90642 Nairobi Metropolitan Services Improvement Project (NaMSIP) Summary Procurement Plan I. General The following procurement plan has been developed for project implementation during the period August 2014 to July 2015 and provides the basis for the procurement methods and Bank prior/post review thresholds. The plan will be updated when need arises to reflect the actual project implementation needs. 1. Project information: Country / Borrower: Republic of Kenya Project: Nairobi Metropolitan Services Improvement Project (NaMSIP) IDA Credit No. 51020-KE 2. Project Implementing Agency: Ministry of Nairobi Metropolitan Development (MoNMED). 3. Bank’s approval Date of the Revised Procurement Plan: August 15, 2014 4. Date of General Procurement Notice: 3rd April, 2012 5. Period covered by this procurement plan: August, 2014 - July 2015 II. Goods and Works and consultancy services and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No. Procurement Threshold Prior/ Post/ Comments Method (USD) Review of contracts 1. ICB Goods ≥ 3,000,000 Prior Works ≥ 15,000,000 Prior 2. LIB (Goods) ≥ 3,000,000 3. NCB Goods < 3,000,000 Prior Review Above 1.0 million Page 1 of 10 Works <15,000,000 Prior Review Above 10 million 4. Shopping Goods < 100,000 Post Review Works < 200,000 Post Review 5. Direct ≥100,000 Prior Review Below 0.1 Contracting million Post Review Selection of Consultant Services No. Selection Method Prior Review Comments Threshold (USD) 1. Competitive Methods (Firms) ≥ 500,000 (QCBS,QBS, FBS, LCS) 2. Single Source (Firms) ≥ 100,000 3. Individual Consultant Selection ≥ 100,000 (ICS) 4. Consultant Qualification <300,000 The threshold Selection for CQS is USD 300,000 as per the Guidelines. 5. Single Source (ICS) Prior Review all contracts Note: (a) All terms of reference have to be reviewed and cleared by the Bank; and (b) the new thresholds are for contracts whose procurement has are to commence after July 31, 2014. Page 2 of 10 A. WORKS Review Estimated/ by Bid Actual Procurement No Contract Description Status Bank Submission Cost in method Remarks (Prior/ & Opening USD Post) Supply Installation and Planned 1,200,000 NCB Post 14-Sep-14 Commissioning of Street W002 and Security Lighting in Actual Juja, Thika and Ruiru Construction of Nairobi Planned 9,500,000 NCB Post 4-May-15 W004 storm water drainage works Actual Construction of model Planned 5,000,000 NCB Post 16-Apr-15 W005 fire station in Thika, Kiambu and Nairobi Actual Rehabilitation of Power Planned 1,000,000 NCB Post 16-Apr-15 Generation Plant at W006 Chania Falls for Thika Water & Sewerage Actual Company Construction of Ruiru Planned 1,000,000 NCB Post 16-Apr-15 W008 Market Actual Construction of loop Planned 1,000,000 NCB Prior 1-Feb-14 road 1.6km in Ruiru W009 going past the Ruiru Actual 1,350,000 NCB Prior 29-Jan-14 Hospital (see Comp. 3) Construction of 3 Planned 400,000 NCB Post 30-Dec-14 Boreholes within the W011 three fire stations in Actual Nairobi Rehabilitation of Market Planned 2,400,000 NCB Post 16-Apr-15 W014 in Muthurwa Actual Rehabilitation of Market Planned 4,800,000 NCB Post 17-May-15 W015 in Kangemi Actual Rehabilitation of Market Planned 4,800,000 NCB Post 17-May-15 W016 on Jogoo Road Actual Rehabilitation of Market Planned 2,400,000 NCB Post 17-May-15 W017 in Karandini Actual Rehabilitation of Outfall Planned 2,000,000 NCB Post 27-Feb-14 Drain and Drainage W018 Infrastructure in Manyani Roads Actual NCB Post 30-Jan-14 Access Road to Limuru Planned 2,200,000 NCB Post 1-Nov-14 W019 Railway Station Actual NCB Post 22-Aug-14 Juja Circuit Road leading Planned 5,000,000 NCB Prior 6-Nov-14 W020 to Railway Station Actual Page 3 of 10 Review Estimated/ by Bid Actual Procurement No Contract Description Status Bank Submission Cost in method Remarks (Prior/ & Opening USD Post) Supply Installation and Planned 720,000 NCB Post 14-Sep-14 Commissioning of Street W021 and Security Lighting in Actual Kiambu and Karuri Supply Installation and Planned 700,000 NCB