PROCUREMENT PLAN NATIONAL URBAN DEVELOPMENT PROJECT (NUDP) I. General 1. Project information: Country : INDONESIA Borrower : Republic of Indonesia Project Name : National Urban Development Project (NUDP) Loan/Credit No. : IBRD Loan No. P163896 Project Implementing Units (PIUs) : 1. Ministry of Home Affairs (MoHA) 2. National Development and Planning Agency (Bappenas) 3. Ministry of Public Works and Housing (MPWH) 2. Bank’s approval Date of the procurement Plan [Original: 2 April 2019] 3. Date of General Procurement Notice: …………… 4. Period covered by this procurement plan: March 2019 – September 2020 Preamble In accordance with paragraph 5.9 of the World Bank Procurement Regulations for IPF Borrowers, July 2016, revised November 2017 and August 2018 (“Procurement Regulations”), the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Procurement prior review thresholds and selection method threshold: The identified procurement risk under this Project is ‘substantial’. Accordingly, all contracts listed in the Procurement Plan Table at or above the thresholds set out in below are subject to the Bank’s procurement prior review. All other contracts are subject to post-review. The following selection method threshold shall govern for procurement of non-consulting services and consulting services. Type of Procurement Approved Selection Method Procurement Prior Threshold Review Threshold Non-Consulting Services International Open ≥ US$ 10 million ≥ US$ 2 million National Open at or above US$ 100k and less ≥ US$ 2 million than US$ 10 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions as per ≥ US$ 2 million paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Consultants: firms International Open (Firms) - QCBS, QBS, ≥ US$ 400k ≥ US$ 1 million LCS, FBS and CQS National Open (Firms) - QCBS, QBS, < US$ 400k - LCS, FBS and CQS Direct Selection Subject to conditions as per ≥ US$ 1 million paragraph 7.13, 7.14 and 7.15 of the Procurement Regulations Consultants: individuals Competitive Selection All ≥ US$ 300k or as stated in the procurement plan Direct Selection Subject to conditions as per ≥ US$ 300k paragraph 7.39 of the Procurement Regulations The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Competitive Procurement: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of goods, works, non-consulting services and consulting services under contracts awarded on the basis of National Open Competitive Procurement shall be those of the Pelelangan Umum (Public Tendering) and Pemilihan Langsung/Pelelangan Sederhana (Simplified Tendering) methods as set forth in the Borrower’s Presidential Regulation No. 16/2018 subject to paragraph 5.4 of the “Procurement Regulation” and the following, which shall govern in the event of a conflict with the Borrower’s procedures: 1. The procurement is open to eligible firms from any country; 2. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 3. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender- based violence), health and safety (“ESHS”) risks and impacts; 4. Rights for the Bank to review procurement documentation and activities; 5. Maintenance of records of the Procurement Process; 6. Procurement Documents acceptable to the Bank shall be used; 7. Bids shall be evaluated using only post-qualification for procurement of goods, works and non-consulting services. Use of National e-Procurement System (SPSE): At the present time, use of e-procurement is only permissible for procurement of non-consultant services through Request for Bids method with Open National competition, and for selection of consultant services through QCBS method using the modified SPSE 3.6 system developed by MPWH and applying the Bank’s standard RFP document. If in the future the Bank considers the SPSE has been satisfactorily modified and found acceptable for the other procurement methods, the Bank will notify in writing to the Project Implementing Agencies. Other Relevant Procurement Information: • Advance procurement may be applied under the project, especially for the main consulting services (NMC, TMC). • Reference to Project Operations Manual: Operations Manual NUDP • For some particular assignments, due to criticality and importance of the assignments, the Bank will carry out prior review although the estimated value of the contract is below the prior review threshold. • Special Procurement Arrangement with UN Agency (UN Habitat) may be applied for some assignment in situations where UN Habitat is determined to be uniquely qualified for the assignment and possesses experiences of exceptional worth for the assignment. • The proposal from bidders/consulting firms shall be evaluated through combined quality and cost scores depend on the nature and complexity of the assignment. The Procurement Plan table below are only for the first 18 months of