SFG3551 ATHI WATER SERVICES BOARD CONSULTANCY SERVICES FOR RUIRU SEWERAGE NETWORK IMPROVEMENT PROJECT CONSTRUCTION PHASE ENVIRONMENTAL AND SOCIAL MANAGEMENT AND MONITORING PLAN FUNAN CONSTRUCTION COMPANY LIMITED Table of Contents SEPTEMBER 2016 Table of Contents 1.1 Introduction ......................................................................................................................3 1.2 Scope and Objectives of the ESMP ......................................................................................3 1.3 Applicable Legislation ...........................................................................................................3 1.4 Principles of Environmental and Social Management Plan ....................................................9 1.5 Responsibility ........................................................................................................................9 1.6 Responsibilities in Environmental and Social Management ...................................................9 1.6.1 General.......................................................................................................................... 9 1.6.2 Responsibility of the Client............................................................................................. 9 1.6.3 Responsibility of workers ..............................................................................................10 1.6.4 Responsibility of the Contractor ....................................................................................10 1.7 Traffic Management ............................................................................................................11 1.7.1 General.........................................................................................................................11 1.7.2 Keeping pedestrians and vehicles apart .......................................................................11 1.7.3 Minimising vehicle movements .....................................................................................11 1.7.4 People on site ...............................................................................................................11 1.7.5 Visibility ........................................................................................................................11 1.8 Environmental and Social Monitoring ..................................................................................12 List of Tables Table 1. 1: Relevant laws, rules and regulations applicable to the project .................................. 3 Table 1. 2: World Bank Environmental and Social Safeguards applicable to the project ............ 8 Table 1. 3: Monitoring Plan .......................................................................................................13 Table 1. 4: Construction phase Environmental and Social Management Plan ...........................14 2 ESMP for Ruiru Sewerage Network improvement project 1.1 Introduction This Environmental and Social Management Plan (ESMP) for the proposed Ruiru Sewerage Network Improvement Project was developed by the contractor M/s Funan Construction Company Ltd based on the Environmental and Social Impact Assessment (ESIA) report for Ruiru Sewerage Project. The ESMP is a mechanism to meet the recommended environmental and social mitigation measures. This ESMP for Ruiru Sewerage Network Improvement Project identifies the principles, approach, procedures and methods that will be used to control and minimize the environmental and social impacts of all construction activities associated with project development. It is intended to complement the project Environmental and Social Impact Assessment (ESIA) report and ensure that commitments made by Athi Water Services Board to minimize project related environmental and social impacts are upheld throughout construction period. 1.2 Scope and Objectives of the ESMP This Environmental and Social Management Plan focuses on mitigating the impacts emanating from construction activities and will allow the contractor to integrate environmental components in his activities during construction process. This plan is meant to establish measures and procedures to control the identified impacts and monitor progress of implementation of the recommended mitigation measures. It will achieve the following in the long run: (i) Provide the National Environment Management Authority (NEMA) with a tool to make ease the evaluation of the implementation status of commitments made by the proponent during ESIA study phase; (ii) Provide clear and mandatory instructions to the contractor with regard to their environmental and social responsibilities during project implementation phase (iii) Ensure continuous compliance of contractor with Kenyan legislation and policies regarding the environment; and (iv) Assure the regulators and interested and affected parties the satisfaction of their demands in relation to environmental and social performance of the project. 1.3 Applicable Legislation The pieces of legislation applicable to the Environmental and Social Management Plan are summarised in the Table below. World Bank environmental and social safeguards as well as international best practice must also be adhered to. Table 1.1: Relevant laws, rules and regulations applicable to the project No Act/ Issue Rule No/ Provisions Section 1.0 Fire Risk Reduction Rules 2007 1.1 Waste Management Rule No.14 (1) 14. (1) Every occupier shall ensure that finished products, byproducts and any waste products are removed immediately they are produced so as to avoid accumulation of products or waste products. 1.2 Training in fire safety Rule No.21. (1) 21. (1) Every occupier shall ensure that all workers are instructed in the safe use of fire fighting appliances. 1.3 First Aid Rule No.25. (1) 25. (1) Every occupier shall make necessary arrangements to provide first aid to any person injured in a fire and in addition, arrange for the 3 ESMP for Ruiru Sewerage Network improvement project No Act/ Issue Rule No/ Provisions Section transportation of the injured person to the nearest health facility. 1.4 Fire fighting appliances Rule No.29. (1) 29. (1) Every occupier shall provide means of extinguishing fire at the work place. 