Procurement Plan COUNTRY: GHANA NAME OF PROJECT: GHANA DEDICATED GRANT MECHANISM FOR LOCAL COMMUNITIES PROJECT (G-DGM) GRANT No: SCF-FIP GRANT NUMBER: TF0A3349-GH PROJECT ID No. P145316 I. General 1. Bank’s approval Date of the procurement Plan Original: November 2017 2. Date of General Procurement Notice: November 2017 3. Period covered by this procurement plan: The procurement period of project covered from year October 2017 to March 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational / Procurement Manual Project Implementation Manual for World Bank Grant Project P145316 issued by Solidaridad Network West Africa 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) July 9, 2010 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank US$ million (yes/no) (Prior / Post) 1 Summary of the ICB 0 0 No Not applicable (Works) 2 Summary of the ICB 0 0 No Not applicable (Goods) 3 Summary of the NCB 0 0 No Not applicable (Works) 4 Summary of the NCB 0.104 1 No Post (Goods) 5 Summary of the ICB 0 0 No Not applicable (Non-Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ million (Prior / Post) Summary of number of 0 0 Not applicable contracts that will be let under QCBS Summary of number of 0 13 Prior Individual contracts that will be let Consultants under other methods July 9, 2010 PROCUREMENT Ghana : Dedicated Grant Mechanism for Local Communities Project PLAN General Information Country: Ghana Bank’s Approval Date of the Original Procurement Plan: 2018-03-08 2019-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145316 GPN Date: 2018-01-31 Project Name: Dedicated Grant Mechanism for Local Communities Project Loan / Credit No: TF / A3349 Executing Agency(ies): Dedicated Grant Mechanism WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCB/2019/P145316/WKS/001 / Construction of solar Single Stage - One powered boreholes for 20 TF / A3349 Post Request for Bids Open - National 0.00 Canceled 2019-03-01 2019-03-06 2019-04-05 2019-04-20 2019-05-25 2019-11-21 Envelope project communities in the Brong Ahafo Region NCB/2019/P145316/WKS/002 / Construction of solar Single Stage - One powered boreholes in 18 TF / A3349 Post Request for Bids Open - National 0.00 Canceled 2019-03-01 2019-03-06 2019-04-05 2019-04-20 2019-05-25 2019-11-21 Envelope communities in the Western Region RFQ/2019/P145316/WKS/001 / Siting, Drilling & Construction of 20 No. Request for Single Stage - One boreholes and ancillary TF / A3349 Post Limited 61,781.02 Signed 2019-04-16 2019-06-11 2019-12-08 Quotations Envelope works in selected DGM Project Communities in the Bono East and Bono Regions RFQ/2019/P145316/WKS/002 / Siting, Drilling & Construction of 16 No. Request for Single Stage - One boreholes and ancillary TF / A3349 Post Limited 69,312.04 Signed 2019-04-16 2019-06-11 2019-12-08 Quotations Envelope works in selected DGM Project Communities in the Western North Region NCB/2019/P145316/WKS/003 / Construction of limited mechanised Water Supply Systems and Caretaker Under Single Stage - One Training in Operations and TF / A3349 Post Request for Bids Open - National 0.00 Implementati 2019-04-17 2019-04-22 2019-05-20 2019-06-04 2019-07-09 2020-01-05 Envelope Maintenance in selected on DGM Project Communities : Lot 1 - 20 Communities in Bono East and Bono Regions NCB/2019/P145316/WKS/004 / Construction of limited mechanised Water Supply Systems and Caretaker Under Single Stage - One Training in Operations and TF / A3349 Post Request for Bids Open - National 0.00 Implementati 2019-04-17 2019-04-22 2019-05-20 2019-06-04 2019-07-09 2020-01-05 Envelope Maintenance in selected on DGM Project Communities : LOT 2 - 16 Communities in the Western North Region GOODS Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RFQ/2018/P145316/GDS/024 Request for Single Stage - One / 6.5 kVA diesel power TF / A3349 Post Limited 0.00 Canceled 2018-03-03 2018-04-28 2018-10-25 Quotations Envelope generator RFQ/2018/P145316/GDS/013 Request for Single Stage - One / Supply of fire fighting TF / A3349 Post Limited 0.00 Canceled 2018-05-05 2018-06-30 2018-12-27 Quotations Envelope equipment RFQ/2018/P145316/GDS/016 Request for Single Stage - One / Supply of medium size and TF / A3349 Post Limited 0.00 Canceled 2018-05-19 2018-07-14 2019-01-10 Quotations Envelope envirofit charcoal cookstove RFQ/2018/P145316/GDS/020 / additional prints of T- Request for Single Stage - One shirts and caps for TF / A3349 Post Limited 0.00 Canceled 