PROCUREMENT PLAN Project information: Lao PDR - Public Finance Management Reform Grant Project Implementation agency: Ministry of Finance Date of the Procurement Plan: October 12, 2018 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. 1 Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Thresholds Prior Review Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) Works RFB through Open ≥ 2.0 million – Above 10 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 200,000 < 2.0 – None - National market million approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 Goods and Non-Consulting Services RFB through Open ≥ 0.6 million – Above US$ 2 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 100,000 < 0.6 - None Risk-based approach National market million approach Request for < 100,000 None Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 1.2 Procurement packages for Goods (prior and post reviews) with method and Time Schedule Ref. Contract (Description) Estimated Procurement Review Expected Comments No. Cost Method by Bank Bids (US$) 2 (Prior / Opening Post) Date G-01 ICT equipment for MoHA and 50,000 RFQ Post Feb 15, Project Implementation Unit 2019 G-02 Office furniture, printers, etc 10,000 Shopping Post Feb 15, for PIU 2019 G-03 Financial Management software 5,000 Shopping Post Feb 15, 2019 Total Goods 65,000 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds Remarks (US$) (US$) QCBS, QBS, FBS, LCS ≥ 300,000 Shortlist of only National ≥ 1.0 million Risk-based (Using the most Consultants (Firms) for approach appropriate market contract agreed in the PP approach) CQS (Open or limited < 300,000 QCBS, QBS, FBS, LCS) can None competition through be applied for contracts with national or international value under $300,000 market approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of regulations competitive foreseen at the 7.13-7.15 selection project preparation stage. Individual N/A depending Essential individual ≥ 300,000 and Risk-based Consultants on nature of assignments will be defined for the positions approach services in the Procurement Plan as specified in agreed with the Bank and in the PP agreed line with regulations 7.34- with the Bank 7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. Description of Assignment Estimated Selection Review Expected Comments No. Cost US$ Method by Bank Proposals (Prior / Submission Post) Date IC-01 PIU Coordinator 36,000 IC Post Jan. 10, 2019 IC-02 PIU Assistant 15,000 IC Post Jan. 10, 2019 IC-03 Financial Management 36,000 IC Post Jan. 10, 2019 Consultant* IC-04 Procurement Consultant 36,000 IC Post Jan. 10, 2019 IC-05 Procurement Assistant 15,000 IC Post Jan. 10, 2019 3 IC-06 Accountant* 24,000 IC Post Jan. 10, 2019 IC-07 M&E Consultant 30,000 IC Post Jan. 10, 2019 IC-08 Change Management Consultant 30,000 IC Post Feb. 15, 2019 CQS-01 Audit Firm* 30,000 CQS Post Feb. 15, 2019 QCBS - Consulting services for the 500,000 QCBS Post April 2019 01 preparation of the technical specifications and bidding documents for FMIS* Total consulting services 757,000 Total Goods and Consulting Services 817,000 * Although these packages are subject to procurement Post Review, the World Bank will do technical review. Note: 1. To select external financial audit, project implementing agencies shall send their RFPs to all three qualified firms namely PwC, KPMG and EY; that are acceptable audit firms for bank financed projects in the Lao PDR. 4 PROCUREMENT Lao People's Democratic Republic : Lao PDR Public Finance Management Reform Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-21 2019-12-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167661 GPN Date: 2019-01-10 Project Name: Lao PDR Public Finance Management Reform Project Loan / Credit No: TF / A9517, / Executing Agency(ies): Ministry of Finance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2: Enhanced G-01 / ICT equipment for budget preparation and Pending Request for Single Stage - One MoHA and Project TF / A9517 execution and Post Limited 50,000.00 0.00 Implementati 2019-07-05 2019-08-20 2020-02-16 Quotations Envelope Implementation Unit interoperability of on government PFM systems Component 4: Public Pending G-02 / Office furniture, Financial Management Request for Single Stage - One TF / A9517 Post Limited 10,000.00 0.00 Implementati 2019-01-16 2019-03-13 2019-09-09 printers, etc for PIU (PFM) Reform and Program Quotations Envelope on Coordination Component 4: Public Pending G-03 / Financial Financial Management Request for Single Stage - One TF / A9517 Post Limited 5,000.00 0.00 Implementati 2019-08-03 2019-09-28 2020-03-26 Management software (PFM) Reform and Program Quotations Envelope on Coordination NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual QCBS-01 / Consulting Component 4: Public services for the preparation Financial Management Quality And Cost- Open - of the technical specifications / Post 500,000.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-05 2019-06-04 2019-07-09 2019-08-13 2020-08-12 (PFM) Reform and Program Based Selection International and bidding documents for Coordination FMIS Page 1 Component 4: Public Consultant CQS-01 / External Audit Financial Management Under / Post Qualification Open - National 30,000.00 0.00 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2019-12-08 Firm (PFM) Reform and Program Implementation Selection Coordination QCBS-1 / Consulting Component 2: Enhanced services for the preparation budget preparation and Quality And Cost- Open - Under of the technical / execution and Prior 500,000.00 0.00 2019-02-28 2019-03-21 2019-05-04 2019-06-01 2019-07-01 2019-08-05 2019-09-09 2020-09-08 Based Selection International Implementation specifications, bid evaluation interoperability of and contract supervision government PFM systems INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 4: Public Individual Financial Management Under IC-01 / PIU Coordinator TF / A9517 Post Consultant Open 36,000.00 0.00 2019-01-10 2019-02-28 2019-03-21 2019-04-25 2019-10-22 (PFM) Reform and Program Implementation Selection Coordination Component 4: Public Individual IC-07 / Monitoring and Financial Management Under TF / A9517 Post Consultant Open 30,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-05-03 2019-10-30 Evaluation (M&E) Specialist (PFM) Reform and Program Implementation Selection Coordination Component 2: Enhanced budget preparation and Individual IC-08 / Change Under TF / A9517 execution and Post Consultant Open 30,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-05-03 2019-10-30 Management Specialist Implementation interoperability of Selection government PFM systems Component 4: Public Individual Financial Management Pending IC-02 / PIU Assistant TF / A9517 Post Consultant Open 15,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-07-01 2019-12-28 (PFM) Reform and Program Implementation Selection Coordination Component 4: Public Individual IC-03 / Financial Financial Management Pending TF / A9517 Post Consultant Open 36,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-07-01 2019-12-28 Management Specialist (PFM) Reform and Program Implementation Selection Coordination Component 4: Public Individual IC-04 / Procurement Financial Management Pending TF / A9517 Post Consultant Open 36,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-07-01 2019-12-28 Specialist (PFM) Reform and Program Implementation Selection Coordination Component 4: Public Individual Financial Management Pending IC-06 / Accountant TF / A9517 Post Consultant Open 24,000.00 0.00 2019-01-18 2019-03-08 2019-03-29 2019-07-01 2019-12-28 (PFM) Reform and Program Implementation Selection Coordination Page 2