Safety Net and Skill Development Project Ministry of Agriculture and Food Security PROJECT GRANT NO: IDA 5284 ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED JUNE 30th Jun 2018 Prepared in accordance with the Cash Basis of Accounting Method under the International Public Sector Accounting Standards (IPSAS) Safety Net and Skill Development Project Reports and Financial Statements For the financial year ended June 30, 2018 Contents 1. PROJECT INFORMATION AND OVERALL PERFORMANCE 1.1 Safety Net and Skill Development Project. ........................................ ... 1.2 Project Inform ation ......ormation.................... -..... -.......... -........... -...... . ...... ........ ........... 1.3 P roject O ve rview ........................................ *..... --... -.................................. ........................ i 1.4 B a nke rs.............................................kers. .- ..***...... -...... -............... -.. ii 1.5 A ud ito rs............................................itors -........ .......... .....................i 1.6 Roles and Responsibilitiesponsibilities........................... .......................................... 1.7 F u n d in g s u m m a r y ..............................................-...........................- - -- - ...... - ..... ......... _...... .....................i 1.8 Sum mary of Overall Project Perform ance: ...................................rc................................ 2. STATEMENT OF PROJECT MANAGEMENT RESPONSIBILITIES 2.1 Approval of the Project financial statementsate............... ......-....-.. .................... 3. REPORT OF THE INDEPENDENT AUDITORS ON THE SAFETY NET AND SKILLS DEVELO PM ENT PRO JECT......................................................... -. ...E-T........C...T............ . 3.1 Responsibility for the Financial Statem ents...............................................................................i 3.2 A udito r's R espo nsibility...............................pi -- - ................................................ . . .. . . .. .i 3.3 Opinion ...........................................nion...Errr!. ......... ...................... Error! Bookmark not defined. 4. STATEMENT OF RECEIPTS & PAYMENTS FOR THE PERIOD ENDED 30TH JUNE 2017 ..4 5. STATEMENT OF FINANCIAL ASSETS AND LIABILITIES AS AT 30TH JUNE 2017 ............5 6. STATEMENT OF CASHFLOWS FOR THE PERIOD 30TH JUNE 2017.. ................... ...... 6 7. STATEMENT OF COMPARATIVE BUDGET AND ACTUAL AMOUNTS ................M.O.. 7 8. NOTES TO THE FINANCIAL STATEMENTS............................................. .............. 8.1 Statement of compliance and basis of preparation .................. ........... ................ 9 NOTES TO THE FINANCIAL STATEMENTS................................ .. .... . ................ .. 10 9.1 Proceeds from Domestic and Foreign Grant...... ....................... ..........ra........... .... 010 9.2 Category 2 (Goods, Works, consulting & non Consulting Services) ................................11 9.2.1..................................Ac qu i s i t i on.............................................. Acquisition Of Non Financial Assets 11 9.2.2...............................................Public.......... ............. .......................Public W orks And W ages TRF 12 9.3 CASH AND CASH EQUIVALENTSUIV.................................... 2..........................12 9 .3 .1 ....... ..................................-- ........ -..... --............... -... -... -.-....... ...................................... ...C as h at B a n k 12 9.3.2. .....................................Ou t- s t a n d i ng...............................Outstanding Imprests and Advances 13 9.3.2.1 G rantlAdvances to UNOPS....................................13 -P3 .................................. ..13 I Safety Net and Skill Development Project Reports and Financial Statements For the financial year ended June 30, 2018 1. PROJECT INFORMATION AND OVERALL PERFORMANCE 1.1 Safety Net and Skill Development Project Ministry of Agriculture and Food Security Ministry Complex-Juba South Sudan Name: The project Official name is Safety Net and skill Development Project. Objective: To provide access to income opportunities and temporary employment to the poor and vulnerable and put in place building blocks for a social protection system. Address: Project Implementation Unit (PIU) Ministry of Agriculture and Food Security Ministries Complex - Juba Republic of South Sudan Contacts: The following are the project contacts Telephone: (+211938 161 952 E-mail: 1.2 Project Information Project Start Date: 2I1 Jun Dec, 2013 Project End Date: 31st Dec 2018 Project Manager: The Manager is Mr. Luka Kiwanuka Project Sponsor: The project sponsor is International Development Association 1.3 Project Overview Line Ministry The project is under the supervision of Ministry of Agriculture