apr-13 13-May-13 23-May-13 04-Jun-13 20-Oct-14 Mun 3 signed and UGDP/Dhan/W/NCB-7.01 mobilization advance A NCB GoN 20-Jan-13 15-Feb-13 28-Mar-13 28-Apr-13 14-May-13 24-May-13 14-Jul-13 11-Apr-15 Mun provided P NCB GON 13-Feb-13 28-Feb-13 13-Mar-13 14-Apr-13 15-May-13 25-May-13 07-Jun-13 07-Oct-14 Mun Hile Hat bazar improvement 12/1 UGDP/Dhan/W/NCB-7.02 8 Prior R NCB GON 01-Oct-13 08-Oct-13 09-Oct-13 13-Nov-13 28-Nov-13 06-Dec-13 31-Dec-13 28-Apr-15 Mun Track-2 New 3 A NCB GON 03-Oct-13 04-Oct-13 09-Oct-13 P NCB GON 30-Nov-13 07-Dec-13 28-Dec-13 28-Jan-14 17-Feb-14 05-Mar-14 04-Apr-14 04-Apr-15 Mun Hile Bus Park Project UGDP/Dhan/W/NCB-7.03 9 New Post R Track-2 New A Lekhnath Municipality P ICB GON 01-Mar-13 10-Mar-13 15-Mar-13 01-May-13 20-May-13 30-May-13 10-Jun-13 Dec. 2013 Mun Road improvement from Approved in 12/1 10 Talchowk to Begnastal Prior R NCB GON 15-Nov-13 22-Nov-13 13-Dec-13 13-Jan-14 02-Feb-14 18-Feb-14 20-Mar-14 20-Mar-15 Mun 12/13, 3 UGDP/Lekh/W/NCB-9.01 Dropped A BER & Award Recomm. to Procurement at center or Proc. procedure: GoN or Method of Procurement Public Opening of Bids Bid document to WB WB’s NOL to Award Completion of the Prior/ Post Review Recommendation WB’s NOL to Bid Contract signing Bid Invitation Document PP Status Remarks contract district Description of Works & SNo. WB? WB Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 P NCB GON N/A N/A 13-Dec-13 13-Jan-14 N/A N/A 27-Feb-14 27-Jul-14 Mun Barah Chhetra Improvement 11 New UGDP/Lekh/W/NCB-9.02 Post R Track-2 New A P NCB GON 14-Nov-13 30-Nov-13 07-Dec-13 07-Jan-14 01-Feb-14 17-Feb-14 19-Mar-14 16-Aug-14 Mun Upgrading Foot Trail Track-2 12 New UGDP/Lekh/W/NCB-9.03 Prior R New, Dropped A P NCB GON N/A N/A 13-Dec-13 13-Jan-14 N/A N/A 27-Feb-14 26-Aug-14 Mun Track-2 Picnic Spot at Mandare Park New, 13 New UGDP/Lekh/W/NCB-9.04 Post R under considerati on A BER & Award Recomm. to Procurement at center or Proc. procedure: GoN or Method of Procurement Public Opening of Bids Bid document to WB WB’s NOL to Award Completion of the Prior/ Post Review Recommendation WB’s NOL to Bid Contract signing Bid Invitation Document PP Status Remarks contract district Description of Works & SNo. WB? WB Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 P NCB GON 30-Nov-13 16-Dec-13 23-Dec-13 23-Jan-14 22-Feb-14 10-Mar-14 09-Apr-14 20-Aug-15 Mun Improvement of Road in Lekhnath Municipality Track-2 14 New Post R UGDP/Lekh/W/NCB-9.05 New, A P NCB GON 14-Sep-12 25-Sep-12 01-Oct-12 01-Nov-12 20-Nov-12 30-Nov-12 10-Dec-12 10-Sep-13 Mun Completed, Tansen Municipality Approved in Amar Narayan Area 12/13, 12/1 Conservation and Contract 15 Prior R NCB GON 01-Feb-13 15-Feb-13 24-Mar-13 25-Apr-13 08-May-13 18-May-13 30-May-13 21-Sep-14 Mun 3 signed and UGDP/Tan/W/NCB-10.01 mobilization advance A NCB GON 04-Feb-13 15-Feb-13 23-Apr-13 24-May-13 31-May-13 11-Jun-13 20-Jun-13 16-Oct-14 Mun provided Improvement of existing Road P NCB GON 20-Oct-13 05-Nov-13 13-Dec-13 13-Jan-14 29-Jan-14 18-Feb-14 20-Mar-14 16-Sep-14 Mun in Tansen Municipalithy (10.5 Km) 16 New Post R Track-2 New UGDP/Tan/W/NCB-10.02 A Multi-purpose Building in P NCB GON N/A N/A 13-Dec-13 13-Jan-14 N/A N/A 27-Feb-14 26-Aug-14 Mun Tansen Municipality 17 New Post R Track-2 New UGDP/Tan/W/NCB-10.03 A P NCB GON N/A N/A 13-Dec-13 13-Jan-14 27-Feb-14 26-Aug-14 Mun Srinagar Park Improvement 18 New Post R Track-2 New UGDP/Tan/W/NCB-10.04 A BER & Award Recomm. to Procurement at center or Proc. procedure: GoN or Method of Procurement Public Opening of Bids Bid document to WB WB’s NOL to Award Completion of the Prior/ Post Review Recommendation WB’s NOL to Bid Contract signing Bid Invitation Document PP Status Remarks contract district Description of Works & SNo. WB? WB Contract ID No. 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 P NCB GON 14-Sep-12 25-Sep-12 01-Oct-12 01-Nov-12 20-Nov-12 30-Nov-12 10-Dec-12 10-Sep-13 Mun Baglung Municipality Approved in 12/1 Municipal access road 12/13, 19 Prior R NCB GON 20-Nov-13 02-Dec-13 04-Dec-13 03-Jan-14 18-Jan-14 26-Jan-14 09-Feb-14 15-May-15 Mun 3 UGDP/Bag/W/NCB-11.01 merged in SL. No.21 A P NCB GON N/A N/A 04-Dec-13 04-Jan-14 18-Feb-14 17-Aug-14 Mun Shid Smirti Park Development 20 New Post R Track-2 New UGDP/Bag/W/NCB-11.02 A P ICB GON 30-Nov-13 12-Dec-13 14-Dec-13 13-Jan-14 28-Jan-14 05-Feb-14 19-Feb-14 15-May-15 Mun Improvement of existing road in Baglung Municpality (7 Km) 21 New Prior R Track-2 New UGDP/Bag/W/NCB-11.03 A 1. Abbreviations: FA = Financing Agreement, PAD = Project Appraisal Document, P = Planned, R = Revised, A = Actual, BER = Bid Evaluation Report, NOL = No Objection Letter, NA = Not Applicable, BEC = Bid Evaluation Committee. Note: SL. No. 7, 13 and 15 Under construction SL. No. 3, 10 and 12 Dropped SL. No. 1, 2, and 19 PP approved in 2012/13 SL. No. 4, 5, 6, 8, 9, 11, 14, 16, 17,18, 20 and 21 PP for 2013/14