PSMP 18 Months Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: November 25, 2013 Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: April 8, 2015 3. Period covered by this procurement plan: The procurement period of project covered from year November 25,2013 to April 8, 2015 (revised to March 2015-April 2016) II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. NCB (Goods) C>= 2,000,000 First contract 2. Above US$ 15 million All 3. NCB (Works) Above US$ 5 million All 4. (Non-Consultant Services) 500,000 First contract 5 Individual Consultants C>= 300,000 6 Consulting firms C>=500,000 NCB 200,000==500,000 Individual Consultants C>=200,000 Others (please specify) CQS C<300,000 Shortlist comprising entirely C<=200,000 national consultants 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. November 14, 2018 3. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project Public Sector Modernization Project issued by Civil Service Reform Doctorate 4. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce (yes/no) Summary of 299,730 1 YES Post the NCB (Goods) Summary of 772,400 7 YES Post the Shopping (Goods) Summary of 88,000 13 YES Post the (Non- Consultancy Services Shopping) Consultancy 1,094,050.0 16 YES Post IC 0 Consultancy 642,700.00 6 YES Post CQS III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 4. November 14, 2018 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Consultancy IC 1,094,050.0 16 Post 0 Consultancy 642,700.00 6 Post CQS November 14, 2018 PROCUREMENT Liberia : Liberia: Public Sector Modernization Project PLAN General Information Country: Liberia Bank’s Approval Date of the Original Procurement Plan: 2018-11-15 2019-11-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P143064 GPN Date: Project Name: Liberia: Public Sector Modernization Project Loan / Credit No: IDA / 53590 Executing Agency(ies): Civil Service Agency WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthened Payroll LR-CSA-81144-GO-RFQ / Management: Objectives are Procure Wireless Access (i) establish and maintain a Point, Cisco Catalyst Request for Single Stage - One IDA / 53590 clean Civil Service payroll Post Limited 21,400.00 21,300.00 Completed 2018-12-22 2019-02-16 2019-08-15 Switches and Router 11 AC Quotations Envelope and (b) ensure p Wireless Router redictability in the Specifications government’s wage bill. LR-CSA-81142-GO-RFQ / Strengthened Payroll Fargo transfer films and Management: Objectives are Fargo Color Firms (i) establish and maintain a Request for Single Stage - One Customized holographic IDA / 53590 clean Civil Service payroll Post Limited 25,000.00 0.00 Canceled 2018-12-22 2019-02-16 2019-08-15 Quotations Envelope overlay for the continuation and (b) ensure p of biometrics ID cards redictability in the printing government’s wage bill. Strengthened Payroll Management: Objectives are LR-CSA-91314-GO-RFQ / To (i) establish and maintain a procured three 6KVA UPS Request for Single Stage - One IDA / 53590 clean Civil Service payroll Post Limited 24,500.00 24,255.00 Completed 2018-12-22 2019-02-16 2019-08-15 and 24 Batteries for the Quotations Envelope and (b) ensure p Biometric server room. redictability in the government’s wage bill. LR-CSA-103284-GO-RFQ / Strengthened Payroll Fargo transfer films and Management: Objectives are Fargo Color Firms (i) establish and maintain a Request for Single Stage - One Customized holographic IDA / 53590 clean Civil Service payroll Post Limited 25,000.00 24,925.00 Completed 2019-03-23 2019-05-18 2019-11-14 Quotations Envelope overlay for the continuation and (b) ensure p of biometrics ID cards redictability in the printing government’s wage bill. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-146418-GO-RFQ / improved wage bill Pending Request for Single Stage - One One Employee One File IDA / 53590 management; (ii) provide a Post Limited 70,000.00 0.00 Implementati 2020-01-11 2020-03-07 2020-09-03 Quotations Envelope Equipments clear and fair basi s for on accountability for results among civil servants. Page 1 Improved Pay Management: Objectives are: (i) facilitate LR-CSA-146421-GO-RFQ / improved wage bill Pending Request for Single Stage - One Stationery and Printing IDA / 53590 management; (ii) provide a Post Limited 10,000.00 0.00 Implementati 2019-11-30 2020-01-25 2020-07-23 Quotations Envelope Needs clear and fair basi s for on accountability for results among civil servants. NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Improved Pay Management: Objectives are: (i) facilitate LR-CSA-81739-NC-RFQ / improved wage bill Request for Single Stage - One Printing of Additional copies IDA / 53590 management; (ii) provide a Post Limited 4,500.00 0.00 Canceled 2018-12-22 2019-02-16 2019-08-15 Quotations Envelope of the PMS Policy Manual. clear and fair basi s for accountability for results among civil servants. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Improved Pay Management: Objectives are: (i) facilitate LR-CSA-146414-CS-CQS / improved wage bill Consultant One Employee One File Pending IDA / 53590 management; (ii) provide a Post Qualification Open - National 20,000.00 0.00 2020-01-06 2020-01-27 2020-03-11 2020-04-10 2020-05-15 2020-11-11 Data Management Software Implementation clear and fair basi s for Selection Design accountability for results among civil servants. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-CSA-103326-CS-CDS / Third Party Verification Yrs- 1 & 2 DLIs verifications Improved Pay Management: The drive to clean up the Objectives are: (i) facilitate payroll, rationalize the wage improved wage bill bill and improve performance IDA / 53590 management; (ii) provide a Post Direct Selection Direct 16,000.00 0.00 Canceled 2019-03-25 2019-04-04 2019-06-08 2019-12-05 management has been clear and fair basi s for captured under the Public accountability for results Sector Modernization Project among civil servants. (PSMP) which is rooted in the GOL's Civil Strengthened Payroll LR-CSA-122257-CS-CDS / Management: Objectives are Design and Development of (i) establish and maintain a a Temporary Payroll System IDA / 53590 clean Civil Service payroll Post Direct Selection Direct 175,000.00 175,000.00 Signed 2019-07-15 2019-07-25 2019-09-28 2020-03-26 for Pay Management / Pay, and (b) ensure p Pension & Benefits redictability in the government’s wage bill. Page 2 Project and Program LR-CSA-146519-CS-CDS / Coordination: Objective is: Third Party Verification of support the coordination Pending IDA / 53590 Post Direct Selection Direct 80,000.00 0.00 2019-12-16 2019-12-26 2020-02-29 2020-08-27 DLI#s 1, 3, 4, 5, 6, 7, 8 & and delivery of project Implementation 9 accomplishments inputs and the overall pr ogram implementation. Project and Program LR-CSA-146422-CS-INDV / Coordination: Objective is: Engage and hire Individual support the coordination Pending Independent Consultant to IDA / 53590 Post Consultant Open 30,000.00 0.00 2020-03-03 2020-04-21 2020-05-12 2020-06-16 2020-12-13 and delivery of project Implementation conduct end-year project Selection inputs and the overall pr evaluation. ogram implementation. LR-CSA-146500-CS-INDV / Project and Program Project Document Coordination: Objective is: Management: Electronic Individual support the coordination Pending update of Civil Service IDA / 53590 Post Consultant Open 5,000.00 0.00 2020-04-03 2020-05-22 2020-06-12 2020-07-17 2021-01-13 and delivery of project Implementation Reform Library(Project record Selection inputs and the overall pr scanning and electronic ogram implementation. cataloging) LR-CSA-146511-CS-INDV / Project and Program Engage and hire Coordination: Objective is: communication assistant the Individual support the coordination Pending short term to develop and IDA / 53590 Post Consultant Open 5,000.00 0.00 2020-04-08 2020-05-27 2020-06-17 2020-07-22 2021-01-18 and delivery of project Implementation capture reform successes/ Selection inputs and the overall pr critical implementation ogram implementation. lessons/story/documentary Page 3