and Food. Project number P 143917 Strategic goals of the The strategic goals of the project are as follows: project (i) Provide access to income opportunities and temporary employment to the poor and vulnerable and put in place building blocks for a social protection system. Achievement of The project management aims to achieve the goals through the following strategic goals means: (i) Engagement of the implementing partners (ii) Coordination and supervision of technical implementation of the project activities. i Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30,2018 Other important Nearly two years after independent South Sudan finds itself in a volatile background situation, facing formidable developmental challenges. The IDA identified information of the the importance of social protection and initiated the Safety Net and Skills project Development Project in order to achieve country's developmental objectives. The project was established by Grant Agreement to IDA 5284, entered between the Government of South Sudan and the International Development Association, and is implemented by the Ministry of Agriculture and Food Security. Ministry of Labour, Public Service and Human Resource Development and the Ministry of Gender, Child and Social Welfare. Current situation that The project was formed to intervene in the following areas: the project was (i) supporting social protection system and capacity building formed to intervene (ii) provision of income to youths and women from poor households (iii) provide youth from poor and vulnerable households with access to livelihood opportunities Project duration The initial implementation period was from 21 Jun 2013 to 3 1P Dec 2017. However, due to insecurity that interrupted the project activities, decision has been taken to extend the implementation period to 311t December, 2018. 1.4 Bankers The following are the bankers for the current year: (i) USD Account CFC Stanbic Bank West Yat Branch (ii) SSP Account CFC Stanbic Bank West Yat Branch 1.5 Auditors The project is audited by the South Sudan National Audit Chamber and a private Auditor 1.6 Roles and Responsibilities Distribution of roles and responsibilities is as tabulated below; Names Title designation Key qualification Responsibilities Mathew Gordon Udo Undersecretary Overseeing the project activities George Leju Lugor Project Coordinator Extension Supervisor/Coordinator Management of the Luka Kiwanuka Project Manager Crop Scientist project 11 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 1.7 Funding summary The Project was initially for a duration of 38 months from 13" Nov 2014 to 301 Dec 2017 with an approved budget of US$ 21,000,000 equivalents to SSP 2,457,000,000. An no-cost extension was granted on the project to 31 SI December, 2018 The project funding summary is as highlighted in the table below: Source of funds Donor Commitment- Amount received to Undrawn balance to date - (30To Jun2018) date (3011' Jun 2018) Donor SSP Donor SSP Donor SSP currency cuirrencrj currenc) (A) (A ')(B) ( B') (A) - (B) (A ) -(B') (i) Grant US D SSP IDA 5284 21,000,000 2,457,000,000 11,656.210 9,343,790 Total 1.8 Summary of Overall Project Performance: The total expenditure budget for the fiscal year was US$ 8,649,449 while the actual total expenditure was USD 3,097,445 representing a 35.8% absorption rate. In the Current fiscal year, US$ 9,111,937 was disbursed against a projected disbursement of US$ 8,649,449. Cumulatively, as at 30 June, 2018, US$ 11,656,210 had been disbursed against the total project budget (shown above) of US$ 21,000,000 representing an overall disbursement rate of slightly over 55%. The undisbursed balance of US$ 9,343,790 may not be disbursed and/or utilized within the remaining six months to close the project by 31 December, 2018. The contracts have been executed within the budget allocation and through procurement procedures to attain money value. In term of finances, the project is within the limits provided. However, the insecurity incident of 2016 impacted adversely on achievement of output within the timelines initially planned for. Identified project implementation challenges. 1- Exchange rate issue Exchange rate issue. 2- Security concern affecting project activities 3- Discovery of explosives/mines in some designated places of work 4- Lack of or poor infrastructure e.g roads and internet connectivity thus hindering accessibility and making MIS usage in some areas impossible 5- MIS technical hitches 6- Delays in effecting payments to beneficiaries by the paying agents. 