mlOl/f ~'triC(Lt Haramaya University rt,ti~"'lh 1.J~r-°T 'r/T &.tL.q1r), ~fn,,}, Vice President for Academic Affairs r P.o.Box 138, Dire Dawa, Ethiopia www.haramaya.edu.et Tel: 251-025-5-53-03-20; Fax: 251-025-5-53-03-31 ~'fC/Ref:- <111/Datc:- VP~~~( I l {} 6 {j! o/ r To: World Bank Ethiopia Country Office Addis Ababa Subject: Submitting Audit Report for Haramaya University As per the financing agreement with your esteemed Bank, we are required to submit a financial audit report. Please find enclosed a copy of the general Audit Report of Haramaya University for the budget year 2009 E.C. We apologize for the delay and would be grateful if you could kindly confirm receipt of the same. Yours Sincerely, r'I$~ r<11 ~,fi.l;(l, ''{ !:,J,,} !:, 'l. t·.l:.m.~'7'.f ·l:1f'( ·l:fJl,.{,,w,) ~.J,l.( ..t,VbJ ·1::J../.? lJ,1,,7.J {.•WU7cf>a {,·J:. ..f'tJ/anV al,'b O~02:/2:0/0Z t•l•U 0~1zLv~1~ ~1s1a1,;-.f.;.i-11J'.(/J 11' :1.1,;1. 1J~U·"a"U ·J:Vl.. 7"a"1t{.. 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'!JlJ.V ·J:.rtf..(.IJ ..l,J"V+U ·!>IJ•J•\:'l, -1:',J':f.Ull'an ·1:7.1,.)"anV ·!>.!,aoVl, (~'!l';t!) l"l"t:J"ifw..1 .',:J•l,•IJ :J.U ·1:U=t,UW'Z,,J J.CO -:.H.1.(U ·.l:.·A•'l,/.:.Sar,.1 •!• •!• h-t/\.ff. un'} 0 /ll.:J''C'i' rm'}"lll:l''C t1Atf)· unf0,,r:1·'i' t:C~.Y.7i· (loC>l;r f-f••fj. "at:~'I..Y.7i·'i' oh?"'i' ruh?"'i' (l. J.'fz· (H· mt\ a•.K,9" (l;,&- l\.mf,b(l:,• fOI/.J.'lli·A nu•&.C {' t\t\ ootf 't· :rm-!I:t\ : : · Gif'I\L&-0- 01'),:00- rhli*~ :"f-9"UCT .,-~:,. 1,.,i.:,. J;Y.d>h.f•t..:)o J;1,t.M·C Leather Fines from government employees 19,927 50 Hunting license Other fees and charges 2 65 Printed forms Other miscellaneous revenue 16. 191,719 78 Total 2 66 §MS4,14B 90 .Federal Code., 000 - le of Pub!jc B~dV, Ministry of finances and Economic Development Code 152 Mmithl'f1:1;1r 1 §1me r 200s ,""ie '. \ of Pfograrn . : None Cod.e .00 .Reporting' linlt.for .Government Co.de ~2 ; : .. ' ' .. •.; ,,'. ... , <. . . ~.ode 1&00 Wages to external contract staff Allowances to external contract staff Telecommunication charges 2~ QQ . "-:--~-----------------+----'-------'-----t---t-------,-+=f====-======'-=--+- ; ;~323 Construction of buildings-non-residential 1,860,8Qf'l 7§ Total 1,860,8:31 'I'll ;~t~f/A~} ::r. / \ .-~,:.".::. ,,,.--<· --·~·,>/~:;V·; =====--- ········s..- - - · = · Code 000 C9qe 31.3 Mi!n~g_em~nt and Administration Code 01 ijuc!~et,Type : 1 • Rec\jrrent ·: .Office ofthe University President Code 01 1'.-~~7rceo,f;Fin,ui~e :_ Jrei!sciry C:ode 1800. .. ~~oKAi;'~gµ,ritCo,~e:: C2 ·\oui:i1ing:Peri9cfStah:is-: Ciosed -;'ffr:i.iif g~fo;; '@\it2fJ17 Salaries to pennanent staff 143,538,932 00 124,445,008 !4§ Wages of contract staff 1,730,000 00 1,647,092 87 Wages of casual staff 3.433.500 00 1,021,860 "ftf ------- ·~-----~--- Miscellaneous payments to staff 9,091,000 00 Allowances to permanent staff 2,650,600 00 2.521.74~ - §7 --··------~ Allowances to external contract staff Government contributions to permanent staff Pensions 10,209,550 00 10,091.441 §~ Government contributions to military staff Pensions Uniforms,ciothing,bedding 18,671,400 00 18,139,!