MINISTRY OF AGRICULTURE SMALLHOLDER AGRICULTURE TRANSFORMATION AND AGRIBUSINESS REVITALIZATION PROJECT (STAR-P) PROJECT PREPARATION ADVANCE (PPA) SUMMARIZED PROCUREMENT PLAN FOR 18 MONTHS Project information: Smallholder Agriculture Transformation and Agribusiness Revitalization Project P160945 Project Implementation agency: Ministry of Agriculture Date of the Procurement Plan: July 2017 Period covered by this Procurement Plan: July 1, 2017- December 31, 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 1, 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement and Concessions Act, 2010 of the Republic of Liberia, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable for those contracts identified in the Procurement Plan tables; Works: Not Applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. Other Relevant Procurement Information: - (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the Smallholder agriculture Transformation and Agribusiness Revitalization Project (STAR-P): Thresholds*, Procurement Methods, and Prior Review Expenditure Contract (C) Value Contracts Subject to No Procurement Method Category Threshold* [eq. USD] Prior Review /[eq. US$] All contracts at or above USD 5,000,000 Open Competition are subject to international advertising and C ≥ 5,000,000 International Market Approach the use of the Bank’s SPDs (or other and Direct Contracting documents agreed with the Bank). 1 Works Open Competition National 200,000 < C < 5,000,000 Market Approach None C ≤ 200,000 RfQ None All contracts at or above USD 500,000 are Open Competition subject to international advertising and the C ≥ 500,000 International Market Approach use of the Bank’s SPDs (or other Goods, IT and and Direct Contracting documents agreed with the Bank). 2 non-consulting services Open Competition National 100,000 < C < 500,000 None Market Approach C ≤ 100,000 RfQ None Expenditure Contract (C) Value Contracts Subject to No Procurement Method Category Threshold* [eq. USD] Prior Review /[eq. US$] All contracts at or above USD 100,000 are for subject to international advertising and the C < 100,000 Consulting Services use of the Bank’s SPDs (or other National documents agreed with the Bank). shortlist for 3 selection of All contracts at or above USD 200,000 are consultant firms for subject to international advertising and the C ≤ 200,000 Engineering and Construction use of the Bank’s SPDs (or other Supervision documents agreed with the Bank). Selection of All values ≥ 100,000 4 Individual All Approaches consultants Training, Based on approved Annual Workshops, This line activity is not subject to 5 All Values Work Plan & Budgets (AWPB) Study Tours Procurement Review. by TTL *These thresholds are for the purposes of the initial procurement plan for the PPA and for first 18 months. The thresholds will be revised periodically based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. Prequalification. Not expected for the packages of works/goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: The Cheesemanburg Landfill & Urban Sanitation Program team will prepare Procurement manuals. The Procurement Plan will also form part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: b) PROCUREMENT PLAN Works There are no works under the Project Preparation Advance Goods and Non Consulting Services There are no goods and non-consulting services under the Project Preparation Advance Consultancy Services 1 2 3 4 5 6 7 8 9 Ref. Description of Estimated Selection Review Expected Expected Expected Comments No. Assignment Cost Method/ by Bank date of Contract Completio US$ Arrangeme (Prior / proposal Signature n nt Post) submission Date Date 1. Baseline Study 120,000.00 CQS Prior 5-Oct-17 8-Dec-17 12-Jan-18 - for STAR-P (firm) 2. Capacity 15,000.00 ICS Post NA 25-Sept-17 31-Oct-17 - assessment and support identification for Farmer cooperatives on selected value chains (firm/individual) 3. Feasibility study 58,000.00 ICS Prior NA 2-Oct-17 7-Nov-17 - & mapping of SMEs 4. Capacity 35,000.00 ICS Prior NA 4-Oct-17 2-Nov-17 - Assessment and support identification for agribusinesses Institutions (firm/individual) 5. Environmental 18,000.00 ICS Post NA 13-Sept-17 12-Oct-17 - Safeguard assessments(E SMF) (individual) 6. Environmental 18,000.00 ICS Post NA 13-Oct-17 13-Nov-17 - Safeguard (individual) assessments(R PF) (individual) 7. Gender Analysis 15,000.00 ICS Post NA 23-Oct-17 28-Nov-17 - (individual) 8. Economic 35,000.00 ICS Post NA 15-Oct-17 22-Nov-17 - analysis and cost tables preparation (individual) 9. Preparation of 30,000.00 ICS Post NA 25-Sept-17 1-Nov-17 - Project document (individual) 10. PMU Director 30,600.00 SSS Prior NA 25-Sept-17 29-Dec-18 - 11. Project 81,000.00 SSS Prior NA 25-Sept-17 29-Dec-18 - Coordinator 12. M&E 54,000.00 SSS Prior NA 25-Sept-17 29-Dec-18 - Officer/Value Chain Development Specialist 13. Procurement 70,200.00 SSS Prior NA 25-Sept-17 29-Dec-18 - Specialist 14. Project 54,000.00 SSS Prior NA 25-Sept-17 29-Dec-18 - Accountant 15. Driver 9,000.00 SSS Prior NA 25-Sept-17 29-Dec-18 - 16. Safeguard 41,400.00 ICS Prior NA 25-Sept-17 26-Dec-18 Officer Training and Workshop (Training & Workshop activities are subject to TTL clearance). Ref. Estimated Estimated Expected Training, workshop and study tours Duration No. Cost (US$) Training/workshop Date (Days) 1. County Sensitization workshops (5 counties) 35,000.00 10 June 22, 2017 2. Validation workshop for Baseline studies 10,000.00 1 November 25, 2017 3. National Project Launch Workshop 30,000.00 1 July 16, 2017 4. Validation workshop for Gender Analysis 5,000.00 1 November 7, 2017 5. Validation workshop for Agribusinesses 5,000.00 1 October 5, 2017 6. Validation workshop for Farmer Cooperatives 5,000.00 1 October 26, 2017 7. Validation workshops for Stakeholders 10,000.00 1 November 15, 2018 8. Validation workshops for Diagnostics and SME 5,000.00 1 November 5, 2017 Mapping GENERAL NOTES 1. Training and capacity building: Training workshops (including training material and support), conference attendance and study tours, will be carried out based on approved annual training and allied activities plan by the TTL. The beneficiaries, after the training, will be requested to submit a brief report indicating what skills have been acquired and how these skills will contribute to enhance their performance and contribute to the attainment of the Project’s development objective. 2. Operational Costs: These are expenditures incurred by the Recipient to finance: (i) the salaries of locally contracted support staff of the Project entities and units involved in Project implementation (excluding civil servants) and state contributions thereon; (ii) per diem and travel expenses of the operational staff performing their responsibilities under the Project; (iii) fuel and vehicle maintenance and insurance; (iv) communication technology (including, without limitation, internet and telephone) and maintenance of equipment; (v) rental expenses and utilities; (vi) building security and maintenance; (vii) translations services, photocopies and publications; (viii) bank commissions; and (ix) utilities and office supplies as defined in the FA. PROCUREMENT Liberia : Smallholder Agriculture Transformation and Agribusiness Revitalization Project (STAR-P) PLAN General Information Country: Liberia Bank’s Approval Date of the Original Procurement Plan: 2017-10-12 2019-05-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160945 GPN Date: Project Name: Smallholder Agriculture Transformation and Agribusiness Revitalization Project (STAR-P) Loan / Credit No: IDA / V1230, / , IDA / 63600 Executing Agency(ies): Program Management Unit- Ministry of Agriculture WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-PMU-MOA-32933-CS- Consultant CQS / Baseline study for IDA / V1230 Post Qualification Open - National 116,485.00 Signed 2017-08-29 2017-09-04 2017-10-18 2017-11-17 2017-12-22 2018-06-20 STAR-P Selection LR-PMU-MOA-75198-CS- Consultant CQS / External Financial IDA / V1230 Post Qualification Limited 20,000.00 Signed 2018-09-03 2018-09-17 2018-10-17 2018-11-21 2019-05-20 Audit on PPA Selection LR-PMU-MOA-111063-CS- CQS / Recruitment of a Quality And Cost- Open - Firm to roll-out IDA / 63600 Post 0.00 Canceled 2019-04-26 2019-05-17 2019-06-30 2019-07-28 2019-08-27 2019-10-01 2019-11-05 2020-11-04 Based Selection International Communication Strategy for STAR-P LR-PMU-MOA-111062-CS- CQS / Recruitment of Funds Quality And Cost- Open - IDA / 63600 Prior 0.00 Canceled 2019-04-26 2019-05-17 2019-06-30 2019-07-28 2019-08-27 2019-10-01 2019-11-05 2020-11-04 Manager (Matching Grants Based Selection International Firm) LR-PMU-MOA-114651-CS- QCBS / Recruitment of Quality And Cost- Open - Pending IDA / 63600 Prior 0.00 2019-05-13 2019-05-15 2019-06-28 2019-07-26 2019-08-25 2019-09-29 2019-11-03 2020-11-02 Funds Manager (Matching Based Selection International Implementation Grants Firm) Page 1 LR-PMU-MOA-114652-CS- QCBS / Recruitment of a Quality And Cost- Open - Pending Firm to roll-out IDA / 63600 Post 0.00 2019-05-13 2019-05-15 2019-06-28 2019-07-26 2019-08-25 2019-09-29 2019-11-03 2020-11-02 Based Selection International Implementation Communication Strategy for STAR-P INDIVIDUAL CONSULTANTS Page 2