7- Limited finance personnel, An accountant is required to support the two finance staffs in managing the four projects under the Ministry of Agriculture and Food Security ili Safety Net and Skill Development Project Reports and Financial Statements For the financial year ended June 30, 2018 2. STATEMENT OF PROJECT MANAGEMENT RESPONSIBILITIES The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for the Safety Net and Skill Development Project are responsible for the preparation and presentation of the Project's financial statements, which give a true and fair view of the state of affairs of the Project for and as at the end of the financial year ended on June 30, 2017. This responsibility includes: (i) maintaining adequate financial management arrangement and ensuring that these continue to be effective throughout the reporting period; (ii) maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Project; (iii) designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of the financial statement, and ensuring that they are free from material misstatements, whether due to error or fraud; (iv) safeguarding the assets of the Project; (v) selecting and applying appropriate accounting policies; and (vi) making accounting estimates that are reasonable in the circumstances. The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for the Safety Net and Skills Development Project accept responsibility for the Project's financial statements, which have been prepared on the Cash Basis Method of Financial Reporting, using appropriate accounting policies in accordance with International Public Sector Accounting Standards. The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for The Safety Net and Skills Development Project are of the opinion that the Project's financial statements give a true and fair view of the state of Project's transactions during the financial year/period ended June 30, 2017, and of the Project's financial position as at that date. The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for Safety Net and Skills Development Project further confirm the completeness of the accounting records maintained for the Project, which have been relied upon in the preparation of the Project financial statements as well as the adequacy of the systems of internal financial control. The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for The Safety Net and Skills Development Project confirm that the Project has complied fully with applicable Government Regulations and the terms of external financing covenants, and that Project funds received during the financial year/period under audit were used for the eligible purposes for which they were intended and were properly accounted for. 2.1 Approval of the Project financial statements The Project financial statements were approved by the Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for Safety Net and Skills Development Project on this .......8. ...... 2018 and signed by them. '1 Undersecretary Project Coordi ator Date Date- Date / / %JK ________i Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 3. REPORT OF THE INDEPENDENT AUDITORS ON THE SAFETY NET AND SKILLS DEVELOPMENT PROJECT REPORT ON FINANCIAL STATEMENTS We have audited the accompanying financial statements of Safety Net and Skills Development Project, set out on pages I to 10 which comprise the statement of receipts and payments for the financial year/period ended June 30, 2018, and a summary of significant accounting policies and other explanatory notes. Responsibility for the Financial Statements The Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator for Safety Net and Skills Development project are responsible for the preparation and fair presentation of these financial statements in accordance with International Public Sector Accounting Standards (IPSAS). This responsibility includes designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, selecting and applying appropriate accounting policies, and making accounting estimates that are reasonable in the circumstances. Auditor's Responsibility Our responsibility is to express an independent opinion on these financial statements based on our audit. We conducted our audit in accordance with international Standards on Auditing. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depended on our professional judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we considered the internal controls relevant to the company's preparation and fair presentation of the financial statements in order to design audit procedures that were appropriate in the circumstances, but not for the purpose of expressing an opinion on the company's internal controls. An audit also includes evaluating the appropriateness of accounting polices used and the reasonableness of accounting estimates made by the management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In my opinion, the financial statements present fairly, in all material respects, the financial position of the Project as at 30h June, 2018, and the results of its operations, changes in its net debt, and its cash flows for the year then ended in accordance with International Public Sector Accounting