2.0 Noise Prevention and Control Rules 2005 2.1 Permissible noise Rule No. 4 {(1) 4. (1) No worker shall be exposed to a noise level in levels a} excess of (a) the continuous equivalent of ninety dB (A) in eight hours within any twenty four hours duration Noise prevention Rule No. 5 (1) 5. (1) Where noise in a workplace exceeds the programme continuous equivalent of eighty five dB (A) the occupier must develop and implement an effective noise control and hearing conservation programme. Hearing protection Rule No, 5 {(2) (2) The programme must be in writing and should d} address (d) hearing protection, 3.0 Occupational Safety and Health Act (OSHA) 2007 3.1 Duties of occupiers Section 6 (1) 6. (1) Every occupier shall ensure the safety, health and welfare at work of all persons working in his workplace. {Section 6 (2) a, (2) Without prejudice to the generality of an b and c} occupier’s duty under subsection (1), the duty of the occupier includes— (a) the provision and maintenance of plant and systems and procedures of work that are safe and without risks to health; (b) arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances; (c) the provision of such information, instruction, training and supervision as is necessary to ensure the safety and health at work of every person employed; 3.2 Duty to prepare safety Section 7 {(1) a 7. (1) Except in such cases as may be prescribed, it and health policy and b} is the duty of every occupier to— statement (a) prepare and, as often as may be appropriate, revise a written statement of his general policy with respect to the safety and health at work of his employees and the organisation and arrangements for the time being in force for carrying out that policy; and (b) to bring the statement and any revision of it to the notice of all of his employees. 3.3 Notices of accidents Section 21 21. (1) An employer or self-employed person shall and dangerous (1,2,3 and 5)} notify the area occupational safety and health officer occurrences of any accident, dangerous occurrence, or occupational poisoning which has occurred at the workplace. (2) Where an accident in a workplace, causes the death of a person therein, the employer or self employed person shall— (a) inform the area occupational safety and health officer within twenty-four hours of the occurrence of 4 ESMP for Ruiru Sewerage Network improvement project No Act/ Issue Rule No/ Provisions Section the accident; and (b) send a written notice of the accident in the prescribed form to the area occupational safety and health officer within seven days of the occurrence of the accident. (3) Where an accident in a workplace causes non- fatal injuries to a person therein, the employer shall send to the area occupational safety and health officer, a written notice of the accident in the prescribed form within seven days of the occurrence of the accident. (5) An employer shall cause all workplace injuries to be entered in the general register specified in section 122. 3.4 Cleanliness Section 47 (1) 47. (1) Every workplace shall be kept in a clean state, and free from effluvia arising from any drain, sanitary convenience or nuisance, 3.5 Sanitary conveniences Section 52 (1) 52. (1) Sufficient and suitable sanitary conveniences for the persons employed in the workplace shall be provided, maintained and kept clean, and effective provision shall be made for lighting the conveniences; and, where persons of both sexes are or are intended to be employed (except in the case of workplaces where the only persons employed are members of the same family dwelling there), such conveniences shall afford proper separate accommodation for persons of each sex. 3.6 Firefighting equipment Section 81 (1) a 81. (1) In every workplace or workroom there shall be— (a) provided and maintained, and conspicuously displayed and free from any obstruction so as to be readily accessible, means for extinguishing fire, which shall be adequate and suitable having regard to the circumstances of each case; and Trained personnel Section 81 (b) (b) present, persons trained in the correct use of such means of extinguishing fire during all working hours. 3.7 Evacuation Procedures Section 82(1) 82. (1) Every occupier of a workplace shall design evacuation procedures to be used during any emergency and have the procedures tested at regular intervals. 3.8 Measures to deal with Section 82 (3) (3) Every occupier shall be required to provide emergencies and where necessary, measures to deal with accidents including emergencies and accidents including adequate first First Aid arrangements aid arrangements. 3.9 Supply of drinking Section 91 (1) 91. (1) Every occupier shall provide and maintain an water adequate supply of wholesome drinking water at suitable points conveniently accessible to all persons employed. 3.10 First Aid Box or Section 95 95. Every occupier shall be provide and maintain so cupboard of prescribed as to be readily accessible, a first-aid box or standard cupboard of the prescribed standard. 3.11 Underage employment Section 97 97. Employer shall not allow a person below the 5 ESMP for Ruiru Sewerage Network improvement project No Act/ Issue Rule No/ Provisions Section apparent age of eighteen years to be employed at any workplace or work process, or perform work, which by its nature or the circumstances, in which it is carried out, is likely to harm the person’s safety or health. 3.12 Training for machine Section 99 {(1) 99. (1) No person shall be employed at any machine operators and use a and b} or in any process, being a machine or process liable to cause ill health or bodily injury, unless he has been fully instructed as to the dangers likely to arise in connection therewith and the precautions to be observed, and— (a) has received sufficient training in work at the machine or in the process; or (b) is under adequate supervision by a person who has a thorough knowledge and experience of the machine or process. 3.13 Protective clothing and Section 101 (1) 101. (1) Every employer shall provide and maintain appliances for the use of employees in any workplace where employees are employed in any process involving exposure to wet or to any injurious or offensive substance, adequate, effective and suitable protective clothing and appliances, including, where necessary, suitable gloves, footwear, goggles and head coverings. 3.14 14. Eye protection Section 102 (1 102. (1) Every employer shall provide suitable and 2) goggles or effective screens to protect the eyes of person employed engaged in any of the processes specified in the Eighth Schedule. (2) Every employer shall ensure that where in any workplace electric arc welding is carried on, effective provision is made, by screening or otherwise, to prevent employees, other than employees engaged in the welding process, being exposed to the electric arc flash. 3.15 Posting of Abstract of Section 121 (1) 121. (1) There shall be kept posted in a prominent Act, rules and notices position in every workplace— (a) the prescribed abstract of this Act; (b) a notice of the address of the Director and of the area occupational safety and health officer; (c) printed copies of any rules made under any provision of this Act which are for the time being in force in the workplace, or the prescribed abstract of such rules; (d) notices stating the danger or ill heath that may be caused and precautionary measures to be observed in areas where persons are exposed to injurious or offensive substances; and (e) any other notice and document required by this Act to be posted in the workplace. 