Post 14-Sep-14 Commissioning of Street W022 and Security Lighting in Actual Limiru and Kikuyu Supply Installation and Planned 270,000 NCB Post 14-Sep-14 Commissioning of Street W023 and Security Lighting in Actual Tala and Mavoko Supply Installation and Planned 700,000 NCB Post 14-Sep-14 Commissioning of Street W024 and Security Lighting in Kitengela, Ngong and Actual Ongata Rongai Supply Installation and Planned 860,000 NCB Post 14-Sep-14 Commissioning of Street W025 and Security Lighting Lot Actual 1 Nairobi County Supply Installation and Planned 440,000 NCB Post 14-Sep-14 Commissioning of Street W026 and Security Lighting Lot Actual 2 Nairobi County Supply Installation and Planned 620,000 NCB Post 14-Sep-14 Commissioning of Street W027 and Security Lighting Lot Actual 3 Nairobi County W001 Construction of Ruiru Sewerage System (trunk Planned 25,000,000 ICB Prior 5-Nov-12 sewer system and reticulation and a waste Actual 23,476,780 ICB Prior 5-Dec-12 water treatment plant) W003 Construction of NMT Planned 25,000,000 ICB Prior 17-May-15 facilities in the 13 selected urban areas Actual W007 Construction of Kikuyu Planned 1,600,000 NCB Prior 1-Feb-14 Road 2km Road leading to Railway Station Actual 3,100,000 NCB Prior 7-Feb-14 W009 Construction of loop Planned 1,000,000 NCB Prior 1-Feb-14 road 1.6km in Ruiru going past the Ruiru Actual 1,350,000 NCB Prior 29-Jan-14 Hospital (see Comp. 2) W010 Construction of Tala- Planned 51,000,000 ICB Prior 15-Sep-15 Mombasa Road and Kenol-Koma Rock link Actual roads W012 Construction of Access Planned 6,000,000 ICB Prior 2-Dec-13 Page 4 of 10 Road and NMT to Imara Actual 4,721,686 ICB Prior 10-Dec-13 Daima Railway Station B: GOODS No Contract Description Status Estimated/ Procurement Bank Submission Remarks Actual Method Review of bids & Cost in (Prior/ Bid USD Post) opening G001 Purchase of office Planned 30,209 Shopping Post 29-Sep-14 equipment (desktop computer, laptops, camera, Actual scanner) G002 Purchase of office Planned 29,900 Shopping Post 29-Sep-14 furnitures (conference table, desks, chairs, Actual Shopping Post bookshelves) G004 Purchase and Installation Planned 300,000 NCB Post 22-Oct-15 of GIS Equipment and Software at NMED Actual G005 Purchase of operation Planned 440,477 NCB Prior 20-Jun-13 vehicles for PCT (6 No. (a) 4x4 double cabin pick up 3 No. (b) Utility Vehicles 2 Actual 168,151 NCB Prior 26-Jun-13 No. and (c) 9 seater mini bus 1 No. G003 Purchase of fire-fighting Equipment for exisitng fire Planned 6,000,000 ICB Prior 19-Apr-13 stations in Nairobi and 13 slected urban areas (a) 10,000 litres 7 No. (b) Actual 5,147,132 ICB Prior 27-Jun-13 5,000 litres 7 No G004 Purchase and Installation Planned 300,000 NCB Post 22-Oct-15 A of GIS Equipment and Software in Selected Actual Counties G006 Purchase of 3 Water Planned 400,000 NCB Prior 29-Oct-13 Bowsers to serve the 3 Fire Stations within Nairobi Actual 226,744 NCB Prior 27-Sep-13 G007 Supply and Delivery of Planned 70,000 NCB Post 15-Aug-14 Vehicles for NCC Project Management Unit (1 No. (a) 4x4 double cabin pick Actual NCB Post 22-Aug-14 up 1 No. and (b) 9 seater mini bus 1 No.) Page 5 of 10 C: CONSULTANCY SERVICES No. Consultancy Description Status Estimated/ Selection Review RFP Remarks Actual Cost Method by submission in USD Bank & Opening (Prior/ Post) 8 Preparation of Feasibility Study, Planned 150,000 QCBS Post 15-Aug-14 Design and Bidding Documents for Energy Audit in the Five Counties Actual QCBS Post in the Nairobi Metropolitan Region 13 Analysis of human resources Planned 250,000 QCBS Post 14-Sep-15 capacity needs associated with the new county mandates within the Actual NMR 22 Carrying out ICT and GIS Needs Planned 400,000 QCBS Prior 8-Sep-12 and ICT Assessment in MoNMED and Counties within Nairobi Actual 389,412 QCBS Prior 4-Dec-13 Metropolitan Region (NMR) 24 Preparation of Integrated Strategic Urban Development Plans for 12 3,000,000 QCBS Prior 9-Oct-12 Planned Towns in 4 Clusters within the Nairobi