FINAL GEWEL PROCUREMENT PLAN Date of this revision: May 26, 2016 Zambia Girls Education and Women’s Empowerment (GEWEL) Project. (Project ID No P151451) 1. General: The project development objective (PDO) is to support the Government of Zambia to increase access to livelihood support for women and access to secondary education for disadvantaged adolescent girls in extremely poor households in selected districts. The Project consists of the following three components: Component 1. Supporting Women's Livelihoods(US$36 million) The objective of this component is to provide them with access to opportunities that will increase the productivity of their livelihood activities and their economic empowerment. Component 2. : Keeping Girls in School (US$25.78 million) The objective of this component is to support adolescent girls in extremely poor households to access secondary education. Component 3. Institutional Strengthening and Systems Building (US$3.22 million) The main objectives of this component is to strengthen institutional capacity and build systems to increase efficiency and improve coordination of targeted programs. 2. Project ID No:P151451 3. Project Implementing Agencies: Component 1: Ministry of Community Development and Social Welfare (MCDSW) Component 2: Ministry of Education, Science Vocational Training and Early Education (MGE) Component 3: Ministry of Gender (MOG); and MCDSW 4. Bank’s approval Date of the Procurement Plan: April 10, 2015 5. Date of General Procurement Notice: April, 2014, revised August 13, 2015 6. Period covered by this Procurement Plan: September 2015 to February 2017 I. Goods and Works and Non-Consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review Goods, Works and Non Consultant Services Expenditur Procurement Method Contract Value Threshold Contracts Subject to Prior e Category For use of Method (US$) Review (US$) 1. Works ICB (Works/Supply & >=10,000,000 All contracts Installation) NCB >=200,000 - <10,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <300,000 (motor vehicles only) None 1 Shopping <100,000 000 (rest not motor None vehicles) Direct Contracting All values All contracts Procurement from UNOPS All values None Agency Note: Contracts with a cost estimate below US$300,000 for motor vehicles only may be procured on basis of Shopping procurement method 2. Prequalification. N/A 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines). N/A 4. Reference to (if any) Project Operational/Procurement Manual: The components will besides provisions of the Banks Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011, revised April 2014 and the Banks Guidelines Procurement of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011, revised April 2014 and will also make use of the additional information and guidance provided in Manual – Guidance for Procurement of Small Contracts; World Bank Africa Region Procurement February 2011, revised March 2014 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank’s Policy – Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 5. Any Other Special Procurement Arrangements. None 6. Procurement Packages with Methods and Time Schedule. Procurement of Good and Non Services Do Comments mes Prior Expected Expected Est Preq Package Plan/ Proc tic or Bid Contract Description Amount in (yes / Number Actual Method Pre Post Opening Signature US $ no) fere Review Date Date nce Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) Printing of MCDSW Plan NCB No No Post Feb 2016 April 2016 May teaching and /NCS/00 448,300 require to learning 1 Actual split materials between MCDSW Plan 1,255,000 NCB No No Prior Nov 2015 Feb 2016 Purchase of /NCS/00 motor 2 Actual vehicles MCDSW Plan 550,000 Prior Aug 2016 Aug 2016 /NCS/00 Actual Procure 3 ment from UN Yes No Purchase of Agencies motor (UNOPS vehicles ) MCDSW Plan 230,000 NCB No No Post Nov 2015 Feb 2016 Purchase of /NCS/00 Actual Motor Bikes 4 2 MCDSW Plan 16,000 Shopping No No Post Nov 2015 Feb 2016 Purchase of /NCS/00 Actual Bicycles 5 MCDSW Plan 82,000 Shopping No No Post Nov 2015 Feb 2016 /NCS/00 Actual Purchase of 6 Boats Purchase of MCDSW Plan 100,000 Shopping No No Post Mar 2016 Apr 2016 Various /NCS/00 Office 7 Actual Furniture and Equipment for H/Q and Districts Computers, MCDSW Plan March May 2016 Needed for 281,300 Post Laptops, /NCS/00 2016 the SWL Scanners, 8 Actual operations Printers, NCB No No Projectors, Cameras, UPS Launching Plan 535,000 Post April 2016 and Equipment MCDSW Actual NCB No No for operation /NCS/00 of GRS 9 Equipment MCDSW Plan 200,000 Post April 2016 June 2016 for ICT- /NCS/01 Actual NCB No No based 0 learning tools Development