HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) Himachal Pradesh State Road Transformation Program [P163328] Draft ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) Himachal Pradesh Road and Other Infrastructure Development Corporation, Govt. Of Himachal Pradesh December 2019 1|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. Govt. of Himachal Pradesh is implementing the Himachal Pradesh State Road Transformation Program (the Project), with the involvement of Himachal Pradesh Road and Other Infrastructure Development Corporation, The World Bank (hereinafter the Bank) has agreed to provide financing for the Project. 2. Himachal Pradesh Road and Other Infrastructure Development Corporation, Govt. of Himachal Pradesh will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. Government of Himachal Pradesh will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as the Environmental and Social Impact Assessments (ESIAs), Environmental and Social Management Plans (ESMPs), Resettlement Action Plans (RAP), Indigenous Peoples Plans (IPPs), and Stakeholder Engagement Plans (SEP), Labor Management Procedure and the timelines specified in those E&S documents. 4. Government of Himachal Pradesh is responsible for compliance with all requirements of the ESCP. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank by Government of Himachal Pradesh as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and Government of Himachal Pradesh this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, Government of Himachal Pradesh will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Government of Himachal Pradesh. The Government of Himachal Pradesh will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Government of Himachal Pradesh shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include, such as environmental, health, and safety impacts, labor influx, gender-based violence. 2|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Submit Quarterly Progress reports to the HPRIDC (Project Director and Bank on an agreed format not later than Environmental Focal Person, Social Focal Quarterly Progress report (QPR) will be prepared capturing details on E&S 15 days after the end of each quarter. The Person). The HPRIDC will also be performance of the project. Details will include implementation status of reporting format will be agreed by First supported by E&S specialists from the the following Implementation Support Mission PMC agency 1. Environmental and Social Commitment Plan 2. Environmental and Social Management Plan (ESMP, RAP, TDP, GBV Plan, and LMP) 3. Compliance to Environmental and Social statutory requirements including status of Land Acquisition/Direct Purchase 4. Design modification or change in scope brought to Bank notice 5. Assessment of changes and updating/addendum to ESIA/ESMP 6. Site observations on Contractor’s performance on Environmental Social Health and Safety (ESHS) and other plans in ESMP 7. Summary of Stakeholder Engagement activities as stated in the SEP 8. Summary of Grievances received and redressed for each corridor 9. Status of staffing within PMU (including PMC) and other implementation partners/agencies 10. Capacity building /training activities undertaken for different project functionaries 11. Corrective Actions and planned E&S activities for next quarter B INCIDENTS AND ACCIDENTS Notify the Bank within 24 hours after HPRIDC’s Environment Specialist Promptly notify the Bank of any incident or accident related to the Project learning of the incident or accident and which has, or is likely to have, a significant adverse effect on the provide investigation report within one environment, the affected communities, the public or workers. Provide week. Investigation report with sufficient detail regarding the incident or Action taken status to be submitted with accident, root-cause analysis and actions taken to address future in a period of 7 days from the incident recurrence of such incident/accidents. 3|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY C CONTRACTORS MONTHLY REPORTS Submit Monthly Progress Reports (MPR) Contractor and HPRIDC. Monthly Progress report (MPR) prepared by contractors explaining the to the Project Management Consultants/ compliance status of the Project with the ESMP in their scope. Details will Construction Supervision Consultants). include status on: PMC/CSC shall summarize the key progress and issues to Bank on an agreed 1. Contractor’s ESMP implementation work plan and PMC reviewed QPR – to be submitted every quarter. summary of implementation progress 2. Implementation of Contractor’s ESMP (C-ESMP and related plans such as OHS Plan, Waste Management Plan, Workers’ Camp Management Plan, CHS Plan, Site Restoration Plan, etc.) 3. Status of Compliance with E&S statutory requirements (including CTO & CTE, Blasting permits, quarry permits, labor licenses, insurance, etc.) 4. Status on actions indicated in the Labor Management Procedure 5. ESHS incidents & supervision 6. Usage of Personal Protective Equipment (PPE) such as hard hats, safety shoes and safety vests by workers 7. Safety at work sites like providing traffic signage, barriers/delineator, management of traffic, drainage and pliable road surface etc. 8. Training conducted, and workers participation 9. Functioning of GRM relating to labor aspects, including summary details of Workers grievances 10. Community grievances 11. Corrective Actions and planned E&S activities for next month 4|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY THIRD PARTY MONITORING Engage third party firm to complement and verify the monitoring of Third party monitoring agency to be HPRIDC environmental and social risks and impacts of the Project. The monitoring appointed prior to award of first civil work tasks include (but are not limited to): contract. 