3.16 General Register Section 122 {(1) 122. (1)There shall be kept in every workplace a a, b, c} register, in the prescribed form, called the general register, and there shall be entered in or attached to that register— (a) the certificate of registration of the workplace; 6 ESMP for Ruiru Sewerage Network improvement project No Act/ Issue Rule No/ Provisions Section (b) every other certificate issued in respect of the workplace by the Director under this Act; (d) the prescribed particulars as to every accident and case of occupational disease occurring in the workplace of which notice is required to be sent to a occupational safety and health officer under the provisions of any law for the time being in force; 4.0 Noise and Excessive Vibrations Pollution Control Regulations 2009 4.1 General prohibitions Regulation 3 (1 3. (1) Except as otherwise provided in these and 2) a-f Regulations, no person shall make or cause to be made any loud, unreasonable, unnecessary or unusual noise which annoys, disturbs, injures or endangers the comfort, repose, health or safety of others and the environment. (2). In determining whether noise is loud, unreasonable, unnecessary or unusual, the following factors may be considered- (a) time of the day; (b) proximity to residential area; (c) whether the noise is recurrent, intermittent or constant; (d) the level and intensity of the noise; (e) whether the noise has been enhanced in level or range by any type of electronic or mechanical means; and, (f) whether the noise can be controlled without much effort or expense to the person making the noise. 4.2 Excessive Vibrations Regulation 4 (1) 4. (1) Except as otherwise provided in these a and b Regulations, no person shall- (a) make or cause to be made excessive vibrations which annoy, disturb, injure or endanger the comfort, repose, health or safety of others and the environment; or (b) cause to be made excessive vibrations which exceed 0.5 centimetres per second beyond any source property boundary or 30 metres from any moving source; 4.3 Permissible noise Regulation 5 5. No person shall make, continue or cause to be levels made or continued any noise in excess of the noise levels set in the First Schedule to these Regulations, unless such noise is reasonably necessary to the preservation of life, health, safety or property. 4.4 Noise from machinery Regulation 11 (1) Any person wishing to- (1) (a) operate or repair any machinery, motor vehicle, construction equipment or other equipment, pump, fan, air-conditioning apparatus or similar mechanical device; or (b) engage in any commercial or industrial activity, which is likely to emit noise or excessive vibrations shall carry out the activity or activities within the relevant levels prescribed in the First Schedule to these Regulations. 7 ESMP for Ruiru Sewerage Network improvement project No Act/ Issue Rule No/ Provisions Section (2) Any person who contravenes this Regulation commits an offence. 4.5 Construction at night Regulation 13 (1) Except for the purposes specified in sub- (1) Regulation (2) hereunder, no person shall operate construction equipment (including but not limited to any pile driver, steam shovel, pneumatic hammer, derrick or steam or electric hoist) or perform any outside construction or repair work so as to emit noise in excess of the permissible levels as set out in the Second Schedule to these Regulations. 5.0 Waste Management Regulations 2006 5.1 Responsibility of waste Regulation 4 (1, 4. (1) No person shall dispose of any waste on a generators 2 and 3) public highway, street, road, recreational area or in any public place except in a designated waste receptacle. (2) Any person whose activities generate waste shall collect, segregate and dispose or cause to be disposed off such waste in the manner provided for under these Regulations. (3) Without prejudice to the foregoing, any person whose activities generates waste has an obligation to ensure that such waste is transferred to a person who is licensed to transport and dispose of such waste in a designated waste disposal facility. 6.0 Water Quality Regulations 2006 6.1 Prevention of water Regulation 4 (1 4. (1) Every person shall refrain from any act which pollution and 2) directly or indirectly causes, or may cause immediate or subsequent water pollution, and it shall be immaterial whether or not the water resource was polluted before the enactment of the Act. (2) No person shall throw or cause to flow into or near a water resource any liquid, solid or gaseous substance or deposit any such substance in or near it, as to cause pollution. Table 1.2: World Bank Environmental and Social Safeguards applicable to the project OP No. Application Provisions 4.01 Environmental Assessment Help ensure the environmental and social soundness and sustainability of investment projects. The policy also supports integration of environmental and social aspects of projects in the decision-making process. 4.04 Natural Habitats Promote environmentally sustainable development by supporting the protection, conservation, maintenance, and rehabilitation of natural habitats and their functions. 4.11 Physical Cultural Resources (PCR) Assist in preserving PCR and in avoiding their destruction or damage. PCR includes resources of archeological, paleontological, historical, architectural, religious (including graveyards and burial sites), aesthetic, or other cultural significance. 8 ESMP for Ruiru Sewerage Network improvement project OP No. Application Provisions 4.12 Involuntary Resettlement Avoid or minimize involuntary resettlement and, where this is not feasible, assist displaced persons in improving or at least restoring their livelihoods and standards of living in real terms relative to pre- displacement levels or to levels prevailing prior to the beginning of project implementation, whichever is higher. 1.4 Principles of Environmental and Social Management Plan The project under construction will be implemented taking into account the need to minimize potential negative impacts and maximize its potential positive impacts on the biophysical and socio-economic environment as well as health and safety of workers and the public. This commitment has been made by the contractor and must be complied with throughout construction phase of the project. 1.5 Responsibility The contractor assumes full responsibility for implementing and monitoring the required measures to mitigate or enhance the environmental impacts. The effectiveness of mitigation measures will be evaluated throughout the implementation phase of the project. 1.6 Responsibilities in Environmental and Social Management 1.6.1 General The Client through the supervising consultant and the contractor are the main entities responsible for implementing this ESMP. In the interest of environmental protection, health and safety of workers, the public, and in their own interest, the contractor will ensure that provisions contained in this ESMP are complied with in order to ensure sustainable environmental management. 