MCDSW Plan 120,000 Post Jan 2016 June 2016 of software /NCS/01 and database 1 Actual for real-time registration of NCB No No SWL beneficiaries and monitoring of activities. Sub Total Component 1; Goods 3,817,600 and Non Consultant Services Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Purchase of MGE/G/ Plan 60,000 Shopping No No Post Jan 2016 Feb 2016 Hand held Laptops, 01 devices for Tablets and the Routers Implement 3 Actual ation of the model to capture real-time information in the field. IT Equipment MGE/G/ Plan 100,000 Shopping No No Post Jan 2016 March 2016 (including 02 computers Actual and other IT equipment) MGE/G/ Plan 250,000 Shopping No No Post Nov 2015 Jan 2016 Vehicles for 03 selected Actual districts Component 2. Keeping Girls in School (Ministry of Community Development ) MCDSW Plan 37,500 Shopping No No Post Nov 2015 Jan 2016 Procurement /NCS/00 of Project 1 Actual Vehicle Sub Total Component 2; Goods 447,500 and Non Consultant Services Component 3 (a): Institutional Strengthening and Systems Building: (Ministry of Gender) Setting up IT MOG/G/ Plan 100,000 Shopping No No Post Jun 2016 July 2016 infrastructure 01 for M&E in Actual MOG vehicle for MOG/G/ Plan 50,000 Shopping No No Post Nov 2015 Jan 2016 training, and 02 Actual M&E Purchase of MOG/G/ Plan 40,000.00 Shopping No No Post Jun, 2016 July, 2016 IT Equipment 03 (Laptop Actual Computer, Desk top Computers, LAN, Camera, Projector and other IT Equipments Purchase of MOG/04 Plan 3,000 Shopping No No Post Jun, 2016 July, 2016 Office Furniture Actual Sub Total Component 3 A- Goods and Non Consultant Services 193,000 4 Component 3 (b) Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) IT MCDSW Plan 400,000 NCB No No Post Aug 2016 Dec 2015 Infrastructure /G/01 for Actual information systems for MCDSW business at various levels Hardware and MCDSW Plan 150,000 NCB No No Post Nov 2016 Jan 2017 Software for /G/02 unique Actual identification solution Procurement MCDSW Plan 60,000 Shopping No No Post May 2016 June 2016 of devices for /G/03 field and Actual identification of beneficiaries Purchase of MCDSW Plan 100,000 Shopping No No Post May 2016 July 2016 Goods for office /G/04 the furniture and Actual National equpment Social Protection Co- ordination Unit Purchase of MCDSW Plan 150,000 Shopping No No Post July 2016 July 2016 For Motor /G/05 National Vehicles for Actual Co- National dination, Social M&E and Protection MIS. Co-ordination Unit Sub Total Component 3 (b) : Goods and Non Consultant 860,000 Services Procurement of Works Sub Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) MCDS Plan 45,000.00 Shopping No No Post Oct 2016 Oct 2016 Office W/W/00 Actual refurbishmen 1 t Sub Component 3(b): Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) 5 Support to MCDS Plan 70,000 Shopping No No Post Aug 2016 Aug 2016 office W/G/02 refurbishmen Actual t Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) Partitioning MOG/W Plan 2,000 Shopping No No Post Sep 2016 Sep 2016 of the Foyer /01 Actual for the Conference Room Sub Total: Works 127,000 II. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Threshold Contracts Subject to Expenditure Procurement Method for use of selection method Prior Review (US$ Category (US$) millions) QCBS, QBS >=200,000 All contracts Consulting Firms CQS, LCS, QBS, FBS <200,000 As in procurement plan SSS All values All Contracts Individual Competitive selection >=100,000 All contracts Consultants (IC) IC Single Source Selection All values All contracts NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A 2. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Expected Prior / proposal Ref. Plan / Selection Estimated Description Post submission Comments No. Actual Method Cost in US$ Review /opening Date 6 Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare) Adoption and Roll-out of SWL sub component 1(a) MCDSW/ Survey Enumeration of Plan 937,500 March 2016 C/001 SWL beneficiaries QCBS Prior Actual MCDSW/ Information, education Plan CQS 200,000 Post May 2016 C/002 and communications outreach at local and Actual national level Service provider to pay Plan 845,000 Jan 2016 MCDSW/ productivity grants to Actual QCBS Prior C/003 beneficiaries Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/ Plan 112,500 Prior April 2016 C/004 Actual Contract Duration is 24 Hiring of SWL manager IC Months MCDSW/ Plan IC 97,500 Post April 2016 C/005 Hiring of SWL M&E Actual Contract Duration is 24 Specialist Months 97,500 April 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/006 Contract Duration is 24 M&E Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 97,500 Post Nov 2015 C/007 