Lao PDR: Southeast Asia Disaster Risk Management Project Procurement Plan (As of November 15, 2017) I. General 1. Project information: Country: Lao PDR Borrower/Recipient: Lao PDR Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Project ID No: P160930 Project Implementing Agency: • Component 1 – Ministry of Public Works & Transport (MPWT) • Component 2 –Ministry of Natural Resources and Environment (MONRE) • Component 3 – Ministry of Finance (MOF) • Component 4 – Ministry of Planning and Investment (MPI) 2. Bank’s approval Date of the procurement Plan • Original Plan: May 24, 2017 • First Revision: November 15, 2017 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: 5 years II. Works and Goods and Non-Consultant Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Procurement Method Prior Review Threshold Comments Method Threshold (US$) 1. ICB (Works) >=2,000,000 All contracts above US$5 million 2. NCB (Works) 200,000 - < 2,000,000 None 3. Shopping (Works) < 200,000 None 4. ICB and LIB >= 600,000 All contracts above US$1.5 (Goods) million 5. NCB (Goods) 100,000 - < 600,000 None 6. Shopping (Goods) < 100,000 None B7. Direct Contracting - All contracts above US$1.5 (DC) (Goods) million 2. Prequalification. Not expected for the works/goods packages. 3. Any Other Special Procurement Arrangements: National procurement procedures as specified in Annex 1 to this Procurement Plan 1 4. Procurement packages for Goods (prior and post reviews) with method and Time Schedule Ref. No. Contract Est. Cost Procure- Review Expected Comments (Description) (US$) ment by Bank Bids Method Opening (Prior/ Post) Date 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/G001 Vehicles 94,000 Shopping Post Dec. 2017 C1/G002 Motorcycles 6,000 Shopping Post Dec. 2017 C1/G003 Technical Equipment 2,700 Shopping Post Dec. 2017 C1/G004 IT Equipment 34,310 Shopping Post Dec. 2017 C1/G005 Office Equipment 30,980 Shopping Post Dec. 2017 C1/W001 Office Renovation for DOW- 12,000 Shopping Post Dec. 2017 Project Management office at KM3Office in Vientiane Capital C1/W002 New Office Construction for 76,000 Shopping Post Dec. 2017 DPWT-Project Implementation office in Oudomxay Province C1/W003 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 1) C1/W004 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 2) Component 2: Hydromet Modernization and Early Warning Systems C2/G001 ECMWF Products 171,500 DC Post Apr. 2018 C2/G002 ECMWF Visualization 625,000 DC Post Apr. 2018 Hardware/Software C2/G003 Flash Flood Alert System 700,000 ICB Post TBD C2/G004 Media Studio 100,000 DC Post May.2018 C2/G005 Hydrological and Meteorological 2,000,000 ICB Prior TBD Equipment for Upgrading and New Stations C2/G006 Communication System 190,000 NCB Post Jun.2018 C2/G007 Hydrological and Hydraulic 349,500 NCB Post Jul.2018 modeling C2/G008 Communication Equipment and 190,000 NCB Post TBD facilities for Provincial Offices C2/G009 Computers for Provincial Offices 13,500 Shopping Post Feb. 2018 C2/G010 Office Furniture 50,000 Shopping Post Nov. 2018 C2/G011 Vehicles 170,000 NCB Post Feb. 2018 2 C2/G012 Motorcycles 30,000 Shopping Post Feb. 2018 C2/W001 Civil Works for Hydrological and 700,000 NCB Post Nov. 2018 Meteorological Observation Stations (Surveying, Housing and Equipment Installation) C2/W002 Provincial Office Building 400,000 NCB Post Mar. 2018 (Oudomxay and Phongsaly) C2/W003 Improvement of Provincial 403,000 NCB Post Apr. 2018 Offices for Hydrological and Meteorological Investments. Component 3: Strengthening Financial Planning for Disaster Resilience C3/G001 Office Equipment 5,000 Shopping Post Jan 2018 C3/G002 Office Furniture 1,000 Shopping Post Dec 2017 Component 4: Project Management C4.1/G01 Office Furniture 5,000 Shopping Post Nov.2017 C4.1/G02 IT Equipment 35,000 Shopping Post Nov. 2017 Sub-Total for Goods and Works 15,394,490 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Procurement Method Prior Review Threshold Comment Threshold (US$) (US$) 1. Competitive Methods >= 300,000 All contracts above 500,000. (Firms) – Quality & Cost Based Selection (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods < 300,000 None (Firms) – Least-Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) 3. Single Source (Firms) - All contracts above 500,000 4. Individual Consultants - All contracts above 200,000 for entire project duration. All TORs will require World Bank clearance. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines 3. Consultancy Assignments with Selection Methods and Time Schedule 3 Ref. No. Description of Assignment Estimated Selection Review Expected Comments Cost Method by Proposals US$ Bank Submission (Prior / Date Post) 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/C001 Feasibility Study, Detailed 896,402 QCBS Prior Nov. 2017 Design and Supervision C1/C002 International Technical 353,312 QCBS Post Nov. 2017 Advisor/International Implementation Support Consultant C1/C003 International Procurement 150,000 IC Post Nov. 2017 Specialist C1/C004 National Procurement 35,000 IC Nov. 2017 Consultant C1/C005 Social Safeguards Consultant 70,000 IC Post C1/C006 International Safeguards 150,000 IC Post Dec. 2017 Advisor C1/C007 Environmental Safeguard 70,000 IC Post Dec. 2017 Consultant C1/C008 Resilient Urban Planning 200,000 CQS Post Dec 2017 C1/C009 Future Pre-Feasibility Study 200,000 CQS Post Oct. 2021 C1/C010 Operation and Maintenance 150,000 IC Post Oct. 2021 Handbook, Simulation and Training. Component 2: Hydromet Modernization and Early Warning Systems C2/C001 National Technical Advisory 150,000 IC Post Jan. 2018 Consultant C2/C002 Procurement Consultant 110,000 IC Post Jan. 2018 C2/C003 Accountant Consultant 90,000 IC Post Jan. 2018 C2/C004 International Hydromet 558,000 IC Prior Jan. 2018 Advisor C2/C005 Service Delivery Strategy 108,000 IC Post Jul.2018 Consultant C2/C006 Sr Technical Expert, NWP 90,000 IC Post (calibration, verification, Jul. 2018 post-processing) C2/C007 Sr Technical Expert, 95,000 IC Post TBD Forecasting C2/C008 System Integrator 1,790,000 QCBS Prior Jul.2018 4 Component 3: Strengthening Financial Planning for Disaster Resilience C3/C001 Program Coordinator 120,000 IC Post Dec. 2017 C3/C002 Administrative and Finance 50,000 IC Post Dec.2017 Officer C3/C003 Preparation for SEADRIF 150,000 CQS Post Jan. 2018 Legal Work and Support Insurance Product Design C3/C004 Strengthening National DRF 200,000 CQS Post Mar. 2018 Strategy and Implementation. C3/C005 Consultancy for 250,000 CQS Post Jun. 2018 Strengthening Post-Disaster. Component 4: Project Management C4.1/C02 External Financial Audit 100,000 CQS Post Feb. 2018 C4.1/C03 International FM Specialist 60,000 IC Post Nov. 2017 C4.1/C04 National Project Coordinator 150,000 IC Post Dec. 2017 C4.1/C05 National Project 118,000 IC Post Dec. 2017 Administrator/Accountant C4.2/C01 TA for Study and Supervision 350,000 QCBS Post Nov. 2017 for DRM mainstreaming for MPI and Line Ministries Sub-Total for Consulting Services 6,813,714 Total for Goods, Works and Consulting 22,208,204 Services 5 Annex 1 - Conditions for use of National Procurement Procedures. Procurement under National Procurement Procedures will be carried out in accordance with national regulations including the Procurement Decree #03, dated January 9, 2004 and #0861/MOF, dated May 5, 2009 (amended version) and Implementation Rule and Regulations (IRR) #0063 issued by MOF on March 12, 2004; Procurement Manual dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank. In addition to the provisions stipulated in the above documents, Government and Implementing agencies for Bank financed projects shall implement the following additional provisions: i. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; ii. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. 