2018-06-06 2018-08-01 2019-01-28 Quotations Envelope communities and dedicated groups DC/2019/P145316/GDS/012/A / Supply of tree seedlings to 11 project communities in 3 Request for Single Stage - One administrative districts in TF / A3349 Post Limited 94,232.97 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope the Brong Ahafo Region - 73,801 cashew, 48,000 acacia and 21,850 other species DC/2019/P145316/GDS/012/B / Supply of tree seedlings to 4 project communities in 1 Request for Single Stage - One administrative district TF / A3349 Post Limited 12,132.34 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope (Berekum) in the Brong Ahafo Region - 11,863 cashew DC/2019/P145316/GDS/012/C / Supply of tree seedlings to 8 project communities in 4 Request for Single Stage - One administrative districts in TF / A3349 Post Limited 36,193.50 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope the Brong Ahafo Region - 33,790 cashew and 8,000 acacia DC/2019/P145316/GDS/012/D / Supply of tree seedlings to 4 project communities in 1 Request for Single Stage - One administrative district (Pru) TF / A3349 Post Limited 24,993.86 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope in the Brong Ahafo Region - 22,839 cashew and 8,000 acacia DC/2019/P145316/GDS/012/E / Supply of tree seedlings to 1 project community Request for Single Stage - One (Jomoro) in Enchi TF / A3349 Post Limited 818.16 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope administrative district in the Western Region - 2,000 other species DC/2019/P145316/GDS/012/G / Supply of tree seedlings to 5 project communities in 3 Request for Single Stage - One TF / A3349 Post Limited 22,283.70 Signed 2019-01-22 2019-03-19 2019-09-15 districts in the Brong Ahafo Quotations Envelope Region - 20,189 cashew and 8,000 acacia Page 2 DC/2019/P145316/GDS/012/H / Supply of tree seedlings to 3 project communities in the Request for Single Stage - One TF / A3349 Post Limited 4,090.82 Signed 2019-01-22 2019-03-19 2019-09-15 Enchi administrative district Quotations Envelope in the Western Region - 10,000 other species DC/2019/P145316/GDS/012/J / Supply of tree seedlings to 1 project community Request for Single Stage - One (Asantekrom) in the Enchi TF / A3349 Post Limited 1,227.24 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope administrative district in the Western Region - 3,000 other species DC/2019/P145316/GDS/012/K / Supply of tree seedlings to 3 project communities in the Request for Single Stage - One Sefwi Wiawso administrative TF / A3349 Post Limited 10,022.50 Signed 2019-01-22 2019-03-19 2019-09-15 Quotations Envelope district in the Western Region - 24,500 other species DC/2019/P145316/GDS/012/L / Supply of tree seedlings to 3 project communities in 2 Request for Single Stage - One TF / A3349 Post Limited 4,090.82 Signed 2019-01-22 2019-03-19 2019-09-15 administrative districts in Quotations Envelope the Western Region - 10,000 other species DC/2019/P145316/GDS/012/M / Supply of tree seedlings to 2 project communities in the Request for Single Stage - One TF / A3349 Post Limited 2,454.49 Signed 2019-01-22 2019-03-19 2019-09-15 Sefwi Juaboso administrative Quotations Envelope district in the Western Region - 6,000 other species DC/2019/P145316/GDS/012/N / Supply of tree seedlings to 8 project communities in 5 Request for Single Stage - One TF / A3349 Post Limited 8,590.71 Signed 2019-01-22 2019-03-19 2019-09-15 administrative districts in Quotations Envelope the Western Region - 21,000 other species NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DC/2018/P145316/NCS/003 / Airtime with radio stations Under for capacity building in 52 TF / A3349 Prior Direct Selection Direct 0.00 Implementati 2019-01-14 2019-01-19 2019-02-23 2019-08-22 communities - 5 radio on stations CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 CQS/2018/P145316/SER/021 / Consultancy for illustration, Consultant design and printing of DGM TF / A3349 Post Qualification Open - National 13,109.93 Signed 2018-03-01 2018-03-22 2018-05-05 2018-06-04 2018-07-09 2019-01-05 capacity building products Selection for local communities CQS/2018/P145316/SER/020 / Consultancy services for Consultant Illustration, graphic TF / A3349 Post Qualification Open - National 2,331.77 Completed 2018-01-31 2018-02-07 2018-02-21 2018-02-28 2018-04-04 2018-10-01 designing and printing for Selection the Ghana DGM Project INDIVIDUAL CONSULTANTS Page 4