THE WORLD BANK IBRD. IDA I woauwaRoup Date:- 0 / Ms. Veronique Jenn Treyer Director OFFICIAL Plan6te Enfants et D6veloppement (PE&D) D00UMENTS 53 bd de CharonneDO U E T 75011 Paris France Re: JSDF Grant No. TFOB2469 (Community-based Childcare for Garment Factory Workers Project) Additional Instructions: Disbursement and Financial Information Letter Dear Ms. Treyer: I refer to the Letter Agreement ("Agreement") between the International Bank for Reconstruction and Development/International Development Association (the "Bank"), acting as administrator of the grant funds provided by Japan ("Donor") under the Japan Social Development Fund and the Plan6te Enfants et D6veloppment. (PE&D)(the "Recipient") for the above-referenced Project, dated o k4r / Lo Lo The Standard Conditions, as defined in the Letter Agreement, provide that the Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TFOB2469 ("Grant"), and may set out Project specific financial reporting requirements. This letter ("Disbursement and Financial Information Letter"), as revised from time to time, constitutes such additional instructions. I. Disbursement Arrangements and Withdrawal of Grant Funds The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, ("Disbursement Guidelines") are available in the World Bank's public website at https://www.worldbank.org. and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements The table in Schedule 1 provides the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.01 (c) of the Standard Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Bank's web-based portal "Client Connection" at htts://clientconnection.worldbankorg. This option will be affected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through THE WORLD BANK 18RD.DA I WOMRANKOnOuP "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits Section 2.07 (a) and (b) of the Standard Conditions. (i) Financial Report. The Recipient must prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar semester, interim unaudited financial reports ("IFR") for the Project covering the semester. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be fumished to the Bank not later than six (6) months after the end of such period. M. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank's website (http://www.worldbank.org) and "Client Connection". The World Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at AskLoans@WorldBank.org using the above reference. Yours sincerely, Authori d Repre entative INTERNATIONAL D VELOPMENT ASSOCIATION Attachments 1. Form of Authorized Signatory Letter 2. Form of Statement of Expenditure (SOE) 3. Customized Statement of Expenditures 4. Designated account reconciliation statement Schedule I - Disbursement Provisions Country The Kingdom of Cambodia dosing Date Section 3.02 of the Annex to the GrantRecipient Plante Enfants & Development Letter Areement N u er TFOB2469 Name of the Project Community-based Chidcare for Disbursement Four (4) months after the dosing Garment Factory Workers Project Deadine Date date Subsection 3.7" Disbursement Methods Methods Available Supporting Documentation Secton 2 (**) Subsections 4J3 and 4.4(" Direct Payment Yes Copy of Records Reimbursement Yes Statement of Expenditure in the format provided in Attachment 2 of the DFIL Sub-grant Customized Statement of Expenditures (attachment 3) Advance (into a Designated Yes Statement of Expenditure in the format provided in Attachment 2 of the OFIL Account) Sub-grant Customized Statement of Expenditures (attachment 3) Designated account reconciliation statement and copy of Bank Statement (attachment 4) ecial Commitments No Not applicable Type Segregated Fixed Financilf Instituon - Marne ACLEDA Bank USD Frequency of Reporting, Quarterly Amount US$270,000 Subsectdon 6.3 Amun**27,10 The Minimum Value of Applications for Reimbursement, Direct Payment and Special Commitment is USD54,000 equivalent Authorized Signature Letter The Withdrawal Applications (WA) and its supporting documentation will be electronically sent via the Bank's system Client Connection. All The World Bank WA will be submitted in paper, they will be sent to thefollowing address: 10' Floor, Exchange Square Building No.19-20, Street 106, Sangkat Wat Phnom The World Bank Phnom Penh, Kingdom of Cambodia 26/F, One Global Place Sth Ave. corner 2511 Street Attention: Inguna Dobraja - Country Manager Bonfaclo Global Citne Taguill City. Philippines Attachment 1 Form of Authorized Signatory Letter [Letterhead] Plan6te Enfants et D6veloppement (PE&D) [Street address] [City] [Country] [DATE] The World Bank 10h Floor, Exchange Square Building No.19-20, Street 106, Sangkat Wat Phnom Phnom Penh, Kingdom of Cambodia Attention: Ms. Inguna Dobraja, Country Manager Dear [Country Manager]: Re: JSDF Grant No. TFOB2469 (Community-based Childcare for Garment Factory Workers Project) I refer to the Grant Agreement ("Agreement") between the [International Bank for Reconstruction and Development/ International Development Association] (the "Bank") acting as administrator of the Japan Social Development Fund, and Planete Enfants & Development (the "Recipient"), dated , providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any ['one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the [World Bank] [Association], 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4UOintly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the [World Bank] [Association]. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to 1 Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank/Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank/Association. 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank/Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank/Association. the [World Bank] [Association] by electronic means. In full recognition that the [World Bank] [Association] shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the [World Bank] [Association] that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the [World Bank] [Association] records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] 5 Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank/Association. ,件 나 Attachment 4 ------------------------- DESIGNATED ACCOUNT RECONCILIATION STATEllElN-r-(Ia curyeacy of the DA) LOXV CREDIT PPF C'0F%4ANCMR"._rl MER ACCOUNT N`nf8F_R "ITH (E_-LNK) 1. TOTAL ADVANCED BY WORLD BANK (OR COFLNANiCJER) 2 LESS: TOTAL A\fOUN*TRECO),-EREDBY'WORLDP,:LNK - s 3. EQUALS PRESEN-T OLTSTAN-DNO AMOUNT.-N.DVANCED To THE SPECIAL ACC0U\`T 0,ZU-NMER I LESS NUMBER 2) 4. SALA.,:CE OF SPECLkL ACCOUNT PER ATTACHED EXNK STATENIMN7 AS OF DATE 3 S. PLUS: TOTAL AMOM\T CLAMED LN THIS APPLICATIONNO. - $ 6. PLUS: TOTAL AMOUNT WTTHDRAUW AND NOT YET CLALMD REASON: 3 7. PLUS: ANIOLTTS CLALMED LN PM'lOUS APPLICATIONS NOT 172T CRF-D= AT DATE OF RANT STATEMENTS APPLICATIONNO- AMOUN SUBTOTAL OF PMIOUS APPLICATIONS NOTIMT CREDITED 3 S. MTUS: INTEREST EAKNED 3 9. TOT.kL.,kD',-A. CF-.kCCO'L-ZnM FOR (NO. 4 THROUGH NO. 9) = $ 10. EXPLANATION OF ANY DEFFERENCE BET% THE TOTALS APPEARING ON LJNES 3 XD 9: 11. DATE: SIGNATURE: TITLE: THE WORLD BANK ISRD. IDA I WaRWSDBKAOUP with copies: Ms. Nathalie Dupont Regional Coordinator for Cambodia & Vietnam Plante Enfants et Diveloppement (PE&D) 9AB St 446, Sangkat Tuol Tompoung I Khan Chamkar Mon B.P. 882 PHNOM PENH CAMBODIA