PROCUREMENT PLAN NATIONAL PRIMARY HEALTH CARE DEVELOPMENT AGENCY NIGERIA POLIO ERADICATION SUPPORT PROJECT – 3RD ADDITIONAL FINANCING 0|Page Table of Contents Preamble…………………………………………………………………………………………………………………………………………………… …………………………………………………………………..2 I. Goods and Works………………………………………………………………………………………………………………………………………………………… ……………………………………3 II. Non-Consulting Services……………………………………………………………………………………………………………………………………………………… …………………………….6 III. Consulting Services……………………………………………………………………………………………………………………………………………………… …………………………………….7 1|Page NIGERIA POLIO ERADICATION SUPPORT PROJECT - ADDITIONAL FINANCING (NPESP - AF) 18-Month PROCUREMENT PLAN Project information: Nigeria Polio Eradication Support Project – Additional Financing (NPESP - AF)-(P130865) Project Implementation agency: National Primary Health Care Development Agency (NPHCDA) Date of the Procurement Plan: April 19, 2018 Period covered by this Procurement Plan: May 2018 to November 2019. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Nigeria Public Procurement Act 2007, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable 2|Page Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [15 % is applicable for those contracts identified in the Procurement Plan tables]; Works: [ 7.5% is applicable for those contracts identified in the Procurement Plan tables] I. Goods and Works Threshold for Prior Review, Procurement Approaches and Methods – Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review (US$ Category Open International Open National Request for millions) Quotation (RfQ) Works ≥5 ≥ 20 < 20 ≤ 0.2 Goods, IT, and non-consulting ≥ 1.5 ≥5 <5 ≤ 0.1 services Post Review: All contracts not subject to prior review shall be subject to post review. Summary of the procurement packages for Goods, Works and Non-Consulting Services (Planned for the first 18 months after project effectiveness): Sr. Contract Impleme Estimated Review Market Selecti Evaluation Procurement Prequali Domesti Expecte Expected No Description nting Cost (US$) by Approach on Options Process fication c d date of date of Agency Bank (Open- Metho (Most (Single (Yes/ Preferen bid/ Contract (Prior/ National/ d Advantageo stage-single No) ce proposal Signature Post) Limited (RFP, us Bid, envelope (Yes/No) opening etc.) RFB, BAFO, etc.) RFQ, Rated DS Criteria etc.) etc.) GOODS 3|Page 1 Procurement of UNICEF 50,000,000 Prior Direct DS Most Single stage- No No NA NA OPV vaccines Advantageo single us Bid envelope 2 Procurement of RI UNICEF 69,000,000 Prior Direct DS Most Single stage- No No NA NA vaccines Advantageo single us Bid envelope 3 Procurement and NPHCDA 91,040.78 Post Open- RFQ Most Single stage- No No 06/08/18 07/09/18 Installation of 500 Limited Advantageo single KVA Generator us Bid envelope 4 Procurement of 1 NPHCDA 120,915.00 Post Open- RFQ Most Single stage- No No 06/08/18 07/09/18 no 30-ton truck Limited Advantageo single us Bid envelope 5 Procurement of NPHCDA 91,503.27 Post Open- RFQ Most Single stage- No No 06/08/18 07/09/18 1no 16-seater bus, Limited Advantageo single us Bid envelope 6 Procurement of 15 NPHCDA 1,156,861.73 Post Open RFQ Most Single stage- No No 06/08/18 07/09/18 4WD vehicles for Nationa Advantageo single NERICC, SERICCs l us Bid envelope and PIU 7 Procurement of NPHCDA 12,000 Post Open- RFB Most Single stage- No No 06/08/18 07/09/18 manual forklifts, 6 Limited Advantageo single manual Trolleys and us Bid envelope 34 insulated overalls 8 Procurement of 7 NPHCDA 118,893 Post Open- RFB Most Single stage- No No 06/08/18 07/09/18 WIFRs for icepack Limited Advantageo single freezing us Bid envelope 9 Procure 1 no 40 m3 NPHCDA 27,000 Post Open- RFB Most Single stage- No No 06/08/18 07/09/18 Walk In Cold Room Limited Advantageo