Procurement Plan for Strategic Program for Climate Resilience (SPCR): Text section I. General 1. Project information: - Country borrower: Rwanda - Project Name: Strategic Program for Climate Resilience (SPCR) - Loan/Credit No: TF0A3545 - Project Implementing Agency (PIA): Fund for Environment and Climate Change (FONERWA) 2. Bank’s approval Date of the procurement Plan: November 2016 3. Date of General Procurement Notice: November 2016 4. Period covered by this procurement plan: 18months 5. Risk Rating: Substantial 6. Applicable Procurement Policy: Procurement Regulations, July 1, 2016 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Law on Public Procurement No 12/2007, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Annex including Bank’s Anticorruption Guidelines July 1, 2016, right to audit and inspection shall be included in all SBDs. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: Is applicable for those contracts identified in the Procurement Plan tables; Works: Is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. None II. Goods and Works and non-consulting services. 1. National Market Approach Thresholds: Works: Open National: < $10 million RFQ: ≦ $200,000 Goods: Open National: < $1 million RFQ: ≦$100,000 Shortlist of National Consultants: < $200,000 All the contract above the national market approach thresholds shall follow international market approach. 2. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank is given below: No Type of Procurement Prior Review Threshold in US Dollars Comments 1 Works (including $10 million turnkey, supply & installation of plant and equipment, and PPP) 2 Goods, information $ 2 million technology and non- consulting Services 3 Consultants: firms $ 1 million 4 Consultants: individuals $ 0.3 million PROCUREMENT Rwanda : Rwanda Pilot Program for Climate Resilience PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2017-08-08 2019-04-01 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160268 GPN Date: Project Name: Rwanda Pilot Program for Climate Resilience Loan / Credit No: TF / A3545 Executing Agency(ies): Rwanda Environment and Climate Change Fund WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-FONERWA-31157-GO- DIR / Purchase of IT Pending Request for Single Stage - One Equipment-2 Laptops, 1 TF / A3545 Post Limited 0.00 Implementati 2017-10-28 2017-12-23 2018-06-21 Quotations Envelope Projector, 4G modems, on Access point and hard disks RW-FONERWA-102572-GO- Pending RFB / Supply of Water Single Stage - One TF / A3545 Post Request for Bids Open - National 0.00 Implementati 2019-02-27 2019-03-03 2019-04-04 2019-04-14 2019-04-25 2019-05-02 Resources Monitoring Envelope on Equipment NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-FONERWA-23428-NC- Under DIR / provision of workshop TF / A3545 Post Direct Selection Direct 0.00 Implementati 2017-08-31 2017-09-05 2017-10-10 2018-04-08 facilities on RW-FONERWA-23445-NC- Under DIR / provision of training TF / A3545 Post Direct Selection Direct 0.00 Implementati 2017-08-31 2017-09-05 2017-10-10 2018-04-08 facilities during capacity on building by FONERWA staff RW-FONERWA-23486-NC- RFB / provision of workshop Single Stage - One TF / A3545 Post Request for Bids Open - National 0.00 Canceled 2016-03-14 2016-03-19 2016-04-30 2016-05-30 2016-07-04 2016-12-31 facilities during gap analysis Envelope and SPCR preparation RW-FONERWA-51970-NC- DIR / FONERWA will Pending engage stakeholders in TF / A3545 Prior Direct Selection Direct 0.00 Implementati 2018-10-01 2018-10-06 2018-11-10 2018-12-14 Round table engagement for on resource mobilization for the SPCR Page 1 RW-FONERWA-97003-NC- DIR / Hiring of hotel services from Mariot Hotel Pending to support 3rd National TF / A3545 Post Direct Selection Direct 0.00 Implementati 2019-01-31 2019-02-01 2019-02-05 2019-02-11 Urban Forum (NUF 3) to on raise the profile of urban- related issues at the Country level RW-FONERWA-106171-NC- Pending DIR / Conference and TF / A3545 Prior Direct Selection Direct 0.00 Implementati 2019-03-14 2019-03-14 2019-03-18 2019-03-22 catering facilities for the on water week RW-FONERWA-106178-NC- Pending DIR / Conference and TF / A3545 Prior Direct Selection Direct 0.00 Implementati 2019-03-18 2019-03-19 2019-03-23 2019-03-29 Catering facilities for the on Africa CEO forum CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-FONERWA-23483-CS- QCBS / Consultancy to Quality And Cost- Open - Under conduct gap analysis and to TF / A3545 Prior 0.00 2016-06-06 2016-06-27 2016-08-10 2016-09-07 2016-10-07 2016-11-11 2016-12-16 2017-12-16 Based Selection International Implementation prepare strategic program for climate resilience RW-FONERWA-23479-CS- Quality And Cost- Open - QCBS / consultancy to TF / A3545 Prior 0.00 Canceled 2017-10-16 2017-11-06 2017-12-20 2018-01-17 2018-02-16 2018-03-23 2018-04-27 2019-04-27 Based Selection International develop flood risk modeling RW-FONERWA-23455-CS- QCBS / Consultancy to prepare facility through Quality And Cost- Open - Pending TF / A3545 Post 0.00 2018-03-20 2018-04-10 2018-05-24 2018-07-13 2018-07-18 2018-08-06 2018-08-30 2018-12-14 development of a restoration Based Selection International Implementation project for Upper Nyabarongo catchment RW-FONERWA-23474-CS- QCBS / Feasibility study and proposal development Quality And Cost- Open - Pending TF / A3545 Post 0.00 2018-03-26 2018-04-16 2018-05-24 2018-07-13 2018-07-18 2018-08-06 2018-08-30 2018-12-14 for Integrated Flood Risk Based Selection International Implementation Management Project in North-western Rwanda INDIVIDUAL CONSULTANTS Page 2