Metropolitan Region 1,731,548 QCBS Prior 18-Dec-13 Actual 25 Consultancy for Establishment of a Planned 1,200,000 QCBS Prior 9-Oct-12 Physical Street Address System for Nairobi City Actual QCBS Prior 18-Dec-13 26 Establishment of GIS-Based Planned 2,000,000 QCBS Prior 9-Sep-13 Support to the Local Property Tax Reform Efforts for Nairobi City Actual QCBS Prior County 35 Consultancy for Establishment of a Planned 1,500,000 QCBS Prior 12-Aug-13 Physical Address System for Thika, Kiambu and Machakos Actual QCBS Prior 18-Dec-13 39 Consultancy Services for Planned 2,000,000 QCBS Prior 25-Oct-13 Feasibility Study and Formulation of an Urban Renewal Spatial Plan Actual QCBS Prior for Nairobi Eastlands 40 Consulting Services For Preparation of Integrated Strategic Planned 2,500,000 QCBS Prior 26-Nov-13 Development Plan for Muranga and Kiambu Counties within the Actual QCBS Prior 8-Aug-14 Nairobi Metropolitan Region 5 Preparation of feasibilty studies, Planned 0 CQS Post 31-Oct-11 final designs and bidding documents for security/street lighting for selected 13 urban Actual 183,212 CQS Post 22-Nov-11 centres within the NMR 6 Preparation of feasibilty studies, Planned 170,000 CQS Post 23-Nov-12 final designs and bidding documents for disaster Actual 187,081 CQS Post 23-Nov-12 preparedness and response systems 7 Preparation of feasibilty studies, final designs and bidding Planned 180,000 QCBS Prior 30-Aug-12 documents for storm water Page 6 of 10 No. Consultancy Description Status Estimated/ Selection Review RFP Remarks Actual Cost Method by submission in USD Bank & Opening (Prior/ Post) drainage in Nairobi City (Dagoretti, Langata, CBD and Embakasi), Thika (CBD and west Actual 311,000 QCBS Prior 29-Aug-12 of CBD), Mavoko and Ongata Rongai township 14 Preparation of asset inventory of Planned 250,000 QCBS Post 7-Mar-15 key basic infrastructure in each of the three counties, Kiambu, Actual Machakos and Kajiado 17 Supervision of installation of street lighting for selected 13 urban Planned 300,000 QCBS Post 1-Feb-15 centres within NMR Actual 21 Preparation of Revenue Planned 450,000 CQS Prior 29-Dec-13 Enhancement studies for 4 selected counties (Machakos, Kiambu, Actual QCBS Prior Kajiado and Muranga) 28 Preparation of Feasibility Studies, Planned 300,000 QCBS Prior 5-Sep-13 Development of Project Designs, Bidding Documents and Supervision of Markets in Ongata Rongai, Juja, Kiambu and Ruiru Actual QCBS Prior 13-Jun-14 town. 43 Preparation of Feasibility Studies, Development of Project Designs, Planned 300,000 QCBS Prior 22-Jan-14 Bidding Documents and Supervision of Markets in: i. Thika (Madaraka), ii. Githurai, iii. Kihara Actual QCBS Prior 13-Jun-14 and iv. Kikuyu 44 Preparation of Feasibility Studies, Development of Project Designs, Planned 300,000 QCBS Post 22-Jan-14 Bidding Documents and Supervision of Markets in: i. Kitengela, ii. Ngong, iii. Actual QCBS Post 18-Jul-14 Tala/Kangundo and iv. Muthurwa 49 Preparation of Feasibility Studies, Development of Project Designs, Planned 300,000 QCBS Post 17-Nov-14 Bidding Documents and Supervision of Markets in: i. Karandini, ii. Jogoo Road, and iii. Actual QCBS Post Kandgemi 2 Interdisplinary Land Use and Planned 600,000 QCBS Prior 21-Feb-13 Transport Analysis including selected detailed designs Actual 1,353,358 QCBS Prior 11-Sep-13 3 Carrying out Feasibility Studies and Preparation of Detailed Planned 230,000 QCBS Prior 26-Nov-13 Designs and Tender Documents for Non-Motorized Transport (NMT) Facilities in Area 1 - Nairobi, Tala- Actual QCBS Prior 4-Jul-14 Kagundo, Juja, Thika, Ruiru, Page 7 of 10 No. Consultancy Description Status Estimated/ Selection Review RFP Remarks Actual Cost Method by submission in USD Bank & Opening (Prior/ Post) Kiambu and Karuri within the Nairobi Metropolitan Region 4 Preparation of feasibilty studies, final designs and bidding Planned 500,000 QCBS Prior 20-Oct-11 documents for integrated solid waste management and infrastuctural development for Actual 501,681 