\01 gQ Offjce supplies 6,352,000 00 6, 109,85!1 !l4 Printing 3,465,400 00 2,872,9?Q g§ Medical supplies Educational supplies Food ----~~~=--------=---=---=-----=---=-=-======----------- Fuel and lubricants 11,805,700 00 11,800,393 03 Other material and supplies 12,689,920 00 12,378.652 11 Miscellaneous equipment 1,828,600 00 874,742 38 Agricultural, forestry and marine inputs 530,300 00 530,300 00 Research and development supplies Per diem 12,441,700 00 12.277,338 82 Transport fees 1,737,100 00 1,535,711 50 official entertainment 5,463,400 00 5,018,621 313 Maintenance and repair of vehicles and other transport 12,881,200 00 12,672,533 21! Maintenance and repair of aircraft and boats Maintenance and repair of plant, machinery and equipment 5,784,000 00 4,774,747 74 Maintenance and repair of buildings, furnishings and fixtures 7,435,000 00 6,348,570 i~ Contracted professional services 652,100 00 423,47!j 71 Rent 221,300 00 122,7~Q -1§ - - - - - - - - Advertising 1,545,900 00 1.527,66ii ,f7 Insurance 2,500,000 00 2,340,@!I f11 Freight 729,300 00 40,68§ §Q - - - - - - - - ~ - - Fees and charges , 1,836,400 00 Electricity charges 9,771,800 00 7,167,8~§ H Telecommunication charges 9,700,000 00 s.s1s.Wii rn Water and other utilities 6,090,400 00 Local training 2,134,000 00 2, 134,q·gg gg Purchase of vehicles and other vehicular transport 750,000 00 Purchase of plant, machinery and equipment Purchase of livestock and transport animals Construction ·of buildings-non-residential Grants, contributions and subsidies to institutions and enterprises Contingency Grants and gratuities to individuals 2, 198,000 00 2,096,675 80 Total 321,568,502 00 280,701,311 Q!! Federal _Code oqci,- Cod~;: 313 IVJgrithl'f@~r : .§~Oil I ;!(109 ~~n"gem~ntand Admin,stration · Code : 0.1 '.;.:·rte:ot~uJi,Agepcy-: offi.c~_9fthe.Uriiversiw President Cc;>d_e, _: .0:1 • rce!9(F:irian'ce .. :' ~_ev_enue\ '¢@~ .: 190Q\ · - Salaries to permanent staff Wages of contract staff 2,000,000 00 2,000,QQQ lg Wages of casual staff 2,000,000 00 2,000,ciij'q gg Miscellaneovs payments to staff 5,990,000 00 5,990,0gp gg Allowances to permanent staff Advertising ·-;------- Total 9,990,000 00 9,990,0!lll gg ..... _., \.;t \ .. }\& ,;· /J' ' i, ; ... ;, U:~ 'D \l 0 ,:-'. \ ·- \;~/\ ; - I> ~· ' ~~- ·,· --= -,~ "'·~- -------------------------------~=~=======~-~==···------ ----------==== : : F,~cieral .. · Code ooo CqcjEl, 313 .Teachjrig·a.11dl;,,earning, Code 03. : C)ffice of Acaclamic Affairs Vice President Code 01 Coi:i~ 1800 Salaries to permanent staff 147,863,456 00 96,026,615 97 Wages of contract staff 660,200 00 527,603 7g Wages of casual staff 954,700 00 536,342 gg Miscellaneous payments to staff 22,814,300 00 16,321.499 77 Allowances to permanent staff 19,752,200 00 Allowances.to external contract staff Government contributions. to permanent staff Pensions 13,705,104 16 13.1os.101 rn Uniforms,clothing,bedding 2,621,400 00 616,2tr) !i!i Office supplies 8.499,700 00 4.2s2.9o:i mi Printing 6,699,600 00 1,573,9§ij 4§ Medical supplies 10,000,000 00 6,086,9.4§ 47 Educational supplies 10,988,880 00 9,678.~76 ~1 Food 100,000,000 00 83,43,t2.71 §§ Fuel and lubricants 4,873,500 00 1,097,§~§ §1 Other material and supplies 2,700,000 00 1.57_qj~Q :cijtt .. ~ ~~t·; ~~.