Contract Duration is 24 ICT Specialist Actual Months July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/008 Contract Duration is 24 ICT Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/009 Contract Duration is 24 Program Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/010 Contract Duration is 24 Program Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/011 Contract Duration is 24 Program Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/012 Contract Duration is 24 Program Officer Actual Months 89,100 July 2016 7 MCDSW/ Plan IC 89,100 Post Nov 2015 C/013 Contract Duration is 24 Program Officer Actual Months 89,100 July 2016 MCDSW/ Plan IC 97,200 Post April 2016 C/014 Contract Duration is 24 Program Accountant Actual Months 97,200 April 2016 MCDSW/ Plan Assistant Accountant IC 77,760 Post Nov 2015 C/015 Contract Duration is 24 Actual Months 77,760 July 2016 MCDSW/ Plan Notes: assignment will QBS 1,300,000 Prior May 2016 C/016 include finalizing SWL Actual training curriculum, design of communications strategy for outreach Consultancy to support awareness raising and roll out and support for implementation of SWL implementation of SWL activities (Short list will comprise for profit and not for profit firms i.e. Private sector and NGOs hence use of QBS) MCDSW/ Design of and Plan CQS 90,000 Post Jan 2016 C/017 operational guidelines for targeting and Actual identification of SWL beneficiaries MCDSW/ Plan CQS 120,000 Post Jan 2016 C/018 Development of strategy and tools for SWL GRS, Actual and support to launch and operate the GRS MCDSW/ Plan IC 60,000 Post June 2016 C/019 Strategy for harmonization of Actual MCDSW empowerment/livelihood programs MCDSW/ Implementation Plan QCBS 200,000 Post January 2017 C/020 evaluation and beneficiary satisfaction Actual survey MCDSW/ Plan QCBS 1,030,000 Prior June 2016 C/021 Impact evaluation data collection Actual Sub Total Component 1; Consulting Services 5,702,060 8 Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Assessment for the Plan IC 45,000 Post Sept 2015 MGE/C/0 identification of 01 technological Actual innovations MGE/C/0 Development of a Plan IC 50,000 Post Dec 2015 02 beneficiary awareness strategy for Keeping Actual Girls in School MGE/C/0 Plan QCBS 200,000 Prior Jan 2016 Design of Complaints & 03 Grievance Mechanism for the Keeping Girls in School Initiative Actual MGE/C/0 Plan CQS 60,000 Post Sept 2016 04 Actual TA to harmonize existing bursary and assessment, strategy MGE/C/0 Plan CQS 51,000 Post March 2017 05 Actual Support to implement the action plan to harmonize existing secondary school support schemes MGE/C/0 Information System Plan QCBS 500,000 Prior February 06 Module, Development of 2016 the software to capture real time information in the field and testing of Real time Data Actual Sub Total Component 2: Consulting Services 906,000 Component 3 (a). Institutional Strengthening and Systems Building: (Ministry of Gender) MOG/C/0 Development of a Plan CQS 50,000 Post Oct 2015 1 monitoring framework Actual MOG/C/0 Development of software Plan CQS 100,000 Post Jun 2016 2 for a M&E and evaluation system Actual MOG/C/0 Technical assistance to Plan CQS /IC 100,000 Post Sept 2015 Various over the life of 3 the National Secretariat the project. Activity for project management Actual may be split when defined Sub Total Component 3(a): 250,000 Consulting Services 9 Component 3 (b). Institutional Strengthening and Systems Building: (Ministry of Community Development and Social Welfare MCDSW Development of M&E Plan CQS 150,000 Prior Aug 2015 /C/01 framework Actual MCDSW Development of a MIS Plan QCBS 350,000 Prior July 2016 /C/02 module for SWL and non formal Literacy Actual MCDSW Enhancement of Plan CQS 150,000 Prior Jan 2017 /C/03 MIS/SRB Actual MCDSW Update the training Plan IC 20,000 Post March 2016 /C/04 strategy for MCDSW staff in M&E and develop Actual a strategy for capacity development in policy analysis MCDSW Updating Operations Plan CQS 100,000 Post Dec 2015 /C/05 Manuals Actual MCDSW Assessment of options to Actual CQS 100,000 Post Jul 2016 /C/06 identifying beneficiaries of NRCs, Plan MCDSW Inventory of existing Plan CQS 40,000 Jan 2016 /C/07 complimentary activities Post Actual MCDSW Software design and Actual CQS 150,000 Feb March /C/08 implementation Post Plan MCDSW TA to National Social Plan IC 40,000 Post Oct 2016 /C/10 Protection Co-ordination Various TA Actual Unit, MCDSW Development of a strategy Plan IC 15,000 Post Jan 2016 /C/9 for good practice Actual Sub Total Component 3 (b): Consulting 1,115,000 Services 10 III. Training, workshops and consultations Estimated Ref. Training, workshop and