6 PROCUREMENT Lao People's Democratic Republic : Lao PDR Southeast Asia Disaster Risk Management Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-01-12 2019-11-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160930 GPN Date: 2018-01-11 Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Loan / Credit No: IDA / 61200 Executing Agency(ies): Ministry of Natural Resource and Environment, Department of Meteorology and Hydrology WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2/W005 / Refurbishment of Hydromet Modernization Request for Single Stage - One Lao SEA DRM-C2 Project IDA / 61200 Post Open - National 85,000.00 57,143.55 Completed 2018-06-26 2018-08-21 2019-02-17 and Early Warning Systems Quotations Envelope Office in DMH HQ C2/W006 / UXO Clearance for detail survey and civil Hydromet Modernization Request for Single Stage - One IDA / 61200 Post Open - National 64,000.00 46,126.50 Signed 2019-03-16 2019-05-11 2019-11-07 work for installation of and Early Warning Systems Quotations Envelope Hydromet Stations C2-W002 / New Pending Construction of Provincial Hydromet Modernization Request for Single Stage - One IDA / 61200 Post Open - National 150,000.00 0.00 Implementati 2019-11-20 2020-01-15 2020-07-13 Hydromet Office Building in and Early Warning Systems Quotations Envelope on Oudomxay Province. C2-W003 / New Pending construction of Provincial Hydromet Modernization Request for Single Stage - One IDA / 61200 Post Open - National 150,000.00 0.00 Implementati 2019-11-23 2020-01-18 2020-07-16 Hydromet Office Building in and Early Warning Systems Quotations Envelope on Phongsaly Province. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2/G010-1 / Office Hydromet Modernization Request for Single Stage - One Furniture for PMU of Lao IDA / 61200 Post Open - National 25,000.00 24,020.16 Completed 2018-08-22 2018-10-17 2019-04-15 and Early Warning Systems Quotations Envelope SEA DRM-C2 in DMH HQ . C2/G011 / Vehicles at 5 numbers of 4WD Double Cab Pick Up: 2 Ps for PMU at DMH HQ (1 p for Administrative Use & 1 p Hydromet Modernization Single Stage - One for monitoring-following up IDA / 61200 Post Request for Bids Open - National 170,000.00 187,066.88 Completed 2018-09-28 2018-10-03 2018-11-14 2018-12-14 2019-01-18 2019-07-17 and Early Warning Systems Envelope project activities in the fields). 3 Ps for pilot projects in Oudomxay(1), Phongsaly(1), Laungphabang(1) Page 1 C2/G012 / Motorcycles at 15 numbers for 3 pilot projects: 5 Ps for Oudomxay, 5 Ps for Phongsaly, 5 Ps for Hydromet Modernization Request for Single Stage - One Laungphabang (For district IDA / 61200 Post Open - National 30,000.00 27,885.31 Completed 2018-10-03 2018-11-28 2019-05-27 and Early Warning Systems Quotations Envelope staffs using for going to observe weather, climate, water level and collect data from hydromet stations C2/G008-1 / IT equipment Hydromet Modernization Request for Single Stage - One and facilities for PMU at IDA / 61200 Post Open - National 30,000.00 28,608.18 Completed 2018-10-03 2018-11-28 2019-05-27 and Early Warning Systems Quotations Envelope DMH HQ C2/G005 / Hydrological and Meteorological Equipment for Upgrading and New Stations Under (Supply of Instrumentation Hydromet Modernization Open - Single Stage - One IDA / 61200 Prior Request for Bids 2,000,000.00 0.00 Implementati 2019-05-22 2019-05-27 2019-07-08 2019-08-07 2019-09-11 2020-03-09 and Equipment including and Early Warning Systems International Envelope on Civil Works, Installation, Training, Maintenance and Technical Support) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2/NC001 / Printing the Hydromet Modernization Request for Single Stage - One Books of Meteorology and IDA / 61200 Post Open - National 19,000.00 15,375.36 Completed 2018-07-02 2018-08-27 2019-02-23 and Early Warning Systems Quotations Envelope Hydrology Law Pending C2/NC002 / User Hydromet