1.6.2 Responsibility of the Client The Client, through the supervising consultant will ensure that all project operations are conducted in accordance with the applicable environmental regulations and in accordance with this ESMP. The project proponent in partnership with the contractor will ensure that the ESMP and other requirements related to health, safety and environment are implemented in full. The Client will strive to manage operations in a manner to protect the environment and health and safety of employees, contractors, workers and the general public. To achieve this objective, the Client and/or through the supervising consultant will: (i) Request the contractor to operate on the basis of valid authorizations/approvals/ licenses for the activities to be implemented; (ii) Ensure that the various project activities comply with the mitigation measures proposed in the Environmental and Social Management and Monitoring Program (ESMP); (iii) Ensure that there are contingency plans and resources for employees health and contingency plans to respond to accidents at work (Emergency Response Plan); (iv) Make regular inspections to all the different activities with regard to social aspects, health, safety and environment and check for any non-conformity with the ESMP attributable to the Contractor and identify the steps taken for its correction; (v) Conduct an initial induction for construction activities with contractors before the commencement of operations; 9 ESMP for Ruiru Sewerage Network improvement project (vi) Monitor the performance of their own teams, or designate a representative to that effect; (vii) Approve work procedures established for each phase of the project and ensure that the various proposed activities are implemented in accordance with the approved plans; (viii) Establish and implement a complaints management procedure that allows treatment/appropriate response to them; (ix) Ensure that any corrective activities recommended by the audits or inspections (performed internally or externally) are implemented within the time pre-set. 1.6.3 Responsibility of workers The workers will ensure that all their operations are conducted in accordance with the ESMP and will ensure that the ESMP and other requirements related to safety, environment and health are implemented in full in order to protect the environment and health and safety of the general public. To achieve this, the workers shall: (i) Plan their activities, aiming to eliminate or minimize impacts on the environment, through preventive activities or mitigation measures; (ii) Comply with environmental laws, pollution prevention program and manage instruments to correct environmental damage; and (iii) Meet all the requirements of environmental laws and regulations applicable to this project including laws on noise levels and solid waste management. 1.6.4 Responsibility of the Contractor The contractor will identify individuals responsible for overall management of the environment, social management, safety and health management during construction phase of the project. The Contractor shall be responsible for relevant training of their staff, who must be able to complete the project activities in an efficient and appropriate manner in accordance with the contractual requirements of the project proponent to the agreed work. Among many tasks, the contractors shall: (i) Submit to the proponent the work procedures/methods or equivalent documents for approval; (ii) Operate on the basis of valid licenses/approvals/authorizations for the activities to be implemented; (iii) Employ techniques, practices and construction methods to ensure compliance with the ESMP; (iv) Prevent or minimize the occurrence of accidents/incidents which might cause damage to the environment and be able to respond positively to an accident/incident if it occurs; (v) Meet the working procedures and environmental and health and safety requirements established by contract with the proponent; ensure compliance with them by sub-contractors who might be hired by him; (vi) Minimize environmental damage, waste control, avoid pollution, prevent loss or damage on any private property or natural resources and minimize project negative effects on the users and occupants of surrounding lands and the public; (vii) Provide Personal Protective Equipment (PPE) to workers which is appropriate to the tasks to be performed and ensure that they are used; (viii) Implement all corrective activities agreed in audit (internal or performed by other agencies) or inspections, within the pre- established deadline; (ix) Manage the complaints process on the elements that fall within their jurisdiction, or refer complaints to the proponent, so that they can receive treatment/appropriate response; 10 ESMP for Ruiru Sewerage Network improvement project (x) Prepare a rehabilitation plan which shall include preliminary designs on the temporary and permanent restoration plan during both the construction and post-construction and maintenance period (as applicable). 1.7 Traffic Management 1.7.1 General Construction site vehicle incidents can and should be prevented by effective management of transport operations throughout the construction process. Key issues in dealing with traffic management on site include keeping pedestrians and vehicles apart, minimising vehicle and people movement within the site, controlling turning vehicles, enhancing visibility and installation of signs and instructions as explained below: 1.7.2 Keeping pedestrians and vehicles apart This can be achieved through:  Provision of separate entry and exit gateways for pedestrians and vehicles;  Installing a barrier between the roadway and construction site. 1.7.3 Minimising vehicle movements To limit the number of vehicles on the active construction site, the following should be done.  Workers and visitors to the site should park away from the active construction area;  Controlling entry to the work area; and  Planning storage areas so that delivery vehicles do not have to cross the active construction site. 1.7.4 People on site The contractor will take steps to make sure that all workers are fit and competent to operate the vehicles, machines and attachments they use on site by doing the following:  Making checks when recruiting drivers/operators to ensure that they are fit and competent to operate vehicles and equipment on site;  Managing the activities of visiting drivers especially those delivering materials;  Ensuring that untrained or inexperienced workers should not be allowed to drive construction vehicles or operate equipment without authority; and access to vehicles should be managed and people alerted of the risk. 1.7.5 Visibility If vehicles reverse in areas where pedestrians/construction workers cannot be excluded, the risk of accident is elevated and visibility becomes a vital consideration. The following should be put in place:  Construction vehicles and equipment should be fitted with aids for drivers including mirrors, reversing alarms that help drivers see movement all round the vehicle;  The contractor should appoint trained signalers to control vehicular manouvres within the construction site where necessary. 