THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – October 2019 Government of the Republic of North Macedonia Agriculture Modernization Project P168014 ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) October 2019 1|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – October 2019 Republic of North Macedonia Agriculture Modernization Project ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Republic of North Macedonia is planning to implement the Agriculture Modernization Project (the Project) by the Ministry of Agriculture, Forestry and Water Economy as the main implementing agency. The International Bank for Reconstruction and Development (hereinafter the Bank) has agreed to provide financing for the Project. 2. The Government of the Republic of North Macedonia will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). The Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents and plans, as well as timing for each of these. 3. The Government of North Macedonia will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as Environmental and Social Management Plans (ESMP), Resettlement Action Plans (RAPs), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&S documents. 4. The Government of North Macedonia is responsible for compliance with all requirements of ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. Above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank through the Government of North Macedonia as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and the Government of North Macedonia, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to the assessment of Project performance conducted under the ESCP itself. In such circumstances, the Government of North Macedonia will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Government of North Macedonia/or MAFWE as its delegate. The Government of North Macedonia will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Government of North Macedonia shall provide additional funds, if needed, to implement actions and measures to address such ricks and impacts, which may include environmental, health, and safety impacts, labor influx, gender-based violence. 2|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Every six months throughout the PMTProject Management Team (PMT) Prepare and submit to the Bank regular monitoring reports on the project implementation. environmental, social, health and safety (ESHS) performance of the Project, including but not limited to the implementation of the ESCP, status of preparation and implementation of E&S documents required under the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS NOTIFICATION: Immediately, and no later than 48 PMT/ Project Manager Promptly notify the Bank of any incident or accident related to the hours after knowledge about such Project which has, or is likely to have, a significant adverse effect accidents or incidents, report about on the environment, the affected communities, the public or the incident to the Task Team workers. Provide sufficient detail regarding the incident or Leader of the Bank and detailed accident, indicating immediate measures taken or that are report no later than one week after planned to be taken to address it, and any information provided the report of the incident by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS Every month during the PMT/Contractors In contracts for works using the Bank’s standard procurement implementation of each civil works documents, contractors are required to provide monthly contract throughout the monitoring reports to the PMT implementation of the Project ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: The PMT, including the full-time MAFWE Establish and maintain under the AMP project ,within the Ministry Environmental and Social Specialist, of Agriculture Forestry Water Economy, organizational structure should be established no later than adequate to support E&S risk management, with qualified staff in one month after the effectivness sufficient numbers, including a Project Management Team (PMT) shall be maintained throughout the with a Project Coordinator and a full-time Environmental and Project implementation 3|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY Social Specialist. The PMT will support the Ministry of Agriculture and Forestry and Water Economy in the implementation of the project. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: Prepare, consult upon and disclose MAFWE/PMT Prepare an ESMF to identify and assess the environmental and social risks the ESMF prior to the project and impacts of the Project and appropriate mitigation measures; identify appraisal procedures and responsibilities for addressing specific environmetnal Implement and update as needed and social risks of the project. throughout the project implementation 1.3 MANAGEMENT TOOLS AND INSTRUMENTS: Preparation of each ESMP for individual PMT and the MAFWE, subprojects will be mandated by the Screen any proposed subproject in accordance with the Environmental outcome of the Environmental and and Social Management Framework (ESMF) prepared for the Project, Social Screening, as set forth in the and, thereafter, draft, adopt, and implement the subproject ESMF. Once sites and final concept for Environmental and Social Management Plan (ESMP), as required, in a the constructions needed, are defined, manner acceptable to the Bank. the ESMP will need to be completed with disclosure and public consultations between construction concept and final Develop and implement procedures for managing service providers designs; once finalized the ESMPs shall (Labor Management Procedures). be implemented throughout Project implementation Develop and implement Stakeholder Engagement Plan (SEP). Develop RPF Draft LMP already prepared, LMP will be disclosed and consulted once finalized Maintain procedures throughout Project implementation Draft SEP acceptable to the Bank has been prepared. SEP will be consulted with stakeholders by Appraisal completion, November 15, 2019. 4|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY SEP will be applied throughout Project Implementation 1.4 MANAGEMENT OF CONTRACTORS: Prior to the preparation of procurement Tendering documents will be prepared by Incorporate the relevant aspects of the ESCP, including the ESMF and documents. PMT. The PMT, MAFWE will oversee the the Labor Management Procedures, into the ESHS specifications of the Supervise contractors throughout contractors’ compliance with E&S procurement documents with contractors. Thereafter ensure that the Project implementation. obligation throughout contractual terms contractors comply with the ESHS specifications of their respective contracts. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Throughout the Project Update, adopt, and implement the Labor Management Procedures implementation, adopt the project PMT (LMP) that have been developed for the Project LMP for each works to be procured. Update and incorporate the LMP before the tendering process 5|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 2.2 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES OHS measures are to be specified in Project Manager (PMT) Prepare, adopt and implement occupational health and safety (OHS) each of the site specific ESMPs. Funding from project resources measures specified in the ESMP. Where necessary, arrange for training for workers in jobs with increased risk of injury and damage to health 2.3 GRIEVANCE MECHANISM FOR PROJECT WORKERS PMT/MAFWE Establish, maintain and operate a grievance mechanism for any Mechanism maintained throughout Project-related labor and employment matters, easily accessible Project implementation. and promptly disclosed to Project workers, in line with ESS2 and labor laws in North Macedonia. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND During the development of specific PMT MANAGEMENT: EMSPs As part of sub-project specific ESMP, develop and implement Maintained throughout Project measures and actions to manage wastes and hazardous implementation. materials, including recycling and re-use options Water/energy efficiency features shall be incorporated into the design of each sub-project and implemented as part of civil works. 3.2 Develop and adopt Specific Waste Management Plan for the As part of the ABP detailed design PMT operation of Animal Byproduct Plant (ABP) ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Develop and implement measures During the development of ESMPs PMT/Contractors and actions to assess and manage traffic and road safety risks. Maintained throughout Project implementation. 6|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 4.2 COMMUNITY HEALTH AND SAFETY: Develop and implement measures and action to assess and manage specific risks and During the preparation of ESMPs. impacts to the community arising from Project activities, Maintained including in relation to Project Workers and any risks of labor throughout Project implementation. influx. ESS 5: LAND ACQUSITION, RESTRICTIONS ON LAND USE AND INVOLUNTERY RESETTLEMENT 5.1 The concrete impact on land acquisition can not be determined RAPs will be prepared and PMT now. If it is the case, there will be no more than 50 to 100 PAPS. implemented once the technical Highly unlikely that there will be resettlement. Screening process designs are ready Throughout as set in the RPF , finalized and disclosed and consulted by Project implementation appraisal, will indicate for each site the level of impact 5.2 RESETTLEMENT PLANS: Develop and implement RAPs consistent with RAPs to be finalized prior to (PMT) and MAFWE requirements of the RPF and the ESS5 commencing of the specific works and to be followed throughout project implementation. 5.3 MONITORING AND REPORTING During the RAP implementation PMT Report a progress on RAP implementation ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: During the preparation of ESMPs PMT As part of the preparation of site-specific ESMPs, develop and Throughout the Project implement measures and actions to assess and manage risks and implementation impacts on biodiversity, as related to each sub-project in accordance with the chance fine procedures and institutional responsibilities described in the ESMF. ESS 8: CULTURAL HERITAGE 7|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 8.1 CHANCE FINDS: Develop and implement a chance finds During the preparation of ESMPs PMT procedures described in the ESMPs; if any cultural heritage Throughout the Project objects, or intangible cultural heritage, are identified during the implementation preparation of sitespecific ESMPs, respective provisions will be incorporated which would call for the civil works to be conducted in such a way as to avoid any potential adverse impacts on historical monuments and other tangible and intangible cultural heritage. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 8|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND Finalize SEP before Project PMT IMPELENMTATION: Prepare, update, adopt and implement the appraisal Stakeholder Engagement Plan (SEP). Implement throughout the Project implementation 10.2 PROJECT GRIEVANCE MECHANISM: Prior to project effectivness. PMT (Project Manager) Develop and implement a grievance mechanism for the entire Maintained throughout Project Funding from the Project budget Project. implementation The SEP includes a commitment to communicate to stakeholders the establishment of the grievance mechanism to ensure that affected stakeholders are aware of its existence and familiar with the process for submitting grievances to such grievance mechanism. 10.3 EVALUATE EFFECTIVENESS OF THE GRIEVANCE MECHANISM: Evaluate effectiveness every six PMT (Project Manager) Analysis of the mechanism to determine if it needs adjustments months during the Project to manage the claims received by beneficiaries belonging to implementation; adjust as necessary vulnerable and disadvantaged groups and individuals. throughout Project implementation. Adjustment of the mechanism based on the results of the analysis. CAPACITY SUPPORT CS1 The PMT, with support of third-party resources as needed Throughout the Project MAFWE (independent experts, NGOs, etc.) to be identified before implementation implementation of capacity support initiatives, will design and implement training for targeted groups involved in the Project to improve their awareness of risks and mitigate the impacts of the Agriculture Modernization project. This ESCP proposes a preliminary training plan covering the following topics. This plan will be adapted to meet needs during Project implementation. 9|Page THE WORLD BANK AMP – October 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILITY ENTITY / AUTHORITY As example, training may be required in: • ESS1: Environmental and Social Assessment • ESS2: Labor and working conditions • Stakeholder identification and engagement • Contents of the Environmental and Social Commitment Plan (ESCP) • Contents of the Stakeholder Engagement Plan (SEP) Occupational Health and Safety Module: Throughout the Project MAFWE  Personal protection equipment implementation  Workplace risk management  Prevention of work accidents  Health and safety rules Preparedness and response to emergency situations Grievance Mechanism Module, design and production of a Throughout the Project PMT training module addressing the following aspects: implementation  Registration and processing procedure  Grievance redress procedure  Documenting and processing grievances  Use of the procedure by different stakeholders 10 | P a g e