TvAIP Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: 11 August 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information technology US$500,000 Contracts at or above the and non-consulting services thresholds are subject to the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016 4. Any Other Special Procurement Arrangements: Not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by Bank US$ (yes/no) (Prior / Post) MCT/G/T Supply and 300,000 Nil No Post Activity under -A29 Installation Solar evaluation Street Lighting MCT/SHP Flight Service Tower 800,000 Nil No Post Only one quote /T-A26 and Fire Tender is received; Shelter NOL to proceed with March 28, 2017 one quote is obtained; Protracted contract negotiation due to the delay in the Client’s decision making on reduced scope of works MCT/SHP GeoCell – New 500,000 Nil No Post Not on STEP /T-A43 Roads III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by Bank US$ (yes/no) (Prior / Post) MCT/IC/ Construction 272,800 Nil No Post To be T-A14.1 Supervisor – Tuvalu procured using ICS method MCT/SSS PST Project 66,410 Nil No Post Renewal of /T-D15 Manager current contract MCT/IC/ TvAIP Admin 22,150 Nil No Post T-D13 Assistant MCT/SSS PST Contracts and 44,900 Nil No Post Renewal of /T-D14 Finance Managers current contract March 28, 2017 March 28, 2017 PROCUREMENT Tuvalu : Pacific Aviation Investment - Tuvalu PLAN General Information Country: Tuvalu Banks Approval Date of the Original Procurement Plan: 2016-08-11 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-03-01 Project ID: P128940 GPN Date: Project Name: Pacific Aviation Investment - Tuvalu Loan / Credit No: IDA / H7490, IDA / H8960, IDA / D2410 Executing Agency(ies): Technical and Fiduciary Services Unit WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Aviation Infrastructure MCT/W/T-A17.1 / New Building IDA / H7490 Investments Single Stage - One Prior Request for Bids Open - International 3,000,000.00 3,681,677.49 Canceled 2015-12-28 Terminal, Funafuti Airport Tuvalu IDA / H8960 Project Support and Training Envelope Aviation Sector Reform MCT/SHP/T-A26 / Flight Service Aviation Infrastructure Request for Single Stage - One IDA / H8960 Post Open - International 800,000.00 827,414.95 Signed 2016-09-14 2016-12-04 2017-06-16 2017-12-04 Tower and Fire Tender Shelter Investments Quotations Envelope MCT/W/T A 17 1 / New Terminal Aviation Infrastructure Single Stage - One Under IDA / H8960 Prior Request for Bids Open - International 3,000,000.00 0.00 2017-04-10 2017-07-24 2017-04-10 2017-04-10 2017-04-10 2017-04-10 2017-04-10 Building, Funafuti Airport Tuvalu Investments Envelope Implementation MCT/FAW/T A29 1 / Installation Aviation Infrastructure Pending IDA / H7490 Post Force Account Direct 70,500.00 0.00 2017-09-15 2017-09-15 2017-09-25 2018-01-29 of Street Lighting Investments Implementation MCT/FAW/A 43 1 / GeoCell - Aviation Infrastructure Pending IDA / H7490 Post Force Account Direct 62,000.00 0.00 2017-09-15 2017-09-15 2017-09-29 2018-01-29 New Road Construction Investments Implementation MCT/ICBW/T A15 2 A / Runway Aviation Infrastructure Single Stage - One Pending Repair and Resilience Work (AF IDA / H7490 Prior Request for Bids Open - International 7,800,000.00 0.00 2019-04-16 2019-04-30 2019-06-24 2019-07-19 2019-08-30 2020-02-26 Investments Envelope Implementation 3) GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/G/T-A29 / Supply and Aviation Infrastructure Request for Single Stage - One IDA / H8960 Post Open - International 300,000.00 66,516.72 Signed 2016-11-16 2017-02-07 2017-05-15 2017-08-06 Installation Solar Street Lighting Investments Quotations Envelope MCT/SHPG/T-A31 / Water Aviation Infrastructure Request for Single Stage - One IDA / H8960 Post Open - International 