Standards. ii Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 Emphasis of Matter During the fiscal year under audit, the PMU entered into and executed a contract with the United Nations Office for Project Services (UNOPS). An amount of USD 6,097,434 was disbursed to the Implementing Partner (UNOPS) for various activities under the contract. However, as at the date of the audit, UNOPS had yet to submit an audited report pertaining to the funds advanced to them as required under the contract. We were not able to obtain any supporting documentation relating to the funds advanced. My opinion is not modified with respect to this matter. REPORT ON PROJECT PERFORMANCE AND VALUE FOR MONEY ACH I1EVEMENT Based on our audit, we report that nothing came to our attention to indicate substantial non- achievement of value for money objectives. However, we identified a few minor cases of non- achievement of value for money objectives, which have been included in our separate Management Letter to the Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator. REPORT ON COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS Based on our audit, we report that nothing came to our attention to indicate substantial non- compliance with applicable laws and regulations, as well as essential external financing covenants. However, we identified a few minor cases of non-compliance, which have been included in our separate Management Letter to the Undersecretary for the Ministry of Agriculture and Food Security and the Project Coordinator. REPORT ON CONTRACTS WITH DEBARRED FIRMS Based on our audit, we report that nothing came to our attention to indicate that debarred firms, both by the government and external financiers, were awarded any contracts under the Project during the financial year/period under review. Auditor General, REPUBLIC OF SOUTH SUDAN Date Ill Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 4. STATEMENT OF RECEIPTS & PAYMENTS FOR THE PERIOD ENDED 30TH JUNE 2017 Cumulative 2017/18 2016/17 to Date Receipts Notes US$ US$ US$ Transfer from IDA 5284 9.1 9,111,937 519,587 11,656,210 Total Receipts 9,111,937 519,587 11,656,210 Project Expenditure by Category Category 2: Goods, Works, consulting & non Consulting Services 9.2 3,097,445 966,550 5,534,922 Total Expenditure 3,097,445 966,550 5,534,922 Surplus / (Deficit) for the Year 6,014,492 (446,963) 6,121,288 The accounting policies and explanatory notes to these financial statements are an integral part of the financial statements. Undersecretary Project Coordinator Date 74; Date 14 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 5. STATEMENT OF FINANCIAL ASSETS AND LIABILITIES AS AT 30TH JUNE 2017 Financial Assets Notes 2017/18 2016/17 US$ US$ Cash and Cash Equivalents Bank Balances 9.3 18,559 106,705 Cash Balances 152 90 Imprests and Advances 9.3 6,102,577 - 6. 121.287 106 795 REPRESENTED BY: Cash and cash equivalents b/fwd 9.3 106,795 514,966 Surplus/Deficit for the year 6,014,492 (446,963) Adjustments of expenses refunded UNOPS - 38,792 NET FINANCIAL POSITION 62121,287 106,795 The accounting policies and explanatory notes to these financial statements form an integral part of the financial statements. The financial statements were approved on.........2018 and signed by: KIndersecretary Project Coordinator Date Date 5 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 6. STATEMENT OF CASHFLOWS FOR THE PERIOD 30TH JUNE 2017 2017/18 2016/17 Statement of Cash Flow for the Period 30th Jun 2017 Notes US$ US$ Receipts for operating income: Proceeds from IDA 5284 9.1 9,111,937 519,587 Payment from Operating Expense by Category Goods, Works, Consulting, consulting Operating cost and Trainings 9.2 (3,097,445) (966,550) Net Cash Flow from Operating Expense 6,014,492 (446,963) Cash Flow from Investing Activities Acquisition of Assets/Interest earned Net Cash Flow from Investing activities Cash flow from Borrowing Activities: Proceeds from Foreign Borrowing Net cash flow from Financing activities Net Increase/ Decrease in Cash and Cash Equivalent 6,014,492 (446,963) Add: Opening Balance 0 1/7/2016 106,795 514,966 Add Adjusting Entry -Expense refunded by UNOPS - 38,792 Cash and Cash Equivalent at the end of period 30th Jun 2017 9.3 6,121,287 106,795 The accounting policies and explanatory notes to these financial statements form an integral part of the financial statements. The entity financial statements were approved on ..............2018 and signed by Undersecretary Project Coordinator Date Date 6 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 7. STATEMENT OF COMPARATIVE BUDGET AND ACTUAL AMOUNTS Actual on Original Final Comparable % of Receipts/Payments Item Budget Adjustments Budget Basis Variance Variance A B c=ab d e=d-c f=e/c % Receipts Transfer from IDA 5284 8,649,449 - 8,649,449 9,111,937 462,488 5% Total Receipts 8,649,449 - 8,649,449 9,111,937 462,488 Payments Category 2 8,649,449 - 8.649,449 