Estimated Cost Duration Expected Training/worksh No. study tours (US$) (Days) Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare) Sub-component 1a – Adoption and Roll-out of SWL MCDSW/T/01 2,416,000 Recurrent (July 2016; July 20 Training of Trainers (ToT) workshop 2018) MCDSW/T/02 Training of beneficiaries in life, business 1,172,000 Recurrent (July-Feb 2016/7; J and savings 2017/8; July-Feb 2018/9) MCDSW/T/03 Training of beneficiaries in agri-business 186,000 Recurrent (Sept-Feb 2016/7; and other sector-specific topics 2017/8; Sept-Feb 2018/9) MCDSW/T/04 Provision of safe space for training and Recurrent (September 2016; follow-up meetings 375,000 September 2017; September 2 MCDSW/T/05 Launching and operation of GRS 735,000 Recurrent MCDSW/T/06 Launching and operation of ICT-based Recurrent (August 2016, Aug learning tools 325,000 August 2018) MCDSW/T/07 Launching and Equipment for operation of GRS 100,000 MCDSW/T/08 Launching and operation of ICT-based learning tools 125,000 Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/T/009 Workshop for preparation of the March 2016 Operations Manual 20,000 MCDSW/T/010 Training of DCD staff on POM and Recurrent training curriculum 60,000 MCDSW/T/11 Training of DCD staff on beneficiary Recurrent (August 2016; Aug enumeration and registration 50,000 August 2018) MCDSW/T/12 Training of DCD staff on monitoring and Recurrent (August 2016; Aug reporting 50,000 August 2018) MCDSW/T/13 Recurrent (March 2017; Marc Annual review 30,000 March 2019) MCDSW/T/14 Training of HQ and district staff training Recurrent (April-August 2016 prior to SWL activities 270,000 2018) MCDSW/T/15 Study tours to learn from international experience in the implementation of livelihood support programs 100,000 MCDSW/T/16 Capacity Building of SWL Staff in Bank January 2017 Procurement and regulations and implementation 150,000 Institutional Strengthening and Systems Building MCDSW/T/14 South-south exchange on social 35,000 May 2016 protection policy and implementation issues. Sub Total Training , Workshops and Capacity Building 6,199,000 Component 1 Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare 11 Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education) Sub-component 2b - System Strengthening and Consolidation Training Plan for MGE to implement the MGE /T/01 Keeping Girls in School initiative 40,000 March 2016 to May 2016 MGE /T/02 Training of staff as per the training plan 135,000 Feb 2017 MGE /T/03 Training of the primary users of the Keeping Girls in School Information System Module 25,000 Dec 2015 MGE /T/04 Workshops and consultations for the action plan. 20,000 Feb 2017 MGE /T/05 South-south exchange on Keeping Girls in School initiative. 70,000 Dec 2016 MGE /T/06 Sharing of lessons learned between district officers 124,000 June 2016 – Sept 2020 Sub Total Training , Workshops and Capacity Building 414,000 Component 2 Subcomponent 2c: - System Strengthening for MCDSW to support Keeping Girls in School Initiative MCDSW/T/15 Trainers of Trainers workshop for 100,000 November 2015 District Social Welfare Officers to train officers in the implementation of the Project MCDSW/T/16 Awareness raising and sensitization 25,000 November – December 2015 of Community Welfare Assistance Committees (CWACs) MCDSW/T/17 Conduct inception visits to 65,000 December 2015 respective Districts and communities for programme buy-in particularly from traditional leaders, District Government officials and other stake holders. MCDSW/T/18 Hold a workshop to develop 10,000 November 2015 protocols for the implementation of the programme MCDSW/T/19 Verification of Girls on the list 70,000 December 2015 (Headcount) both in communities and villages. MCDSW/T/20 Quality Assurance, Monitoring and 130,000 March 2016 onwards mentoring of girls in school MCDSW/T/21 Follow up on girls in school by the 100,000 January 2016 CWACs, Districts, Provincial offices and Headquarters. MCDSW/T/22 Monitoring and supervision of 171,250 March 2016 follow up outcomes by the districts, provincial offices and Headquarters MCDSW/T/23 Hold community validation 71,250 December 2015 meetings to provide feedback on enlisted girls Sub Total Subcomponent 2c 742,500 12 System Strengthening for MCDSW to support Keeping Girls in School Initiative Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) MOG /T/01 Training of the primary users of the 50,000 Sept 2016 – March 20 monitoring and evaluation system in MOG MOG /T/02 Competency-based training in co- 70,000 ordination skills, gender analysis and gender mainstreaming June 2016 – Dec 201 MOG /T/03 Learning exchange on 70,000 empowerment programs March 2016 – May 