11 ESMP for Ruiru Sewerage Network improvement project 1.8 Environmental and Social Monitoring Environmental and Social monitoring and audits are essential in project’s life span as they are conducted to establish if project implementation has complied with set environmental management standards for Kenya as spelt out in EMCA 2015 and the Environmental (Impact Assessment) and Audit Regulations 2003. In this Project, environmental monitoring and audit will be conducted to ensure that identified potential negative impacts are mitigated during the project’s implementation period. Environmental concerns that will be monitored and audited during the project’s construction period include among others air pollution, occupational health and safety issues (including worker accidents and hazards) and socio-economic disruptions. 12 ESMP for Ruiru Sewerage Network improvement project Table 1.3: Monitoring Plan Estimated Annual Parameter Location Proposed method Frequency Responsibility Cost (Kshs) Access roads Observations, Use internal Daily by contractor and Contractor and supervising Dust pollution Construction sites Incident reporting capacity weekly by consultant environmentalist Weekly reporting Daily checklists Use internal Access Roads Incident reporting Daily by contractor and Contractor and supervising capacity Traffic safety Construction areas Weekly reporting weekly by consultant environmentalist Material storage areas Daily checks Use internal Open manhole Areas proposed for Incident reporting Daily by contractor and Contractor and supervising capacity chambers and pits manhole casting Weekly reporting weekly by consultant environmentalist Daily checks Use internal Disrupted water Daily by contractor and Contractor and supervising Along trenched areas Incident reporting capacity services weekly by consultant environmentalist Weekly reporting Daily checks Use internal Daily by contractor and Contractor and supervising Blocked roads Within service lines Weekly reporting capacity weekly by consultant environmentalist Construction site Visual and auditory Use internal Project adjacent observations capacity Daily by contractor and Contractor and supervising Noise pollution communities Report forms weekly by consultant environmentalist Concrete batching Daily reporting areas Visual observation Use internal Blocked drainage Construction site Daily by contractor and Contractor and supervising Weekly reporting capacity systems Along restored roads weekly by consultant environmentalist Construction site Daily checks Use internal Occupational Equipment storage Incident reports Daily by contractor and Contractor and supervising capacity accidents and areas Weekly reporting weekly by consultant environmentalist incidents Access roads Waste tracking sheets Use internal Daily by contractor and Contractor and supervising Pollution from spoils construction sites Daily checks capacity weekly by consultant environmentalist Weekly reporting Valuation report As per the RAP Land take and Daily by the Client and Client sociologists and Construction sites Grievance reporting report compensation consultant consultant Payment schedules Table 1. 4: Construction phase Environmental and Social Management Plan Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Poor The contractor will identify an Contractor  Presence of Observation during One off 600,000.00 environmental individual responsible for overall Environment, Health weekly site and social management of the and safety specialist in inspections management environment, social contractor’s team management, safety and health management during construction phase Encroachment of All civil works should be Contractor  Approved program of Document review Weekly during Nil- Standard neighbouring restricted to within road works during weekly site construction Best Practice facilities during reserves and storm water inspections phase civil works drainage channels for Ruiru Municipality. Observation during weekly site inspections Destruction of Working width of construction Contractor Presence of Observation prior Weekly during Nil- Standard private properties area should be clearly demarcation pegs/white to commencement construction Best Practice outside project demarcated using coloured wash of excavation phase alignment area pegs or whitewash works during excavation works Solid waste Place solid waste collection bins Contractor  Presence of solid waste Observation during Monthly during 5,000.00 generation at in offices at the contractor site collection bins at the monthly site construction contractor’s contractor’s camp inspections phase camp Segregate waste generated into Contractor  Evidence of waste Observation during Monthly during Use internal various waste streams for easy segregation at the monthly site construction capacity disposal contractor’ site inspections phase Solid waste generated from Contractor  Evidence of weather Observation during Monthly during 15,000.00 offices at the camp should be proof area for storage of monthly site construction temporarily stored at a weather solid waste pending inspections phase proof central place awaiting collection for disposal collection for disposal by a by a contracted solid contracted solid waste handler waste handler Potential Potentially hazardous waste Contractor Availability of a special Document review Monthly during Nil- Standard pollution from should be kept within defined area within the store for during Monthly site construction Best Practice hazardous areas at the store. storage of potentially inspections phase wastes like hazardous wastes 14 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) generator fuel Records of their use and Availability of potentially Document review disposal should be kept in a hazardous waste at the beginning of register at the site office. register Availability of implementation contracts for hazardous phase waste disposal Disposal of All potentially hazardous Contractor  Evidence of disposal Document review Monthly during 120,000.00 potentially substances should be disposed through a licensed during monthly site construction hazardous of through a licensed hazardous hazardous waste inspections phase substances and waste handler. handler waste Records of their disposal should be kept in a file at the contractor’s office Spoil generation All spoil generated as a result of Contractor  Evidence of restoration Observation during Weekly during BoQ Item No. as a result of excavation and trenching works of the work areas weekly site construction K151.1– K151.4 excavation works should be used to backfill the  Number of complaints inspections phase trenched pits and for restoration from local residents filed of disturbed areas within the with