3,097,445 (5,552,004) -64% Total Payments 8,649,449 - 8,649,449 J 3,097,445 (5,552,004) Note: The significant budget utilisation/performance differences in the last column are explained in Annex I to these financial statements. Undersecretiry Project Cooidiniator Date Date 7 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 8. NOTES TO THE FINANCIAL STATEMENTS The principal accounting policies adopted in the preparation of these financial statements are set out below; 8.1 Statement of compliance and basis of preparation The financial statements have been prepared in accordance with and comply with International Public Sector Accounting Standards (IPSAS) with particular emphasis on Cash Basis Financial Reporting under the Cash Basis of Accounting. The financial statements are presented in United States Dollars, which is the functional and reporting currency of the Project and all values are rounded to the nearest one Dollar. The accounting policies adopted have been consistently applied to all of the years presented. The financial statements have been prepared on the cash basis following the Government's standard chart of accounts. The cash basis of accounting recognises transactions and events only when cash is received or paid out by the Project. i. Recognition of revenue and expenses The Project recognises all revenues fiom the various sources when the event occurs and the related cash has actually been received by the Project. In addition, the Project recognises all expenses when the event occurs and the related cash has actually been paid out by the Project. ii. In-kind donations In-kind donations are contributions made to the Project in the form of actual goods and/or services rather than in money or cash terms. These donations may include vehicles, equipment or personnel services. Where the financial value of in-kind donations can be reliably determined, the Project includes such value in the statement of receipts and payments both as revenue and as an expense in equal and opposite amounts; otherwise, the donation is not recorded. iii. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and cash at bank, short-term deposits on call and highly liquid investments with an original maturity of three months or less, which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. Bank account balances include amounts held at the Central Bank of South Sudan and/or at various commercial banks at the end of the financial year/period. For the purposes of these financial statements, cash and cash equivalents also include short term cash imprests and advances to authorised public officers and/or institutions which had not been surrendered or accounted for at the end of the financial year/period. 8 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 SIGNIFICANT ACCOUNTING POLICIES (Continued) iv. Pending bills Pending bills consist of unpaid liabilities at the end of the financial year/period arising from contracted goods or services during the year/period or in past years/periods. As pending bills do not involve the payment of cash in the reporting period, they are simply disclosed as an Annex to the financial statements. When the pending bills are finally settled, such payments are included in the statement of receipts and payments in the year in which the payments are made. v. Budget The budget is developed on the same accounting basis (cash basis), the same accounts classification basis, and for the same period as the financial statements. The Project's budget was approved as required by Law and regulations issued by the Ministry of Finance and Economic Planning, as well as by the participating development partners, as detailed in the Government of South Sudan Budget Printed Estimates for the year. A high-level assessment of the Project's actual performance against the comparable budget for the financial year/period under review has been included in an annex to these financial statements. vi. Exchange rate differences The' accounting records are maintained in United States Dollars, which is the itain currency used for major payments under the Project. A smaller percentage of payments are however made in the South Sudanese Pound (SSP). Those transactions are converted into the United States Dollars using the exchange rates prevailing at the dates of the transactions. Any foreign exchange gains and losses resulting from the settlement of such transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in the local currency are,recognised in the statements of receipts and payments. vii. Comparative figures Where necessary comparative -figures for the previous financial year/period have been amended or reconfigured to conform to the required changes in financial statement presentation. viii. Subsequent events There have been no events subsequent to the financial year/period end with a significant impact on the financial