20 MOG /T/04 Short-course local training of staff 4,000 in Project Management- 4 Staff Jan 2016 – June 201 MOG /T/05 Regional staff training in impact 28,000 evaluation • Master of Arts in Economic Policy Management – 2 Staff • Advanced M & E; Integrating Planning, Implementation, Budgeting, M&E-2 Staff • Project Management – 3 Staff Jan 2016 – Dec 2016 MOG /T/06 Training of at least 10 district 65,000 gender sub-committees per province in all 10 provinces in national provincial centres Jan 2016- Dec 2017 MOG/T/07 Competency-based training in 20,000 Women Economic Entrepreneurship skills Nov - Dec 2016 Sub Total Training , Workshops and Capacity Building 327,000 Component 3(a) Component 3 a). Institutional Strengthening and Systems: (Ministry of Community Development ) MCDSW/T/01 Training and support for capacity 90,000 Jun 2016 – Dec 2019 development in line with training strategy for senior, middle-level and operational staff in MCDSW MCDSW/T/02 Training of the primary users of the 10,000 May 2017 – Aug 2017 unique identification solution Sub Total Training , Workshops and Capacity Building Component 3(a) 100,000 13 GENERAL NOTES 1. Training and capacity building: The institutions charged with implementation responsibility for the componentswill identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: For this project, the Bank has agreed with the implementing agencies of the various components that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments and other implementing agency own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 14 PROCUREMENT Zambia : Girls Education and Womens Empowerment and Livelihood Project PLAN General Information Country: Zambia Bank’s Approval Date of the Original Procurement Plan: 2016-11-18 2019-06-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151451 GPN Date: Project Name: Girls Education and Womens Empowerment and Livelihood Project Loan / Credit No: IDA / 56580 Executing Agency(ies): Ministry of Community Development and Social Welfare WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MCDSW/W/002 / Support to Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2016-08-20 2017-01-20 2017-07-19 Office Refurbishment Quotations Envelope on Pending MCDSW/W/001 / Office Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2016-10-14 2016-12-09 2017-06-07 Refurbishment Quotations Envelope on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending MCDSW/NCS/005 / Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2016-11-21 2017-01-16 2017-07-15 Purchase of Bicyles Quotations Envelope on Pending MCDSW/NCS/006 / Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2015-11-12 2016-01-07 2016-07-05 Purchase of Boats Quotations Envelope on MCDSW/NCS/007 / Pending Purchase of various office Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2016-03-14 2016-05-09 2016-11-05 furniture and equipment for Quotations Envelope on HQ and Districts MCDSW/NCS/009 / Single Stage - One Launching and Equipment IDA / 56580 Post Request for Bids Open - National 0.00 Canceled 2016-04-04 2016-04-09 2016-05-21 2016-06-20 2016-12-07 2017-06-05 Envelope for Operation of GRS MCDSW/NCS/010 / Pending Single Stage - One Equipment for ICT based IDA / 56580 Post Request for Bids Open - National 0.00 Implementati 2017-01-25 2017-01-30 2017-03-13 2017-04-12 2017-05-17 2017-11-13 Envelope learning tools on MCDSW/NCS/011 / Development of software and database for real-time Single Stage - One IDA / 56580 Post Request for Bids Open - National 0.00 Canceled 2017-06-05 2017-06-10 2017-07-22 2017-08-21 2017-09-25 2018-03-24 registration of SWL Envelope beneficiaries and monitoring of activities MCDSW/G/01 / IT Infrastructure for Single Stage - Two Information system for IDA / 56580 Post Request for Bids Open - National 0.00 Canceled 2015-12-09 2015-12-14 2016-01-25 2016-04-08 2016-05-13 2016-11-09 Envelope MCDSW business at various levels Page 1 MCDSW/G/02 / Hardware Single Stage - One and Software for unique IDA / 56580 Post Request for Bids Open - National 0.00 Canceled 2017-01-03 2017-01-08 2017-02-19 2017-03-21 2017-04-25 2017-10-22 Envelope identification solution MCDSW/G/03 / Procurement Pending Request for Single Stage - One of devices for field and IDA / 56580 Post Open - National 0.00 Implementati 2016-05-14 2016-07-09 2017-01-05 Quotations Envelope identification of beneficiaries on MCDSW/G/04 / Purchase of Pending Request for Single Stage - One Office furniture and IDA / 56580 Post Open - National 0.00 Implementati 2016-07-13 2016-09-07 2017-03-06 Quotations Envelope equipment on MCDSW/G/05 / Purchase of Pending Motor Vehicles for National Request for Single