PROCUREMENT PLAN (Textual Part) Project information Country: Kyrgyz Republic Full Project Name: Additional Financing for Central Asia Hydrometeorology Modernization Project Total Finance ($): USD 5,000,000 Project Number: P120788 Project Implementation agency Agency on Hydrometeorology under the Ministry of Emergency Situations of the Kyrgyz Republic (Kyrgyzhydromet) Date of the Procurement Plan May 23, 2018 Period covered by this Procurement Plan: 2019 – 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), procurement under World Bank financed operations may be carried out in accordance with “Single-Stage Bidding” method set forth in the Public Procurement Law of the Kyrgyz Republic dated April 3, 2015 № 72 (the “PPL”) with amendments dated November 18, 2016 N 182, December 10, 2016 N 195, February 14, 2017 N 25, May 30, 2017 N 93, provided that such arrangements continue to meet requirements of the paragraph 5.4 of the Procurement Regulations and the following conditions: • The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; • Bidding documents, including contract forms, acceptable to the Bank shall be used. • The Bidding process shall not be cancelled sole on the reason that minimum bid price is larger than the amount allocated by procuring entity for this procurement. • There shall be no preference applied during procurement of goods and works. • Implementing agency shall have an option to publish procurement notice without disclosing cost estimate. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Other national procurement arrangements such as “Simplified Method” (Request for Quotation) may be applied on the same conditions stated above for procuring limited quantities of ready available off-the-shelf goods or simple civil works of small value. In addition, not less than three quotations shall be requested to ensure competition. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable PROCUREMENT Central Asia : Central Asia Hydrometeorology Modernization Project PLAN General Information Country: Central Asia Bank’s Approval Date of the Original Procurement Plan: 2019-08-12 2019-11-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P120788 GPN Date: Project Name: Central Asia Hydrometeorology Modernization Project Loan / Credit No: IDA / H6790, IDA / H6770, IDA / 49340, IDA / H6780, IDA / 62940 Executing Agency(ies): Ministry of Emergency Situations WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RHC-G/ICB-07 / RHC-G/ICB- 07 - Equipment for the Component A: Strengthening Numerical Prediction in the Open - Single Stage - One IDA / H6770 regional coordination and Prior Request for Bids 1,200,000.00 846,720.01 Signed Practice of National International Envelope information sharing. HydroMeteorology Services NMHSs Component A: Strengthening TJ-G/NCB-02 / Creation of Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids Open - National 109,747.00 109,747.00 Signed Media Production Studio Envelope information sharing. #SSS-01 / Creation of branches of the distance Component A: Strengthening learning system in the CF IDA / 49340 regional coordination and Prior Direct Selection Direct 300,000.00 300,000.00 Signed RCH (Astana), information sharing. Kyrgyzhydromet (Osh) and Tajikhydromet (Bokhtar) ICB No. KG-G/ICB-05 / Component A: Strengthening Open - Single Stage - One Supply of the calibration IDA / H6780 regional coordination and Prior Request for Bids 570,000.00 479,200.00 Canceled International Envelope complex information sharing. Component A: Strengthening TJ-G/ICB-10 / Supply of Open - Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids 330,000.00 343,015.00 Signed calibration laboratory International Envelope information sharing. KG-G/SH-14 / Equipment for climate department, Component A: Strengthening Request for Open - automatic stations and IDA / 49340 regional coordination and Prior 42,500.00 42,083.51 Canceled Quotations International server room for head office information sharing. Kyrgyzhydromet ICB KG-G/ICB-07 / Component A: Strengthening Open - Single Stage - One Procurement hydrological IDA / H6770 regional