QCBS Prior 12-Nov-13 Nairobi Metropolitan Region 12 Preparation of waste pickers development plan and its 150,000 ICS Post 1-Nov-15 Planned implementation for selected 13 urban centres within the NMR Actual 15 Preparation for detailed design of Planned 2,000,000 QCBS Prior 6-Dec-15 public infrastructure around commuter rail stations Actual 20 Preparation of an Integrated Urban Planned 500,000 QCBS Prior 12-Dec-12 Water Management Plan for the Nairobi Metropolitan Region Actual 21-Aug-13 23 Consultancy Services for Preparation of Feasibility Studies, Planned 210,000 QCBS Prior 26-Oct-12 Detailed Designs and Tender Documentation for Effecting Alternative Traffic Management in Actual QCBS Prior Thika, Kiambu, Athi River, Ongata Rongai and Kitengela towns 32 Preparation of Preliminary and Detailed Engineering Designs, Planned 2,250,000 QCBS Prior 14-May-13 Specifications, Bills of Quantities, Bidding Documents and Carrying out Construction Supervision of Tala-Mombasa Road and Kenol- Actual 2,322,109 QCBS Prior 19-Dec-13 Koma Rock link roads. 33 Consultancy Services on Planned 300,000 CQS Post 4-Oct-14 Identification, Design and Supervision of Rehabilitation Works at the Limuru Sewerage Actual CQS Post Treatment Plant 34 Carrying out Feasibility Studies and Preparation of Detailed Designs and Tender Documents for Planned 230,000 QCBS Prior 26-Nov-13 Non-Motorized Transport (NMT) Facilities in Area 2 - Limuru, Kikuyu, Mavoko, Kitengela, Ngong and Ongata Rongai within Actual QCBS Prior 11-Jul-14 the Nairobi Metropolitan Region. 37 Consulting Services For Integrated Planned 800,000 QCBS Prior 11-Nov-13 Page 8 of 10 No. Consultancy Description Status Estimated/ Selection Review RFP Remarks Actual Cost Method by submission in USD Bank & Opening (Prior/ Post) Action Plan for the Preparation of Konza-Kenol-Kangundo-Tala, Actual QCBS Prior 20-Jun-14 Komarock-Ruai 46 Consultancy for Development of a Framework for the Establishment Planned 350,000 QCBS Prior 31-Mar-14 of a Solid Waste Management Authority in Selected Counties within the Nairobi Metropolitan Actual QCBS Prior 18-Jul-14 Region (NMR) 47 Re-Planning the Nairobi Railway Planned 2,500,000 QCBS Prior 8-Dec-14 Station and surrounding areas Actual 48 Preparation of feasibility studies Planned 2,500,000 QCBS Prior 14-Nov-14 and detailed designs for selected roads and bus park around Nairobi Railway Station Actual QCBS Prior 1 Assistant to Program Coordinator Planned 180,000 ICS Prior 2-Aug-11 Actual 80,974 ICS Prior 6-Sep-11 1a Assistant to Program Coordinator Planned 300,000 ICS Prior Actual ICS Prior 9 Environmental & Social Planned 43,000 ICS Prior 1-Feb-11 Management (Plan) Framework Actual 43,000 ICS Prior 2-Jun-11 (ESMF) 10 Resettlement Policy Framework Planned 41,250 ICS Prior 9-Jun-11 Actual 41,250 ICS Prior 13-Apr-11 11 Preparation of Operational Manual Planned 44,000 ICS Prior 28-Jan-11 Actual 44,000 ICS Prior 5-Dec-11 16 Preparation of a Communications Planned 170,000 ICS Post 17-Oct-12 Strategy for the Nairobi Metropolitan Service Improvement Actual 166,756 ICS Post 21-Aug-13 Project (NaMSIP) 18 Environmental Consultant Planned 70,000 ICS Post 6-Sep-12 Actual 35,100 ICS Post 28-Aug-13 29 Procurement Consultant Planned 0 ICS Post 2-Mar-13 Actual 45,500 ICS Post 17-Jul-13 38 Technical Assistance (Urban Planned 120,000 ICS Prior 18-Oct-13 Sector) for the Implementation of World Bank-Financed Projects at Actual 5-Nov-13 the Nairobi City County 42 Technical Assistance for the Planned 72,000 ICS Post 29-Aug-14 Implementation of World Bank- Financed Projects at the Kiambu Actual County 41 Conducting Environmental & Planned 1,000,000 QCBS Prior 27-Nov-13 Social Impact Assessment for NaMSIP Sub-Projects Actual 27-Apr-14 45 Consulting on RAP on NaMSIP Planned 2,600,000 QCBS Prior 27-Nov-13 Page 9 of 10 No. Consultancy Description Status Estimated/ Selection Review RFP Remarks Actual Cost Method by submission in USD Bank & Opening (Prior/ Post) sub-projects Actual Page 10 of 10