PROCUREMENT PLAN (Textual Part) Project information: Burundi - North East Region Refugee and Host Community Support Project - Turikumwe - P169315 Project Implementation agency: Prodema - Ministry in charge of Interior Date of the Procurement Plan: October 9, 2019 Period covered by this Procurement Plan: October 2019 – February 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, , Revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the country procurement handbook, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. - The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. - Rights for the Bank to review procurement documentation and activities. - An effective complaints mechanism. - Maintenance of records of the Procurement Process When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable Works: is not applicable PROCUREMENT Burundi : Burundi North-East Region Refugee and Host Community Support Project PLAN General Information Country: Burundi Bank’s Approval Date of the Original Procurement Plan: 2019-10-18 2019-10-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169315 GPN Date: Project Name: Burundi North-East Region Refugee and Host Community Support Project Loan / Credit No: IDA / V2860 Executing Agency(ies): Ministry of Agriculture and Livestock WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PPA/001/G/RFQ/2019 / Fourniture des équipements de bureau (dix ordinateurs Single Stage - One En attente IDA / V2860 A posteriori Demande de prix Limited 30,000.00 0.00 2019-10-21 2019-11-05 2019-11-20 portables, scanner, 4 GPS, Envelope d'exécution Caméra , appareil-photo, etc.) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PPA/004/CI/2019 / Elaboration d'un système En attente IDA / V2860 A posteriori Individuel Limited 23,750.00 0.00 2019-11-13 2019-11-27 2019-12-07 2019-12-22 2020-01-21 intégré de gestion du projet d'exécution ainsi que la formation Page 1 PPA/006/CI/2019 / Manuel d’exécution du Projet et En attente IDA / V2860 A posteriori Individuel Limited 33,750.00 0.00 2019-11-15 2019-11-20 2019-12-11 2020-01-15 2020-02-14 formation/sensibilisation sur d'exécution le manuel PPA/007/CI/2019 / Appui à En attente la budgétisation détaillée IDA / V2860 A posteriori Individuel Limited 33,750.00 0.00 2019-10-18 2019-11-01 2019-11-11 2019-11-17 2019-12-17 d'exécution (costing) PPA/008/CI/2019 / Elaboration d'un cadre de En attente gestion environnemental et IDA / V2860 A posteriori Individuel Limited 16,000.00 0.00 2019-11-18 2019-12-03 2019-12-13 2019-12-19 2020-01-18 d'exécution social et son plan de gestion (y compris le genre) PPA/009/CI/2019 / Cadre de En attente IDA / V2860 A posteriori Individuel Limited 12,000.00 0.00 2019-11-22 2019-12-07 2019-12-17 2019-12-23 2020-01-22 réinstallation des populations d'exécution PPA/010/CI/2019 / Plan de En attente gestion intégrée des IDA / V2860 A posteriori Individuel Limited 12,000.00 0.00 2019-11-25 2019-12-10 2019-12-20 2019-12-26 2020-01-25 d'exécution pesticides PPA/011/CI/2019 / Plan de En attente planification en faveur des IDA / V2860 A posteriori Individuel Limited 12,000.00 0.00 2019-11-14 2019-11-29 2019-12-09 2019-12-15 2020-01-14 d'exécution peuples autochtones PPA/012/CI/2019 / Plan de En attente mobilisation des parties IDA / V2860 A posteriori Individuel Limited 12,000.00 0.00 2019-10-15 2019-10-22 2019-10-25 2019-10-31 2019-11-30 d'exécution prenantes du projet Page 2