~ ~? \' !j .;, / .A Miscellaneous equipment 3,499,900 00 794,037 17 Agricultural, forestry and marine inputs 1,599,900 00 189,441 13 Veterinary supplies and drugs 285,000 00 212,710 08 'Per diem 28,014,700 00 8,625,480 80 Transport fees 4,957,500 00 4,105,388 90 official entertainment 3,399,900 00 1,993,158 69 Maintenance and repair of vehicles and other transport 500,000 00 150,069 ~~ Maintenance and repair of plant, machinery and equipment 728,600 00 402,653 91 Maintenance and repair of buildings, furnishings and fixtures 350,000 00 256,690 PP. Contracted professional services 1,432,000 00 1,370,511 ij§ Rent 1 ,446 ,300 00 1,446,300 gg Advertising 1,434,800 00 34,5@ M Freight 65,600 00 Fees and charges 594,700 00 82,21!> §§ Electricity charges 487,900 00 Telecommunication charges 448,800 00 335,B,4? gg Water and other utilities ,252,900 00 Local training 3,030,100 00 1,601,;iQ§ Q!i Purchase of plant, machinery and equipment 13,058.200 00 Purchase of buildings, furnishings and fixtures 170,000 00 Purchase of livestock and transport animals 664,700 00 Grants, contributions and subsidies to institutions and enterprises 5,486,400 00 4.600,11~1 ~§ Grants and gratuities to individuals 18.322.300 00 Total 442,363,240 16 . 2s~;21s;H4 --§6· "';~{ . \." < . . ~! ~ ·- -- .. --------·--- ___ -_-_..-... :;:-::;-_,-:::._=-=====·=-===-==··-::;;-=--=-=----=-=--=--=--=-;;;;·=-;;;;;;;;--:;;-;;;;;;-;;;;;-;;;;-;;;;-;;-;;.-;;;;---;;;;---;;-;;-;;; : Federal Code 000 f-;hiri:imaya Univ~rsity Code 313 ,:eaching and L~arning Code 03 j .' lame ~-,.5,,. .: . ofSub:Agericy ' . . : . ·. ,.. · ·. . : Offic.e of Accidamic ·Affairs Vice President Code 01 .. ·.. ,rcegffh:iiince :· Revef1u1{. Cb.de 1900 Office supplies 50.000 QQ Grants, contributions and subsidies to institutions and enterprises Total 50,000 !l!l Fede.ml . G<>ge ooo. l;lararnaya(University .. ·M0nthf¥@t1f i §@n@ t ggge Co.de Q4 :;·,:1 . . . . i: )e of Su~ Ager:icy .: O.ffi\:e of l:{esearch and,DevelopmeritVice PresJdent Code 01 '''jrce of f!fla~ci ';: ti-~a;;ury, ' '' ' ', ' ' ' ' · C~af 1800 Wages of contract staff Wages of casual staff 980,000 00 Miscellaneous payments to staff ·'~;{, \,~}. Allowances to permanent staff Office supplies 500,000 00 Printing 114,764 63 1,225,000 00 Food Fuel and lubricants 97,110 10 Agricultural, forestry and marine inputs 1,999,900 00 518.242 09 Veterinary supplies and drugs 320,700 00. Research and development supplies 12,210,000 00 3,145,776 17 Per diem 3,022,400 00 49,131 -.----·----· 42 Transport fees 715,500 00 152,832 ~if- official entertainment 1,269,000 00 467,466 §"f Maintenance and repair of vehicles and other transport M?7 oa Advertis.ing Fees and charges ----· Local training 59,200 00 20,0.~§ 00 Purchase of plant, machinery and equipment 2,007,600 00 612,5@ !l!l Purchase of buildings, furnishings and fixtures 20,000 DO ~g.m ~Q Purchase of livestock and transport animals 5DO.OOO DO 16D,8Q!) !l!l Grants and gratuities to individuals 11/79§ gg Total 24,829,300 00 5,241;ti~9 H' §1§18§7 §Q /Jf:,-~'ilJ~: _;·y ~ ·:1_/ c;:; ~J ·:.J Q C~·; -~· }::.'1 t.-~ .code. ,.313. Cc,nstJttancy· an.~ CommuriitySeniice. Code !)5 : 'i . I )me of Sub Agency : Office of'Comr:nunity Service and Enterprise ~~ibp111~rtt,\/lce Pi:esicl~~t ·. . . . .· .. . . . . . Code_: 01 :..I '.. p:i::::~!~;!:::!it:~;~:s·e~ _ 1 .