Stage - One IDA / 56580 Post Open - National 0.00 Implementati 2016-07-20 2016-09-14 2017-03-13 Social Protection Co- Quotations Envelope on ordination Unit Pending MCDSW/NCS/004 / Single Stage - One IDA / 56580 Post Request for Bids Open - National 0.00 Implementati 2016-04-15 2016-04-20 2016-06-01 2016-07-01 2016-12-07 2017-06-05 Purchase of Motor Bikes Envelope on MCDSW/NCS/008 / Purchase of Pending Single Stage - One Computers,Laptops,Scanners, IDA / 56580 Post Request for Bids Open - National 0.00 Implementati 2016-07-09 2016-07-14 2016-08-25 2016-09-24 2016-12-07 2017-06-05 Envelope Printers,Projectors,Cameras,U on PS Pending MCDSW/NCS/002 / Single Stage - One IDA / 56580 Post Request for Bids Open - National 0.00 Implementati 2016-04-14 2016-04-19 2016-05-31 2016-06-30 2016-12-06 2017-06-04 Purchase of Motor Vehicles Envelope on Pending MCDSW/NCS/003 / UN Agencies IDA / 56580 Post Direct 0.00 Implementati 2016-11-15 2016-11-15 2016-11-15 2016-11-15 Purchase of Motor Vehicles (Direct) on MCDSS/NCS/004 / Pending Single Stage - One Procurement of Mobile IDA / 56580 Prior Request for Bids Open - National 0.00 Implementati 2017-07-22 2017-07-27 2017-08-24 2017-08-31 2017-09-21 2018-03-20 Envelope Phones for SWL beneficiaries on MCDSS/NCS/18 / Request for Single Stage - One Procurement of T Shirts for IDA / 56580 Post Limited 0.00 Canceled 2017-11-29 2018-01-24 2018-07-23 Quotations Envelope CBVs MCDSS/NCS/020/17 / Procurement of Gum Boots Request for Single Stage - One IDA / 56580 Post Limited 7,736.57 Completed 2017-11-29 2018-01-24 2018-07-23 for Community Based Quotations Envelope Volunteers MCDSS/NCS/022/17 / Request for Single Stage - One Procurement of Helmets for IDA / 56580 Post Limited 15,670.96 Completed 2017-11-29 2018-01-24 2018-07-23 Quotations Envelope motorcycles MCDSS/NCS/023/17 / Procurement of Rain Coats Request for Single Stage - One IDA / 56580 Post Limited 23,326.35 Completed 2017-11-29 2018-01-24 2018-07-23 for Community Based Quotations Envelope Volunteers MCDSS/NCS/024/17 / Request for Single Stage - One Procurement of Umbrellas IDA / 56580 Post Limited 23,326.35 Completed 2017-11-29 2018-01-24 2018-07-23 Quotations Envelope for CBVs MCDSS/NCS/025/17 / Request for Single Stage - One Procurement of two small IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope boats for Lunga Page 2 MCDSS/NCS/027/17 / Procurement of Executive T Shirts and Shirts for SWL Request for Single Stage - One IDA / 56580 Post Limited 4,137.08 Completed 2017-12-06 2018-01-31 2018-07-30 and DPI staff and Pop up Quotations Envelope banner for SRB official Launch MCDSS/NCS/028/17 / Procurement of Vehicle Request for Single Stage - One Carriers, Bull Bars for DPI IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope and Canopies for SWL Project Vehicle MCDSS/NCS/029/17 / Pending Request for Single Stage - One Procurement of three motor IDA / 56580 Post Limited 0.00 Implementati 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope vehicles for ISSB on MCDSS/NCS/030 / Procurement of Internet Request for Single Stage - One IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Accessories for Phase 1 Quotations Envelope Districts for DPI MCDSS/NCS/031/17 / Request for Single Stage - One IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Procurement of Life Jackets Quotations Envelope MCDSS/NCS/032 / Procurement of Computer Laptops and Printers for Request for Single Stage - One IDA / 56580 Post Limited 7,728.07 Completed 2017-11-29 2018-01-24 2018-07-23 Procurement Specialist, Quotations Envelope Logistics Officer and Project Officer MCDSS/NCS/034 / Request for Single Stage - One Procurement of bicycles for IDA / 56580 Post Limited 8,769.19 Completed 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope CDAs MCDSS/NCS/36/17 / Request for Single Stage - One Procurement of an 82 IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope Computer Tablets MCDSS/NCS/37/17 / Request for Single Stage - One Procurement of ten IDA / 56580 Post Limited 0.00 Canceled 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope computers and two printers MCDSS/NCS/38/17 / Pending Request for Single Stage - One Procurement of Mobile IDA / 56580 Post Limited 0.00 Implementati 2017-12-06 2018-01-31 2018-07-30 Quotations Envelope Phones for CBVs on MCDSW/SWL/010/18 / PROCUREMENT OF MOBILE PHONES FOR Single Stage - One BENEFICIARIES FOR IDA / 56580 Post Request for Bids Limited 234,232.64 Completed 2018-06-10 2018-06-15 2018-07-27 2018-08-26 2018-09-30 2019-03-29 Envelope PHASE TWO FOR THE SUPPORING WOMENS LIVELIHOODS . ZM-MCDSW-65762-GO-RFQ / PROCUREMENT OF 86 COMPUTER TABLETS, 27 COMPUTER