either the work places. contractor or consultant Excavated and stockpiled soil Contractor  Evidence of storage of Observation during Weekly during Nil- Standard material to be stored and stockpiled soils on high weekly site construction Best Practice bermed on the higher lying lying areas inspections phase areas of the site and not in any  Evidence of storage of storm water run-off channels or stockpiled soil material any other areas where it is likely away from storm water to cause erosion or where water runoff channels would naturally accumulate. Trash thrown into All trash from open manhole Contractor  No trash around Observation during Weekly during Nil- Standard open manhole chambers should be disposed manhole chambers weekly site construction Best Practice chambers of in disposal locations inspections phase approved by Ruiru Municipal Council Visual intrusion Excavated and stockpiled soil Contractor  Evidence of use of Observation during Weekly during BoQ Item No. emanating from material should be used to stockpiled materials in weekly site construction K151.1– K151.4 stockpiled spoils backfill excavated trenches and site restoration inspections phase restoration of disturbed areas. 15 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Excess spoil that cannot be  Evidence of disposal of Observation during Weekly during BoQ Item No. used as fill materials should be excess spoil in weekly site construction K151.1– K151.4 disposed of in approved tips approved tips inspections phase Wastewater from Water from drainage of filled Contractor  Presence on method Observation during Weekly during Nil- Standard drainage of manholes should be directed to statement on weekly site construction Best Practice manhole existing storm water drainage wastewater drainage inspections phase chambers channels from filled manhole chambers Document review The contractor should ensure  Evidence of existing at the beginning of that storm water drainage storm water drainage implementation channels are not clogged with channels phase foreign materials before directing pumped water into them Storm water The contractor should restore all Contractor  Presence of unclogged Observation during Weekly during BoQ item No. Management and storm water drainage channels storm water drainage weekly site construction K751 control blocked as a result of his channels within inspections phase activities at the site. construction area Periodic checks of storm water drainage channels for blockages Fire incidents at Reasonable and precautionary Contractor  Presence of write ups Document reviews Weekly during Use internal the contractor’s steps to be put in place to on fire precautions during weekly site construction capacity camp manage fire incidents including  Presence of method inspections phase having a method statement on statement on management of fire incidents at management of fire the camp. incidents  Service schedules of firefighting equipment Train a section of staff in fire Contractor  Records/certificates of Document reviews Weekly during 80,000.00 safety trained staff on fire during weekly site construction prevention and inspections phase management The contractor to provide basic Contractor  Presence of firefighting Observation during Weekly during 30,000.00 firefighting equipment at the equipment at various weekly site construction camp including fire blanket in sections of the inspections phase 16 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) the kitchen and fire contractor’s camp extinguishers at the main office building and at the workshop area All fire incidents at the site Contractor  Presence of fire incident Document review Weekly during Use internal should be recorded and records during weekly site construction capacity reported to relevant authorities  Availability of evidence inspections phase as soon as they occur. of fire incident report to the authorities Dust pollution All vehicles transporting Contractor/  Presence of tarpaulins Observation during Ad hoc basis Nil- Standard during material construction materials should be material on material delivery material deliveries Best Practice transportation covered with tarpaulins to suppliers vehicles minimise material being blown away by wind during transportation Occupational All vehicles, trucks, plants and Contractor  Machinery servicing Document review Monthly during 100,000.00 accidents from general construction machinery schedules during Monthly site construction machinery should be maintained in good  Maintenance records of inspections phase failures condition to mitigate premature site equipment and failure which may result to machinery occupational injuries All construction vehicles and machinery should be routinely serviced in compliance with manufacturer’s manual Only suitably qualified Contractor  Academic and Document review Weekly during Nil- Standard personnel to operate professional certificates during weekly site construction Best Practice construction vehicles and as evidence of inspections phase machinery. personnel qualifications Interview of equipment operators Handling of equipment and Contractor  Inspection notes as Document review Weekly during Nil- Standard materials to be supervised and evidence of supervision during weekly site construction Best Practice adequately instructed. of material handling inspections phase 17 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Occurrence of The contractor should prepare Contractor  Availability of method Document review Weekly during Use internal workplace method statements covering statements on during weekly site construction capacity accidents during procedures and response plan accidental fires; inspections phase work executions for the main activities which management of could generate emergency accidental leaks and situations at the work areas spillages; management including among others: of vehicle accidents at  Accidental fires the site and blasting at  Accidental leaks and the quarry site spillages  Availability of equipped  Vehicle and plant accidents First Aid kit  Blasting at the quarry site  Evidence of staff training on emergency procedures  Number of emergencies recorded Maximum speed limit for Contractor  Presence of speed limit Observation during Weekly during Nil- Standard construction vehicles to be 10 signage at the site weekly site construction Best Practice km/hr. inspections phase The contractor should routinely Contractor  Evidence of awareness Observation during Monthly during 50,000.00 create awareness among materials for staff monthly site construction employees on the procedures  Presence of spill kits at inspections phase for dealing with spills and leaks. the construction site  Presence of emergency The contractor should pin at a telephone numbers at notice board within the the site contractor’s office at the camp relevant emergency telephone numbers including police, ambulance and fire service Poor The contractor should