1. Compliance with ESIA and ESMPs developed for the project (including Third-Party Monitoring Report to be Labor Management Plans) submitted bi-annually 2. Compliance with ESMP for the maintenance part 3. Adherence to GRMs 4. Implementation of SEP 5. Compliance with WB ESS requirements ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE  HPRIDC will establish and maintain an E&S organizational structure in 12/2019 HPRIDC HPRIDC with qualified staffs to support management of E&S risks including at least one Environmental Expert, one Social Expert and one Labour Officer for ensuring compliance with the Bank’s ESF and ESS’s at the State level and as appropriate at the District/Division officer level and maintain through out project period. PMC and HPRIDC During Implementation HPRIDC shall be have a PMU supported by: 06/2020  HPRIDC To contract PM Consulting (PMC) Firm for the proposed road, with Environmental, bioengineering and Social team members 1.3 ENVIRONMENTAL AND SOCIAL ASSESSMENT (ESA) 5|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY A. HPRIDC to provide and disclose draft ESIAs, ESMPs and RAPs 12/2019 ESIA Consultants and HPRIDC i. Baddi - Ramsheher � Verification of land ownership at stretches of road through forest area. � The road design to explore mitigation options for environmental concerns highlight by communities and its integration in ESMP ii. Dadhol - Ladrour � The road design to explore mitigation options for environmental concerns highlight by communities and its integration in EMP B. During implementation, HPRIDC and World Bank to screen and classify/re-classify project risk based on the risks and impacts of other two 06/2020 DPR, ESIA consultants and HPRIDC upgradation roads to be financed under the project. Based on the risks and impacts of the two roads, HPRIDC and the WB will discuss and decide whether to finance these two roads under the project. C. HPRIDC to prepare and disclose (if decision is to support the two roads): i. Draft ESIAs, ESMPS and RAP for Mandi – Rewalsar – Kalkhar and Raghunathpura-Mandi-Harpura- Bharari 07/2020 HPRIDC, ESIA Consultants, WB ii. ESIA, ESMP, ARAP, and TDP (if required) for proposed maintenance road of 150km 1.5 ENVIRONMENTAL STATUTORY CLEARANCE AND APPROVALS 06/20202 HPRIDC HPRIDC will obtain or assist in obtaining clearances, licenses/approvals and permits under existing legal framework that are applicable to the Project from relevant national and/or local authorities. 6|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.6 MANAGEMENT OF CONTRACTORS: HPRIDC HPRIDC ensure incorporating relevant aspect of ESMP (E&S mitigation 12/2019 measures, Bill of Quantities (BOQ’s, Technical Specifications, drawings and mitigation cost) and ESCP requirements in bidding document for procurement of civil work contractor. 1.7 Include in bidding document Environmental and Safety Manager and Social DPR and ESIA Consultants and HPRIDC cum Community Liaison Officer as Key member of Contractor Team and 12/2019 explicitly list resources that would be mandatory for effective ESHS implementation. 1.8 HPRIDC to prepare and disclose Gender Base Violence Plan. 12/2019 ESIA consultant and HPRIDC 1.9 HPRIDC to obligate contractor to submit CESMP prior to starting of civil work 06/2020 HPRIDC and Contractor and updation every six months. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES (LMP) HPRIDC will develop a LMP for all type of employees and workers likely to be involved in the project and will include LMP in bid document for all 01/2020 HPRIDC, DPR and ESIA Consultants contracted agencies to implement. 2.2 GRIEVANCE REDRESS MECHANISM FOR PROJECT WORKERS: 03/2020 ESIA Consultants and HPRIDC AHPRIDC shall establish a Grievance Redress Mechanism (GRM) and operated by the contracted agencies to address Project workers workplace concerns. HPRIDC will monitor implementation of these provisions 7|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES 06/2020 PMC, Contractor and HPRIDC HPRIDC will require contractor to develop and implement OHS plan to maintain safe working environment and workplace. The OHS Plan will include emergency preparedness and response plan; training of project workers and remedies for occupational injuries death and disability and will follow the General Environment Health and Safety Guidelines (EHSG). ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 HAZARDOUS AND NON-HAZARDOUS WASTE MANAGEMENT PLAN: PMC, Contractor and HPRIDC Contractor ESMP to include hazardous and non-hazardous waste 06/2020 management plan. PMC/HPRIDC will monitor implementation of this Monitoring throughout the plan. implementation 3.2 SPOIL EARTH DISPOSAL SITE MANAGEMENT AND RESTORATION PLAN: PMC, Contractor and HPRIDC Contractor ESMP to include Spoil Earth Disposal Site Management And 06/2020 Restoration Plan including allocated budget to implement the plan. Monitoring throughout the PMC/HPRIDC will monitor implementation of this plan. HPRIDC will implementation assist in getting necessary clearance, if any required, for location identified in forest area. 3.3 EFFICIENT USE AND CONSERVATION OF WATER RESOURCES: PMC, Contractor and HPRIDC Contractor ESMP to include project’s ‘specific water use’ and ‘water 06/2020 balance’ analysis and water conservation and management plan. Monitoring throughout the PMC/HPRIDC will monitor implementation of this plan. implementation 8|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: PMC, Contractor and HPRIDC Contractor ESMP to include Traffic Management and Road Safety Plan, 06/2020 Emergency Response Plan, Labor influx plan, Community Health and Safety Plan (including in relation to landslide, road blockage, project workers, and any risks of labor influx, such as communicable and non- Monitoring throughout the communicable diseases). PMC/HPRIDC will monitor implementation implementation of this plan. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT [the relevance of ESS5 is established during the ESA process. If during Project preparation, it is determined that resettlement documents need to be prepared, this should be reflected in the ESCP. See examples below] 5.1 RESETTLEMENT PLANS: HPRIDC to prepare and disclose RPF 12/2019 ESIA consultant and HPRIDC 12/2019 HPRIDC to prepare RAP for two upgradation corridors and disclose following their endorsement by Bank HPRIDC to prepare and disclose consolidated RAP for remaining two 07/2020 upgradation corridors and maintenance corridors of 150km 5.2 HPRIDC to appoint arbitrator for land related issues in specific districts 02/2020 wherein land taking might be required 5.3 HPRIDC to contract RAP implementation Agency. 02/2020 9|Page HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY AND HABITAT ASSESSMENT: HPRIDC to conduct Biodiversity and Habitat Assessment and prepare and 04/2020 HPRIDC disclose Biodiversity and Habitat Management Plan. HPRIDC will allocated budget for implementing mitigation measures. 6.2 HPRIDC to Contract independent Biodiversity Expert for Biodiversity and 01/2020 HPRIDC Habitat Assessment following Bank’s approval of the Terms of Reference for th study. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 HPRIDC shall prepare and disclose Tribal Development Framework (if 06/2020 (prior to invitation of bid) ESIA consultant and HPRIDC required) and Tribal Development Plans for maintenance corridors (based on ESIA findings). ESS 8: CULTURAL HERITAGE 8.1 HPRIDC to develop a chance finds procedure in the ESIAs and ESMPs and 12/2019 ESIA consultants and HPRIDC include as a requirement in ESIAs/ site-specific ESMPs and also in the Bid documents for civil works ESS 9: FINANCIAL INTERMEDIARIES Not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10 | P a g e HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) 10.1 STAKEHOLDER ENGAGEMENT PLAN: ESIA consultants and HPRIDC HPRIDC to prepare and disclose Draft Stakeholder Engagement Plan 12/2019 (SEP) which should include: Throughout project cycle (budget provided (i) Detail of Project GRM including date of notification of constitution of of INR 2.26 million or USD 32000) GRC members, and (ii) A budget for implementation of SEP . CAPACITY SUPPORT (TRAINING) CS1  Provide orientation/sensitization and training to targeted groups � During preparation & post launch � HPRIDC, DPR & ESA Consultant & about relevant topics workshop Bank  HPRIDC staff (stakeholder mapping and engagement; specific aspects of environmental and social assessment; emergency � To be conducted bi-Annually preparedness and response; community health and safety). � HPRIDC & PMC Consultant.  Stakeholders including Contractor, Support Consultants (Labor Management Procedures; OHS guidelines, emergency preparedness and response; community health and safety)  Communities (construction stage impacts, safety provisions, OHS guidelines)  Project workers (OHS guidelines, provisions relating to LMP, GBV Plan) CS2 Provide training for Project workers on occupational health and safety Throughout project implementation stage including on emergency prevention and preparedness and response arrangements to emergency situations Third Party Monitoring Agency 11 | P a g e HIMACHAL PRADESH STATE ROAD TRANSFORMATION PROJECT [P163328] DRAFT ENVIRONMENT AND SOCIAL COMMITMENT PLAN (ESCP) MA 1 HPRIDC shall hire an Third Party Monitoring Agency to complement and 09/2020 HPRIDC verify the monitoring of environmental and social risks and impacts of the project. 12 | P a g e