Annual Procurement Plan for the Third Rural Sector Support Project (RSSP III) I. General 1. Project information Country: Rwanda 86049 Project Name: Third Rural Sector Support Project Project Implementing Agencies: MINAGRI-PSCU World Bank’s approval date for the procurement plan: 29th March 2013 Date of General Procurement Notice: (after Board approval) Period covered by this procurement plan: From July 2013 to June 2014 II. Goods and Works and Non-consulting Services 1. Prior Review Threshold: Procurement decisions subject to Prior Review Procurement method Contract amount Subject to Prior Review (category) (US$ equivalent) 1. ICB (Works) >= 5,000,000 All contracts 2. NCB or ICB (Works) < 5,000,000 First two contracts only 3. ICB (Goods) >= 500,000 All contracts 4. NCB or ICB (Goods) < 500,000 First two contracts only 5. Shopping (Goods and Works) Any amount First two contracts only 6. Direct Contracting Any amount All contracts 2. Prequalification: Bidders for civil works shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Procurement Guidelines. 3. Community-based Procurement: For community-based procurement activities to be supported through Local Irrigation Fund grants, as per paragraph. 3.17 of the Guidelines: Community participation in procurement. Refer to Project Implementation Manual - Volume 4. Any Other Special Procurement Arrangements: N/A Procurement Packages with Methods and Time Schedule Code Dome World Expected Ref. Estimated Procurement stic Contract description P-Q Bank Bid No. Cost (US$) Method Prefe Review Opening rence 1. Works – Marshlands Rehabilitation and Irrigation, Improving Productivity in Hillsides Production Systems Construction works of a dams as well October A1.8 1 as irrigation works for Rwinkwavu 5,573,643 ICB NO NO PRIOR 2013 marshland Leveling of irrigation plots in A1.9 2 2,021,550 NCB NO NO POST May 2014 Rwinkwavu marshland Construction works of an irrigation dam, main irrigation canal and adjacent October A1.14 3 4,851,163 NCB NO NO POST feeder road for Rwangingo-Karangazi 2013 marshland Execution of irrigation works and March A1.15 3 leveling of irrigation plots for 4,451,163 NCB NO NO POST 2014 Karangazi-Rwangingo marshlands Rehabilitation works of Irrigation September A1.11 4 828,424 NCB NO NO POST infrastructures for Kirimbi marshland 2013 Development of Mukunguli marshland February A1.22 5 by pumping shallow aquifer 232,558 N CB NO NO POST 2014 Code Dome World Expected Ref. Estimated Procurement stic Contract description P-Q Bank Bid No. Cost (US$) Method Prefe Review Opening rence February A1.20 Development of Rugende marshland 100,775 NCB NO NO POST 6 2014 by pumping shallow aquifer Development works of Nyabirandi- February A1.24 7 Ndongozi marshlands 300Ha & 120Ha 609,855 NCB NO NO POST 2014 respectively Development works of Kamiranzovu February A1.30 8 653,528 NCB NO NO POST marshland (140Ha) 2014 Construction of 1 storage at 9 October A3.3 Rwinkwavu site 62,016 NCB NO NO POST 2013 Construction of 1 medium storages and October A3.8 10 223,256 NCB NO NO POST 2drying bays in Kilimbi site 2013 Construction of 2 storages and 10 A3.10& drying bays in Karangazi-Rwangingo October 11 899,225 NCB NO NO POST A3.11 sites 2013 2. Goods and non consulting services Non consulting services Dome World Expected Ref. Estimated Procurement stic Code Contract description P-Q Bank Bid No. Cost (US$) Method Prefe Review Opening rence November C.5.3 1 Hiring garage for vehicles maintenance 29,767 NCB NO NO POST 2013 Hiring garage for motorcycles April C.6.4 2 12,423 NCB NO NO POST maintenance 2014 Hiring a company for provision of August C.8.1 3 27,907 NCB NO NO POST security services in RSSP offices 2013 Hiring 1 vehicle for transport services August C.8.3 4 29,457 NCB NO NO POST on daily errands for RSSP head offices 2013 Codification and engraving of projects August C.8.8 5 7,752 SHOPPING NO NO POST assets 2013 Hiring hotel for provision of catering Sept C.8.9 6 services and hosting meetings and 16,362 NCB NO NO POST 2013 workshops Hiring a firm for maintenance and July C.8.11 7 14,932 NCB NO NO POST repair of office equipment 2013 Goods Supply of Training materials (Flipchart, notebook, pen, markers) for trainings January B.1.1 8 34,750 NCB NO NO POST and workshops of farmers and 2014 cooperatives. Printing services of modules for January B.2.1.2.2 9 Agricultural extension and agriculture 1,938 SHOPPING NO NO POST 2014 reference materials Purchase of lime Code Dome World Expected Ref. Estimated Procurement stic Contract description P-Q Bank Bid No. Cost (US$) Method Prefe Review Opening rence Purchase of lime for the Agriculture Season A 2014 A.2.2.1 July 10 Supply of lime in Rwinkwavu site 108,837 NCB