collect Contractor  Presence of a file Document review Monthly during Use internal management of and collate all health and safety containing health and during monthly site construction capacity health and safety rules, regulations and laws safety regulations inspections phase issues at the applicable to site operations applicable to site work areas operations 18 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) The contractor to comply with all Contractor  Presence of abstract Observation during Monthly during Use internal standard and legally required copy of Occupational monthly site construction capacity health and safety regulations as Safety and Health Act at inspections phase promulgated under the the contractor camp Occupational Health and Safety  Evidence of compliance Act 2007 and subsidiary with OSHA 2007 and legislations subsidiary legislations Lack of records The contractor to prepare an Contractor  Presence of an Document review Monthly during Use internal of accidents, accident incident form for daily accident/ incident form during monthly site construction capacity incidents and recording of accidents, incidents inspections phase dangerous and dangerous occurrences at occurrences workplaces The contractor to provide all Contractor  Presence of the forms Document review Weekly during Use internal supervisors with the forms for at the work areas during weekly site site inspections capacity daily recording of accidents, inspections incidents and dangerous occurrences at their places of work. Supervisors to submit the forms Contractor  Presence of the forms Document review Monthly during Use internal on a daily basis to the office in a file at the during monthly site construction capacity manager for filing in an contractor’s office inspections phase accident/incident register Lack of requisite All staff should be provided with Contractor  Evidence of provision of Observation during Weekly during 250,000.00 Personal requisite PPEs including safety PPEs to staff weekly site construction Protective shoes, gum boots, hand gloves inspections phase Equipment by eye shields, nose masks, ear workers muffs and reflector jackets Provide protective and safety Contractor  Evidence of provision of Observation during Weekly during BoQ item No. equipment and clothing for use PPEs to staff weekly site construction A234 by consultant staff inspections phase Lack of First Aid The contractor to provide a Contractor  Presence of First Aid kit Observation during Weekly during 20,000.00 kit at the standard first aid kit at the main in offices and other weekly site construction contractor’s site office at the contractor’s camp work areas inspections phase office and work and at all work areas areas 19 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Lack of sanitation The contractor to provide Contractor  Evidence of sanitation Observation during Weekly during To be facilities adequate sanitation facilities for facilities at the weekly site construction determined the construction workers at the contractor camp and inspections phase contractor’s camp and in all work areas work areas Noise and Construction and the use of Contractor  Presence of work Observation during Weekly during Nil- Standard vibration pollution construction machinery to be schedule for weekly site construction Best Practice during work limited to working hours construction works inspections phase executions between 0600hr and 1800hr. No construction works should be carried out at night Construction equipment should Contractor  Presence of service Observation during Weekly during BoQ item No. be routinely serviced to mitigate logs for site machinery weekly site construction A415.1-A415.20 excessive noise inspections phase Construction activities should Contractor  Evidence of compliance Document review Weekly during Nil- Standard abide by provisions of Noise with noise regulations during weekly site construction Best Practice and Excessive Vibrations inspections phase Pollution Control Regulations 2009 Interview of project neighbours Noise pollution Prior to blasting at material Contractor  Presence of notices to Document review Monthly during BoQ item No. as a result of extraction site, the contractor blast during monthly site construction A420.5 blasting at the must inform the adjacent  Blasting permits from inspections phase material landowners and local Mines and Geology extraction sites administration and obtain department Interview of project relevant permits from Mines and neighbours Geology Department Blasting and In the event of blasting or rock Contractor  Blasting permits from Document review Monthly during Ditto drilling at drilling, all necessary Mines and Geology during monthly site construction material precautions should be taken to Department inspections phase extraction site prevent damage to special  Precautions for blasting features and the general or drilling stating Interview of project environment, which includes the procedures neighbours minimisation of, and if required,  Number of complaints removals of any fly rock. from the local community 20 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Environmental damage caused Contractor  Method statement on Document review Monthly during To be by blasting / drilling shall be environmental during monthly site construction determined repaired at the contractor’s restoration plan inspections phase depending on expense to the satisfaction of the extent of the Resident Engineer damage No blasting to be done on Contractor  Presence on standard Document review Monthly during Nil- Standard Sundays. Careful sealing off of operating procedures during monthly site construction Best Practice the site and surrounding area to with regard to blasting inspections phase be carried out to ensure that all activities personnel are removed from the site and its immediate surrounds. Placement of site notices at Contractor  Presence of blasting Document review Monthly during Nil- Standard visible locations a few days prior notices during monthly site construction Best Practice to any blasting informing the inspections phase public of the planned activities. Interview of project neighbours Adequate warning must be Contractor  Presence of warning Document review Monthly during Nil- Standard provided prior to blasting to all notices within the area during monthly site construction Best Practice site staff and neighbours. All- inspections phase clear signals must also be clearly given Interview of project neighbours Safety and Hiring process to maximize Contractor  Local workers vs Review records Before and Nil- Standard security of recruitment of local workers. migrant workers during hiring during Best Practice personnel at the process construction, contractor’s site following every hiring event Contact details of the police Contractor  Presence of contact Document review Monthly during Nil- Standard should be displayed at the details of the police and during monthly site construction Best Practice notice board at the contractor’s security company inspections phase office. Security personnel should be Contractor  Presence of security Observation during Monthly during Administrative stationed at the gate to the personnel at the gate monthly site construction costs contractor’s camp inspections phase 21 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) Access to the contractor’s camp Contractor  Presence of access Observation during Monthly during Nil- Standard should be limited to construction control to the monthly site construction Best Practice staff through access control at construction site inspections phase the gate. Prevent presence of Contractor  Presence of people not Daily site Daily monitoring Nil- Standard unauthorized personnel at the employed by the inspections during Best Practice camp, including minors. contractor construction.  