LAPTOPS, Request for Single Stage - One IDA / 56580 Post Limited 32,557.66 Completed 2018-06-12 2018-08-07 2019-02-03 INTERNET SECURITY (99 Quotations Envelope LICENCES) AND 86 SOLAR CHARGER POWER BANKS FOR DATA COLLECTION Page 3 MCDSS/SWL/004/18 / PROCUREMENT OF FURNITURE FOR THE Request for Single Stage - One IDA / 56580 Post Limited 30,941.48 Completed 2018-06-18 2018-08-13 2019-02-09 THIRTY (30) SWL Quotations Envelope IMPLEMENTING DISTRICTS MCDSS/SWL/005/18 / PROCUREMENT OF IT EQUIPMENT (23 Request for Single Stage - One DESKTOPS, 23 PRINTERS IDA / 56580 Post Limited 53,751.65 Signed 2018-06-20 2018-08-15 2019-02-11 Quotations Envelope AND MICROSOFT OFFICE LICENCES (66 LICENCES) ) MCDSS/SWL/006/18 / PROCUREMENT OF Request for Single Stage - One IDA / 56580 Post Limited 12,609.97 Signed 2018-06-20 2018-08-15 2019-02-11 CANOPIES FOR THE SWL Quotations Envelope PROJECT VEHICLES MCDSS/SWL/007/18 / PROCUREMENT OF TWO Request for Single Stage - One SMALL BOATS FOR IDA / 56580 Post Limited 0.00 Canceled 2018-07-11 2018-09-05 2019-03-04 Quotations Envelope LUNGA DISTRICTS FOR THE CHANNELS MCDSS/SWL/008/18 / PROCUREMENT OF SIXTY (60) MOTOR BIKES FOR THE COMMUNITY Request for Single Stage - One IDA / 56580 Post Limited 0.00 Canceled 2018-06-16 2018-08-11 2019-02-07 DEVELOPMENT Quotations Envelope ASSISTANTS (CDA) FOR THE SWL PHASE II DISTRICTS MCDSS/SWL/009/18 / Procurement of 1050 Bicycles Request for Single Stage - One IDA / 56580 Post Limited 79,832.64 Completed 2018-06-20 2018-08-15 2019-02-11 for Community based Quotations Envelope Volunteers (CBVS) MCDSS/SWL/011/18 / PROCUREMENT OF SIM Request for Single Stage - One CARDS AND AIRTIME FOR IDA / 56580 Post Limited 18,577.40 Signed 2018-07-11 2018-09-05 2019-03-04 Quotations Envelope SWL PHASE II BENEFICIARIES MCDSS/SWL/012/81 / Procurement of Umbrellas Request for Single Stage - One IDA / 56580 Post Limited 48,472.81 Completed 2018-07-11 2018-09-05 2019-03-04 and Branded T Shirts for Quotations Envelope CDAs and CBVs MCDSS/SWL/013/18 / Procurement of Rain Coats Request for Single Stage - One IDA / 56580 Post Limited 53,087.87 Completed 2018-08-08 2018-10-03 2019-04-01 and Gum Boots for CDAs Quotations Envelope and CBVS MCDSS/SWL/014/18 / Procurement of 300 Branded Request for Single Stage - One Diaries, 300 Branded IDA / 56580 Post Limited 0.00 Canceled 2018-07-11 2018-09-05 2019-03-04 Quotations Envelope Organizers and 300 Calendars for 2019 MCDSS/SWL/015/18 / Procurement of Ten (10) 13 UN Agencies Seaters Toyota Landcruiser IDA / 56580 Post Direct 329,171.96 Signed 2018-06-15 2018-06-20 2018-07-25 2019-01-21 (Direct) Motor Vehicles for SWL Phase Three Districts Page 4 MCDSS/SWL/016/18 / Procurement of a Motor Request for Single Stage - One IDA / 56580 Post Limited 33,260.78 Completed 2018-06-20 2018-08-15 2019-02-11 Vehicle for Procurement and Quotations Envelope Logistics MCDSS/SWL/006/19 / Under Request for Single Stage - One Procurement of forty (40) IDA / 56580 Post Limited 0.00 Implementati 2019-02-23 2019-04-20 2019-10-17 Quotations Envelope Motor - Bikes for CDAs on MCDSS/003/19 / Procurement of 42,127 Single Stage - One IDA / 56580 Post Request for Bids Limited 0.00 Canceled 2019-03-11 2019-03-16 2019-04-27 2019-05-27 2019-07-01 2019-12-28 Mobile Phones for SWL Envelope Phase 3 Beneficiaries MCDSS/SWL/004/19 / Request for Single Stage - One Procurement of networking IDA / 56580 Post Limited 0.00 Canceled 2019-03-09 2019-05-04 2019-10-31 Quotations Envelope tools for SWL MCDSS/SWL/001/19 / Procurement of Data Pending Request for Single Stage - One Collection Tools (Tablets and IDA / 56580 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 Quotations Envelope Solar Chargers) for the SWL on Phase 3 activities MCDSS/SWL/005/19 / Procurement of 20 Desktop Pending Computers, 20 Computer Request for Single Stage - One IDA / 56580 Post Limited 0.00 Implementati 2019-04-17 2019-06-12 2019-12-09 Laptops and 20 Printers for Quotations Envelope on SWL Phase 3 Implementing Districts NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCDSW/NCS/001 / Printing Pending Single Stage - One of teaching and learning IDA / 56580 Post Request for Bids Open - National 0.00 Implementati 2017-01-25 2017-01-30 2017-03-13 2017-04-12 2017-05-17 2017-11-13 Envelope materials on MCDSS/SWL/003/18 / PRINTING OF LIFE Request for Single Stage - One SKILSS, BUSINESS SKILLS IDA / 56580 Post Limited 3,352,422.08 Completed 2018-06-12 2018-08-07 2019-02-03 Quotations Envelope AND REFRESHER TRAINING MATERIALS MCDSS/SWL/002/18 / Request for Single Stage - One PRINTING OF VARIOUS IDA / 56580 Post Limited 0.00 Canceled 2018-06-12 2018-08-07 2019-02-03 Quotations