• ·. Salaries to permanent staff 22,006,008 00 1.623.120 41! Wage~ of contract staff 414,400 00 38.436 09 Wages of casual staff 2,259,100 00 2,195,951 ij§ Miscellaneous ·payments to staff 10,311,600 00 . Allowances to permanent staff 1,498,500 00 561,94? §§ Government contributions to permanent staff Pensions 2,472,661 00 2,472,6Ei1 P.P. Government contributions to military staff Pensions Uniforms,clothing,bedding 2,996,600 00 22,77Q gg Office supplies 1,652,000 00 470,077 ~§ Printing 1,422,000 00 Medical supplies 11,950,000 00 s3,59Tof Educational supplies 249,000 00 134,(i45 ~tl Food 2,289,000 00 2,2§Q Qt) Fuel and lubricants 1,493,100 00 Other material and supplies 3,356,900 00 28,750 00 Miscellaneous equipment 368,000 00 238,260 09 Agricultural, forestry and marine inputs 1,406,800 00 1,087,596 07 Veterinary supplies and drugs 264,300 00 25 00 Research and development supplies Per diem 5,668,700 00 3,824,851 40 Transport fees 941,500 00 386,944 40 official entertainment 1,005,700 00 852,033 85 Maintenance and repair of vehicles and other transport 450,000 00 Hl!!,3!19 50 Maintenance and repair of plant, machinery and equipment 430,400 00 94.510 sg Maintenance and repair of buildings. furnishings and fixtures 960,000 00 126,056 Qg Contracted professional services 355,500 00 355,SOQ gg Rent 693,500 00 B7.a~g gg Advertising 413,000 00 Insurance 132,000 00 Freight 177,500 00 Fees and charges 165,000 00 8,1§1 17 Electricity charges 275,000 00 Telecommunication charges 427,500 00 Water and other utilities 346,500 00 Local training 682,300 00 387,ij!l§ H Purchase of plant. machinery and equipment 1,464,400 00 Purchase of buildings, furnishings and fixtures 1,015,000 00 20,ggg gg Purchase of livestock and transport animals 400.,000 00 Pre-<:anstruction activities Construction of buildings-non-residential Grants, contributions and subsidies to institutions and enterprises 319,200 00 60,775 86 Grants and gratuities to individuals Total 82,732,669 00 17,081,083 30 ~.2118,,207 65 .Fede~al Code· 000 Haramaya University Code 313 M9nthN@i!r 1 §~n@ f gggs Consultancy and Community $ervice Code 05 l;!mf9gt 'fVp@ 1 g @apitlll '. 1Jrsub Agency : Office of Community Service and Enterprise Code 01 lipment '~ . Vice . President C.ode ·00 Code 001. Code '1800 --ij~11k A€€~1-mt §gflg i @~ i ll71W2Q17 Wages to external contract staff 43,607,700 00 43,516,588 7g Allowances to permanent slaff P.Jlowances to external contract staff 5,783,300 00 Research and development supplies 7,420,000 00 4,250.433 'i/7 3,500,000 00 /: \"/ .·' / ,,:.~- ,. - _________ __ .....,,..,, Fees and charges Purchase of plant, machinery and equipment 94,816,400 DO 95.618, 121 05 Purchase of buildings, furnishings and fixtures 23,126.600 00 16,825,203 93 Construction of buildings-residential 150,887,400 00 81,295,740 83 Construction of buildings-non-residential 246,703,900 00 376,715,476 75 Construction of infrastructure 62,560,300 00 19,106,823 13 Total 638,405,600 00 646,500,771 61 ;. t: \z~!lefW~r~_. . • Construction of infrastructure 35,980,700 00 32,786,596 lg Total 35,980,700 00 32,786,596 1 ll Code 000 t:l~r~maya Uriiversity Code 313 Consultancy .a11d Cominuriity;Ser:vice · Code 0~ :,jn~ ofSub Agtm~y Office of Community Service and Enterprise Code : 0.1 o/~lgpi:j'lent;Vic¢;President. . .. . . ! . :,.. ·- ' •..: .·.. > ',: • •• Code 00 Co.de : Q03 ; tl . i\fi.~ .ofZ<>rie/W~fe~~,:= F~der~1 · 1 1 ... ·.. . . . $OfF!ll~hc 6QdY. :· !;iara.rri~y~ University , :.C1>de. : . 