50,000.00 0.00 Canceled 2017-03-13 2017-06-05 2017-12-02 Tanks (RFS refuelling) Investments Quotations Envelope MCT/ICBG/T/A/44/1 / Supply and Delivery of Aircraft Aviation Infrastructure Single Stage - One IDA / H8960 Post Request for Bids Open - International 75,000.00 69,291.00 Signed 2017-04-13 2017-04-12 2017-04-26 2017-06-20 2017-06-01 2017-07-10 2017-09-26 2017-09-20 2017-10-25 2018-03-19 Passenger Boarding Investments Envelope /Disembarking Gangways MCT/SHPG/A 44 2 / Passenger Facilitation Equipment Aviation Infrastructure Request for Single Stage - One Under IDA / H7490 Post Open - International 30,000.00 0.00 2017-09-05 2018-03-15 2018-09-11 (Wheelchairs, stretchers, golf Investments Quotations Envelope Implementation carts) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/CQS/T A14 1C / Supervision Services: Tuvalu Consultant Aviation Infrastructure Infrastructure Improvements, IDA / H8960 Post Qualification Open - International 275,000.00 279,070.09 Signed 2017-06-29 2017-06-27 2017-06-29 2017-06-29 2017-06-21 2017-08-08 2017-10-16 2017-09-29 2017-10-18 2018-03-28 Investments Funafuti International Airport, Selection Tuvalu MCT/CQS/T A46 / Asset Consultant Management Monitoring Study Aviation Infrastructure Pending IDA / H7490 Post Qualification Open - International 50,000.00 0.00 2019-06-10 2019-06-27 2019-09-24 2019-10-29 2019-11-12 2020-08-07 (Post-Construction Monitoring of Investments Implementation Selection Runway and Repairs) (AF 3) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/ICS/T-A21-2 / GNSS Individual Consultant Approaches and Publication IDA / H8960 Aviation Sector Reform Post Open 40,000.00 7,689.68 Signed 2016-10-10 2016-09-23 2016-12-07 2016-12-28 2016-12-24 2017-01-23 2016-12-24 2017-07-22 Selection (formerly OLS Analysis) FUN Individual Consultant T-D13 / TvAIP Admin Assistant IDA / H7490 Project Support and Training Post Direct 22,150.00 22,089.54 Signed 2017-01-18 2017-01-28 2017-02-18 2016-12-28 2017-03-25 2017-01-26 2017-09-21 Selection T-D14 / PST Contracts and IDA / H7490 Project Support and Training Post Direct Selection Direct 44,900.00 44,753.12 Signed 2017-01-18 2017-01-28 2017-04-03 2017-01-26 2017-09-30 Finance Manager Page 1 T-D15 / PST Project Manager IDA / H7490 Project Support and Training Post Direct Selection Direct 66,410.00 66,240.84 Signed 2017-01-18 2017-01-28 2017-04-03 2017-01-26 2017-09-30 T A14 1A / Interim Construction Aviation Infrastructure IDA / H7490 Post Direct Selection Direct 21,764.00 16,377.41 Signed 2017-04-07 2017-04-07 2017-04-07 2017-04-18 2017-10-04 Supervisor - Tuvalu Investments MCT/ICS/T A14 1B / Interim Aviation Infrastructure Individual Consultant IDA / H7490 Post Limited 87,090.00 54,605.66 Signed 2017-05-26 2017-05-26 2017-05-31 2017-05-26 2017-06-21 2017-06-21 2017-07-26 2017-06-22 2018-01-22 Construction Supervisor - Tuvalu Investments Selection MCT/SSS/T-A14 2 / Design for Aviation Infrastructure IDA / H7490 Post Direct Selection Direct 200,000.00 185,965.23 Signed 2017-05-31 2017-06-10 2017-06-08 2017-08-14 2017-09-01 2018-02-10 Runway Repairs Work Investments MCT/ICS/T/B06/20 / Wildlife Individual Consultant Pending IDA / D2410 Aviation Sector Reform Post Open 60,000.00 0.00 2018-03-29 2018-05-07 2018-05-25 2018-06-14 2019-03-11 Management Program Selection Implementation MCT/SSS/T/D50/2 / Psycho- Individual Consultant Pending IDA / D2410 Project Support and Training Post Direct 50,000.00 0.00 2018-03-16 2018-03-23 2018-04-16 2018-05-04 2019-01-30 social counselling with APTC Selection Implementation MCT/ICS/T/D54 / TvAIP Project Individual Consultant Pending IDA / D2410 Project Support and Training Post Open 200,000.00 0.00 2018-03-05 2018-04-26 2018-05-16 2018-06-04 2019-06-04 Management Advisor Selection Implementation Page 2