single for NSCS us Bid envelope 10 Procurement of 456 NPHCDA 476,862.00 Post Open - RFB Most Single stage- No No 06/08/18 07/09/18 Motorcycles Nationa Advantageo single l us Bid envelope 11 Procurement of NPHCDA 223,529.41 Post Open RFB Most Single stage- No No 06/08/18 07/09/18 Laptop Computers Nationa Advantageo single 456 l us Bid envelope 12 Procurement of NPHCDA 8,179.00 Post Open RFQ Most Single stage- No No 06/08/18 07/09/18 Office furniture Limited Advantageo single us Bid envelope 13 Procurement of NPHCDA 19,444.00 Post Open RFQ Most Single stage- No No 06/08/18 07/09/18 Office equipment Limited Advantageo single us Bid envelope 4|Page 14 Procurement NPHCDA 28,000.00 Post Open RFQ Most Single stage- No No 06/08/18 07/09/18 Limited Advantageo single of Flexible us Bid envelope Accounting Software for Project Financial Management 15 Develop and print NPHCD 1,961.00 Post Open- RFQ Most Single stage – No Yes 06/08/18 07/09/18 50 copies of each A Limited Advantageo single us Bid envelope SOPs to guide operations and documentation by clearing agents, haulage firms and firms responsible for maintenance and diesel supplies 16 Fleet Insurance NPHCDA 178,006.00 Post Open RFQ Most Single stage- No No 06/08/18 07/09/18 Policy Limited Advantageo single us Bid envelope Total Goods 121,554,195.19 WORKS 1 Construction of Dry NPHCDA 6,800,000 Prior Open - RFB Most Single stage- No No 06/08/18 05/10/18 and Cold Stores in Internatio Advantageo single Lagos nal us Bid envelope 2 Renovation of Dry NPHCDA 400,000 Post Open- RFB Most Single stage- No No 06/08/18 05/10/18 and Cold Stores in National Advantageo single Kano + Procurement us Bid envelope of 1Walk-In-Cold- Room (WICR) Total works 7,200,000 5|Page II. Non-Consulting Services Summary of the procurement packages for Non-Consulting Services -Planned for the first 18 months after project effectiveness): Sr. Contract Impleme Estimated Revie Market Selecti Evaluation Procureme Prequalifi Domesti Expecte Expected No Description nting Cost (US$) w by Approach on Options nt Process cation c d date of date of Agency Bank (Open- Metho (Most (Single (Yes/ No) Preferen bid/ Contract (Prio National/ d Advantageo stage-single ce proposal Signature r/ Limited (RFP, us Bid, envelope (Yes/No) opening Post) etc.) RFB, BAFO, etc.) RFQ, Rated DS Criteria etc.) etc.) 1 Distribution and NPHCD 771,241.83 Post Open RFB Most Single stage No Yes 06/08/1 05/10/18 Transportation of A National Advantageo – single 8 vaccines and us Bid envelope devices 2 Procure diesel for NPHCD 370,000.00 Post Open QCBS Most Single stage No Yes 06/08/1 07/10/18 NSCS and 6 A National Advantageo – single 8 Zones and utility us Bid envelope bill Total Non-Consultancy 1,141,241.0 Services 0 III. Consulting Services 6|Page Thresholds for Prior Review, Selection Approaches and Methods – Consulting Services Category Prior Review (US$ Short List of National Consultants millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 0.5 ≤ 0.3 ≤ 0.3 Individual Consultants ≥ 0.2 Note: Consultancy services estimated to cost equivalent to US $ 300,000 and above per contract shall be advertised in the United Nations Development Business (UNDB) online in addition to advertising in national newspaper(s) of wide circulation and/or national newspaper. I. Summary of the procurement packages for Consulting Services -Planned for the first 18 months after project effectiveness): Sr. Contract Description Impleme Estimated Review by Market Selection Method Shortlistin Expected date Expected No nting Cost (US$) Bank Approach (QCBS, FBS, g of bid/ proposal date of Agency (Prior/ (Open - LCBS, QBS, (Yes/ No) opening Contract Post) International/ CQS, DS etc.) Signature National/ etc.) 1 Engagement of