Presence of minors on site Tree/Vegetation Effectively monitor the working Contractor  Presence of monitoring Document review Weekly during Nil- Standard removal strip required for the records during weekly site construction Best Practice construction of the lateral inspections phase sewers to prevent excessive vegetation removal Adequately compensate Contractor  Availability of payment Document review Monthly during BoQ item No. individuals whose crops and vouchers to Project during monthly site construction A420.6 trees may be destroyed during Affected Persons inspections phase construction process (PAPs) Water service Notify Ruiru Juja Water and Contractor  Evidence of notification Document review Weekly during BoQ item No. disruptions Sewerage Company of RUJWASCO during weekly site construction A420.1 during (RUJWASCO) in writing to  Evidence of service inspections phase construction enable then disconnect water restorations activities services ahead of excavation works Ensure that water services are restored within 24 hours and keep records of restoration as evidence. Electricity service Notify Kenya Power and Contractor  Evidence of notification Document review Weekly during BoQ item No. disruptions Lighting in writing about of Kenya Power during weekly site construction A420.1 during excavation intended works to enable them  Evidence of service inspections phase works disconnect the services ahead restorations of excavation works Ensure that electricity services are restored within 24 hours and 22 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) keep records of restoration as evidence Blocked / Topsoil and subsoil to be placed contractor  Evidence of separation Document review Weekly during Nil- Standard restricted access on opposite sides of the trench of top and subsoil during weekly site construction Best Practice to homes and and kept separate throughout inspections phase business construction and rehabilitation premises due to A narrow strip of road should be Contractor  Presence of access Observation during Weekly during Nil- Standard stockpiles of left open for purposes of access strip for residents weekly site construction Best Practice excavated soil by residents inspections phase Topsoil must not be stockpiled Contractor  Evidence of removal of Observation during Weekly during Nil- Standard for an extensive period (> 1 stockpiled soil within weekly site construction Best Practice month). This is to prevent the less than 1 month after inspections phase redundancy of the existing seed excavation bank as well as the alteration of the soil characteristics Damage to The contractor to restore all Contractor  Evidence of restoration Observation during Weekly during BoQ No. K751 existing access roads damaged during of damaged roads weekly site construction roads construction process to pre- inspections phase construction conditions Blocked All storm water drainage Contractor  Photographic evidence Observation during Weekly during Nil- Standard drainages due to systems should be inspected of pre construction weekly site construction Best Practice excavation works prior to commencement of condition of drainage inspections phase works systems All drainages should be Contractor  Evidence of unblocking Observation during Weekly during BoQ item No. unblocked to pre-construction of drainage systems weekly site construction K751 conditions inspections phase Health and safety Signs and/or danger tape to be Contractor  Presence of signs and Observation during Weekly during Nil- Standard risks from open erected around the exposed danger tapes weekly site construction Best Practice excavated/ excavations to warn the public inspections phase manhole pits of inherent dangers. Aesthetic/ visual Remove spoil material from the Contractor  Method statement on Observation during Weekly during BoQ item No. intrusion area once the trench has been site restoration weekly site construction K151.1-K151.4 filled  Evidence of spoil inspections phase removal Document review during weekly site inspections 23 ESMP for Ruiru Sewerage Network improvement project Activity / Issue Action required Responsibility Parameters to monitor Monitoring Means Frequency of Estimated monitoring Annual cost (Kshs) De-mobilisation The site is to be cleared of all Contractor,  Evidence of clearance Observation at the One off at the BoQ item No. construction materials, including AWSB of site end of construction end of A310 litter prior to hand over RUJWSCO phase construction phase Fences, barriers and Contractor  Evidence of removal Observation at the One off at the Ditto demarcations associated with fences, barriers and end of construction end of the construction phase must be demarcations phase construction removed from the site associated with phase construction phase The site must be fully Contractor  Number of trees planted Observation at the One off at the Ditto rehabilitated and stabilised (for as evidence of site end of construction end of example, through revegetation) rehabilitation and phase construction stabilisation phase Decommission all contractor Contractor  Evidence of removal of Observation at the One off at the BoQ item No. camp services including the services end of construction end of A320 electricity, water and sanitation phase construction facilities phase A meeting must be held on site Contractor and  Minutes of the meeting Document review One off at the Administrative between the Engineer, supervising end of costs Environmentalist and the consultant construction Contractor to approve all phase remediation activities and ensure that the site has been restored to a condition approved by the Engineer Rehabilitation Activities of Contractor and  Availability of Document review One off at the BoQ item No. Environmental Cases indentified supervising rehabilitation progress at the end of end of A310 must continue throughout the consultant report construction phase construction defect liability period phase Total 1,270,000.00 24 ESMP for Ruiru Sewerage Network improvement project