313 C91,1sul~ricy a11~. Cojrimu'niif S~fyice. Code 05 ·'. .,' .. ·.:· ·. '':- . ' . ·:, ~.' . ,• .· :. ... : :. .' · .. •;. :•; .: :. '. ~- . ,. . /; . ' . .. . . . . . Jie:C>fS,(tb,Agen~y .: .0.ffice QfCcimmtinity Service and Enterprise Code· 01 }i!oprrie~~ ¥ice J>re~id~ r,it ... ·. . . . .. ·. .· . . .. code· o.o. ,: I Construction of buildings-non-residential 28,587,800 00 . Code.. :, QO_O . liaramaya. llni\i:ersity Code :. 3;13 ConsOltimcy and_ Community.Service Code 05 f . ,te:~f ~~p ~!:!fncy : -0,f:fice,QfC~mmunity Service and Eilter!)rise Code 01 1.eloptnenfViee·President ·· . · .\l-· :\-,::.. , : .· ·-~ ..•:.:.· : - .• .. ,; ' .. . . . .· . : . . Code.; .oo C.ode .: 005 . Pode _180.0'. Cqde : ooo· l:la~n\aya,university . C.ode :JH .... :-1 ~f~fttiYr!f; ;;:;pd.,?fu~ta11ri11\cf~~iprn1~l~, 51P':i~e: · .· . ., ' ';_j. '! ·... _: ·.·.' ' :. . .. : . . ' ; .Pf Sub}\gency .·:. Offi_ce,of ~<>ni~unity Serv.ite,ari,r~t/ci.~~t:_ . , .. ... .. , . ' . . ·,code 0:1 '1 '~ 9f~:~biP~~9~!11- C9de .: 006 i11(ofi':i~ii:tc~?: Treasury}• · Code : : 1 aoo , · ' _g;i?eriofStat1.1s} C:ibsed:: ------- - i I I I .. --- -···-- -·· .,._ 6323 !construction of buildings-non-residential 16,227,300 00 7,228,755 40 - --- . -· -··· i Total 16,227,300 00 7,228,755 40 - -- e --- a --· - · - --. ·- . _· ' ·: . Monthly Ac;coiinting R~:ports ·__ ·capital Expencilture~;··· · -.: .. · : . .: . : . ·. · . ·. • F I .• . fE . · -- . ', •. ., -. " . ' ... "· ~, ,, .· .. , ·: -,·. _ eder~ -Goven;1ment O thropra .: , · , , ·- . . . .. . ~ · ... - · · . ..:.. .. , : . , . 15/00Z060/3:13/91·/01 • Ha.ratilaya University - Office of-tl}e-Uniyersity presic:le~t . .':- '..".-. ; i ; ..... _t ii ii of ZoneJVVe>te,~a :: .fed(lr;il Code 000 \:~of Public Body Haramaya University Code 313 M?nthfY@~r i §1mr: ! 2DO~ . -- ' ~ --. ,f of Pro_gram_ Consultancy and Community Service Code 05 BucJget Typ@ I 2 • CapltiJI ~:of Sul>Ageiii::y), .Office.of.Community Service.and Enterprise '.\~P?Jel{(vrcc Pfu~i~:~~t - . - .- , . . .· . · · Code 01 TcfSub Program Code 00 Co.de 009. Code '1soo Bi:,!nfA§§9Hnt §M~ ! §g Frlnt ~!ltG ! @rfW!!IWf Purchase of plant, machinery and equipment 15,500,000 00 15,658,907 67 ,j 14 Construction of infrastructure 29,599,700 00 29.573,145 20 : Total 45,099,700 00 45,232,052 87 : : Other cash transfers 85,358 4 Transfer to Zero balance Bank Account Recurrent operating expenditure:non-cash --~ ,,r -... , ·-. ' ' ./ .w· • Other non-cash transfers Total I Advance to staff 5,537. 10~ lHl Advance for SSDP other advances within government Purchase Advance 4.015,54? H Advances to contractors 220,944,566 °rn Advances to supplier Other 79,412,2(34 fa Total 393,706,739 §ff < .. --j \." ,\ : ( i., \ _., I Pension contribution payable Salary payable Other Payroll Deduction Withholding Tax . Due to regions Court deposits Hospital deposit · .Qther deposit Vat Payable Retention on contract Total Cash on hand Cash at bank in foreign currency Cash at bank 0 0 . -·---- --- --- Transfers 202:083,466 4;) ?,lilill,9S.ll.f>S3 97 a - - - - - - - - - - Receivables 393,706,730 86 ---- -------- Payables lll!i, 11 ;.3,7§9 93 ·- --------- Net assets/equity leM/5!:i,041 81 - ----------- Recurrent Expenditure 597,597,374 H Capital Expenditure 778,203,930 §J Total 1,971,691,601 9§ M71,§~1,m ~Ii ,"·, .,, l ,<'' ' ' ~ ...