NPHCDA 800,000 Prior Open- QCBS Yes 06/08/18 05/09/18 Consulting firm for International Supervision of Lagos and Kano stores works 2 Transport & Logistics, UNICEF 5,000,000 Prior Direct NA No Social Mob, Traditional NA NA Rulers engagement 3 Personnel payments, WHO 10,000,000 Prior Direct CDS No Training, M&E, NA NA Intensified SIAs, Mop- ups 4 Technical Assistants to NPHCDA 941,176 Prior Direct FBS No 07/05/2018 07/06/2018 SERICCs in 12 States Total Consultancy Services 16,741,176 7|Page Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-Corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank- 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 8|Page financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 4Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. 9|Page PROCUREMENT Nigeria : Polio Eradication Support Project PLAN General Information Country: Nigeria Bank’s Approval Date of the Original Procurement Plan: 2019-04-15 2019-04-15 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P130865 GPN Date: Project Name: Polio Eradication Support Project Loan / Credit No: IDA / 62890 Executing Agency(ies): National Primary Health Care Development Agency for Polio WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NPESP/CW/AF3/015 / Pending Open - Single Stage - Two Construction of Dry and IDA / 62890 Prior Request for Bids 0.00 Implementati 2019-05-06 2019-05-11 2019-06-22 2019-09-04 2019-10-09 2020-04-06 International Envelope Cold Stores in Lagos on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NPESP/G0/AF3/001 / Pending Request for Single Stage - One Procurement of Office IDA / 62890 Post Limited 0.00 Implementati 2019-03-09 2019-05-04 2019-10-31 Quotations Envelope Furniture on NPESP/GO/AF3002 / Pending Request for Single Stage - One Procurement of Office IDA / 62890 Post Limited 0.00 Implementati 2019-03-09 2019-05-04 2019-10-31 Quotations Envelope Equipment on NPESP/GO/AF3/003 / Pending Procurement of Flexible Request for Single Stage - One IDA / 62890 Post Limited 0.00 Implementati 2019-03-09 2019-05-04 2019-10-31 Accounting Soft Ware for Quotations Envelope on Project financial Management NPESP/GO/AF3/004 / Pending Printing of 50 Copies Request for Single Stage - One IDA / 62890 Post Limited 0.00 Implementati 2019-03-09 2019-05-04 2019-10-31 Standard Operating Quotations Envelope on Procedures NPESP/GO/AF3/005 / Pending Single Stage - One Procurement of 456 IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-12-21 Envelope Motorcycles on NPESP/GO/AF3/007 / Pending Single Stage - One Procurement of Laptop IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-12-21 Envelope Computers 456 on NPESP/GO/AF3/008 / Pending Procurement of Manual Single Stage - One IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-12-21 Forklifts, 6 Manual Trollys Envelope on and 34 Insulated Overalls NPESP/GO/AF3/009 / Procurement of 1 no. 40 m3 Pending Single Stage - One walk in cold Room for IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-12-21 Envelope National Strategic Cold on Store Page 1 NPESP/GO/AF3/010 / Pending Single Stage - One Procurement of 7 Walk in IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-12-21 Envelope Freezer Rooms on Pending NPESP/GO/AF3/012 / Fleet Request for Single Stage - One IDA / 62890 Post Limited 0.00 Implementati 2019-03-09 2019-05-04 2019-10-31 Insurance Policy Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NPESP/NC/AF3/011 / Pending Distribution and Single Stage - Two IDA / 62890 Post Request for Bids Open - National 0.00 Implementati 2019-03-04 2019-03-09 2019-04-20 2019-07-03 2019-08-07 2020-02-03 Transportation of Vaccines Envelope on and Devices CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Page 2