Envelope IEC MATERIALS MCDSS/002/19 / Printing of Life Skills, Business Skills Request for Single Stage - One IDA / 56580 Post Limited 0.00 Canceled 2019-03-16 2019-05-11 2019-11-07 and Refresher Training Quotations Envelope Materials for Phase 3 MCDSS/SWL/007/19 / Design and Printing of ICE Request for Single Stage - One IDA / 56580 Post Limited 10,541.55 Completed 2019-04-13 2019-06-08 2019-12-05 Materials (Brochures, Posters Quotations Envelope and Factsheets) MCDSS/002/19-2 / Tender for the Printing of Life Pending Request for Single Stage - One Skills, Business Skills and IDA / 56580 Post Limited 0.00 Implementati 2019-05-29 2019-07-24 2020-01-20 Quotations Envelope Refresher Course Training on Materials Page 5 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCDSW/C/001 / Survey Quality And Cost- Emuneration of SWL IDA / 56580 Prior Open - National 0.00 Canceled 2017-03-06 2017-03-27 2017-05-10 2017-06-07 2017-07-07 2017-08-11 2017-09-15 2018-09-15 Based Selection beneficiaries MCDSW/C/002 / Consultant Information, education and IDA / 56580 Post Qualification Open - National 0.00 Canceled 2016-05-16 2016-06-06 2016-07-20 2016-08-19 2016-09-23 2017-03-22 communications outreach at Selection local and national level MCDSW/C/003 / Service Quality And Cost- Open - provider to pay productivity IDA / 56580 Prior 0.00 Canceled 2016-01-04 2016-01-25 2016-11-30 2016-12-28 2017-01-27 2017-03-03 2017-04-07 2018-04-07 Based Selection International grants to beneficiaries MCDSW/C/016 / Consultancy to support roll- Quality Based IDA / 56580 Prior Open - National 0.00 Canceled 2016-05-09 2016-05-30 2016-07-13 2016-12-02 2017-01-01 2017-01-31 2017-03-07 2018-03-07 out and implementation of Selection SWL MCDSW/C/017 / Design of and operational guidelines Consultant for targeting and IDA / 56580 Post Qualification Open - National 0.00 Canceled 2016-01-18 2016-02-08 2016-03-23 2016-04-22 2016-05-27 2016-11-23 identification of SWL Selection beneficiaries MCDSW/C/018 / Development of strategy ad Consultant tools for SWL GRS, and IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-01-25 2017-02-15 2017-03-31 2017-04-30 2017-06-04 2017-12-01 suppirt to launch and Selection operate the GRS MCDSW/C/021 / Impact Quality And Cost- Under IDA / 56580 Prior Open - National 437,168.00 2017-06-06 2017-06-27 2017-08-10 2017-09-07 2017-10-07 2017-11-11 2017-12-16 2018-12-16 evaluation data collection Based Selection Implementation Consultant MCDSW/C/05 / Updating IDA / 56580 Post Qualification Open - National 0.00 Canceled 2016-11-16 2016-12-07 2017-01-20 2017-02-19 2017-03-26 2017-09-22 Operations Manual Selection MCDSW/C/06 / Assessment Consultant of options to identifying IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-07-17 2017-08-07 2017-09-20 2017-10-20 2017-11-24 2018-05-23 beneficiaries of NRCs Selection MCDSW/C/07 / Inventory of Consultant existing complimentary IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-01-19 2017-02-09 2017-03-25 2017-04-24 2017-05-29 2017-11-25 activities Selection Consultant MCDSW/C/08 / Software IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-03-28 2017-04-18 2017-06-01 2017-07-01 2017-08-05 2018-02-01 design and implementation Selection Consultant MCDSW/C/01 / Development IDA / 56580 Post Qualification Open - National 0.00 Canceled 2016-12-04 2016-12-25 2017-02-07 2017-03-09 2017-04-13 2017-10-10 of M&E framework Selection MCDSW/C/020 / Implementation evaluation Quality And Cost- IDA / 56580 Prior Open - National 0.00 Canceled 2017-01-03 2017-01-24 2017-03-09 2017-04-06 2017-05-06 2017-06-10 2017-07-15 2018-07-15 and beneficiary satisfaction Based Selection survey Page 6 MCDSW/C/02 / Development Quality And Cost- of MIS module for SWL and IDA / 56580 Prior Open - National 0.00 Canceled 2016-07-18 2016-08-08 2016-09-21 2017-02-17 2017-03-19 2017-04-23 2017-05-28 2018-05-28 Based Selection non-formal Literacy MCDSW/C/03 / Consultant Enhancement of Management IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-10-09 2017-10-30 2017-12-13 2018-01-12 2018-02-16 2018-08-15 Information System /Single Selection Registry B MCDSS/C/023 / Technical Quality Based Assistance for Roll-Out and IDA / 56580 Prior Open - National 0.00 Canceled 2017-10-12 2017-10-26 2017-11-05 2017-12-03 2017-12-08 2017-12-20 2018-01-24 2019-01-24 Selection Implementation of SWL MCDSS/C/026/17 / Consultancy Services for the Consultant Service Level Agreement for IDA / 56580 Post Qualification Open - National 0.00 Canceled 2017-12-08 2017-12-29 2018-02-11 2018-03-13 2018-04-17 2018-10-14 the Single Registry of Selection Household Beneficiaries (SRB) INDIVIDUAL CONSULTANTS Page 7