implementation. The Procurement Plan is a living document and will be revised if there are any changes during the implementation of the project. Table 1 - Procurement of Non-Consulting Services 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procurement Prequalifi Evaluation Review Expected PIU No. (Description) Cost Approach/ cation Method by Bank Bid- ($ ‘000) Selection (yes/no) (Prior / Opening method Post) Date 1. Non-Consulting 500 National No Lowest Post 2019 MPWH Services for Event Open / Evaluated Organizer (EO) for Request for Cost Workshops, Bid Trainings, etc. 2 Non-Consulting 500 National No Lowest Post 2019 MPWH Services for Open / Evaluated Oversight Service Request for Cost Providers (OSP) for Bid TMC Personnel in BPIW - MPWH 3 Non-Consulting 500 National No Lowest Post 2019 MoHA Services for Event Open / Evaluated Organizer (EO) for Request for Cost Workshops, Bid Trainings, etc. 4 Non-Consulting 500 National No Lowest Post 2019 MoHA Services for Open / Evaluated Oversight Service Request for Cost Providers (OSP) for Bid TMC Personnel in MoHA Table 2 - Procurement of Consulting Services 1 2 3 4 5 6 7 Procurement Review Expected Estimated Ref. Approach/ by Bank Proposals Description of Assignment Cost No. Selection (Prior / Submission PIU ($ ‘000) Method Post) Date 1 City Positioning and Economic 1,000 International Prior 2019 MoHA Development Study Open/QCBS 2 National Urban Infrastructure 1,000 International Prior 2019 MPWH Strategy Plan 2020-2024 Open/QCBS 3 City Spatial Planning, Data 4,9002 UN Agency/ Prior 2019 MPWH Collection, Benchmarking, Direct Data Management, Capacity Selection Building and Institutionalization1for Phase 1 cities 4 Integrated Data Platform 1,000 International Prior 2020 MPWH (IDP)3for 3 cities (Phase 1) Open/QCBS 5 Development of CIP 12,000 International Prior 2019 MoHA framework and implementation Open/QCBS in 10 cities 6 National Project Management 4,000 International Prior 2019 MPWH Consultants/PMS Open/QCBS 1 Key activities include: 1) City-level input analytics, models and studies and development of spatial development framework and strategic area framework (includes data production, economic strategy study, environment zoning and land suitability study, strategic integrated transport and land use planning study) 2) Capacity Building + Development of Municipal Spatial Data Infrastructure (MSDI) 3) Development control studies and pilots and 4) Institutionalization of 1), 2) and 3). For 3 cities. 2 For 3 cities. 3 1 USD = Rp. 14.062 – Kurs BI 28/02/2019 3Phased package for 10 cities – within same contract, contract continuation from initial 3 cities dependent on performance measured against KPIs. IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities are listed with time schedule Estimated Estimated Expected outcome / Start Date Comments No. Cost Duration Activity Description 1 Bank’s Procurement Framework and 1 day for each 2019 The training will be Regulations PIU conducted 2 – 3 times per year or based on requirement by PIUs 2 Systemic Tracking Exchange in 0.5 day for each 2019 Will be conducted 2 Procurement (STEP) PIU times per year or based on requirement by PIUs NOTE: - All TORs of consulting services shall be reviewed by the Bank. PROCUREMENT Indonesia : National Urban Development Project (NUDP) PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2020-01-22 2020-01-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163896 GPN Date: Project Name: National Urban Development Project (NUDP) Loan / Credit No: IBRD / 89760 Executing Agency(ies): Ministry of Home Affairs, Directorate General of Regional Development WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SUPD II-155344-NC-RFB / Non-Consulting Services for Pending Component 4: Project Single Stage - Two Oversight Service Providers IBRD / 89760 Post Request for Bids Open - National 1,000,000.00 0.00 Implementati 2020-01-28 2020-01-30 2020-02-13 2020-03-10 2020-04-07 2023-07-21 Implementation Support Envelope (OSP) for TMC Personnel in on MoHA CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SUPD II-122329-CS- QCBS / Development of Component 2: Integrated Quality And Cost- Open - Capital Investment Planning IBRD / 89760 Planning for Urban Prior 12,000,000.00 0.00 Under Review 2020-01-23 2020-01-25 2020-02-24 2020-03-23 2020-04-08 2020-05-06 2020-06-10 2021-06-10 Based Selection International (CIP) Framework and Development Implementation ID-SUPD II-155657-CS- Component 1: National Quality And Cost- Open - Pending QCBS / City Positioning and IBRD / 89760 Urban Institutional and Prior 1,000,000.00 0.00 2020-01-29 2020-02-19 2020-04-03 2020-05-01 2020-05-31 2020-07-05 2020-08-09 2021-08-09 Based Selection International Implementation Economic Development Study Policy Development INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Page 2