statements forthe year ended June 30, 2017 9 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 9 NOTES TO THE FINANCIAL STATEMENTS 9.1 Proceeds from Domestic and Foreign Grant During the 12 months to 30 June 2017 we received funding from Development Partner in form of Loan Amount Grants received Grants received as Grants Date in donor received direct received Name of Donor received currency in cash payment* in kind Total amount in USD FY 2017/18 FY 2016/17 Grant LJS$ US$ 15s us$ IUSS IDA Grant No. 5284 Sept.2016 213,734 IDA Grant No, 5284 16-Oct 100,570 IDA Grant No. 5284 17-Dec 72,176 IDA Grant No. 5284 17-Jun 133,107 IDA Grant No. 5284 17-Jul-17 201,141 201,141 IDA Grant No. 5284 24-Aug-17 166,965 166,965 IDA Grant No. 5284 4-Oct-17 179,741 179,741 IDA Grant No. 5284 13-Oct-17 33,109 33,109 IDA Grant No. 5284 13-Nov-17 95,236 5,400 100,636 IDA Grant No. 5284 28-Nov-17 239,980 239,980 IDA Grant No. 5284 26-Dec-17 2,438,974 2,438,974 IDA Grant No. 5284 25-Jan-18 11,765 11,765 IDA Grant No. 5284 26-Jan-18 166,965 166,965 IDA Grant No. 5284 6-Feb- 18 215,999 215,999 IDA Grant No. 5284 13-Feb-18 209,485 209,485 IDA Grant No. 5284 20-Feb-18 3,658,460 3,658,460 IDA Grant No. 5284 8-Mar-18 172,480 172,480 IDA Grant No. 5284 15-Mar-18 170,238 629,280 799,518 IDA Grant No. 5284 27-Mar-18 244,641 1 244,641 IDA Grant No. 5284 26-Apr-18 263,977 263,977 IDA Grant No. 5284 10-May-18 8,100 8,100 Total - 265,474 8,846,463 9,111,937 519,587 *. The direct payment grants represent payments for goods and services done directly by the donor on behalf of the project. Projects should ensure that the adequate documents and support document is requested from the donors to support this grant. 10 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 NOTES TO THE FINANCIAL STATEMENTS (Continued) 9.2 Category 2 (Goods, Works, consulting & non Consulting Services) 2017/18 2016/17 Cumulative Notes US $ US S US $ Goods (Office Equipment & MIS) 9.2.1 56,020 26,593 458,013 Public Works & Wages TRF 9.2.2 2,681,244 441,694 3,621,694 Consultancy 234,675 420,567 974,635 Trainings 10,040 28,709 86,010 Operating Expense 115465 48M987 351,347 Total 3,097,444 96,5 5,491,699 The Safety Net and Skills development project has only two categories. Only part of skills Development in component three (3.2) is category 1. The others are all category two. Above is the break down for category two which is comprise of goods, works, consulting, non-consulting services. 9.2.1 Acquisition Of Non Financial Assets FY 2017/18 FY 2016/17 Cumulative Category 2:1 Note us$ us U$ US S Office furniture and Equipment 42,520 128,938 Office Vehicle and Motor Bikes - - 239,765 MIS Information System 13,500 26,593 72,595 QuickBooks Acct System - - 16,714 Grant Total 56,020 26,593 458,012 11 Safety net and Skills Development Project Reports and Financial Statements For the financial year ended June 30, 2018 NOTES TO THE FINANCIAL STATEMENTS (Continued) 9.2.2 Public Works And Wages TRIF FY 2017/18 FY 2016/17 Cumulative Us$ Us$ us$ Wages Transfer 1,916,380 127,391 2,173,769 Transfer to Implementing Partners -..16A,8 3.13 1441925 Total Transfers 2,6844 4 3,6214 9.3 CASH AND CASH EQUIVALENTS 2017/18 2016/17 Notes us $ US 5 Cash at Bank 9.3.1 18,559 106,705 Cash at hand 152 90 Outstanding Imprests & Advances 9.3.2 6,102,577 ----------- Total Cash and Cash Equivalents 6,121,288 106,795 9.3.1 Cash at Bank Bank Account 2017/18 2016/17 Us $ Us s Foreign Currency Accounts CfC Stanbic Bank [A/c NO 0200000076127] 16,379 104,340 CfC Stanbic Bank [A/c No 0200000075565] 2180 2,365 Total Bank Balance 12 Safety net and Skills Development Projec Reports and Financial Statements For the financial year ended June 30, 2018 NOTES TO THE FINANCIAL STATEMENTS (Continued) 9.3.2 Outstanding Imprests and Advances Name of Officer r Instituton I Amount in Exchange Equivalent SSP rate in USD Bank charges on SSP account forJuly-Dee'17 i 67,459.49 j 122.76 l 549.521 Lnot hiquidated Advance to Taban Elunio for field visit to Torit 64,0800 r 131.27 488. Advance to Alfred Lumeling for field visit to 64,080.00 131.27 488.17 ToritF Advance to Arafat Mukulish 1 438,948.00 138.57 3,167.70 -Advance to Sam Akani - - f 449.50 UNOPS (Note 9.3.2.1) - l-)- 6,097,434 ____ ___i J 6,102,577j 9.3.2.1. Grant/Advances to UNOPS As at the end of the fiscal year 2017/2018 i.e on 30111 June, 2018, UNOPS had not yet provided a financial report of funds advances to tben. However, below is a schedule showing usage of the funds advanced to them provided after the financial year and as such could. not be incuded as part of expenditure for the financial year under audit _2017/18 2017/18 __ý_ ___osl uss~ Funds Received 6,097,434 Less Expenditure & Commitments roýLject_ Expenses 1,915,357 jManagement fees 89,256 Net Exchanggaýins/osses 1,756 Project advances 51,116 Commitments 1,768,065 Total Expenditure & commitments 3 825 550 Fund/Grant Balance 184 13