NO NO POST 2013 July 11 Supply of lime in Gacaca site 31,628 NCB NO NO POST 2013 Supply of lime in Rwagitima site July 12 55,814 NCB NO NO POST 2013 Supply of lime in Cyili site July 13 88,992 NCB NO NO POST 2013 Supply of lime in Kilimbi site July 14 88,992 NCB NO NO POST 2013 Purchase of organic compost manure for Agriculture season A 2014 A.2.2.2 August 15 Supply of compost in Rwinkwavu site 362,791 NCB NO NO POST 2013 August 16 Supply of compost in Gacaca site 105,426 NCB NO NO POST 2013 Supply of compost in Rwagitima, August 17 Karangazi, Rwangingo site 186,047 NCB NO NO POST 2013 Supply of compost in Cyili, Mishaduka, August 18 Mirayi site 295,442 NCB NO NO POST 2013 Supply of compost in Kilimbi, August 19 Kamiranzovu site 177,984 NCB NO NO POST 2013 Supply of other goods Insurance services for 4 RSSP Cars 14,239 SHOPPING NO NO POST Dec 2013 C.5.3 20 Supply of fuel for RSSP cars and NCB NO NO POST Mar 2014 C.5. 2 21 84,081 motorcycles Supply of 21 motorcycles NCB NO NO POST Mar 2014 C.6.1 22 146,512 Insurance services for RSSP NO NO POST Apr 2014 C.6.2 23 5,503 SHOPPING motorcycles Insurance services for RSSP assets 8,419 SHOPPING NO NO POST August C.8.15 24 2013 Supply of office furniture and January C.7.1 25 43,411 NCB NO NO POST equipment 2014 Supply of IT equipment March C.7.2 26 47,287 NCB NO NO POST 2014 C.8.7 27 Purchase of office stationary 60,159 NCB NO NO POST Dec 2013 Supply of refreshments and beverages C.8.16 28 18,605 NCB NO NO POST Dec 2013 ( Tea-coffee break, water, etc) C.5.4 29 Purchase of Tyres for RSSP Cars 7,500 SHOPPING NO NO POST Sep 2012 C.8.16I 30 Hiring courier services 7,500 SHOPPING NO NO POST Oct 2012 Note. ICB: International Competitive Bidding, NCB: National Competitive Bidding, NS: National Shopping III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by the World Bank, as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract amount Selection Method Subject to Prior Review (US$ equivalent) Quality and Cost-Based / Quality Based / 1. Fixed Budget / Least Cost / Consultant’s >300,000 All contracts Qualifications (firms) Quality and Cost-Based / Quality Based / 2. Fixed Budget / Least Cost / Consultant’s <300,000 First two contracts only Qualifications (firms) 3. Single Source (SS) / Firms / Individual All All contracts 4. Individual Consultants (IC) >100,000 All contracts All TORs regardless of the value of the contract are subject to IDA prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A Consultancy Assignments with Selection Methods and Time Schedule Code No Description of Assignment Estimated Selection Review by the Expected Cost Method World Bank Proposal (US$) Submission A1.10 & 1. Supervision of construction works of a dam 1,372,093 QCBS PRIOR Feb 2013 A1.12I and irrigation works plot leveling for Rwinkwavu marshland A1.15I 2. Supervision construction works of a dam and 1,458,942 QCBS PRIOR October &A1.15J irrigation works and plot leveling for 2013 Karangazi-Rwangingo marshland A1.12 3. Supervision of irrigation works for Kirimbi 91,035 CQS POST Dec. marshland 2013 A1.25 4. Supervision of irrigation works for Nyabirandi 91,478 QCBS POST Jan 2014 marshlands A1.28 5. Supervision of irrigation works for Ndongozi 53,226 QCBS POST Jan 2014 marshlands A1.31 6. Supervision of irrigation works for 115,329 QCBS POST Jan 2014 Kamiranzovu marshland A1.34 7. New marshland development studies for 465,116 QCBS PRIOR Nov 2014 Gahondo&Mulindi Kiradiha (350ha) A1.33 8. Design study for Mukunguli marshland 418,605 QCBS PRIOR October extension 2013 A3.5 & 9. Supervision for construction of 1 storage at 112,481 QCBS POST Sept 2013 A1.19 Rwinkwavu hillside and 2storages and 10 drying bays in Karangazi-Rwangingo sites A3.9 10. Supervision of construction of 1 medium 38,759 QCBS POST Sept 2013 storages and 2drying bays in Kilimbi site Code No Description of Assignment Estimated Selection Review by the Expected Cost Method World Bank Proposal (US$) Submission A1.21 & 11. Design study for Mukunguli &Rugende 131,783 INDIV POST Oct 2013 A1.19 aquifers. A.2.E1 12. Environmental Impact Assessment and 68,217 CQS POST Sept 2013 Environmental Management plan for Mushaduka- Mirayi marshlands A.2.E2&A. 13. Environmental Impact Assessment and 68,217 CQS POST Sept 2013 2.E3 Environmental Management plan for ) Nyirabirandi - Ndongozi marshlands A.2.E6 14. Environmental Impact Assessment and 34,108 CQS POST Sept 2013 Environmental Management plan for Rugende marshlands B.3.1.10 15. Individual Consultancy study for the 13,953 INDIV POST April 2014 locations of Agribusiness Centers B.1.15 16. Individual consultant for evaluating 7,752 INDIV POST April 2014 performance of farmers training done by local service providers