coordination and Prior Request for Bids 150,000.00 132,750.00 Terminated International Envelope equipments (flow rate meter) information sharing. Page 1 TJ-G/ICB-07 / Supply of Component A: Strengthening Mobile Air and Water Open - Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids 0.00 625,257.00 Signed Quality Measuring International Envelope information sharing. Laboratory KG-G/ICB-02 / Supply and Component A: Strengthening Open - Single Stage - One installation of vizualization IDA / 49340 regional coordination and Prior Request for Bids 259,000.00 159,500.00 Signed International Envelope complex, training information sharing. RHC-G/ICB-03 / Supply of Component A: Strengthening Under software for the visual Open - Single Stage - One IDA / H6770 regional coordination and Prior Request for Bids 325,000.00 325,000.00 Implementati display system in the RMC International Envelope information sharing. on WMO (Uzbekistan) TJ-G/ICB-04-05 / Supply and installation of software for data receiving and Component A: Strengthening distribution for NHC and Open - Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids 0.00 330,400.00 Signed Khujand Hydromet Center. International Envelope information sharing. Supply and installation of visualization system software, training. TJ-G/ICB-08 / Component A: Strengthening Modernization of the Open - Single Stage - One IDA / H6780 regional coordination and Prior Request for Bids 4,500,000.00 5,269,631.00 Signed observation networks and International Envelope information sharing. data collection centers TJ-G/ICB-09 / Component A: Strengthening Modernization of the Open - Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids 2,400,000.00 2,650,010.05 Signed observation networks International Envelope information sharing. (Manual Equipment) KG-G/ICB-01A / Restore key sites for hydrological Component A: Strengthening Open - Single Stage - One observation network and IDA / H6780 regional coordination and Prior Request for Bids 800,000.00 1,357,986.00 Terminated International Envelope installation of hydrological information sharing. equipment KG-G/ICB-01 / Refurbishing Component A: Strengthening Open - Single Stage - One observation networks and IDA / 49340 regional coordination and Prior Request for Bids 3,500,000.00 1,520,057.67 Signed International Envelope data collection center information sharing. TJ-G/ICB-06 / Supply of equipment to enhance EmerCom capacity to Component A: Strengthening disseminate NMHS Open - Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids 0.00 254,567.00 Signed information about severe International Envelope information sharing. weather conditions to the regional and local branches of the committee RHC-G/ICB-09 / RHC-G/ICB- 09 - Equipment for the Component A: Strengthening Open - Single Stage - One Regional Training Center on IDA / H6770 regional coordination and Prior Request for Bids 170,000.00 165,397.31 Signed International Envelope Lakes and Water Reservoirs information sharing. (Kyrgyz Republic) Component B: Strengthening KG-G/RFQ-01 / Equipment Request for Single Stage - One IDA / 49340 of Hydromet Services in Post Open - National 20,000.00 1,785.71 Completed 2019-09-30 2019-11-18 2020-01-02 and furniture for PIU Quotations Envelope Kyrgyz Republic. KG-G/RFB-02 / Introduction of two mobile hydrological Component B: Strengthening Under Open - Single Stage - One laboratories for observations IDA / 49340 of Hydromet Services in Post Request for Bids 450,000.00 0.00 Implementati 2019-11-15 2019-11-22 2020-01-06 2020-02-20 2020-04-02 2021-01-27 International Envelope on rivers without stationary Kyrgyz Republic. on hydrological posts Page 2 Component B: Strengthening KG-G/RFQ-02 / Purchase IDA / 49340 of Hydromet Services in Post Direct Selection Direct 6,400.00 6,400.00 Completed 2019-06-20 2019-06-21 2019-07-16 2019-07-31 additional software 1C Kyrgyz Republic. KG-G/RFB-01 / Restore key sites for hydrological Component B: Strengthening Under Open - Single Stage - One observation network and IDA / 49340 of Hydromet Services in Post Request for Bids 800,000.00 0.00 Implementati 