Modernization IDA / 61200 Post Direct Selection Direct 60,000.00 0.00 Implementati 2019-09-30 2019-10-05 2019-11-09 2020-05-07 Satisfactory Survey and Early Warning Systems on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2/C008 / Detail survey activity for DRM-C2 which Hydromet Modernization Quality And Cost- cost sharing with C2.4 of M- IDA / 61200 Post Open - National 200,000.00 221,300.00 Signed 2018-04-12 2018-05-03 2018-06-16 2018-07-14 2018-08-13 2018-09-17 2018-10-22 2019-10-22 and Early Warning Systems Based Selection IWRM Phase II Additional Financing (AF). C2/C007 / System Integrator (hereafter the Consultant Firm) is aimed to work for the provision of comprehensive assistance and Hydromet Modernization Quality And Cost- Open - Under services to DMH for the IDA / 61200 Prior 2,000,000.00 0.00 2018-04-22 2018-05-13 2018-06-26 2018-07-24 2018-08-23 2018-09-27 2018-11-01 2019-11-01 and Early Warning Systems Based Selection International Implementation modernization and integration of their operations to harmonize and improve the quality of their products services INDIVIDUAL CONSULTANTS Page 2 Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C2/C002 / Accountant Hydromet Modernization IDA / 61200 Post Consultant Open 90,000.00 16,355.52 Signed 2018-02-01 2018-03-22 2018-04-12 2018-05-17 2018-11-13 Consultant and Early Warning Systems Selection C2/C001 / National Individual Hydromet Modernization Hydromet Project IDA / 61200 Post Consultant Open 150,000.00 34,152.00 Completed 2018-04-05 2018-05-24 2018-06-14 2018-07-19 2019-01-15 and Early Warning Systems Coordinator for DRM-C2 Selection C2/C013 / Procurement Consultant for DRM-C2, Individual Hydromet Modernization Hydromet Modernization and IDA / 61200 Post Consultant Open 35,000.00 22,325.64 Completed 2018-04-05 2018-05-24 2018-06-14 2018-07-19 2019-01-15 and Early Warning Systems Early Warning System for Selection DMH of Lao PDR C2/C003 / International Hydromet Advisor, the consultant's activities must ensure functional Individual compatibility of the Hydromet Modernization IDA / 61200 Post Consultant Open 190,000.00 144,270.00 Signed 2018-04-22 2018-06-10 2018-07-01 2018-08-05 2019-02-01 modernized meteorological and Early Warning Systems Selection and hydrological systems with the global/regional systems as recommended by WMO C2/C012 / Re-design and construction supervision for Individual Hydromet Modernization two provincial offices in IDA / 61200 Post Consultant Open 40,000.00 34,744.67 Signed 2018-10-29 2018-12-17 2019-01-07 2019-02-11 2019-08-10 and Early Warning Systems Oudomxay and Phongsaly Selection Provinces C2/C004 / Hydromet Individual Service delivery consultant is Hydromet Modernization IDA / 61200 Post Consultant Open 114,000.00 67,347.44 Signed 2018-12-12 2019-01-30 2019-02-20 2019-03-27 2019-09-23 also needed for this and Early Warning Systems Selection component C2/C006 / Sr Technical Individual Hydromet Modernization Under Expert, Forecasting IDA / 61200 Post Consultant Open 147,000.00 0.00 2019-01-31 2019-03-21 2019-04-11 2019-05-16 2019-11-12 and Early Warning Systems Implementation Consultancy Selection C2/C010 / Bidding Hydromet Modernization Documentation for UXO IDA / 61200 Post Direct Selection Direct 6,000.00 6,731.00 Completed 2019-02-20 2019-03-02 2019-04-16 2019-10-13 and Early Warning Systems Clearance C2/C005 / NWP Individual Consultant/Sr Technical Hydromet Modernization IDA / 61200 Post Consultant Open 147,000.00 0.00 Canceled 2019-02-18 2019-04-08 2019-04-29 2019-06-03 2019-11-30 Expert (Calibration, and Early Warning Systems Selection Verification Post-processing) LA-MONRE, DMH-129800- Individual Hydromet Modernization Under CS-INDV / International IDA / 61200 Post Consultant Open 190,000.00 0.00 2019-08-30 2019-10-18 2019-11-08 2019-12-13 2020-06-10 and Early Warning Systems Implementation Flood Forecasting Consultant Selection Page 3