2019-10-15 2019-10-18 2019-12-02 2020-01-16 2020-02-27 2021-02-11 International Envelope installation of hydrological Kyrgyz Republic. on equipment. KG-G/RFQ-03 / Creation of a mobile expeditionary Component B: Strengthening Pending subdivision for monitoring Request for Single Stage - One IDA / 49340 of Hydromet Services in Post Open - National 100,000.00 0.00 Implementati 2019-10-29 2020-02-10 2020-05-10 breakthrough dangerous Quotations Envelope Kyrgyz Republic. on lakes, glaciers and mudflow hazards site. KG-G/RFB-07 / Creation of a studio for the preparation Component B: Strengthening Pending Open - Single Stage - One of video and audio clips IDA / 49340 of Hydromet Services in Post Request for Bids 150,000.00 0.00 Implementati 2019-11-12 2019-11-26 2020-01-10 2020-03-10 2020-04-21 2020-12-17 International Envelope with release of the weather Kyrgyz Republic. on forecasts for mass media. KG-G/RFQ-04 / Establishment of a system Component B: Strengthening Pending for the operational provision Request for Single Stage - One IDA / 49340 of Hydromet Services in Post Open - National 20,000.00 0.00 Implementati 2019-12-23 2020-02-28 2020-08-26 of the population with Quotations Envelope Kyrgyz Republic. on hydrometeorological information KG-G/RFB-05 / Creation of a high-speed local computer Component B: Strengthening Under Open - Single Stage - One network of KyrgyzHydromet IDA / 49340 of Hydromet Services in Post Request for Bids 200,000.00 0.00 Implementati 2019-09-20 2019-09-25 2019-11-24 2020-01-23 2020-03-05 2020-10-31 International Envelope & Creation of a monitoring Kyrgyz Republic. on system for server equipment. KG-G/RFB-06 / Modernization of the system Component B: Strengthening Pending for producing weather Open - Single Stage - One IDA / 49340 of Hydromet Services in Post Request for Bids 830,000.00 0.00 Implementati 2019-11-21 2019-12-06 2020-01-20 2020-02-19 2020-04-01 2021-01-26 forecasts on hazardous International Envelope Kyrgyz Republic. on weather conditions using the WRF-ARW model KG-G/RFB-04 / Creation of an automatic monitoring Component B: Strengthening Pending system on 11 high risk high- Open - Single Stage - One IDA / 49340 of Hydromet Services in Post Request for Bids 500,000.00 0.00 Implementati 2019-09-16 2019-10-15 2019-12-16 2020-01-29 2020-03-25 2021-01-19 mountain lakes (with International Envelope Kyrgyz Republic. on potential for floods due to breakthroughs) Component B: Strengthening KG-G/RFQ-01/A / Request for Single Stage - One IDA / 49340 of Hydromet Services in Post Open - National 18,000.00 9,957.64 Signed 2019-10-02 2019-11-24 2020-01-08 Equipment for PIU Quotations Envelope Kyrgyz Republic. KG-G/RFB-03 / Equipping hydrological observation networks, roads and large cities, glaciers with Component B: Strengthening Pending automatic meteorological Open - Single Stage - Two IDA / 49340 of Hydromet Services in Post Request for Bids 1,100,000.00 0.00 Implementati 2019-10-15 2019-10-22 2019-12-07 2020-02-26 2020-04-01 2021-03-17 stations & Creation of an International Envelope Kyrgyz Republic. on automatic monitoring system on high-mountainous breakthrough dangerous lakes. Page 3 KG-G/RFQ-01/B / Component B: Strengthening Pending Request for Single Stage - One Procurement of equipment IDA / 49340 of Hydromet Services in Post Open - National 8,000.00 0.00 Implementati 2020-01-18 2020-03-14 2020-04-13 Quotations Envelope for PIU Kyrgyz Republic. on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TJ-G/NCB-01 / Component A: Strengthening Digitalization of the archive Single Stage - One IDA / H6790 regional coordination and Prior Request for Bids Open - National 120,000.00 119,514.00 Signed materials and formation of Envelope information sharing. hydrometeorological database RHC-G/ICB-06- RepeatedTender / RHC-G/ICB- 06 - Development of the Component A: Strengthening Open - Single Stage - One Distance Learning System IDA / H6770 regional coordination and Prior Request for Bids 750,000.00 720,420.00 Signed International Envelope for the 4 National information sharing. HydroMeteorology Services (NMHS) RHC-TS/NCB-01 / Formation of the Component A: Strengthening Under hydrometeorological data Single Stage - One IDA / H6770 regional coordination and Prior Request for Bids Open - National 350,000.00 264,314.82 Implementati fund on the electronic Envelope information sharing. on devices for long-term data storage (NHMS Kazakhstan) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KG-G/CQS-01 / Survey of Component B: Strengthening Consultant key users of the Pending IDA / 49340 of Hydromet Services in Post Qualification Open - National 50,000.00 0.00 2019-11-13 2019-12-11 2020-03-25 2020-05-09 2020-06-20 2020-12-17 hydrometeorological Implementation Kyrgyz Republic. Selection information products KG-G/CQS-02 / Component B: Strengthening Consultant Development of electronic Open - Pending IDA / 49340 of Hydromet Services in Post Qualification 150,000.00 0.00 2020-04-13 2020-05-08 2020-08-06 2020-08-29 2020-10-07 2021-03-16 training courses (10-15 International Implementation Kyrgyz Republic. Selection training courses) KG-G/CQS-03 / Component B: Strengthening Consultant Open - Pending Development of feasibility IDA / 49340 of Hydromet Services in Post Qualification 130,000.00 0.00 2020-02-11 2020-03-10 2020-06-23 2020-07-17 2020-08-14 2021-02-10 International Implementation study for Kyrgyzhydromet Kyrgyz Republic. Selection Component B: Strengthening KG-CS/LCS-01 / Financial Least Cost Open - IDA / 49340 of Hydromet Services in Post 50,000.00 0.00 Canceled 2019-09-25 2019-10-25 2019-12-06 2020-01-03 2020-01-17 2020-02-15 2020-03-21 2021-11-28 audit (annual) Selection International Kyrgyz Republic. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4 Component A: Strengthening Individual KG-CS/IC-04-2018 / Senior IDA / 49340 regional coordination and Prior Consultant Open 6,692.00 8,262.11 Signed procurement specialist information sharing. Selection KG-CS/IC-03-2018 / Component A: Strengthening Individual Financial Management IDA / 49340 regional coordination and Prior Consultant Open 6,693.00 8,262.11 Signed Consultant information sharing. Selection Component A: Strengthening Individual KG-CS/IC-02-2018 / IDA / 49340 regional coordination and Prior Consultant Open 6,693.00 15,776.76 Signed Technical Manager information sharing. Selection Component A: Strengthening Individual KG-CS/IC-01-2018 / Director IDA / 49340 regional coordination and Prior Consultant Open 8,752.00 8,774.20 Signed of PCU information sharing. Selection Component A: Strengthening KG-CS/IC-01/1-2018 / PCU IDA / 49340 regional coordination and Prior Direct Selection Direct 0.00 1,095.20 Signed Director information sharing. Component A: Strengthening Individual KG-CS/IC-05-2018 / IDA / 49340 regional coordination and Prior Consultant Open 4,648.00 4,659.50 Signed Assistant/Translator information sharing. Selection KG-CS/IC-01 / Consultant on the preparation of Component B: Strengthening Individual estimates for the IDA / 49340 of Hydromet Services in Post Consultant Open 2,203.00 2,202.50 Completed 2019-03-04 2019-03-18 2019-03-18 2019-04-02 2019-05-08 modernization of manual Kyrgyz Republic. Selection gauging stations KG-CS/IC-03 / The international consultant on Component B: Strengthening Individual training activities on the IDA / 49340 of Hydromet Services in Post Consultant Direct 855.00 855.00 Completed 2019-07-22 2019-08-01 2019-08-09 2019-08-20 2019-11-20 following topics: “Compilation Kyrgyz Republic. Selection of a hydrological yearbook" KG-CS/IC-02 / The international consultant on training activities on the Component B: Strengthening Individual following topics: “Compilation IDA / 49340 of Hydromet Services in Post Consultant Direct 4,235.00 4,235.00 Completed 2019-07-22 2019-08-01 2019-08-09 2019-08-20 2019-11-20 of a hydrological yearbook”, Kyrgyz Republic. Selection “Regular processing of hydrological data using “Rechnoi stok” technology”. Component B: Strengthening KG-CS/DS-01 / Financial Under IDA / 62940 of Hydromet Services in Post Direct Selection Direct 50,000.00 0.00 2019-11-04 2019-11-25 2020-01-08 2021-10-22 audit (annual) Implementation Kyrgyz Republic. Page 5